Item J01 J.1
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
April 21, 2021
Agenda Item Number: J.1
Agenda Item Summary #7995
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 2 to State of Florida
Department of Transportation Public Transportation Grant Agreement G1009 providing
$6,338,000.00 in additional funding for the Non-Aeronautical Use Building Project (Emergency
Operations Center-EOC) at the Florida Keys Marathon International Airport to be funded 50%
FDOT and 50% Federal Hazard Mitigation Grant and Florida State Department of Emergency
Management Grant.
ITEM BACKGROUND: This grant is for planning,permitting, design and construction of a non-
aeronautical building (EOC)to be constructed on the SW corner of airport property.
PREVIOUS RELEVANT BOCC ACTION: Approval of original grant agreement on December
19, 2018 and Amendment No. 2 on March 28, 2020. On April 15, 2020, the BOCC granted approval
for the Mayor and/or Director of Airports to execute FAA and FDOT grants as received to meet
deadlines for return to the granting agency and expedite use of grant funds, with grants to be ratified
by the County Commission at the next BOCC meeting.
CONTRACT/AGREEMENT CHANGES:
Adds $6,338,000.00 in additional funding.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT PGTA G1009 Amendment 2
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2023
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J.1
Total Dollar Value of Contract: $6,338,000.00
Total Cost to County: $6,338,000.00 (50% Match)
Current Year Portion:
Budgeted:
Source of Funds: 50% FDOT/50% Federal Hazard Mitigation Grant and Florida State
Department of Emergency Management Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: $6,338,000.00
County Match: $6,338,000.00 (50% Match)
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 03/06/2021 12:05 PM
Richard Strickland Completed 03/25/2021 2:40 PM
Pedro Mercado Completed 03/25/2021 3:08 PM
Purchasing Completed 03/25/2021 3:33 PM
Budget and Finance Completed 03/29/2021 12:07 PM
Maria Slavik Completed 03/29/2021 12:31 PM
Liz Yongue Completed 04/05/2021 11:22 AM
Board of County Commissioners Pending 04/21/2021 9:00 AM
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J.1.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION Dcc 11119
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item segment-phase-sequence) _
442422-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org.Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1009 Federal Award Date: Amendment No.: 2
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A _
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment')is made and entered o
into on by and between the State of Florida, Department of Transportation
("Department'), and Monroe County Airports, ("Agency"),collectively referred to as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 1/29/2019 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement').
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is amended as
follows:
1. Amendment Description. The project is amended FY2021 Allocation
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
Seaports
_ Transit
_ Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C:Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 11119
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/— decreased by$12,676,000 bringing the revised total
cost of the project to $21,476,000.
The Department's participation is X increased/ — decreased by $6,338,000. The Department agrees to
participate in the Project cost up to the maximum amount of$10,738,000, and, additionally the Department's
participation in the Project shall not exceed 50.00% of the total eligible cost of the Project. 0
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Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any z
amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. 0
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ILL.
AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Airports
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By: By:
Na e: kichard St�#kland Name: Daniel Iglesias
Title: Director of Airports E
Title: Director Of Transportation Development
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review: Alicia Tru*illo CIL
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ASW81 CiJNTY ATrORNEY
Date_.___
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC 02/20
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Florida Keys Marathon Airport Non-Aeronautical Use Building
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FUMonroe
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate 0
timeline, project schedule, project size): This project includes the planning, permitting, design and construction of a W
non-aeronautical use building to be constructed on the SW corner of the airport property.
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D. Deliverable(s): Z
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
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E. Unallowable Costs (including but not limited to):
F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The E
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year E
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC 02/20
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFAI CSFA/CFDA Title or 0
Fund Funding
Management Category Fiscal Code CFDA Funding Source W
Type Amount
Number Year Number Description
442422-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $400,000 0
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442422-1-94-01 DPTO 088719 2020 751000 55.004 Aviation Grant Program $4,000,000
442422-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $6,338,000 a)
CD
CD
442422-1-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $6,338,000 '0-
442422-1-94-01 LF 088719 2020 751000 55.004 Aviation Grant Program $4,000,000 00
ILL.
442422-1-94-01 LF 088719 2019 751000 , 55.004 Aviation Grant Program $400,000
Total Financial Assistance $21,476,000
B. Estimate of Project Costs by Grant Phase:
State Local Federal E
Phases* State Local Federal Totals 'a
% % %
Land Acquisition $0 $0 $0 $0 0.00 0.00 0-00 E
Planning $0 $0 $0 -so -000 0.00 0.00 <
Environmental/Design/Construction $10,738,000 $10,738,000 $0 $21,476,000 50.00 50.00 0.00
Capital Equipment $0 $0 $0 $0 0.00 0.00 0.00
Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.00
Mobility Management $0 $0 $0 $0 0.00 ' 0.00 0.00
(Transit Only)
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Totals $10,738,000 1 $10,738,000 $0 1 $21,476,000
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*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant a
Agreement. ILL.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: E
I certify that the cost for each line item budget category (grant phase)has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
Ignature Date
A .4V
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02/20
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC 02/20
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation 0
State Project Title: Aviation Grant Program 0)
CSFA Number: 55.004
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*Award Amount: $10,738,000 z
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: httk§..//a�s.�f�ofs.coM/fsaa/searcbCatalog.aspx
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COMPLIANCE RCES AWARDED PURSUANT TO THIS a
AGREEMENT: U-
State Project Compliance Requirements for CSFA Number 55.004 are provided at: >-
ht_��Lldfs.com/fsaa/seamhCompliance.asp;� !i�
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The State Projects Compliance Supplement is provided at: https://app§.fldfs.com/fsaa/com2liance.aspx
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To:Briffany.Williams-Sanders@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1009
3/4/2021
CONTRACT INFORMATION
Contract: G1009
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC 0
VendorID: F596000749053
Beginning Date of This Agreement: 01/29/2019 0
Z
Ending Date of This Agreement: 12/31/2023
Contract Total/Budgetary Coiling: ct=$17,076,000.00
Description: FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING
FUNDS APPROVAL INFORMATION
0
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 3/4/2021 a
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Action: Supplemental Supplemental
Reviewed or Approved: APPROVED
APPROVED
Organization Code: 55062020629 55062020629
C44
Expansion Option: A9 A9
Object Code: 751000 751000 E
Amount: $5,491,752.00
$846,248.00
E
Financial Project: 44242219401 44242219401
Work Activity(FCT): 215 215
CFDA:
Fiscal Year 2021 2021
Budget Entity: 55100100 55100100 CL
Category/Category Year: 088719/21 088719/21 0
Amendment ID: S002 S002 u_
Sequence: 00 01 0)
-____jS002 E
User Assigned ID: S002
Enc Line(6s)/Status: 0003/04 10004/04
Total Amount: $6,338,000.00
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