Item J02 } J.2
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County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
April 21, 2021
Agenda Item Number: J.2
Agenda Item Summary #7996
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Public Transportation Grant
Agreement GIQ92 Amendment 42 as executed by the Director of Airports providing $290,495.00 in
additional funding for construction of a two-lane access road to connect South Roosevelt Boulevard
to the Fixed Base Operator's (FBO's) fuel farm located at the Key West International Airport. The
grant match is funded by Passenger Facility Charge Fund 406 (PFC 417).
ITEM BACKGROUND: The objective of this project is to separate FBO traffic from the Airport's
passenger traffic to reduce congestion in the terminal area. It will also improve safety by having fuel
trucks and other large vehicles use the new access road instead of the main Airport entrance/exit on
Faraldo Circle.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply for PFC Application 417 on May
17, 2017, which included the FBO Access Road project; approval to advertise the project bid
solicitation on July 17, 2019; approval of original FDOT grant agreement GIQ92 on November 17,
2020; and approval of Amendment 41 on March 17, 2021. On April 15, 2020, the BOCC granted
approval for the Mayor and/or Director of Airports to execute FAA and FDOT grants as received to
meet deadlines for return to the granting agency and expedite use of grant funds, with grants to be
ratified by the County Commission at the next BOCC meeting.
CONTRACT/AGREEMENT CHANGES:
Provides an additional $290,495.00 in grant funding.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
EYW FDOT GIQ92 Amend 2 (FBO Access Rd)
FINANCIAL IMPACT:
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Effective Date: Upon Execution
Expiration Date: 12/31/2025
Total Dollar Value of Contract: $290,495.00
Total Cost to County: -0-
Current Year Portion:
Budgeted:
Source of Funds: FDOT & PFC Fund 406
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
04/21/21 406-63603 - PASSNGER FACILITY CHG 40 $290,495.00
REVIEWED BY:
Beth Leto Completed 03/12/2021 2:02 PM
Richard Strickland Completed 03/25/2021 2:41 PM
Pedro Mercado Completed 03/25/2021 3:07 PM
Purchasing Completed 03/25/2021 3:33 PM
Budget and Finance Completed 03/29/2021 12:10 PM
Maria Slavik Completed 03/29/2021 12:31 PM
Liz Yongue Completed 04/05/2021 11:24 AM
Board of County Commissioners Pending 04/21/2021 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 72"00-03
PUBLIC TRANSPORTA STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc11/19
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719
(item-seg meat-phase-sequence)
447979-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062022
Identification Number(FAIN)—Transit only: Vendor Number: VF596007053
Contract Number: G1Q92 Federal Award Date: Amendment No.: 2
CFDA Number: N/A Agency DUNS Number: y
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program cv
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on , by and between the State of Florida, Department of Transportation
("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the Parties.
RECITALS 0
WHEREAS, the Department and the Agency on 11/18/2020 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement"). `V
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. �--
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NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as y
follows:
1. Amendment Description. The project is amended Adding additional FY2021 funding
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
_ Seaports
Transit
_ Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
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3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X_ Exhibit B: Schedule of Financial Assistance
*Exhibit 131: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
— *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
_..m *Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 72"00-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION Occ11119
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/— decreased by$580,990 bringing the revised total
cost of the project to$1,864,114.
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The Department's participation is X increased/ decreased by $290,495. The Department agrees to
participate in the Project cost up to the maximum amount of $932,057, and, additionally the Department's
participation in the Project shall not exceed 50.00% of the total eligible cost of the Project. cv
Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Airports
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By: By: ca
Nam : Richard Strickland Name: Daniel Iglesias
Title: Director of Airports Title: Director of Transportation Development
NROE COUNTY ATMnNEY
HOVE�A, FO STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION �'
PE1 0 J. C Legal Review: Alicia Trujillo
ASSISTA t3 ATTORNEY
Date 3/12/21
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726.000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02120
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Key West International Airport-Access Road Construction
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe County
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate cv
timeline, project schedule, project size): This project includes the design and construction of a two lane access road to
connect S. Roosevelt Boulevard to EYW's fuel farm, fixed base operator(FBO)and airport support areas. m
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting e®
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):
F.Transit Operating Grant Requirements (Transit Only): y
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by _
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year cv
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02/20
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or N
Fund Funding
Management Category Fiscal Code CFDA Funding Source Amount
Number Type Year Number Description
447979-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $300,000
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447979-1-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $300,000
447979-1-94-01 DDR 088719 2021 751000 55.004 Aviation Grant Program $176,163
447979-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $165,399 i
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447979-1-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $341,562
447979-1-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $290,495
447979-1-94-01 LF 088719 2021 751000 55.004 Aviation Grant Pro ram $290,495
Total Financial Assistance $11864,114
B. Estimate of Project Costs by Grant Phase:
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Phases* State Local Federal Totals State Local Federa
% % %
Land Ac uisition $0 $0 $0 $0 0.00 0.00 0.0(
Planning $0 $0 $0 $0 0.00 0.00 0.0(
Environmental/Design/Construction $932,057 $932,057 $0 $1,864,114 50.00 50.00 0.0( cv
Capital Equipment/Preventative $0 $0 $0 $0 0.00 0.00 0.0(
Maintenance
Match to Direct Federal Funding $0 $0 $0 $0 0.00 0.00 0.0(
Mobility Management $0 $0 $0 $0 0.00 0.00 0.0(
Transit Only)
Totals $932,057 $932,057 $0 $1,864,114
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*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3476, FLORIDA STATUTES: c,
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 72"00-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02/20
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02120
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:-
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $932,057 CN
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at:hl!g§://aQps.fldfs.com/fsaa/searchCat.alog.aspx
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COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT: Lu
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
tat /tsmfldf .c /fs / erc9rrP ,lianc a@ ? y
The State Projects Compliance Supplement is provided at: hftgs://ap2s.fldfs.com/fsaa/cOMDliance.asr)x
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To:Brittany.Williams-Sanders@dot.state.fl.us
FLORIDA T T OF TRANSPORTATION
FUNDS APPROVAL
G1Q92
3/11/2021
CONTRACT INFORMATION
Contract: G 1 Q92
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
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VendorlD: F596000749053
Beginning Date of This Agreement: 11/18/2020
Ending Date of This Agreement: 12/31/2025
Contract Total/Budgetary Ceiling: ct=$932,057.00 r~
Description: Key West International Airport-Access Road Construction
FUNDS APPROVAL INFORMATION 1
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FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 3/11/2021
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629 y
Expansion Option: A9
Object Code: 751000
Amount: $290,495.00
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Financial Project: 44797919401
Work Activity(FCT): 215
CFDA:
Fiscal Year: 2021 r
Budget Entity: 55100100
Category/Category Year: 088719/21
Amendment ID: S002 >-
Sequence: 00
User Assigned ID: S002
Enc Line(6s)/Status: 0003/04
Total Amount: $290,495.00
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