Item Q01 �S Q.
I`�
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
April 21, 2021
Agenda Item Number: Q.1
Agenda Item Summary #8 109
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Monthly Report for April 2021.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Liz Yongue Completed 04/06/2021 3:51 PM
Board of County Commissioners Pending 04/21/2021 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: April 6, 2021
SUBJECT: County Divisions' Monthly Activity Report for April 2021
MONTHLY ACTIVITY REPORT—APRIL 2021
CD
Airports:
Key West International Airport
March 2 Ad-Hoc Committee on Noise
0
March 4 Airport Finance Team Meet
March 10 Engineering&Design Meeting w/McFarland Johnson
March 11 TSA Assist.Federal Security Director Meeting
0
March 15 Director Briefing w/Mayor
March 17 Hired Frasca&Assoc.—Financial Advisors 0
c
March 22 Planning&Design Meeting w/JACOBS
March 23 Airport Environmental Meeting w/JACOBS
March 25 Allegiant Air Pre Plan Meeting 0
Florida Keys Marathon International Airport
March 8 Begin Terminal Rehab Project
March 16 Planning&Design Meeting w/JACOBS
m
March 24 Airport Director Meet w/Marty Hiller
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Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 764
Client Data 1,604
New Clients 24
Field Visits 0
Benefits Delivery at Discharge 4
Flag Presentation 1
Homeless Veterans Assisted 1
Community Involvement Rotary/Military Affairs Committee 167
Board of Veterans Appeals Hearings/Informal Conference 1
TRANSPORTATION PROGRAM `~
cv
Transportation Calls 34
Veterans Transported 0 (Transportation still suspended at this time due to COVID-19)
*Due to COVID-19 and the Miami VAHS associated restrictions the VTP has been 0
suspended since March 2020 _
Financial Data
Retroactive Payments $247,315.75
Annual Payments $501,290.76
The financial data captured monthly will vary due to the Veterans Administration's 0
variable time frame in adjudicating awards. For any further information regarding this
report,please contact Cathy Crane, Director of Veterans Affairs (a. ext. 5156
Emmency Services:
FIRE RESCUE
• Participate in meetings and perform system testing in support of transition to and integration 0
with new ERP software.
• SAFER grant application submitted in accordance with BOCC guidance from February
BOCC meeting.
• Participate in new EOC plan and design meetings.
• Provided Operations Section support to Emergency Management for COVID-19.
• Continue to monitor ongoing construction of Cudjoe Fire Station.
• Preparing the proposed budget for FY22.
• Submitted the FY22 Department Goals/Actions for Budget Enhancements document.
• Updating the Emergency Services Performance Statements for FY22.
FIRE EMS/TRAUMA STAR
• Trauma Star flew a total of 129 flights including 21 Trauma, 7 Stroke, 12 Cardiac and 89
Inter-facility.
• Conducted 1 Trauma Star Monthly Meeting.
• In-class lecture for EMT students is complete with ride times continuing through April at
MCFR stations.
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• Administered first dose of Moderna vaccination POD to MCSO and other law enforcement
partners.
• Conducted(3) Special Details for homebound residents to administer Johnson and Johnson
vaccine.
• Conducted(3) Special Details with ALS crews to support DOH leading mass vaccination
sites.
• Conducted(1) Trauma Star Special Detail for Nurse Scott Phipps Celebration of Life.
• Held Countywide First Responder Covid-19 Meeting.
• Participated in EOC Logistics Section training by state IMT to include the role of Medical
Unit Leader.
• 2021 Trauma Scorecard criteria updated.
N
CD
FIRE ACADEMY/TRAINING
• Target Solutions —continuing education and SOP training, online. Also worked on updating
assignments for continuous monthly training and ISO reporting. 0
• Scheduled multicompany training and posted to operations calendar. 0
• Facility training continued including live fire training for in-service crews.
• Coordinating all SCBA cylinder hydro's, required every 5 years.
• Hosting EMT class with 14 students. 0
• Re-writing entrance exams, Firefighter/EMT and Paramedic. Utilizing updated material.
• Railings on drill tower replacement began and has stalled at 75% complete. 0
• Held 40-hour Fire Officer 1 Series Company Officer and Tactics courses with 16 students
including 11 MCFR employees, 2 from Ocean Reef Public Safety, 2 from Marathon Fire, 1
from Key West Fire.
• Held 16-Hour Emergency Vehicle Operations course for 17 students.
• Completed four-week training academy for 3 new hires and released to field.
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• Continue role as Monroe County EOC Operations Section Chief,participated in multiple
COVID-19 planning meetings, training sessions, and teleconferences.
• Continued work and meetings as a member of Planning Committee for the USCG Mass
Rescue Operation Drill.
• Participated as a member of the selection committee with the County Attorney's Office for
selection of a law firm to represent Monroe County interests as it relates to PFAS Litigation.
• Coordinated week-long warranty repair of ARFF 7 by 2 Oshkosh technicians from
Wisconsin.
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FIRE MARSHAL
• Completed 57 Plan Reviews for New Construction or Renovation Permits.
• Completed 56 Life and Fire Safety Inspections for New Construction or Renovation Permits.
• Attended I Development Review Committee Meeting.
• Completed 1 Conditional Use Applications/Review for Development Review Committee.
• Conducted TCO review for the Residences at Ocean Reef and meetings with the Marina
Village board of directors and Plaza building owners regarding fire protection requirements.
• Attended 4 Pre-Construction/Construction Meetings.
• Completed 35 Annual Fire and Life Safety Inspections.
• Conducted 19 Vacation Rental Annual Inspections.
• Provided 5 Fire RMS Incident reports to fulfill public records requests. N
• Processed 3 Fireworks Permits. N
• Continue Daily COVID-19 Reviews and Awareness Updates.
0
r-
Employee Services:
OCT NOV DEC JAN FEB MAR APR
NEW HIRES 8 7 5 14 3 16 c
TERMINATIONS 12 14 12 4 15 16 `-'
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0
NEW RETIREES MEDICAL 2 3 0 0 5 3
NEW RETIREES LIFE
ONLY 0 1 0 0 0 0
DECEASED#LIFE
CLAIMS 2 1 2 1 3 2 c
OTHER COVERAGE
CHANGES 16 2 4 11 6 8
ACCOUNT CHANGES 10 0 3 4 8 5
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
ACTIVE NON MEDICAL 120 120 120 120 120 120
RETIREES WITH MEDICAL 278 278 278 278 278 278
RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE
ONLY 12 12 12 12 12 12
SURVIVING SPOUSES 5 5 5 5 5 5
COBRA 0 0 1 2 2 2
WAIVER OF PREMIUM
LIFE INS
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1. Distribution of Weekly Benefits-Eblasts (2) Wellness Program 2021 Form and Free
Glucometer Program.
2. Biweekly conference call with benefits consulting team
3. Biweekly conference call with ClearTrack HR - continuing education and improvement of
services review
4. Weekly Employee Benefits Meetings
5. Weekly conference call with Capital Rx
6. Workday Collaboration Meetings
7. Workday Collaboration Testing
8. Coordination with ClearTrack for File Prep
9. Workday Rates files
10. Workday Prep of"B" (Benefits) files -�
11. Workday Prep of"H" (HCM) files
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12. Workday software implementation
13. Workday Retiree Job Class/Benefit Group Audits eat
14. Workday Active Job Class/Benefit Group Audits 0
15. Workday Active Supplemental Life Audit 0
16. Phone support to general benefit questions
17. Phone support to "near retirement" employees (5)
18. Domestic Partners established(0)
19. FL HR COVID-19 Collaboration Conference Call c
20. Processing of MN Life Claims
21. Benefits process- COVID-19 Furloughed Employees returning to work.
22. EGWP Age-In Census/Action Memos
23. Capital Rx pharmacy vendor implementation
24. Capital Rx Issue Resolution
25. Extensive Rx Support
26. Retiree Subsidy Audit for ClearTrack
HR Proiect Management:
Projects started that month-2
1. Workday Memos
2. Budget
Projects in progress that month -2
1. Workday Implementation
2. Workday Implementation OT and Expense tracking
Projects completed that month-1
1. CapitalRx Implementation (Last meeting and project ended in February)
5
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Q.1.a
Extension Services:
Number of services provided: 47 phone calls, 143 emails, 25 one on one consults, 1 visits to
clients, 21 learning events with 743 participants, 9 media submissions, and 217 publications
distributed. Total Budget for FY 20/21: $228,108.00; Year to Date Expenditures and
Encumbrances: $153,371.01; Remaining Balance: $74,736.99; Percentage of budget spent and/or
encumbered year-to-date: 67%
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia taught the Community Voices, Informed Choices program to Extension
Professionals. This program helps agents facilitate deliberative discussions on complex
issues and aims to increase community engagement, community decision making and
action. Alicia taught participant how to develop and implement a local "town hall"
community engagement workshop.
• Alicia taught Climate Smart Floridan's to participants in the City of West Palm. She also
met with Volusia County leaders to plan to offer the program starting in May 2021. 0
• Alicia worked to organize a Joint Council of Extension Professionals virtual conference _
via the Whoova conference app. This includes teaching the technology to other planners
to increase participant engagement.
The Environmental Horticulture Agent accomplished the following activities: 0
• The environmental horticulture program continues to add in-person opportunities for 0
residents to get their plant and gardening questions answered. This month, we've added
two new plant clinic locations, Key West Garden Club and Key West Tropical Forest&
Botanical Garden. These will be on the first Monday and third Saturday of the month
respectively. Residents can also email our volunteers directly for questions about their c
plants at master!,2�ardenera.monroecounty-fl.gov
• The Florida Friendly Lunch-and-Learn series continues this month with an online
discussion on Right Plant, Right Place. The Florida Friendly Landscaping program aims
is to teach sustainable gardening practices to residents across the state with the goal of
water conservation and reduced water pollution through the incorporation of best E
practices. Right Plant, Right Place is a simple concept that goes a long way to help reduce
water, fertilizer, and pesticide use in the landscape. Interested individuals can register
through our Eventbrite page.
• April is National Volunteer Month and the success of our Environmental Horticulture
Program depends so much on our Master Gardener volunteers. Our volunteers have
remained active throughout COVID by responding to residential inquiries through our
virtual help desk and participating in citizen science projects that could be done from
home or socially distanced. This year, 75 residential inquiries have been answered
through the virtual help desk; and with more in-person activities starting to be offered,
Master Gardeners have donated over 700 hours of volunteer service since the start of
2021. Thank you to our dedicated volunteers.
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The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly co-led the Florida Coral Tissue Loss Disease Response Team technical workshop
for the communication and outreach response annual meeting with over 108 attendees
from academia and federal and state resource agencies.
• Shelly and Dr. Lisa Krimski held a OF/IFAS Water Watch in-service training for 12
Florida Sea Grant agents to teach citizen scientists to collect water quality data in Florida
coastal counties.
• Shelly answered questions for more than 277 registered webinar attendees for the
Overview of Stony Coral Tissue Loss Disease and the Response Effort featuring Florida
Sea Grant's Maurizio Martinelli, Victoria Barker, and Michelle Graulty.
Em2ineerin2/Project Management/Public Works:
N
ENGINEERING SERVICES/ROADS: N
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge
(Card Sound) Replacement Grant Award:
• FDOT advised staff that funding in the amount of$7,562,412 is being programmed in 0
FDOT's Work Program to fund the Project Development and Environment(PD&E), _
Engineering Design and Permitting and Construction Phases for replacement of two
bridges on Card Sound Road. The PD&E phase will begin in FDOT FY2022; design and
construction will follow.
• Staff provided a tentative schedule for issuing an RFQ for design services. FDOT to 0
confirm whether two projects may be combined into one to streamline PD&E and design --
phases. c
0.
• Staff attended meeting with FDOT staff on March 18th to discuss structure and timing of
the project phases; a second meeting with FDOT Planning and Environmental staff is >,
scheduled for April 6th
0
Bimini Drive (Duck Key) Bridge Replacement:
• Contract with American Empire Builders (AEB) was executed on 12/9/20.
e(
• The revised temporary bridge strengthening design from contractor was approved by the
County's Engineer of Record (EOR) and distributed on 1/27/21.
• Contractor has completed demolition of portions of the abutments, installed rebar and E
anticipates pouring concrete shortly. Currently installing forms.
• Strengthening of the North lane of the bridge is scheduled to be completed by April 19th <
Once completed weight restrictions will be removed for the North lane while demolition
begins on the South lane.
Harbor Drive(Duck Key) Bridge Replacement:
• FDOT performed a new Load Rating Analysis and on November 16th the bridge load
rating was reduced and posted for 4 tons.
• Temporary bridge strengthening method has been evaluated and approved for
construction by the Engineer of Record (EOR) on 2/26/2021.
• FKAA is preparing design and permits for pipes to be installed subaqueous.
• Engineering design and permitting is ongoing and design is at 90% submittal phase for
the permanent bridge replacement project.
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• The contract with AEB for the bridge strengthening was fully executed on 3/29/21.
• Temporary utility coordination for the bridge strengthening is ongoing.
Seaview Drive (Duck Key) Bridge Replacement:
• FDOT performed a new Load Rating Analysis and on November 16th the bridge load
rating was reduced and posted for 4 tons.
• Temporary bridge strengthening method has been evaluated and approved for
construction by the Engineer of Record (EOR) on 2/26/2021.
• FKAA is preparing design and permits for pipes to be installed subaqueous.
• Engineering design and permitting is ongoing for the permanent bridge replacement
proj ect.
• The contract with AEB for the bridge strengthening was fully executed on 3/29/21.
• Temporary utility coordination for the bridge strengthening is ongoing.
N
Cudjoe Gardens Drainage Rehabilitation Project:
• Construction project manual/contract documents were advertised for bids and the bid
opening date is January 12, 2021.
• The county received two bids; contract award to Mike Haack Excavating, Inc. at the 0
February 17th BOCC meeting.
• Pre-construction meeting was held March 17th. A small change in design and
construction was required before notice to proceed was awarded. Anticipation of
construction start in late spring.
1st Street and Bertha Street—Key West Drainage Improvement Project: 0
• 1st Amendment to ILA (City of Key West- Dennis Street Pump Station sharing
agreement) approved at March 17, 2021 BOCC meeting. City execution of amendment
pending.
• Pre-construction ZOOM meeting held on February 18, 2021.
• Contractor continuing submittals.
• CEI, contractor and staff held meeting with City of Key West law enforcement and fire
rescue on February 22, 2021 to agree on maintenance of traffic plans.
• Notice to Proceed issued for March 22, 2021. MOT approval still pending.
Sands-Big Pine Key and Twin Lakes-Key Largo Roadway Pilot Project:
• Sands and Twin Lakes - Amendment 4 to consultant design contract approved at March
17, 2021 BOCC meeting. Progress meeting to be held on April 7, 2021.
• Grants applied for:
DEO-CDBG-DR- Sands — DEO notice of grant award for Sands project received on
January 22, 2021. Staff submitted grant budget, work activity plan and Part 58
environmental form to DEO for review. Staff Submitted Duplication of Benefits form on
March 10, 2021. DEO advised issue with Environmental Certifying Officer which
County is reviewing.
FDEM-FEMA-HMGP-IRMA Twin Lakes — Staff notified FDEM that County was
withdrawing_grant application for Sands and submitted revised budget and subrecipient
management cost forms for Twin Lakes to FDEM. Project is currently considered a
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back-up project per FDEM. Staff responded to FDEM RFI regarding new construction in
flood zone on Adams Drive.
• Twin Lakes Staff will bring FKEC utility agreement back to BOCC in future for new
riser pole at Lake Street and US1, underground cables, terminations and transformer
equipment at Adams Drive and Crane Street.
Big Coppitt Johnsonville Subdivision Drainage Improvement Project
• Staff prepared and submitted an application to the CDBG-MIT grant program in
September, 2020;
• On December 3, 2020 staff was notified that the application was being advanced to the
next stage of DEO's review process;
• Staff presented the project to DEO staff in a virtual Pre-site visit meeting on December
17, 2020.
• No further action or communication from DEO.
N
Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens:
• SFWMD permit received.
• March 30, 2021 - Staff contacted USACE regarding promise date for permit- Consultant r_
has followed up several times regarding promise of permit by April 1, 2021, with no
status provided by USACE.
• Due to delay of USACE, staff requested and received FDOT LAP design agreement
extension to June 30, 2 02 1.
• FDOT ERC review complete. Staff sent draft Construction and CEI LAP agreement to
FDOT on March 9, 2021. Staff sent draft CEI RFQ solicitation and LAPIT PS checklist
to FDOT on March 10, 2021.
• Consultant coordination with FDOT Resurfacing project FM 443898 on US in design
and to be in construction in 2021.
0
GIS Based Roadway Asset Management and Work Order System:
• Staff attended a presentation by Facility Dude Solutions to learn about newly developed
roadway asset management module; follow up meeting was held on March 31st
• Staff has met with personnel from Cityworks software system the week of March 1st
a�
Roadway Vulnerability Study and Capital Plan:
• Engineering staff is coordinating with Sustainability Dept. on project.
• Staff received direction to proceed with technical assessment as planned and also to move
forward with preparing funding alternatives.
• Held progress meeting on 2/26/2021 to discuss preliminary conceptual design plan
progress with consultant;
• Contract amendment to add 20 miles of additional roadway to conceptual design phase of
the project will be on April agenda.
Sugarloaf Boulevard Bridge Replacement Project:
• Engineering design is at 100%. Draft plans received on August 27tn
• Utilities coordination is ongoing. Consultant requires action from FKAA.
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• Permit from US Army Corps of Engineers received January 2021. Permit from USCG
received March 22nd 2021.
• Staff is preparing documentation for construction bidding.
• Construction phase funding is on hold due to COVID and unanticipated expenses on
Duck Key bridges.
Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage
Improvement Project:
• Project is on hold pending drainage evaluation and direction from OMB on funding.
Koehn Subdivision-Big Pine Key Roadway and Drainage Project:
• FDOT revised SCOP agreement and resolution approved at March 17, 2021 BOCC
meeting. Waiting for FDOT execution.
• Construction bids advertisement pending FDOT notice to proceed with construction and
FDOT execution of SCOP grant agreement.
• Staff has received 100%plans and has drafted construction bid document and CEI On
Call task order. 0
• Anticipate construction bidding in Fall 2021. 0
Boca Chica Road Hurricane Irma Repairs Project:
• Engineering design and permitting is complete; staff is preparing front end contract
documents in order to proceed with bidding.
• US Navy coordination is ongoing.
• Environmental assessment is complete; staff received confirmation from US army Corps 0
and South Florida Water management District that proposed activity is exempt from
permitting on March 3Pt.
County Roads Asphalt Preservation Program: c
• Staff is implementing a second phase of pavement preservation program to extend life of
newly paved roads early in pavement lifecycle. Pavement should be treated within first
six years to be effective. Goal will be to complete backlog and in future years treat newly
resurfaced roads within first three years. a
• Contract to treat lower keys roads paved in 2015/2017 (Big Pine Key paved as part of
Cudjoe Regional WW project) and 2016/2017 Key Largo road projects with Reclamite
pavement rejuvenator to extend pavement life approved on October agenda.
• Key Largo portion of project completed December 2020, and Big Pine portion was
completed February 2021.
• All project closeout documentation has been submitted for final payment and release of
lien.
Card Sound Road Mill/resurface/restriping:
• Staff received scope and cost proposal from on call consultant for design plans for
milling, resurfacing and restriping Card Sound Road from the west end of Card Sound
Bridge to the intersection with CR 905 and is reviewing to provide comments;
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• Staff applied for FDOT SCOP grant funds in the amount of$1,050,000 to partially fund
construction in FY 2022.
Duval,Whitehead, and Front Street Roadway Improvement ILA with the City of Key
West:
• Curb ramp, asphalt paving, and striping are 100% complete on the county's portion of
Duval Street.
• Design process is ongoing for the second portion of project, including Whitehead Street.
• 90%plans were received January 2021 and are being reviewed on the county's portion of
Whitehead Street.
Roadway Repairs (FEMA) Upper Keys Project:
• Work is complete on Marina Ave in Key Largo.
• Construction activities on Seaview Lane on Duck Key are on hold until temporary bridge
strengthening is completed on Bimini Drive Bridge. Bridge strengthening is scheduled
for completion on April 19, 2021.
• Staff and consultant filing an extension request with FEMA due to delay on Duck Key. 0
0
Hurricane Irma No Name Key Bridge Repairs:
• Design and permitting is ongoing.
• Staff received SFWMD permit on November 30tn
• US Army Corps Permit was received on 1/10/2021. c
• Design is at 60% completion. r-
0
PROJECT MANAGEMENT
Major Hurricane Repairs:
Following is a partial list of the individual locations damaged by Hurricane Irma.
0
Big Pine Key Community Park:
Park Repairs
• Second floor support posts have been replaced and the trim installation has started.
• Concession stand shelf replacement is completed.
• Most irrigation zone lines and heads have been installed and are running; trenches have E
been filled but need to be fine graded with sand.
• Exterior metal door replacement has started.
• Ballfield irrigation replacement has been rescheduled until second week of May, after
little league season.
Sheribrs Residence
• Geotechnical survey information has been sent to the architect.
• Construction documents are scheduled to be finalized by April 911,and building permit
application is scheduled by April 16, 2021.
Blue Heron Park Community Center:
• Change order for exterior metal doors with panic hardware has been approved.
• Change order to replace ADA access ramp has been submitted.
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• Change order to add hurricane Irma damage electric repairs in park to Teen
Center repairs contract has been approved.
• Court lighting lamp selection awaiting approval by Facilities.
Gato Building Repairs & Roof:
• Near Shore electric has ordered the two other fixtures for the Gato porch and awaiting
delivery
• Missing fixture from Hurricane Irma has been replace with new
Harry Harris Park:
Wilkinson Point& Beach Jetty:
• In review with Army Corps of Engineers (ACOE)permitting approval of in water
work. Expected by April 16, 2021
Ballfield Sod Replacement
• Substantial Completion achieved 2/26/2021. Punchlist items ongoing.
Historic Courthouse Street Lamps: 0
• The three damaged/missing street lights have been replaced with LED fixtures and new _
posts/arms.
Key Largo Park:
• Lighting mounts are being fabricated this week 0
• Deliverables of poles and lighting fixtures arrived on site April 1, 2021
• Electrical is being pulled in preparation of the installation of the light poles and fixtures
• Fitness equipment 100% complete
• Fiberglass walls for pickle ball court 100% complete
• Roofing on concession stand repaired and patched 100% complete
• Roofing on 8 pergolas repaired and patched 100% complete 0
Key Largo Library:
• Aktiv Construction was to submit documentation of fire retardant materials and code
• Fire failed permit, not satisfied with materials Aktiv construction provided-
required proof that building had fire suppression and sprinkler heads -proof photos
provided and resubmitted March 31,2021
Marathon Annex 63rd Street:
• In the process of awarding contract to Flood Risk America.
Marathon Former Tax Collector's Office:
• Pricing for RFP's our due back on 4/8/21.
• All RFI's were responded to via Demandstar.
Veteran's Memorial Park:
• On-site meeting conducted with lowest bid contractor to confirm scope of work for
project as part of pre-award verification.
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Watson Field Park:
• Change orders for ice machine, scoreboard pole replacement and volleyball security light
photometric study have been submitted for approval.
West Martello:
Citadel& Archway repairs
• Contract executed with IMR for repair work
• Pre-construction meeting held,permit picked up
• NTP for construction will be April 12, 2021
Seawall
• Preparing permit application to the Key West building department for seawall repairs.
• RFP being developed—advertisement in Q2 2021.
Capital/Grant Funded Proiects
Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC:
• FDOT reviewed and approved construction plans
• Awaiting issuance of a Notice to Proceed for the Construction Engineering and 0
Inspection consultant. _
Cudjoe Fire Station - CAP:
• Final inspections still pending.
• Substantial completion now projected for mid April 0
East Martello Drainage & Parking Phase II - TDC:
• Raised platform for new electrical service completed.
• Final landscape plan completed and awaiting change order price quote from contractor.
• Awaiting electrical change order price quote from contractor.
0
East Martello Drainage & Parking Phase III -TDC:
• Courtyard survey sent to Civil Engineer. Design in progress.
Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT:
• Response to County review comments on Design Development package being developed
• Request for addition funds being prepared for submission to FDEM/FEMA in April_
Higgs Beach Bathrooms -TDC:
• Full, two-phase plans are being designed.
• Phase 1 is funded and awaiting the design documents.
• Phase 2 will be presented as a TDC grant in April.
Higgs Beach Sand Re-nourishment-TDC:
• Final agreement from ACOE on outstanding permit issues.
• Expecting final ACOE permit in April. Will begin posting of notices.
13
Packet Pg. 2777
Q.1.a
HMGP Generators —HMGP:
• The County anticipated receiving an award and agreement for the design phase of the
project within the month. Working with FDEM on delay.
HMGP Wind Retrofit—HMGP:
• State has listed the project as a backup project awaiting potential funding.
• Waiting on funding notification.
Jackson Square Chiller Building - CAP:
• Working on final revisions to lease contract with FKAA.
Jackson Square Communications Tower Move - CAP:
• MCSO working with the City of Key West to identify alternate location.
cv
cv
Key West Senior Nutrition Center Demo - CAP:
RFQ will be published in May 2021 to coincide with design funding becoming available
• in fiscal year 2022. 0
r-
Historic Jail Museum - TDC:
• Third phase RFP has been opened and Marino Construction has won the bid.
• We hope to have a contract to present for approval on the April BOCC agenda.
0
Marathon Library- CAP: ._
• All major construction items completed.
• Substantial completion is pending the final handrail installation and final building
inspection.
• Contractor is completing punch list items and final cleaning.
• Final completion/handoff to the Library Department for move in and installation of 0
library technology in April of 2 02 1. 2
MCSO Stock Island Jail Generator Replacement and Electrical Upgrades —CAP
• The committed date for delivery is June 1, 2021 - achievable if generators are fabricated
on by end of March.
• (2) Generators were ordered from approved vendor.
• Bid Documents are being distributed week of 3/1/21
�C
Pigeon Key Honeymoon Cottage & Commissary Rebuilds —TDC,DHR:
• Preconstruction meeting and NTP scheduled for 3/31/2021.
• Contractor expected to mobilize April 2021.
Pigeon Key Sprinkler System - TDC:
• Contractor completed the reduced scope sprinkler installation.
• Awarded additional TDC funding to complete installation of alarm system.
• Pending pricing information from contractor to process change order to construction
contract.
14
Packet Pg. 2778
Q.1.a
Plantation Key Government Center Program - CAP:
• The delivery date of the MCSO Detention side pushed back 1 month for design changes.
• MCSO transition team is coordinating with construction team for a handoff expected
June 2021.
Public Defender Offices 316 Simonton Key West- CAP:
• Requested review to determine City will requirements for the site
Rockland Key—Public Works Facility
• New facility Design/Build cancelled. Exploring options for modular offices on site.
Rowell's Waterfront Park—TDC, FDOT, CAP:
• Request for Proposals began advertising March 20, 2021.
• Pre-proposal conference scheduled April 08, 2021. N
• Bid Opening scheduled May 04, 2021.
West Martello HVAC - TDC: 0
• Permit application to the City of Key West submitted in November. _
• RFP being developed.
FACILITIES—UPPER KEYS
Murray Nelson Government Center: 0
• Provided Assistance for zero events in the Auditorium due to COVID-19 virus
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Health Department used Auditorium March 6, 2021 for COVID-19 vaccination shots
• Repaired shroud by reconnecting to housing at turbine motor for cooling towers
• Changed Information board to reflect move of County Administrator to room 225
• Tested generator with the mechanics from Marathon
• Reset alarm codes at chiller control. Reset circulating pump to help at a/c
• Changed parking lot, exterior building light timer for day light saving time
• Set wall mounted clock on 2nd floor lobby for day light saving time
• Removed non operable drain pan piping and installed new for air handler E
• Install new control module in mens room 1st floor �
• Fixed water leak in wom ens room I" floor
• Removed wet damaged ceiling tiles and replaced with new cut to size in Planning Dept
Key Largo Social Service: (New location—Tradewinds Plaza Shopping Center)
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Unload pallets of food off truck and place inside on table weekly operation
Islamorada Library:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Removed non operable light fixtures and replace with new photo cell and 50 watt LED
Lights and wall mounted metal box cover for parking lot lights
• Removed non operable drain pan piping and installed new for a/c unit
15
Packet Pg. 2779
Q.1.a
• Changed parking lot, exterior building light timer for day light saving time
• Fixed uneven concrete sidewalk
Plantation Key Courthouse:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• COVID —Install plexi glass for protection in Clerks office desks and counter areas
• Assisted contractor with access to pump station
• Contractor has been working on rat problem in Court Reporter office
• Unclogged toilet injury room with plunger—cleaned and sanitized
• Charged a/c system with refrigerant in Sgt Torres office
• Changed lights for day light saving time
• Changed clock time in court room A for day light saving time
• Fixed stair rail in front of Court House
N
Ellis Building:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 0
• Replaced motor drive belt in the Property Appraiser office for the a/c unit -
• Removed old shutters 14 windows, ordered new and installed the clear shutters 2"d floor
• Contractor to fix a/c in Family court
• Changed lights for day light saving time
0
Key Largo Library: `~
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19 0
• Changed lights for day light saving time
• Moved shelves, seas shelves. and desk furniture to back of library
• Picked up blinds from distributor and installed
Public Works —Magnolia Office:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
t�
• Removed non operable exterior parking light and installed new
• Changed lights for day light saving time
E
• Make new keys for 4 Roads Department employees
• Assembled furniture for Olympia new office
• Moved David's furniture to Roads Department bay area
PK Roth Building Sheriff:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Changed lights for day light saving time
PK Roth -Health:
• Disinfect inside building daily with Botanical Disinfectant Solution due to COVID-19
• Replaced damaged wiring due to power surge February 12, 2021
• Replaced damaged led light fixtures with new due to power surge February 12, 2021
• Removed debris from sink drain piping room 15
16
Packet Pg. 2780
Q.1.a
• COVID —install plexi glass for protection
• Checked all wall receptacles room 419,420,423,433 all working with applied voltage
Key Largo Park Duplex:
• Charged A/C system with refrigerant in apt. 1 —contractor to replace unit
Tavernier Fire Station #22:
• IRMA —Completed installing Bay lights
IRMA —Pressured wash outside building preparing for painting
PARKS & BEACHES:
Friendship Park:
• Disinfect playgrounds, tables,pavilions and benches with Botanical Disinfectant Solution
twice a week due to COVID-19
• Disinfect bathrooms daily with bleach due to COVID-19
• Changed lights for day light saving time
• Removed big concrete piece from kids playground refill hole with sand
• Set up ball field for Little League 0
• Pressure wash dugouts ,pavilions and benches
• Paint dugouts inside and out
• Removed non operable photo cell and installed new in storage / restroom exterior light
with new weatherproof box and cover
Harry Harris Park:
• Disinfect bathrooms daily with bleach due to COVID-19
• Disinfect playgrounds, tables,pavilions and benches twice week with Botanical
Disinfectant solution due to COVID-19 0
• Disinfect gym workout area in the park with bleach due to COVID-19
• Changed lights for day light saving time
• Repaired toilet in mens bathroom at beach area
• Installed wood retainer in south field to stop water going into dugout
• 3 qty signs made for fenced area around lagoon and point to keep customers out E
• Checked power source to power pack at north and south fields all operational
• Installed new safety fence capping at dugouts and infields foul fencing both fields C
• Secured kick plate at dugout fencing
• Secured windscreen/sunscreen at dugout fencing
• Install pole pads and batting cages pads
• Pressure wash sidewalks, bleachers and concession stand
• Fixed broken water line inside concession stand
• Temporary repair of north area ball field 1st base fence rolled up —contractor has quoted
Peace Park:
• Disinfect pavilions, tables and benches twice week with Botanical Disinfectant Solution
due to COVID-19
17
Packet Pg. 2781
Q.1.a
Sunset Park:
• Disinfect tables and benches twice week with Botanical Disinfectant Solution due to
COVID-19
Rowell Waterfront Park:
• Disinfect tables and benches twice week with Botanical Disinfectant Solution due to
COVID-19
Old Settler Park:
• Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical
Disinfectant Solution due to COVID-19
Key Largo Park: N
• Disinfect bathrooms daily with bleach due to COVID-19
• Disinfect playgrounds, tables, pavilions and benches twice weekly with Botanical
Disinfectant Solution due to COVID-19
• Disinfect gym workout area in the park using Botanical Disinfectant Solution 0
• Pressure wash dugouts and sidewalks 0
• Paint dugouts inside and out at baseball field
• Changed lights for day light saving time
• Damaged GFI at South dugout, replaced with new 15 amp wall mounted GFI receptacle
• Installed windscreen/ sunscreen around dugouts baseball field area 0_
• Installed new power pack at North scoreboard
• Removed old swing and installed new ADA special swing in playground
FACILITIES —MIDDLE KEYS
Marathon Annex 63`d St.:
• Multiple Daily sanitizing of office due to Covid-19
• Monthly AC PM
• RFS for exterior painting—awaiting bids t�
• Replaced battery in sensor in malfunctioning logistics door
• Pick up and dispose of pallets E
• Assemble lockers
• Pick up and transport lockers to Layton FS
Marathon Health Department:
• Multiple daily sanitizing of office due to COVID-19
• Monthly AC PM
• RFS for exterior painting—awaiting bids
• Adjustments to AC unit
• Assist with core keys
• Install new pulley and light on flagpole
• Replace two exhaust fan motors
18
Packet Pg. 2782
Q.1.a
Marathon Courthouse:
• Monthly AC PM
• Reattach screen to Sallyport
• Reattached baseboards
• Paint back exterior wall of old IT room
• Repaired AC drain pipe
• Cleanup due to leaking drain pipe
Marathon Government Center:
• Monthly AC PM
• Multiple daily Sanitizing of office due to COVID-19
• Pick up and deliver boxes to Key Largo
• Repaired flushing mechanisms in 2 toilets
• Pick up and install door sweeps on shower room doors
• Replaced light bulbs in men's restroom
• Cleaned Shower Room B
• Replace shower curtain in Shower Room B
• Pick up and deliver boxes to Kew West
• Replaced bad bulbs in stairwell
• Inspect all AC exhaust fans
• Investigate cause of noise in AC 0
• Installed soundboard in BOCC room
• Repaired Urinal 0
c
• Cleaned IT room w
• Build,paint and install 2 safety shields in second floor waiting area planning department
• Vendor escort for shutter maintenance
• Install speed control device on fan on roof over Dias for noise reduction c
• Installed signs for terns on rooftop
e(
Marathon Library:
• Substantial completion walk through
• Deliver new recycle container
• Install refrigerator on second floor
e(
Medical Examiner
• Monthly PM AC filters
• Vendor assist Seimens
Marathon Tax Collector:
• Multiple daily sanitizing of office due to COVID-19
• Remove dirt and rock from landscape area
• Install preventative weed mat
• Put 2 truckloads of gravel in parking area
• Water heater repair
19
Packet Pg. 2783
Q.1.a
• Repair ceiling tiles that are sagging
Marathon Clerk of Court:
• Monthly PM AC Filters
• Pest control
State Attorney:
• Monthly A/C maintenance
• Multiple daily sanitizing of office
• Moved parking sign over one spot
• Installed no parking sign
• Removed tree from rear of building to allow traffic flow from rear of building
cv
Long Key Tower:
• Monthly A/C maintenance
• Electrical box repair for flagpole light
0
Public Defender: c
• Monthly A/C maintenance
• Multiple daily sanitizing of office due to COVID-19
• Catch and release curly tailed lizard
Public Works Facilities Maintenance:
• Monthly compressor Maintenance carpenter shop
• Monthly PM A/C
• Multiple daily sanitizing of office due to COVID-19
• Vehicles cleaned and maintained 0
• Inspected all return vents and air supply vents at Big Pine FS
• Vendor Escort Fire Extinguisher
• Demolition prep office Rockland Key Remove all electrical power
• Install ballard in front of meter and backflow preventer. Fill hole with concrete
• Replace cover for marine resources boat E
• Interview for Maintenance Worker 3 applicants
• Place order for new AC motors
• Pressure wash condensing unit
• Weekly staff meetings
• Groundskeeping for all Middle Keys Facilities
Public Works —Engineering:
• Daily sanitizing and cleaning due to COVID-19
• Provide assistance to engineering department for 10 year capital management
Public Works —Fleet:
• Daily sanitizing and cleaning due to COVID-19
20
Packet Pg. 2784
Q.1.a
Public Works —911 Communications:
• Daily sanitizing and cleaning due to COVID-19
• Monthly AC PM
• Window Repair
Marathon Senior Center/AARP:
• Monthly PM A/C filters
• Yard maintenance and trash pickup
• Install new flagpole light
• Replace water damaged particle board with plywood
• Delivered bucket truck to put up light
• Bucket truck training
N
Conch Key Fire Station:
• Monthly AC PM
ct
• Replace brackets on urinal dividers
• Grout tiles in shower r_
0
Layton Fire Station:
• Monthly AC PM
• Installed Door Bell on front door
• Repair outlet in ladder truck
• Electrical sub panel with 30 amp outlet
• Assemble lockers
• Remove old lockers
• Treated and pressure cleaned oil stained area in bay
0
FACILITIES —LOWER KEYS
Bayshore Manor: ca
• Installed an air reel at Bernstein Park shop
• Replaced outside flag E
• Repaired hole in the screen on women's side of porch
• Repaired garden fountain
• Room 105- installed curtain rod,picture frame and mirror
• Sturtz installed 4 panic buttons and 4 exit devices
• Repaired leak in the patio ceiling on the men's side of porch
• Sub Zero-repaired ac ducts
• Installed "No Parking" sign
• Repaired office sliding door/ off track
• Annual Generator Inspection by Check Electric
• Caulked all cracks in kitchen area
21
Packet Pg. 2785
Q.1.a
Bernstein Park:
• Repaired and painted wall and water fountain damaged by residents
• Paint walls and ceilings of both men and women's bathrooms
• Installed soap dispensers
Big Pine Park:
• Build a batter's box and chalk box
• Electrical Contracting-re-lamp 7 fixtures and repair remaining outages
• FEMA replaced garage door and hardware
Carpenter Shop (Public Works) Simonton St:
• Started moving items for the carpenter shop from yard to Simonton St location
• Prime and painted concrete walls
N
• Sturtz-rekey locks N
• Check Electric -installed GFCI outlet boxes and LED lights
�t
Children's Playground-all Lower Keys locations: 0
• Pressure -wash all equipment _
DMV—Searstown:
• Moved all furniture and stored at Jackson Square for flooring project
Fireman Park Big Coppitt: c
• Painted over profanity and graffiti on walls of handball court
0
Gato Bldg:
• Installed signs
• Blue Island-Replaced broken head with 6" and new nozzle
• Sturtz repaired door closer c
Harry Harris Park:
• Build a batter's box and chalk box t�
Harvey Government Center:
• Blue Island repaired broken pipe in zone 1
Higgs Beach:
• Dog Park-replaced water valve assembly of water hose
• Repair faucet in both men's and women's bathrooms
• Painted handball courts
• Dog Park-fabricate and install new gate latch
• Replaced lock for gate in children's playground
• Al-remove and replace damaged fence and post at pickleball courts replace top rail and
new fence
• Repaired swing set in Children's playground
• Tennis Courts-repaired benches
• Gary's Plumbing used jet to clear shower drain lines clear of sand blockage
22
Packet Pg. 2786
Q.1.a
• Painted "No Parking" and arrows by Salutes restaurant
Jackson Square:
• Historic Courthouse-Property Appraiser-replaced a larger recycling bin
• Historic Courthouse-removed remaining boxes from Cates Office
• Historic Courthouse-moved jury summons forms to IT dept.
• Historic Courthouse-shredded 22 boxes from Finance, Accounts Payable
• Historic Courthouse-replace ac grille in women's' bathroom
• Historic Courthouse-installed 2 toilet paper dispensers 1 st floor women's bathroom
• Historic Courthouse-replaced ceiling tiles in men's bathroom
• Historic Courthouse-Rainsaver Gutters-install missing and repaired loose downspout
• Historic Courthouse-CZ Craft-fabricated awnings for garage door and entry door -�
• Historic Courthouse-repaired drawer of kitchen breakroom
N
• Historic Courthouse-Appraiser Office Check Electric new circuit 4th floor kitchen/water
heater
�t
• Historic Courthouse-Blue Island replaced broken head/irrigation system 0
• Historic Courthouse-Limbwalkers trimmed all hardwoods and removed all debris 0
c
• Historic Courthouse-repair entrance door ramp
• Lester Bldg.-moved 270 boxes from the Old Jail
• Lester Bldg.-installed 4 exit lights
• Lester Bldg.-installed shelving under stairs 0_
• Lest Bldg.-lst floor bathrooms installed soap dispensers
0
• Lester Bldg.-cleaned out storage area under steps
• Lester Bldg.-Gary's Plumbing-cleared major blockage in outdoor rain drain
• Lester Bldg.- State Attorney Office-replaced lst and 2nd floors exit lights
• Freeman Justice Center-CZ Craft weld broken bracket to frame for garage sliding gate c
• Freeman Justice Center-Sturtz repaired exit devise
• Freeman Justice Center-Shredded boxes 2"d floor
• Freeman Justice Center- lst floor storage-dispose of computer,parts, screens, and printers
• Freeman Justice Center-Sturtz tested all electric courtroom doors
E
• Freeman Justice Center-3rd floor-repaired exterior door Courtroom A
• Freeman Justice Center-replaced ceiling tiles where needed
• Freeman Justice Center-started garage lighting project
• Annex-Old Jail-repaired rear gate
Key Largo Park:
• Build a batter's box and chalk box
Key West Library:
• Picked up and recycled back bins
• Gary's Plumbing replaced flapper in women's bathroom
• Back bins emptied and recycled
• Installed 3 panel of plexiglass for Reference Desk
23
Packet Pg. 2787
Q.1.a
• Refilled all hand sanitizers
• Sub-Zero installed water pump for ac
• RugBusters cleaned carpet in Children's area due do water damage from ac
Michelle Coldiron Big Pine Office:
• Built and delivered new cabinets for office
• Sturtz- 3 rekey
Public Works Facilities:
• Cleaned out electrical shed
Rockland Key Facilities (PW):
• Build shelves for the Grounds container at Rockland
• Moving grounds items to Rockland Facilities and organizing yard for move to Rockland
• Arnold transported 20' container to from the yard to Rockland
Rockland Key Facilities (Roads & Bridges):
• Sub Zero repaired trailer ac 0
• Repaired losses plank 0
Rockland Key Facilities (Fleet):
• Demolished and prepared area for new facilities in Rockland
• Secured area with fencing c
COVID-19 Related:
• Sprayed and disinfected Judge Jones Chambers, bathrooms, and assistant's office
Fire Stations
0
Station#08 -- Stock Island:
• Replaced flag
• Replaced damaged ceiling tiles where needed
• Shower is no longer leaking/adding mud to drywall on 2nd floor walls
a�
Station#09 —Big Coppitt:
• Repaired flagpole and replaced flag
• Replaced bad breaker
Station #10 —Sugarloaf:
• Completed work on bedroom build-out for Fire Station
• Replaced exit sign
• Repaired upstairs window frame
• Cleaned and sealed rain gutters / installed new downspouts
• Steller-installed VCT & LVP throughout damaged hallways on Pt and 2nd floors /
repaired porcelain the entry of shower/install vinyl 4"base
• Picked up 3 lockers from Marathon Headquarters and assembles at fire station
• Painted stairwell and placed safety treads
24
Packet Pg. 2788
Q.1.a
Station#11 -- Cudjoe:
• Replaced tarp in garage
• Delivered bunkbed to fire station
Station#13 —Big Pine:
• Repaired supply grille
• Advance Overhead repaired bay door V belt and chain
Station#18 —Layton:
• Above All Garage Doors-serviced rolling doors/ladder truck door/reinforced mount
brackets and tubed all moving parts
ROADS & BRIDGES
Upper Keys:
N
• Mowing Operation—34.8 miles
• Buzz Bar Operation - 55.5 miles
• Sign Department- 43 new signs installed, 7 new posts installed, 9 underground locates 0
performed. 0
• Shoulder Work - 30 ft with 3 tons of crushed rock used
• Sweeping Operation—24.6 miles
• Stripe Bike lane on Burton Dr. and First St. leading to Harry Harris Park—4,993 feet
c
• Stripe Bike lane on Ocean Bay Dr. - 890 feet.
• Make 8 Special signs for Parks Department for Baseball dugouts.
• Install Jersey barriers at Thurmond St to stop Illegal boat launching.
• Duck Key Bridge detail 12 hours a day 7 days a week.
• SAFETY MEETING - 03/26/2021
• Trash Pick Up - 277 BAGS at approx. 4709 lbs.
FLEET MANAGEMENT
GPS:
• Add GPS Unit installations to the PMI—On Going
• Lead Mechanics GPS vehicle monitor training—On Going.
• Phase 2 GPS equipment installation-- On Going. et
• Providing new and/or re-programed GPS Prokees for various Departments —On Going
• Over 300 GPS units installed.
• 3 garages are working diligently to complete GPS installations.
Generators:
• Sugarloaf fire station generator removed for repairs, back up in place.
• Marathon EOC generator radiator replacement completed.
• Bayshore Maynor generator monthly inspection performed.
• BPK Senior Citizen Center Building generator out of service, building not being used at
this time.
25
Packet Pg. 2789
Q.1.a
• All stationary generators inspected —Scheduled for a minimum of once a month.
• All generators exercised a minimum of Ix.
• Disposal of Communications Dept. generator and trailer at Marathon yard—to be
removed.
• Labeling all generators with fuel capacities - On Going
• On job tech response training for high profile emergency power generators —regular
training with the current staff
• Purchase 3 new standby generators for Solid Waste Landfills —Grant funding.
• Purchase needed load bank for testing portable generators under load— Grant funding.
• Replacement of KL Andros Road tower generator- Grant Funding
• Replacement of West Summerland tower generator- Grant Funding
• Resetting generator exercise clocks to start and run weekly—Most are set for
Wednesday, standardizing a day that best suits the use of the buildings.
• Secure hourly rate repair agreements with generator and electrical contractors-pending
• Seeking right sized back-up generator for Bernstein park-per the usage, a 100Kw has
been determine for the need. Discussions remain.
• Special Maintenance and corrosion control Emergency Communications tower generators r_
—On Going CRC
• Communicate with Assistant County Administrator regarding stationary generator GPS
tracking, weekly exercise start-up and no-start conditions —On Going.
• Roth building generator failed testing, supply backup generator is wired into the building
while the repairs are in process.
• Roth Building generator repairs to be completed 3/31/2021.
Sheriff Department:
• Provided ASE credentials to MCSO.
• Communicating with new Sheriff Dept. Fleet Manager regularly —On Going 0
Communications
• Disposal of Sheriff's surplus speedo calibration machine-pending
• New Sheriff Dept. interlocal agreement-pending
• Performing multiple recalls on Sheriff vehicles "In-House", thus reducing the downtime
in the dealerships E
• Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature
and video's —literature has been issued with On Going mentoring
• Assist Project Management with the two MCSO Generators replacement on the
Detention Center—PO issued for the replacement of two generators —On Going.
Vehicle Replacement:
• Purchase new transport trailer with winch for Fleet garages-on hold.
• Vehicle replacements are a go for FY22
Surplus:
• Legal rendered decision on abandoned property
• Assisting Key West and Marathon Airports with surplus vehicle disposal—On Going
• Assisting Social Service Department with surplus vehicle sales —On Going
26
Packet Pg. 2790
Q.1.a
• Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies-
internal audit is in process to make determination. On Going
• Processing surplus units recently turned in for disposal —On Going.
• Seeking salvage companies for disposal of scrap metal and non-sellable County units. —
On Going
• Next surplus to be advertised for March Advertised-Notice of Calling for Bids of
Surplus Property 04/15/2021New surplus list getting put together to be following the
current posting.
Fuel Management:
• Facilities new employee "Chris" in upper keys needs C certification.
• Fleet assisted Facilities with 2 DEP in ground tank inspections.
• Assisted Gabe with fuel monitoring concerns for KWIA (EYW)
• Completed
• Communicating with Florida State contractor for Wex Fuel Card reps. — On going
Communication
0
• FDEP closure of former Key Heights Drive fuel tank-pending
• Fuel Billing cross training-High Priority-ongoing 0
• Inspecting, documenting, and repairing garage and fuel facilities —On Going
• Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys-
pending
• Pressure wash Key West fuel tank- - KW AGT Corrosion control completed, pressure
washing Completed. Initial painting of the tank completed, touch up and piping paint
needed for completion.
• Processed monthly fuel billing accounts receivables for in-program County Departments
—On Going
• Processed outside monthly fuel billing for School Board accounts payables —Monthly. 0
• Providing new and/or re-programed fuel keys for various Departments —On Going
• Revise fuel activities policy and procedures-pending
• Revisions to joint use Fuel Facilities agreement with School Board-pending t�
• Strategic plan item-Purchasing more fuel-efficient replacement tires —this is an Ongoing
SOP. E
• Three garages combined processed and distributed approximately (9418.070) gallons of
unleaded and (4198.800) gallons of diesel fuel.
COVID-19:
• Stopped as per Bob Eadie's recommendations
• Following up with Fleet Department Monroe County issues COVID-19—On Going
• Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand
sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. —On Going
• Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate
what will work best for MC Fleet operations —Continued Education.
• Provided COVID-19 vehicle cleaning tips in writing for all users —On Going.
• Re-establish jail inmate work program at all garages-pending COVID-19 virus.
• Processing 214 Forms for COVID-19—On Going
27
Packet Pg. 2791
Q.1.a
• Covid SOP for Fleet Management—Sanitize every vehicle,prior to and after, service or
repairs. 15 minutes in and 15 minutes out
• Sent reminders to Fleet Management staff to remain vigilant now more than ever, we
cannot afford to let our guard down. Yes, we are all fatigued with the restrictions
imposed on our daily lives, but we must remain steadfast and not become complacent.
Regular reminder to be sent out as the COVID numbers increase within the County.
Storm Preparation:
• Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential
weather event.
• Work with Preliminary Damage Assessment Team and process documents
• New EOC Training with Bill Uptegrove, Tammy Acevedo and Daryl Greenlee-On Going
cv
Rockland Key Garage Transition:
• Rockland site selected.
• Rockland Lease approved.
• Demolition completed at Rockland. 0
• Fence layout decided for Rockland. c
• Reviewed and assisted with new shop equipment list for Rockland key shop. Generate
complete equipment list for Rockland Key shop.
• Jobbers providing quotes for equipment and buildout.
0
• Have an FSA quote for a needed forklift.
Other Fleet Items:
• Bucket truck inspection/repairs & Dielectric test being scheduled.
• Marathon and PK shop air compressors included in PM due list.
• Fleet Asset inventory cleanup started in Plantation Key garage
• Fleet Asset inventory cleanup started in Marathon garage.
• Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus -
Pending. c,
• All garage employees received monthly safety training - On Going the Safety Training
Topic for February Safety Topic was "Fire Safety". E
• Annual Housekeeping Haz-Mat storage areas at 3 garages- (Postponed due to COVID)—
Pending potentially added to the SWPPP.
• As able Fleet office staff is encouraged to work from home, some mechanics and garage
staff are staggering their time working 10- or 9-hour days in order to try and keep
employees distanced from one another much as possible - on Going. Integrating the
office staff back to full status
• Schedule Bucket truck inspection and certification - March 2021
• Check availability of Fleet related grants pending. Looking into possible vehicle lift
grant. Located Vehicle Lifts on FSA
• Disposed of garage hazardous waste thru recycling contractor (Used oil, oil filters,
batteries, tires, rags, antifreeze, etc.)—On Going
• Electrical Training for all Mechanics -Pending.
28
Packet Pg. 2792
Q.1.a
• Entered mechanic's work order data daily - labor, parts, supplies, contractual services,
etc. — On Going
• Establish new Fleet equipment line item for purchasing vehicles and equipment-pending.
• Fleet cross training and refresher training—On Going.
• Fleet Supervisors and Management Meeting -Mechanic Lead Bill Uptegrove traveled to
meet with and mentor the leads on new processes for FORD Warranty/Recall items -
Continued education for the Lead Mechanics.
• FY21 Stormwater SWPPP activities —On Going (Next due May 2021)
• FY21 garage lift inspections and repairs ongoing -PO's pulled and lift inspections and
repairs are in process for all 3 garage areas. Lift inspections revealed multiple repairs
needed at all three garages, Red Tagged one lift at KW garage. Cost to repair exceeds
value of the lift.
• Replacement of vehicle lifts at all garages- On Going of this Safety Item.Research
Florida law in relation to in-house vehicle lift inspection and repair—On Going.
• Garage minor repairs and enhancements-ongoing
• Work in Progress Revise vehicle numbering system for County vehicles —On Going.
• In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy r_
Acevedo is training to be the Ford Warranty Administrator for Monroe County 0
• Initiated fund transfers to cover insufficient Fleet funds for various Departments —On
Going
• Mandatory Take home vehicles for on-call mechanics —On Going.
c
• New brake resurfacing machines for all garages-pending
• Preparing Shop Service Trucks - On Going
• Process accident repairs for Risk Management and various Departments —On Going
• Process daily and monthly parts and supply accounts payable invoices —On Going.
• Process monthly repair invoices and outside billing for not in-program Departments —On
Going 0
• Process monthly Safety and PMI due reports for various County Departments —On
Going
• Process vehicle and equipment factory recall for various Departments —On Going t�
• Provide strategic plan monthly safety reminders-eco driving instructions, etc.-
Distributing to All Users —On Going E
• Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear,
hybrid safety equipment, etc. —On Going
• Purchase large truck tire changing machines for all garages-the marathon unit failed and
is Red Tagged, needs assessment for repairs or replacement-Pending.
• Purchase of Fleet supply, delivery, and storage trailer-pending.
• Re-implementing garage weekly communications meetings —On Going.
• Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going
• Replace old, outdated garage shop trucks-pending.
• Replacing defective license tags for various Department vehicles - On Going
• Replacing old worn-out vehicle decals for various County Departments —On Going
• Researching MSDS availability on web-pending https://www.msds.com/
• Continued review of FASTER Fleet Inventory for accuracy—On Going.
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• Reviewing mechanics daily work logs; separating coved 19 activities and documenting
same On Going
• Revise sq. footage maps for airport and cost allocation billing purpose Marathon Public
Works yards-pending
• Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy
Acevedo
• Contacted and scheduling a date with Napa IBS to continue discussions. On - going
discussions and review of the IBS contract on Sourcewell.
• Met with NAPA IBS for single source purchasing/inventory management program.
• Seeking updated hybrid vehicle training materials for Fleet Mechanics.
• Free On-Line training available through our STARS access through Ford- On Going
• Standardizing Fleet oil, tubes, and filters-ongoing
• Standardizing Fleet parts and supply stock items- On Going.
• Standardizing NAPA Brand automotive batteries-ongoing
• Three garages combined opened and/or completed approximately (398)work orders.
• Transfer ownership of all vehicles to Fleet- In Discussions
• Transporting vehicles from one area of County to various Departments - On Going r_
• Two new Lead Mechanics progressively receiving on job training daily - On Going.
• Update County garage facilities-garage equipment, vehicle storage, secured storage barn,
in-house paint body shop-pending.
• Updated (accident repairs pending) spread sheet—On Going. 0
• Updated(recalls pending) spread sheet—On Going.
• Recalls and accidents turnaround times are being handled well.
• Updating Risk Department; advising of added and deleted units for insurance purpose -
On Going
• Verified Fleet's monthly AT@T mobility charges.
• Verified toll by plate invoices for various Departments - On Going c
• Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET
with A.S.E. to manage employee A.S.E. Certifications. —On Going
• Verifying present garage workloads-reorganizing and reassigning operations and admin
duties. - On Going
• Garages are bringing in vehicles for maintenance and cleaning that are left in parking lots
while County employees are working from home - On Going.
• New CDL Testing program offered at the College of the Florida Keys KW Campus.
Sending CDL driving exams to the KW campus
• Verify mechanics CDL driver license and endorsements-—Verified and scheduled for
exams —On Going.
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training - On Going.
• Communicating with Transportation Dept regarding specialized PMI program
• Requested FY2021 fleet liaison revisions and update information—On Going
• Add automatic shop supply charge to all fleet garage work orders - - Completed.
• Modify surplus sign truck to be converted for use as Road Department water truck-Tank
has been ordered.
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Q.1.a
• Asset inventory started in KW, now ongoing in all 3 areas.
• Completed
• Work orders cleaned up in all 3 areas to capture more Direct Labor time. Ongoing.
• Work orders cleaned up in all 3 areas to reduce vehicle down time reports. Ongoing.
• Monitoring garage work orders-actives, finished, deferred, closed, Indirect and Direct
Labor. —On Going
• Randomly reviewing mechanics accountability reports —On Going
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cv
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April 2021 Page 1
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S
YTD Actual Year-End
Fiscal Year Oct-Jan Total Budget
2021 1,604,471 4,362,275
2020 1,695,478 4,011,963 4,711,220
$inc/dec (91,007) (48,94�5)
%inc/dec -5.4% -7.4%
YTD Actual Year-End
Fiscal Year Oct-Feb Total Budget
2021 4,883,707 10,727,035
2020 4,858,543 10,519,165 12,106,227
$inc/dec 25,164 (1,379,192)
%inc/dec 0.5% -11.4%
rtl
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YTD Actual Year-End
Fiscal Year Oct-Feb Total Budget
2021 213,401 494,980
2020 208,580 522,425 575,000
$inc/dec 4,821 (80,020
%inc/dec 2.3% -13.9%
YTD Actual Year-End
Fiscal Year Oct-Feb Total Budget O
2021 757,115 1,961,562
2020 697,155 1,773,239 2,037,000
O
$inc/dec 59,960 (T5,438) 0
%inc/dec 8.6% -3.7%
YTD Actual Year-End O
Fiscal Year Oct-Feb Total Budget r
2021 447,767 1,065,948
2020 485,214 1,069,221 1,150,000
$inc/dec (37,447) (8 ,0'52
%inc/dec -7.7% -7.3%
YTD Actual Year-End
Fiscal Year Oct-Feb Total Budget
2021 995,776 2,419,841
2020 1,081,569 2,436,573 2,925,000
$inc/dec (85,793)
%inc/dec -7.9% -17.3%
YTD Actual Year-End
Fiscal Year Oct-Feb Total Budget
2021 8,958,905 19,381,987
2020 9,021,583 19,863,169 23,000,000
$inc/dec (62,678) (3,618,013
%inc/dec -0.7% -15.7%
Office of Management and Budge Packet Pg. 2796
Q.1.a
April 2021 Page 2
Last year's total collection rate for Monroe County was 96.7%.
2020 2021
October-March October-March Variance
Ad Valorem Collection %Collection %Collection 0.50%
Total Ad Valorem Collection: 86.51% 87.01
One cent tax split is 50%for Monroe County and 50%for Land Authority.Below is the Monroe County portion.
YTD +/-
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 213,972.89 -20.1% 267,308.81 24.9% 289,718.95 8.38% 286,530.52 3,188.43) -1.1%
November 252,580.02 -20.7% 338,484.44 34.0% 361,146.78 6.70% 303,412.77 (57,734.01) -16.0% _
December 330,269.30 -19.3% 446,468.12 35.2% 494,616.29 10.78% 509,970.47 15,354.18 3.1% r
January 377,675.27 -16.3% 486,395.98 28.8% 549,995.86 13.08% 504,556.95 (45,438.91) -8.3% N
February 451,634.11 -10.7% 555,930.40 23.1% 630,405.84 13.40% CV
March 528,775.51 -9.4% 673,618.77 27.4% 359,970.81 -46.56%
April 400,173.13 -16.5% 506,116.44 26.5% 46,313.88 -90.85%
May 325,037.76 -13.4% 398,951.99 22.7% 48,037.17 -87.96%
June 345,120.33 -2.6% 400,398.33 16.0% 310,453.89 -22.46%
July 373,606.50 -12.1% 430,549.93 15.2% 377,225.82 -12.39%
August 299,898.52 2.9% 303,245.90 1.1% 294,061.88 -3.03%
September 196,716.46 91.5% 173,818.32 -11.6% 250,015.67 43.84%
Total 4,095,459.80 4,981,287.43 4,011,962.84 1,604,470.71 (91,007,17) -5.4%
%inc/dec prior yr -10.3% 21.6% -19.5%
Fund 001-Tourist Impact Tax
800,000.00
700,000.00 '
600,000.00 - .... 66 .... .... ..... .... .... ..
500,000.00 ts#400,000.00 ... �SS t ....�, _ ,r. s
t�& .�� - I11�2019
300,000.00
200,000.00 100,000.00 � zozo
1� {_ ..... � � � � _� �� -
_ aet. .. met .........met ......3� m� i`..... O ......... aJ ......... oe .....J�J J5� e...............
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Office of Management and B Packet Pg. 2797
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April 2021 Page 3
27
Fund 001+148+147-St Shared-Loc Govt 1/2 Tax
Current FY21 allocation is split 78%to the General Fund 001,5%to Uninc Svc Dist Parks&Rec Fund 147,&17%to the Plan,Build,Zoning Fund 148.
% % % YTD +/- %
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 456,729.44 -34.7% 723,841.23 58.5% 672,089.77 -7.1% 820,695.09 148,605.32 22.1%
November 808,988.58 -3.0% 911,971.28 12.7% 854,401.86 -6.3% 875,011.83 20,609.97 2.4%
December 836,769.47 0.3% 961,349.25 14.9% 960,368.60 -0.1% 880,562.31 (79,806,29) -8.3%
January 1,005,666.51 -2.4% 1,081,154.98 7.5% 1,187,860.69 9.9% 1,153,129.03 (34,731.•',•',) -2.9%
February 964,514.11 -4.4% 1,087,973.08 12.8% 1,183,822.34 8.8% 1,154,308.90 (29,513.44) -2.5%
March 1,048,880.75 -0.2% 1,116,403.27 6.4% 1,204,939.68 7.9%
April 1,205,796.38 -2.7% 1,362,799.34 13.0% 794,765.36 -41.7%
May 1,028,414.60 -5.9% 1,170,912.61 13.9% 467,888.85 -60.0%
June 896,682.10 -6.2% 1,053,066.48 17.4% 451,351.79 -57.1%
July 971,761.75 10.1% 1,036,605.08 6.7% 912,384.56 -12.0%
August 980,361.87 -3.5% 1,060,250.10 8.1% 943,599.47 -11.0%
September 839,101.89 5.5% 932,077.26 11.1% 885,691.84 -5.0%
Total 001+148+147* 11,043,667.45 12,498,403.96 10,519,164.81 4,883,707.16 25,163.90 0.5%
%inc/dec prior yr -3.5% 13.2% -15.8%
FY21 State Estimate`-100% 10,727,035'
*Fund 147 added in 2020 Fund 001-78% 8,367,087
Fund 147'-5% 536,352
Fund 148''-17% 1,823,596
0
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2020 Federal,State,and County Tax.Fates on Motor Fuel and Diesel Fuel in Florida's Counties
L4etor Fuel Taz R...IN at Cants Pm Gallon} Un.Hlm d C-4-1.posad Dina.t Fuel Tas.Rates(R of Co:nts Poor Ga19on)
FOdd-al R.tBt- I CO nl Local D IvarY Mt.,F-I TBxOs F.d..]I st.ta I Can L-I t Om
f+snl MClea`rtinrra+.(u e EIT8aAx tTnad.aas. 5.I'n'afa. CuT2ax ¢I'+ei+.� luIel N�T.tuA F2mx nis I Erldn Ns 6+.e t 6FGu¢s+ts t-S Gnnw V+wTeptlk i i s e r+¢I Rr+F zd£uee Ps i&FGu e
TSrF,u+pItBt l
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1 cent on every net gallon of motor and diesel fuel sold.
% % % YTD +/- %
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 42,347.31 -27.6% 38,484.26 -9.1% 39,365.98 2.3% 45,224.42 5,858.44 14.9% 0
November 32,415.55 -28.4% 31,286.49 -3.5% 48,573.52 55.3% 46,799.21 (1,774.31) -3.7%
December 34,440.77 -13.5% 54,275.27 57.6% 38,894.31 -28.3% 38,746.28 (148.03) -0.4% �y
January 44,949.57 29.5% 43,993.58 -2.1% 40,701.93 -7.5% 40,274.95 (42•',.98) -1.0%
February 39,897.99 -7.9% 41,412.21 3.8% 41,044.17 -0.9% 42,355.86 1,311.69 3.2%
March 42,164.03 -0.9% 44,747.44 6.1% 46,313.17 3.5%
April 49,710.50 16.9% 54,107.26 8.8% 46,654.31 -13.8%
May 47,543.84 -17.5% 49,379.51 3.9% 27,799.26 -43.7% r
June 42,553.07 -1.2% 51,579.63 21.2% 38,187.29 -26.0%
July 49,080.08 -10.6% 52,686.49 7.3% 45,260.48 -14.1%
August 61,746.78 28.0% 51,784.85 -16.1% 54,705.61 5.6%
September 48,439.41 -10.8% 52,262.35 7.9% 54,924.69 5.1%
Total 535,288.90 565,999.34 522,424.72 213,400.72 4,820.81 2.3%
%inc/dec prior yr -5.2% 5.7% -7.7% o P., U
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Office of Management and B Packet Pg. 2798
Q.1.a
April 2021 Page 4
6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels&3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only.
YTD +/-
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 143,393.08 -33.9% 125,150.65 -12.7% 128,784.81 2.9% 156,245.47 27,460.66 21.3%
November 96,996.95 -38.6% 91,653.34 -5.5% 171,959.71 87.6% 162,883.94 (9,07 77) -5.3%
December 106,528.26 -20.5% 197,669.52 85.6% 127,875.58 -35.3% 126,453.03 (1,422.55) -1.1%
January 155,424.67 43.6% 152,009.76 -2.2% 135,266.26 -11.0% 132,888.79 (2,377.47) -1.8%
February 133,135.09 -9.0% 140,367.66 5.4% 133,268.89 -5.1% 178,644.23 45,375.34 34.0%
March 141,229.10 -2.9% 153,595.12 8.8% 158,278.29 3.0%
April 175,990.89 22.6% 194,757.29 10.7% 160,405.47 -17.6%
May 166,365.00 -21.5% 174,377.38 4.8% 89,994.01 -48.4%
June 142,390.41 -3.0% 185,226.91 30.1% 111,288.78 -39.9%
July 173,915.92 -13.1% 190,569.60 9.6% 156,247.43 -18.0%
August 234,394.14 37.7% 186,643.27 -20.4% 199,976.32 7.1%
September 171,051.70 -13.8% 188,918.97 10.4% 199,893.26 5.8%
Total 1,840,815.21 1,980,939.47 1,773,238.81 757,115.46 59,960.21 8.6%
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%inc/dec prior yr -7.0% 7.6% -10.5% CV
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1 cent on every net gallon of motor fuel sold.
YTD +/-
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 89,672.48 -11.8% 95,009.56 6% 92,986.46 -2.1% 87,069.31 (5,917,15) -6.4%
November 97,369.59 10.7% 103,797.97 7% 103,268.59 -0.5% 93,527.45 (9,741,14) -9.4%
December 94,293.30 -1.1% 93,564.01 -1% 95,802.96 2.4% 84,927.16 (1,0,875,80) -11.4%
January 96,566.65 2.9% 85,126.12 -12% 88,279.73 3.7% 93,033.64 4,753.91 5.4% 2
February 94,358.66 -2.1% 95,221.74 1% 104,875.99 10.1% 89,209.36 1!;',•',•',. 3) -14.9%
March 91,409.71 -4.3% 91,159.00 0% 98,257.69 7.8%
April 106,083.03 17.6% 104,620.08 -1% 91,877.51 -12.2% W
May 97,824.87 -7.4% 99,016.83 1% 55,634.38 -43.8%
June 92,471.32 -3.8% 97,867.55 6% 72,329.66 -26.1%
July 99,465.23 2.8% 99,314.63 0% 87,478.54 -11.9%
August 95,393.97 -0.6% 101,139.53 6% 88,683.56 -12.3%
September 102,983.39 11.9% 104,428.76 1% 89,746.27 -14.1%
Total 1,157,892.20 1,170,265.78 1,069,221.34 447,766.92 (37,446,81) -7.7% ¢,
%inc/dec prior yr 0.9% 1.1% -8.6%
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Office of Management and B Packet Pg. 2799
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April 2021 Page 5
2 cents on every net gallon of motor fuel sold.
YTD +/-
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 230,445.27 14.4% 236,390.79 2.6% 182,626.71 -22.7% 176,598.13 (=,()28.G8) -3.3%
November 220,890.16 -5.6% 202,958.07 -8.1% 231,009.57 13.8% 230,397.40 ( 12.17) -0.3%
December 190,791.29 -0.1% 224,698.33 17.8% 227,795.73 1.4% 176,380.20 1,41!.!`3) -22.6%
January 221,361.41 1.4% 230,431.77 4.1% 214,379.32 -7.0% 207,150.68 (7,228.•',4) -3.4%
February 236,668.25 0.0% 196,331.28 -17.0% 225,757.64 15.0% 205,249.22 (20,508.42) -9.1%
March 187,402.13 -0.3% 209,045.18 11.5% 249,096.73 19.2%
April 240,512.97 2.3% 233,760.55 -2.8% 209,991.20 -10.2%
May 224,094.27 1.2% 226,726.18 1.2% 124,689.96 -45.0%
June 200,980.44 -9.7% 228,406.24 13.6% 172,911.07 -24.3%
July 259,285.94 10.4% 221,373.80 -14.6% 193,258.20 -12.7%
August 192,940.78 -0.5% 222,990.70 15.6% 178,880.61 -19.8%
September 221,011.24 1.6% 260,372.02 17.8% 226,176.58 -13.1%
Total 2,626,384.15 2,693,484.91 2,436,573.32 995,775.63 (85,793,34) -7.9%
%inc/dec prior yr 1.2% 2.6% -9.5%
N
E.
�n
2018 Change 2019 Change 2020 Change 2021 Prior Year Change
October 772,618.19 -49.6% 1,281,785.62 65.9% 1,204,253.88 -6.0% 1,428,601.32 224,347.44 18.6%
November 1,432,345.70 16.1% 1,626,938.48 13.6% 1,522,348.95 -6.4% 1,551,003.58 28,654.63 1.9%
December 1,474,188.61 -1.1% 1,611,060.13 9.3% 1,739,270.09 8.0% 1,540,198.81 (199,071.28) -11.4%
January 2,000,568.29 33.6% 2,212,017.23 10.6% 2,365,603.32 6.9% 2,358,701.00 ( ,902.32) -0.3%
February 1,731,177.28 -15.4% 1,992,553.52 15.1% 2,190,106.83 9.9% 2,080,400.49 (109,706.34) -5.0%
March 1,905,394.86 4.4% 2,146,758.69 12.7% 2,212,710.82 3.1%
April 2,432,136.33 26.5% 2,722,405.94 11.9% 1,701,388.30 -37.5%
May 1,871,390.44 -24.2% 2,104,262.85 12.4% 686,095.70 -67.4%
June 1,599,950.82 -18.9% 1,909,549.64 19.4% 826,533.26 -56.7%
July 1,992,764.20 15.4% 2,115,119.53 6.1% 1,848,487.28 -12.6%
August 1,848,603.69 -3.5% 1,947,982.32 5.4% 1,695,432.56 -13.0% �
September 1,744,184.51 -7.2% 1,913,209.10 9.7% 1,870,938.21 -2.2%
Total 20,805,322.92 23,583,643.05 19,863,169.20 8,958,905.20 (62,677,87) -0.7%
%inc/dec prior yr -3.3% 13.4% -15.8%
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April 2021 Page 6
• - o o • o
FY21 Revenue&Expenditure Comparison(October-March)of Select Funds
Revenue Expenditure Net
Amended %of Amended %of Actual
Budget YTD Actual Budget Budget YTD Actual Budget Amount
Selected Funds
General Fund 64,685,492 27,714,522 42.8% 64,685,492 30,184,564 46.7% (2,470,042)
Fine&Forfeiture 71,875,399 55,769,221 77.6% 71,875,399 40,591,286 56.5% 15,177,935
Road&Bridge 16,613,788 2,429,257 14.6% 16,613,788 2,772,789 16.7% (343,533)
Fire&Amb.Dist 1 15,893,392 12,133,962 76.3% 15,893,392 5,805,061 36.5% 6,328,901
Unincorp.Parks&Rec. 3,304,204 2,466,842 74.7% 3,304,204 1,358,249 41.1% 1,108,593
Plan,Build&Zone 11,175,499 3,715,064 33.2% 11,175,499 3,024,446 27.1% 690,618
Municipal Policing 10,007,705 6,388,038 63.8% 10,007,705 5,776,722 57.7% 611,316
Building Fund 6,529,745 2,624,900 40.2% 6,529,745 2,069,302 31.7% 555,598 rtl
Infrastructure Surtax 35,606,657 8,984,907 25.2% 35,606,657 12,029,820 33.8% (3,044,913) CD
TOTAL 235,691,881 122,226,714 51.9% 235,691,881 103,612,242 44.0% 18,614,473
0
FY21 Revenue&Expenditure Comparison(October-March)of Select Funds
0
Revenue Expenditure Net W
Amended %of Amended %of Actual
Budget YTD Actual Budget Budget YTD Actual Budget Amount
TDC Funds
0
District Two Penny 8,674,306 2,091,845 24.1% 8,674,306 1,260,365 14.5% 831,480 _
Admin&Promo Two Cent 12,587,183 4,334,463 34.4% 12,587,183 2,735,615 21.7% 1,598,848
District 1 Third Cent 17,635,272 2,940,882 16.7% 17,635,272 3,215,219 18.2% (274,337)
District 2 Third Cent 1,864,885 603,139 32.3% 1,864,885 393,429 21.1% 209,710
District 3 Third Cent 4,566,748 1,146,321 25.1% 4,566,748 1,220,435 26.7% (74,114)
District 4 Third Cent 2,602,292 691,422 26.6% 2,602,292 554,723 21.3% 136,699
District 5 Third Cent 4,449,239 1,048,854 23.6% 4,449,239 1,005,662 22.6% 43,192
TOTAL 52,379,925 12,856,926 24.5% 52,379,925 10,385,448 19.8% 2,471,478
r
FY21 Revenue&Expenditure Comparison(October-March)of Select Funds
Revenue Expenditure Net
Amended %of Amended %of Actual U
Budget YTD Actual Budget Budget YTD Actual Budget Amount
Internal Funds
Worker's Compensation 5,809,842 155,161 2.7% 5,809,842 1,099,954 18.9% (944,793)
Group Insurance 32,138,074 9,450,919 29.4% 32,138,074 8,729,866 27.2% 721,052
Risk Management 7,013,505 18,654 0.3% 7,013,505 957,780 13.7% (939,126)
Fleet Management 4,764,946 3,329,916 69.9% 4,764,946 1,270,805 26.7% 2,059,111
TOTAL 49,726,367 12,954,650 26.1% 49,726,367 12,058,405 24.2% 896,245
{ 3
Office of Management and Budge packet Pg. 2801
Q.1.a
February, 2021
GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2018,2019,2020 AND Current FY2021
TOTAL PRIOR
FYTD ENDING
FEBRUARY, TOTAL CURRENT
ACCOUNT FY20 TOTAL BUDGET 2020 FYTD ENDING
BUILDING DEPARTMENT NUMBER FY18 FY19 (see Note 1) FY21 (see Note 1) FEBRUARY,2021
REVENUE
Budding-Income from Permits/Appl 180-322005-SG $ 4,731,320.91 $ 5,390,451.38 $ 4,996,530.93 $ 5,500,000.00 $ 2,093,353.13 $ 2,076,184.12
Certificate ofCom etenc/Contract 180-322103-SG 101,907.50 81,522.50 82,143.00 80,000.00 72,467.50 8,222.50
Radon/DCA 180-341904-SG 43,751.35 49,935.14 45,438.42 50,000.00 21,361.90 19,681.08
Recov /DBPR 180-341908-SG 62,728.04 71,709.84 66,143.15 70,000.00 31,104.92 28,880.05
Interest Ea s 180-361005-GI 25,444.19 81,796.75 46,577.26 40,000.00 33,749.91 2,155.33
BuildingBook/Copy/etc. 180-369001-GM 23,177.18 33,428.78 30,905.58 33,000.00 12,962.10 13,253.08
TOTAL REVENUE-FUND 180 $ 4,988,329.17 $ 5,708,844.39 $ 5,267,738.34 $ 5,773,000.00 $ 2,264,999.46 $ 2,148,376.16
EXPENDITURES (see Note 2)
Buddin D artment 1 8 0-52 5 02 $ 5,959,154.39 $ 5,558,329.09 $ 5,133,423.42 $ 4,797,215.00 $ 1,814,992.97 $ 1,719,568.44
Budding Department Education 158-52501 35,994.17 33,434.97 45,022.94 101,916.12 21,689.41 20,824.95
Budding Refund 180-54501 81,824.96 59,894.18 74,508.67 90,000.00 29,346.29 20,252.01 _
Budding Legal 180-67506 60,159.29 62,044.72 74,235.28 72,804.00 23,001.71 12,597.54 r"
N
Transfer toGenerallund001CostAllocation 180-86553 - 538,659.00 538,659.00 538,659.00 224,441.25 224,441.25 CCD
V
TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 6,137,132.81 $ 6,252,361.96 $ 5,865,849.31 $ 5,600,594.12 $ 2,113,471.63 $ 1,997,684.19 _
DIFFERENCE(Revenues vs.Expenditures) $ (1,148,803.64) $ (543,517.57) $ (598,110.97) $ 172,405.88 $ 151,527.83 $ 150,691.97
ACTUAL WAIVED FEES: (see Note 3)
"PRIOR TO FY18
Hurricane Irma Fee Waivers ($9,641.62) ($2,062,065.95) $0.00 $0.00 $0.00 $0.00 $0.00 4-
Affordable Housing Fee Waivers ($1,211,192.11) ($751,521.57) ($88,048.62) ($341,653.17) ($4,609.38) ($3,695.31) '_
0
Total Waivers ($1,220,833.73) ($2,813,587.52) ($341,653.17) $0.00 ($4,609.38) ($3,695.31) 0
Revenue from Impact Fees for w
Affordable Housing Fee Waiver $571,364.00 $0.00 $44,929.60 $0.00 $0.00 $0.00 $0.00 >,
Reimbursement: 180-381136-GT
Revenue transfer from Fund 304 $700,000.00
DIFFERENCE(Waiver 0
vs.Reimbursement) ($649,469.73) ($2,813,587.52) ($43,119.02) $358,346.83 $0.00 ($4,609.38) ($3,695.31)
TOTAL UNREIMBURSED FEE
WAIVERS ($3,156,134.13) 0
PLANNING&ENVIRONNU N'IAL RESOURCES DEPAR'AIENI' 0)
REVENUE
Zo ' OGO/Environmental 148-341905-SG $ 2,407,743.54 $ 2,946,194.17 $ 2,780,744.80 $ 2,775,000.00 $ 1,308,928.86 $ 1,083,971.28
Historic Preservation 148-341913-SG 4,187.00 800.00 600.00 200.00 - d-
PlanningAdmin/Research/Copy/etc. 148-369001-GM 806.07 5,120.05 399.50 - 109.10 327.36 0
Education Fees-Plan&Environ. 158-322006-SG 65,646.22 56,975.70 742.30 190.00 502.30 190.00
Conservation Land Purchase(ROGO) 158-341905-SG - - - r
TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,478,382.83 $ 3,009,089.92 $ 2,782,486.60 $ 2,775,190.00 $ 1,309,740.26 $ 1,084,488.64
tJ
EXPENDITURES (see Note 4)
Planning 148-50500 $ 1,980,168.38 $ 2,050,300.65 $ 2,583,704.89 $ 2,534,908.00 $ 859,893.32 $ 855,959.81
G7
Planning Commission 148-51500 60,523.95 76,014.81 83,306.25 88,409.00 28,012.61 38,938.35
Comprehensive Plan 148-51000 - - - - - -
O
Environmental Resources 148-52000 884,310.16 931,381.66 882,774.87 663,477.00 344,286.61 208,073.71
Environmental Resources Educe 158-52503 43,730.98 73,879.61 52,514.12 50,190.00 34,323.84 9,101.20
Geographic Info.(GIS) 148-50002 - - - - - -
Growth Management Adra n. 148-50001
TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,968,733.47 $ 3,131,576.73 $ 3,602,300.13 $ 3,336,984.00 $ 1,266,516.38 $ 1,112,073.07
DIFFERENCE(Revenues vs.Expenditures) IS (490,350.64) $ (122,486.81) $ (819,813.53) $ (561,794.00)1$ 43,223.88 $ (27,584.43)
Packet Pg. 2802
Q.1.a
February, 2021
TOTAL PRIOR
FYTD ENDING
BOATING IMPROVEMENT FUND-PLANNING FEBRUARY, TOTAL CURRENT
FY20 TOTAL BUDGET 2020 FYTD ENDING
FY18 FY19 (see Note 1) FY21 (see Note 1) FEBRUARY,2021
REVENUE (see Note 5)
Boat Im rovementFord 157-347270-SP/347271-SP $ 702,213.39 $ 760,923.23 $ 693,117.27 $ 755,000.00 $ 205,234.64 $ 157,742.98
TOTAL REVENUE-BOATING IMPROVEMENT FUND $ 702,213.39 $ 760,923.23 $ 693,117.27 $ 755,000.00 $ 205,234.64 $ 157,742.98
EXPENDITURES
Boating Im rovementFund-Coup 1 5 7-626 13 $ 159,913.79 $ 53,166.52 $ 319,935.39 $ 540,240.00 $ 80,122.87 $ 54,236.46
Boating Im rovementFund-State$ 157-62520 1 243,766.67 1 430,477.84 258,192.64 1 1,221,867.00 121,281.00 99,457.00
TOTAL EXPENDITURES-BOATING IMPROVEMENT FUND 1 $ 403,680.46 $ 483,644.36 $ 578,128.03 1 $ 1,762,107.00 1 $ 201,403.87 1 $ 153,693.46
DIFFERENCE(Revenues vs.Expenditures) IS 298,532.93 $ 277,278.87 $ 114,989.24 IS (1,007,107.00) $ 3,830.77 IS 4,049.52
ENVIRONMENTAL RESTORATION-PLANNING
REVENUE
r
FxivronmentalMitigation 160-351400-SP $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 381,189.11 $ 301005.66 CV
TOTAL REVENUE-ENVIRONMENTLRESTORATION $ 746,450.16 $ 1,256,739.70 $ 739,100.97 $ 650,000.00 $ 381,189.11 $ 302,005.66 N
EXPENDITURES
FxivronmentalRestoration 160-52002 $ 302,462.97 1 $ 259,903.00 1 $ 262,397.811 $ 506,798.00 $ 90,213.411 $ 130,204.80
TOTAL EXPENDITURES-CODE COMPLIANCE $ 302,462.97 1 $ 259,903.00 1 $ 262,397.811 $ 506,798.00 1 $ 90,213.411 $ 130,204.80 0
DIFFERENCE(Revenues vs.Expenditures) IS 443,987.19 $ 996,836.70 $ 476,703.16 $ 143,202.00 IS 290,975.70 1$ 171,800.86 '-
0
CODE COMPLIANCE DEPARTMENT 0)
REVENUE w
Code Compliance 148-3419iesG3s400isoi3s40nso $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 807,354.90 $ 1,017,716.37 2%
TOTAL REVENUE-CODE COMPLIANCE $ 2,398,990.44 $ 2,128,586.89 $ 1,528,461.84 $ 2,190,000.00 $ 807,354.90 $ 1,017,716.37
0
EXPENDITURES
Code Compliance 148-60500 $ 1,355,101.71 $ 1,709,365.32 $ 1,588,061.85 $ 1,908,807.00 $ 444,320.66 $ 615,185.70
TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,355,101.71 $ 1,709,365.32 $ 1,588,061.85 1 $ 1,908,807.00 $ 444,320.66 $ 615,185.70
DIFFERENCE(Revenues vs.Expenditures) IS 1,043,888.73 1$ 419,221.57 rS (59,600.01)1$ 281,193.00 rS 363,034.24 IS 402,530.67
CL'
FIRE MARSHAL
REVENUE
Fire Marshal 148-341906-SG $ 366,580.50 $ 472,944.24 $ 496,950.25 $ 375,000.00 $ 184,901.53 $ 195,022.41
Education Fees-Fire 158-322007-SG 5,180.00 4,989.64 110.00 10.00 100.00 10.00
TOTAL REVENUE-FIRE MARSHAL $ 371,760.50 $ 477,933.88 $ 497,060.25 $ 375,010.00 $ 185,001.53 $ 195,032.41 r„
f�
NOTE t:The FY20 amounts reflectedin this report are subject to change until the FY20 financial audit is complete.
NOTE2:8 New Positions
NOTES:Actual permit fee waiver FYmay stiffer from BOCC FY approval
NOTE4:4 New Positions
NOTE5:Grant Funds acquired:Legislative$325Kno defray the cost ofthe pump-oat service) .E
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Q.1.a
FISCAL YEAR UNLICENSED CONTRACTOR INVESTIGATION CASE ACTIONS BY FYR
As of 02/2812021
Total Actions Entered by FYR
200
160
120
W
0 80 -
N
a
(0 L
2017 2018 2018 2020 2021
Fiscal Year
0
Violation Closedosed Violation Lied, Violabon CEB[girder Violation Stipulatm l�olatlon CEB Hearing W
0
0
Violation CEB Hearing 22 14 5 31
0
Violation Stipulation 7 5 7 1 o
Violation CEB Order 8 9 4 20 1
Violation Lisa 1 4
Violation Closed 87 45 76 126 4
Packet Pg. 2814
Q.1.a
Unlicensed Contractor Investigator - Summary Report
report Starting Date 1/1/2021 Investigator: L.Thompso
Ending Date 2 28 2021
PERMIT (uses)
Permit Cases: 1
Open Permits (Cases) , -�
2021 Citation Fees 3,500.00 `V
cv
2,021 Citations fees collected s000.00
Stip. Agreements 0=
0
Owner/Builder Open Permits: Field investigation contractor spot check
0
Field investigation- Owner/Contractors verification
2
Misc. Investigations: c
Complaints (&/or other source) reviews i field investigations �
o Permit case created)
3
0
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Summary Total of Code Violation Cases with NOV Entry By Case Assigned Code Officer as of 3/1f2€121
One or more NOV entries in a single case is counted as 1 case.
Fiscal Year 2016 2017.. 2018 2019 2020 2021
Quarter in Fiscal Year Fs[ 2rtd 3rd 4rh W 2nd 3r'd 4th Mst 2nd 3rd 4th IV Ind 3rd 4th f.f 2rtd 3rd 4£h Fs[ 3rtd
FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ FYQ
Total 1 5 44 47 52 40 31 27 1 36 122 166 '104 173 176 130 85 59 48 109 60 45
ANGAR GARCIA, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 0 0 0 1
ANDRES
BOF BOELLARD, 0 1 38 39 42 25 24 24 0 0 58 63 47 70 43 65 28 1 '10 37 1 0
FRANCIE
BOPPEN OPPENHEIMER 0 0 0 0 0 0 0 0 0 0 0 11 3 4 10 6 '16 5 8 22 '10 2
,BRIAN
CG GRANT, 0 0 0 0 5 0 0 0 0 8 1 0 0 15 9 9 0 0 0 0 0 0
CHRISTOPHER
OMP MCPHERSON. 1 3 5 8 3 12 5 1 1 22 6 3 11 7 12. 3 1 3 0 3 0 0
CYNTHIA
P'
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DC.L LINK.DIANE 0 0 0 0 0 2 2 0 0 0 7 51 14 5 18 12 14 7 '11 8 9 7
JAND ANDERS,STAN 0 0 0 0 0 0 0 0 0 0 42 15 4 20 20 7 5 7 2 10 11 3 '
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JHALL HALL,JANICE 0 0 0 0 0 0 0 0 0 0 0 0 14 31 32 14 a '17 5 '19 14 '15
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JJ'AGT JAGTIANI., 0 0 0 0 0 0 0 0 0 0 0 0 3 11 21 16 6 14 '10 5 '10 7
JAYKIJMAR
LC C.LITIE. 0 1 0 0 2 1 0 2 0 6 8 13 a 10 11 6 5 4 2 4 5 '10
LISETTE
0
0
311,2021 4=; :MPM
Total Number of Cade Cases with NOV Entry
',`-�'y Case, Assigned Codeal Officer arid FY QTR
30 J`9 .. 39 42 59� 63 47 i 43 66 99 3.7 tJ__
28
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Packet Pg. 2818
...............................................................................................................................................................................................................................................................................................................
NEW CODE CASES
FEBRUARY,2021
McPHERSON.2
If!
JAGTIAN1. 20 OPPENHEBIER. 1
7ADZICAS,44
11 L L 11, 34
C44
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0
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ANMERS r 12
GARCIA,21
0
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NEW CODE CASES OPENED 155
0
ANDERS 12
CUTIE 20
GARCIA 21
HALL 34
JAGTIANI 20 E
LINK I
McPHERSON
OPPENHEIMER I
ZAVADZKAS 44
1 Packet Pg. 2819
INSPECTIONS & ACTIVITIES
FEBRUARY,2021
McPHERSON.352
OPPENHEIMER,
LI 128
RODRJGUEZ� 90
HALL,22is
C44
C44
ZAN7ADZKAS, 104
0
GARCIA,140 ANDERS,99
TOTAL V-6PECTIONS & ACTIVITIES 1588
ANDERS 99
CUTIE 170
GARCIA 1,40
GRANT 84
HALL 226
JAGTIANI 124
E
LINK 71
McPHERSON 352
OPPENHEIMER 128
RODRIGUEZ 90
�ZAVADZKAS 104
1 Packet Pg. 2820
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70
60
50
40
30
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CASES HEART) BEFORE SPECIAL MAGISTRATE
FEBRUARY, 2021
t
c
c
CASES HEARD BEFORE SPECIAL MAGISTRATE
Middle Keys 9
Upper Keys 17
Regular Cases 15
Unsafe Cases 5
Sewer Cases 0
VR Cases 0
Collections Cases 4
New Final Order 0
Dismissed 0
Mitigation 2
Packet Pg. 2821
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality
development in the county while conserving and promoting stewardship of the county's fragile environment and
the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land
Development Regulations. Additionally, the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including community character, growth management
provisions and environmental compliance.
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The Environmental Resources Office services include the review of applications for compliance with
environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 0
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The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species. 0
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data 0
and GIS resources to enhance county functions and provides resources making geographic data available to the
public and preparing maps depicting various data.
0
The Marine Resources Office provides a variety of services focusing on protection of the marine environment,
the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump-
out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
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Special Note for March, April, May, & June 2020: The Monroe County Planning & Environmental Resources
offices closed effective March 23rd in response to the COVID-19 pandemic. Limited applications were accepted
after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation
rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All
applications accepted as of June 1, 2020.
Planning and Environmental Resources Comparison of Total Annual
Applications
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*Includes ROGO Allocation Applications thru Feb.
Packet Pg. 2828
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2020
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 2 1 4 7
Appeals& Settlements 3 1 4
Development Agreements 3 3
Environmental Resources 6 1 6 7 20
FLUM Amendments 1 1
Historic Preservation 9 4 6 6 25
Home Occupation 1 1
LDRD 1 1 3 5
LUD Amendments 1 1 1 3 .o
Major Conditional Use 1 1 1 1 4
Minor Conditional Use 6 1 3 10 N
NROGO
Other Traffic Reviews 2 2
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Plats 4 2 3 9
Pre-A 14 6 21 14 55 c
Public Assembly 2 1 3
Road Abandonment 1 1 1 4 1 7
ROGO/ROGO Exemptions 47 28 44 45 164
Shoreline Approvals c
TDR i i r-
Temp Const Staging c
Text Amendments 2 8 2 3 15
Tier Amendment i i
Time Extensions 3 2 1 1 7
THE transfer c
Vacation Rentals 63 59 70 72 264
Variance 3 2 7 4 16
Variance-Dock Lon 3 3
Variance-PC 4 1 5
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Total 1 168 1 121 1 177 1 105 1 635
Packet Pg. 2829
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2021
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 1
Appeals& Settlements 2 2
Development Agreements
Environmental Resources 2 2
FLUM Amendments
Historic Preservation 3 3
Home Occupation
LDRD
LUD Amendments
Major Conditional Use
Minor Conditional Use 2 2
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NROGO
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Other Traffic Reviews 1 1
Plats
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Public Assembly
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Road Abandonment 1 1
ROGO/ROGO Exemptions 35 35
Shoreline Approvals
TDR
Temp Const Staging
Text Amendments
Tier Amendment
Time Extensions
THE transfer
Vacation Rentals 30 30
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Variance 4 4
Variance-Dock(Long)
Variance-PC
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Total 91 91
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GIS Accomplishments — February, 2021
GIS Projects -Data/Map Requests/Technical/Web App Development
- Building Safety Damage Assessment App —Meeting/Testing
- BRIC Project—Mapping/Analysis - Helene Weatherington
- Elevation Certificates (on-going)
- Building Footprints —Updates —DA Apps
- FLUM and LUD Amendments —Mapping—Planning
- GIS Tech Support
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Physical Address Assignments: 16
GIS Data Requests: 3 �
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Public Planning & Environmental Map App Usage — February, 2021
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hem Views this Period Avg Item Views Per Day Loc This Period
3,630 1,..}..�4 1.),a�f.rt}.
Usage Time Series
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Marine Resources Office - Accomplishments- March, 2020 through February, 2021
Channel Marker Program:
Channel Marker/Buoy Replacements
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Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb
2020 2021
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Apr $0.00
May $0.00
June $0.00
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July $0.00
Aug $0.00
Sept $0.00
Oct $0.00
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Nov $8,389.00
Dec $15,713.00
Jan 2021 $0.00
Feb $950.00
Total $26,037.00
Total annual costs for marker/buoy replacements for the past twelve-month period were slightly higher than
the cost during the same timeframe in 2020 ($23,189).
Packet Pg. 2835
Q.1.a
Derelict Vessel Program:
Derelict Vessels Removed = 45
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Mar Apr May June July Aug Sept Oct Nov Dec Jan '21 Feb
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March 2020 "S29,925.000
A nl , .May $0.00
June $15,594.00
Jul $47,761.00
August $10,833.00 p
September $80,200.00 U
October $777.00
November $16,120.00
December $34,258.00
January 2021 $35,340.00
February $17,575.00
Total $290,483.00
Forty-five(45)vessels were removed in the past twelve-month period with higher costs compared to the same
timeframe in 2020 ($224,051). However, beginning in March 2020, 37 of these vessels were funded through
several FWC Derelict Vessel Removal Grants representing a cost savings of$266,381 to the County (or 92%
of total expenditures since March). These costs are included in the table above.
Packet Pg. 2836
Q.1.a
Vessel Pumpout Program:
Number of Pumpouts
3000
2488 2576 2479
2500 m --2288`
2000
1500 m
1000 m
485 703 715 745 N
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Mar Apr May June July Aug Sept Oct Nov Dec Jan'21 Feb
13 Keyswide 24887, 2576 22887, 2479
EM Key West —577, 3557, 4857, 258 5427, 550 589
❑Upper Keys x 88 108 161 165 156 —
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Sewage Removed
(in gallons)
45000 m
40070 ' —
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35000 34685
30805
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25000
20000
15000 m
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2684
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13Keyswide 400707 367107 30805 34685 �
Key West ... 1441 5812 6262 2684 4902 5979 x 7220
13 Upper Keys x 1254 1153 2205 2474 2015
Packet Pg. 2837
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p State Funding Levels
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Legislative IMCVA
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Effective July 1, 2020, the County's Keys-wide mobile vessel pumpout service was temporarily suspended .E
as a new contract could not be negotiated with the vendor, Pumpout USA. �t
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The City of Key West has partnered with the County through an Interlocal Agreement to operate a _
temporary pumpout service for vessels anchored in the Key West and Stock Island anchorages. Services
began on August 27, 2020. To date, the City has performed 2,836 pumpouts and collected over 34,300
gallons of sewage from approximately 177 registered vessels. Services are anticipated to continue through
June 2021 while Monroe County continues to address the future of the mobile pumpout service program. 0
In addition, a contract with On The Hook Marine Services was established to provide temporary services for
the Upper Keys service area. Services began in October 2020 and are anticipated to continue through June
2021. To date, this service has provided 678 pumps and collected 9,101 gallons of sewage from 57
individual vessels served.
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