Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Item Q10
Q.10 i�` County of Monroe �y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `_ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting April 21, 2021 Agenda Item Number: Q.10 Agenda Item Summary #7133 BULK ITEM: Yes DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774 N/A AGENDA ITEM WORDING: Approval of Amendment No. 3 to the revenue grant agreement 4LP44074 with the Florida Department of Environmental Protection to authorize a reallocation of $1,299,235.11 to new Stewardship grant LPA0089; and authorize the County Administrator to execute the amendment. ITEM BACKGROUND: This item approves Amendment No. 3 to the revenue grant agreement 4LP44074 with the Florida Department of Environmental Protection to authorize a reallocation of $1,299,235.11 to new Stewardship grant 4LPA0089 for a canal restoration project. The original $7,300,000 in Stewardship Funds under grant LP44074 were applied as follows: Task Budget Budget Task Start Task End Task Title Category Amount Date Date 1 Marine Debris Removal Contractual $6,000,764.89 07/01/2017 12/30/2021 Services Total: $6,000,764.89 All NRCS marine debris removal work has been completed. The second phase of State-funded canal clearing of debris is anticipated to begin in late March 2021. The balance of$1,299,235.11 remains. This will be reallocated to new grant LPA0089 for use in a canal restoration for canal 84 in Rock Harbor in Key Largo and for project management services. PREVIOUS RELEVANT BOCC ACTION: July 18, 2018: Approved a resolution approving the expenditure of the $3.99 Million FY17/18 Keys Stewardship funds and $1.5 Million FY18/19 Keys Stewardship funds, totaling $5.49 Million, towards Monroe County's local cost share match of $7,930,383 under USDA NRCS Grant NR184209XXXXCO27 for marine debris removal and related services resulting from Hurricane Irma;providing for an effective date. Packet Pg. 3108 Q.10 [Note: After the July BOCC meeting, the FYI 7-18 amount was revised by DEP to total $4.0 Million instead of$3.99 Million]. August 15, 2018: Approval of revenue grant agreement 4LP44074 with the Florida Department of Environmental Protection to approve the expenditure of$4.0 Million in FY17-18 Keys Stewardship funds and $1.5 Million in FY18-19 Keys Stewardship funds, totaling $5.5 Million, towards Monroe County's local cost share match maximum of $7,930,383 under USDA NRCS Grant NR184209XXXXCO27 for marine debris removal and related services resulting from Hurricane Irma;providing for an effective date. November 20, 2018: Approval of Amendment No. 1 to the revenue grant agreement 4LP44074 with the Florida Department of Environmental Protection to add marine debris monitoring services and plugged canal clearing to the list of approved uses of the $5.5 Million in available Stewardship Funds. September 18, 2019: Approval of Amendment No. 2 to the revenue grant agreement 4LP44074 with the Florida Department of Environmental Protection to add $1.8 Million in FY19-20 Keys Stewardship funds to be used for marine debris removal and monitoring services as the 25% match under the NRCS grant work; totaling $7,300,000 in available funds. CONTRACT/AGREEMENT CHANGES: Reduction and Reallocation of Funds STAFF RECOMMENDATION: Approval DOCUMENTATION: Sustainability - LP44074-A3_Monroe Amend 3 v2 for signature 2nd Amendment 09/18/2019 1st Amendment 11/20/2018 08/15/2018 Grant FINANCIAL IMPACT: Effective Date: Date of Execution Expiration Date: December 31, 2021 Total Dollar Value of GRANT: Original grant amount of$7.3 Million reduced to $6,000,764.89 Total Dollar Value of Amendment No. 3: Reduction of$1,299,235.11 Total Cost to County: $0 Current Year Portion: N/A Budgeted: Yes Source of Funds: FDEP Stewardship Funds CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: None Revenue Producing: N/A If yes, amount: Grant: Yes County Match: N/A Insurance Required: No Packet Pg. 3109 Q.10 Additional Details: REVIEWED BY: Rhonda Haag Completed 03/12/2021 12:49 PM Pedro Mercado Completed 03/12/2021 2:47 PM Purchasing Completed 03/12/2021 4:16 PM Budget and Finance Completed 03/24/2021 2:55 PM Maria Slavik Completed 03/24/2021 3:06 PM Liz Yongue Completed 04/05/2021 11:01 AM Board of County Commissioners Pending 04/21/2021 9:00 AM Packet Pg. 3110 Q.10.a AMENDMENT NO.3 TO AGREEMENT NO.LP44074 BETWEEN v, FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND MONROE COUNTY c This Amendment to Agreement No. Agreement 44074, as previously amended, (Agreement) is made by and between the Department of Environmental Protection(Department), an agency of the State of Florida, and Monroe County(Grantee),on the date last signed below. WHEREAS, the Department entered into the Agreement with the Grantee for Monroe County Marine Debris � Removal,effective September 5,2018; and amended January 7,2019 and October 15,2019,and WHEREAS, funding in the amount of: (1) $4,000,000 was provided under Line Item 1593A of the 2017-2018 General Appropriations Act, (2) $1,500,000 was provided under Line Item 1580A of the 2018-2019 General c Appropriations Act, and (3) $1,800,000 was provided under Line Item 1660A of the 2019-20 General Appropriations Act for Monroe County Marine Debris Removal,("Project"); and, z WHEREAS, the Grantee has requested a reduction in funds, a reallocation of the budget for the project, and extension of the Agreement to complete the additional work; and, 'a WHEREAS, the grant amount is hereby reduced by $1,299,23511, and the adjusted total grant amount is $6,000,764.89; and NOW THEREFORE,the parties agree as follows: i. The Agreement is effective until December 31,2022. The reimbursement period for this Agreement begins on July 1, 2017 and ends at the expiration of the Agreement. The Department and the Grantee shall continue to perform their respective duties during this extension period pursuant to the same terms and conditions provided in the Agreement. > r9 2. Attachment 3-2,Revised Grant Work Plan,is hereby deleted in its entirety and replaced with Exhibit A- 3,Revised Grant Work Plan,as attached to this Amendment and hereby incorporated into the Agreement. E All references in the Agreement to Exhibit A shall hereinafter refer to Attachment A-3, Revised Grant Work Plan. 0 r- 0 3. Attachment 5-1,Revised Special Audit Requirements,is hereby deleted in its entirety and replaced with Attachment 5-2, Revised Special Audit Requirements, attached hereto and made a part of the M� Agreement. All references in the Agreement to Attachment 5, shall hereinafter refer to Attachment 5-2, 15 1, Revised Special Audit Requirements. � 4. All other terms and conditions of the Agreement remain in effect. If and to the extent that any CL inconsistency may appear between the Agreement and this Amendment,the provisions of this Amendment shall control. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement No.LP0074 Amendment No. 3,Page i of 2 Packet Pg. 3111 Q.10.a IN WITNESS WHEREOF,the parties have caused this amendment to Agreement No.LP44074 to be duly executed, the day and year last written below. N MONROE COUNTY STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION c By: By: Roman Gastesi,County Administrator Trina Vielhauer,Division Director er Date: Date: CL NROE COUNTY ATTOnNEY c ArE FORM a� Sue Leitholf,DEP Grant Manager PD s J. A SA U ATTORNEY ®late 3/12/21 Sandra Waters,DEP QC Reviewer List of attachments/exhibits included as part of this Amendment: Letter/ Specify Type Number Description(include number of pages) Exhibit A-3 Revised Grant Work Plan(3 Pages) N Attachment 5-2 Revised Special Audit Requirements(6 Pages) > 2 r- 0 r9 CL r. DEP Agreement No.LP0074 Amendment No. 3,Page 2 of 2 Packet Pg. 3112 Q.10.a EXHIBIT A-3 REVISED GRANT WORK PLAN N PROJECT TITLE: Monroe County Marine Debris Removal and Management PROJECT LOCATION: The Project will be located within canals in unincorporated Monroe County. c PROJECT BACKGROUND: On September 10,2017 the Florida Keys were struck by Hurricane Irma, a 0) Category 4 storm which caused extensive damage to homes and properties. A significant amount of debris was deposited in the estimated 500+ canals throughout the Keys adjacent to the damaged homes and rle �. properties as a result of the hurricane force winds. CL Monroe County(Grantee)requested and received funding assistance from the United States Department of c Agriculture (USDA) National Resources Conservation Service (MRCS) Emergency Watershed Program (EWP). This program provided public assistance funds for disaster response related marine debris removal 6 and disposal operations. m Tasks 1 and 2 (now complete) began in August 2018 and continued through to October 2019. A total of -� 247 canals were ultimately approved by NRCS in Monroe County,the City of Marathon and the Village of Islamorada for clearing, and were cleaned of debris, with a grand total of 16,380 Cubic Yards (CY) of E e( debris removed. Tasks 3 and 4 will cover marine debris removal services as a result of Hurricane Irma from up to 108 canals in unincorporated Monroe County, which are canals not covered under the USDA NRCS EWP marine 2) debris and sediment removal project. 0 PROJECT DESCRIPTION: The Grantee's contractors will monitor the removal and remove marine > debris and sediment from canals.Work includes the identification of locations in the water where significant marine debris exists, locating,removing, monitoring the removal, and transporting of the marine debris to debris sites. E The definition of marine debris includes: • Vegetation, hazardous waste, construction and demolition debris, propane tanks, white goods, e- c waste, docks,non-marine vehicles, motorhomes, seawalls, and houses or portions of houses; • Organic material, sand or silt deposited into the canals as a result of Hurricane Irma; <t • Traps and other man-made materials, and floating structures. I le er The Grantee will also utilize a contractor to provide project management to confirm compliance with NRCS CL CL requirements and all state statutes and local ordinances. The Grantee's consultant shall provide project management and disaster related services in canals and temporary debris management area(TDMA) sites. The consultant will oversee the contractor activity and manage the marine debris site and address daily safety reports and corrective action recommendations. In addition, the Grantee will monitor the activities conducted under local, state and federal permit requirements for applicable marine debris removal work. y DEP Agreement No. LP44074, Exhibit A-3,Page 1 of 3 Packet Pg. 3113 Q.10.a TASKS: All documentation should be submitted electronically unless otherwise indicated. Task 1: Marine Debris Removal USDA NRCS EWP (COMPLETE) Deliverables: The Grantee will remove marine debris from canals in accordance with the debris removal c contract document. Documentation: The Grantee will submit with each payment request a signed acceptance of the completed work to date by the Grantee and records of the amount of debris removed and any records rye. associated with disposal of the removed material. CL Performance Standard: The Department's Grant Manager will review the documentation to verify that c the deliverables are completed as described above.Upon review and written acceptance by the Department's Grant Manager, the Grantee may proceed with payment request submittal. 6 Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. -� Task 2: Proiect Management and Disaster Related Services USDA NRCS EWP (COMPLETE) Deliverables: The Grantee will utilize a contractor to provide project management and other disaster related services to confirm compliance with NRCS requirements and all state statutes and local ordinances. Documentation: The Grantee will submit interim progress status summaries including summary of 0 inspections, meeting minutes and field notes, as applicable. > Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above.Upon review and written acceptance by the E Department's Grant Manager, the Grantee may proceed with payment request submittal. 0 Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. e( Task 3: Marine Debris Removal—Not Covered by USDA NRCS EWP Ile Deliverables: The Grantee will remove marine debris from canals in accordance with the debris removal CL contract document. Documentation: The Grantee will submit with each payment request a signed acceptance of the completed work to date by the Grantee and records of the amount of debris removed and any records associated with C disposal of the removed material. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the Department's Grant Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. DEP Agreement No. LP44074, Exhibit A-3, Page 2 of 3 Packet Pg. 3114 Q.10.a Task 4: Project Management, Monitoring and Disaster Related Services — Not Covered by USDA NRCS EWP �+ Deliverables: The Grantee will utilize a contractor to provide monitoring, project management and other disaster related services to confirm compliance with FDEP requirements and all state statutes and local ordinances. c Documentation: The Grantee will submit interim progress status summaries including summary of W inspections, meeting minutes and field notes, as applicable. er r. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the CL Department's Grant Manager, the Grantee may proceed with payment request submittal. c r9 Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all documentation received by, the corresponding task end date. Task Budget Budget Task Start Task End No. Task Title Category Amount Date Date Marine Debris Removal Contractual $5,137,785.03 07/01/2017 10/31/2019 —USDA NRCS EWP Services Project Management and - cv Disaster Related Contractual 2 $177,299.86 07/01/2017 10/31/2019 Services—USDA NRCS Services EWP Marine Debris Removal Contractual 3 —Not Covered by USDA Services $150,000.00 07/01/2017 6/30/2022 W NRCS EWP C Project Management, c Monitoring and Disaster Contractual 4 Related Services—Not $535 680.00 07/01/2017 6/30/2022 Covered by USDA Services NRCS EWP CL Total: $6,000,764.89 Note that,per Section 4 of the Agreement, authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of the Department if the Legislature reduces or eliminates appropriations.Extending the contract end date carries the risk that funds for this project may become unavailable in the future. This should be a consideration for the Grantee with this and future requests for extension. DEP Agreement No. LP44074, Exhibit A-3, Page 3 of 3 Packet Pg. 3115 Q.10.a STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Revised Special Audit Requirements (State and Federal Financial Assistance) Attachment 5-2 c The administration of resources awarded by the Department of Environmental Protection(which may be referred to as the 'Department", 'DEP", "EDEP"or "Grantor", or other name in the agreement)to the recipient(which may be referred to as the "Recipient", "Grantee"or other name in the agreement)may be subject to audits and/or monitoring by the Department of Environmental Protection,as described in this attachment. r. MONITORING CL In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements, and Section 215.97, F.S., as revised (see "AUDITS"below), monitoring procedures may include,but not be limited to, M on-site visits by DEP Department staff, limited scope audits as defined by 2 CFR 200.425, or other procedures. By 6 entering into this Agreement,the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit.The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief E Financial Officer(CFO)or Auditor General. m AUDITS PART I:FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR 0 §200.330 r9 I. A recipient that expends$750,000 or more in Federal awards in its fiscal year,must have a single or program- specific audit conducted in accordance with the provisions of 2 CFR Part 200,Subpart F.EXHIBIT I to this m Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all 0) sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the c guidelines established in 2 CFR 200.502-503.An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR Part 200.514 will meet the requirements of this part. e( r. 2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. CL 3. A recipient that expends less than$750,00 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F-Audit Requirements. If the recipient expends less than$750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F-Audit Requirements,the cost of the audit must be aid from non-federal resources i.e., the cost of such an audit must be aid from recipient resources p (� p p � obtained from other federal entities. U) 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance(CFDA)via the internet at www.cfda.gov E Attachment 5-2 1 of 6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3116 Q.10.a PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2),Florida Statutes. N 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter), the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental Protection by this agreement. In determining the state financial assistance expended in its fiscal year,the recipient shall consider all sources of state financial assistance,including state financial assistance received � from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass-through awards and resources received by a CL nonstate entity for Federal program matching requirements. 0 2. In connection with the audit requirements addressed in Part II,paragraph 1;the recipient shall ensure that the audit complies with the requirements of Section 215.97(8),Florida Statutes. This includes submission of a z financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General. m E 3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal year ending W June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215.97, et Florida Statutes,is not required. In the event that the recipient expends less than$750,000 in state financial W assistance in its fiscal year,and elects to have an audit conducted in accordance with the provisions of Section ' 215.97,Florida Statutes,the cost of the audit must be paid from the non-state entity's resources(i.e.,the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 4. For information regarding the Florida Catalog of State Financial Assistance(CSFA),arecipient should access 0 the Florida Single Audit Act web site located at hops://apps.fldfs.com/fsaa for assistance. In addition to the N above websites, the following websites may be accessed for information: Legislature's Website at > 1-ittp://www.leg.state.fl.us/Vi7elcome/index.efm, State of Florida's website at http://www.mvflorida.com/, Department of Financial Services' Website at http://www.fldfs.com/and the Auditor General's Website at http://www.lilyflorida.com/audgeli/. E m 2 PART III: OTHER AUDIT REQUIREMENTS (NOTE: This part would be used to sped any additional audit requirements imposed by the State awarding entity M� that are solely a matter of that State awarding entity's policy(i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). pursuant to Section 215.97(8),Florida Statutes, CD State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for CL funding the full cost of such additional audits.) PART IV:REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit M Requirements,and required by PART I of this form shall be submitted,when required by 2 CFR 200.512,by or on behalf of the recipient directly to the Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.36 and 200.512 A. The Federal Audit Clearinghouse designated in 2 CFR §200.501(a)(the number of copies required by 2 CFR §200.501(a)should be submitted to the Federal Audit Clearinghouse),at the following address: Attachment 5-2 2of6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3117 Q.10.a By Mail: Federal Audit Clearinghouse in Bureau of the Census 1201 East loth Street Jeffersonville,IN 47132 c Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, U 2008,must be submitted using the Federal Clearinghouse's Internet Data Entry System which can :5 be found athttp://harvester.census.gov/faeweb/ 2. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on � behalf of the recipient directly to each of the following: CL er A. The Department of Environmental Protection at one of the following addresses: 0 By Mail: r9 Audit Director c z Florida Department of Environmental Protection Office of Inspector General,MS 40 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 E Electronically: FDEPSingleAudit(c�,.dep.state.fl.us ' B. The Auditor General's Office at the following address: Auditor General 0 Local Government Audits/342 N Claude Pepper Building,Room 401 > 111 West Madison Street Tallahassee,Florida 32399-1450 m The Auditor General's website(http://fltuditor.gov/)provides instructions for filing an electronic copy of a financial reporting package. 0 r_ 0 3. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at one of the following MI addresses: 15 By Mail: I le Audit Director Florida Department of Environmental Protection CL Office of Inspector General,MS 40 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 Electronically: FDEPSingleAudit(c�,.dep.state.fl.us U) 4. Any reports, management letters, or other information required to be submitted to the Department of Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 CFR m 200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),Rules of the Auditor General,as applicable. Attachment 5-2 3of6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3118 Q.10.a 5. Recipients,when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with 2 CFR 200, Subpart F-Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650 (non and for-profit organizations), Rules of the Auditor General, should in indicate the date and the reporting package was delivered to the recipient correspondence accompanying the reporting package. c PART V:RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this Agreement for a period of five(5)years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon � request. The recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General upon request for a period of three (3)years CL from the date the audit report is issued,unless extended in writing by the Department of Environmental Protection. 0 r9 6 0 cv r9 m 2 C 0 r9 r. CL U Attachment 5-2 4of6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3119 04 £ 'ON 4u8wPuOua ) ojn4euffis a0l Zn C Pu8wV GOJuOW—CV-tLOttd-1 - !4'''q ' 4sn :4u9wg3e44 CD tC N O Cl) a. to IZII 0 N E E � w w 0 Z o � O � � U U 0 o y � � � � v � U .•1 r•+ O � y,, � D! I U � •� ao � v � v W W N N ZI y N14) 15 Q C C W y � U U a� Wa 04 £ 'ON 4u8wPuOua ) ojn4euffis a0l Zn C Pu8wV GOJuOW—CV-tLOttd-1 - !4'''q ' 4sn :4u9wg3e44 t- tC N O Cl) 4 cc � �U �U U T U � � � � �U {i3�,��� +� •H �' U O a In14) o 0 014) o Q cJ o ao at — Y — Y — Y — Y it CC V � U � U � U � c y It o o o o H O eC 0 v L" � L" d' o � � cC � cC � cC � � d' o � ° � � � o •� aVi N .O ( Ct 4-i cC 4-i cC 4-i cC 4-i cIn C E E — U U =C Q Q 14) Qt �+ +� �+ NQj F 14) O Qt JI) a o0 0 JI) a "o eC U U � eC � ,� ,� ,� ,� Qt .� QtN N N N w awi aq aq Cj a S a oPE PEoa, QtQt _ q Qt I R wuRte Q.10.b Kevin Madok, CPA Clerk of the Circuit Court& Comptroller—Monroe County, Florida DATE: October 7, 2019 TO: Rhonda Haag, Director Sustainability&Projects Lindsey Ballard,Aide to the County Administrator FROM: Pamela G. Hanco k, .C. SUBJECT: September 18'BOCC Meeting Ile CL Enclosed are two duplicate originals of the following item, executed on behalf of Monroe County,for your handling. c M 6 D2 2nd Amendment to the Revenue Grant Agreement No. LP44074 with the Florida Department of Environmental Protection to add $1.8 million in Fiscal Year 2019-20 Keys Stewardship funds to be used for marine debris removal and monitoring services as the 25%match under the NRCS grant work;totaling$7,300,000.00 in available funds. Please be sure to return a fully executed original to this office once signed by die state. Should you liave any questions please feel free to contact me at(305) 292-3550. co CD N cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305- packet Pg. 3122 Q 70.b AMENDMENT NO.LP44074 TO AGREEMENT NO.2 BETWEEN FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND MONROE COUNTY This Amendment to Agreement No. LP44074, as previously amended, (Agreement) is made by and between the N Department of Environmental Protection (Department), an agency of the State of Florida, and Monroe County, (Grantee),on the date last signed below. WHEREAS, the Department entered into the Agreement with the Grantee for Monroe County Marine Debris Removal,effective September 5,2018 and amended on January 7,2019;and, WHEREAS,funding in the amount of$4,000,000 was provided under Line Item 1593Aof the 2017-2019 General Appropriations Act and for Monroe County Marine Debris Removal("Project");and, WHEREAS, funding for this project in the amount of$1,500,000 was provided under Line Item 1580A of the rle am. 2018-2019 General Appropriations Act;and CL WHEREAS, $1,800,000 in additional funding for this Project was provided under Line Item 1660A of the 2019- 2020 General Appropriations Act;and the total funding for this Agreement is now S7,300,000. e 0 r9 WHEREAS, the Grantee has requested a revision in the scope of work, and an extension of the Agreement to e complete the additional work areas;and, WHEREAS,certain provisions of the Agreement need revision. NOW THEREFORE the parties p agree as follows: 1. The Agreement is effective until December 31, 2021. The reimbursement period for this Agreement begins on July 1,2017 and ends at the expiration of the Agreement. The Department and the Grantee shall r continue to perform their respective duties during this extension period pursuant to the same terms and conditions provided in the Agreement. co CD 2. The following is hereby added to Attachment 1 as Section 8 j.: of Paymclits IQ the Dgpnftent.Any balance of unobligated funds that have been advanced or paid must be refunded to the Department. Any funds paid in excess of the amount to which Grantee or subgrantee is entitled under the terms of the Agreement must be refunded to the Department. m 3. Attachment 3.1, .Revised Grant Work Plan, is hereby deleted in its entirety and replaced with Attachment 3 2,Revised Grant Work Plan,as attached to this Amendment and hereby incorporated into the Agreement.All references in the Agreement to Attachment 3 shall hereinafter refer to Attachment 3- 2,Revised Grant Work Plan. 4. Attachment 5, Special Audit Requirements, is hereby deleted in its entirety and replaced with Attachment 5-1, Revised Special Audit Requirements, attached hereto and made a part of the Agreement.All references in the Agreement to Attachment 5,shall hereinafter refer to Attachment 5.1, Revised Special Audit Requirements. 5. Exhibit C,Payment Request Summary Form,is hereby deleted in its entirety and replaced with Exhibit C-1,Revised Payment Request Summary Form,attached hereto and made a part of the Agreement.All references in the Agreement to Exhibit C, shall hereinafter refer to Exhibit C-1, Revised Payment Request Summary Form. DEP Agreement No.LP44074 Amendment No.2,Page 1 of 3 Packet Pg. 3123 6. All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistency may appear between the Agreement and this Amendment,the provisions of this Amendment shall control. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK CL c r. 0 r9 6 cv Co CD cv u DEP Agreement No.LP44074 Amendment No.2,Page 2 of 3 Packet Pg. 3124 IN WITNESS WHEREOF,the parties have caused this amendment to Agreement No.LP44074 to be duly executed,the day and year last written below. MONROE COUNTY STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION s _ _ sy: _ Sy a J.Mu ,Mayor Trim L.Vielhauer,Division Director 1 1 q Date: 8� 2g! Date: ��f S l 1 MO iOE COUN3''WryOriNEY 1- Jsaecca,DEP Grant Manager PP ROVED PEDi�G1 J:MERCADO CL e'�BSISTAf1)T C(IUNYY S d W�r�, EP QC Reviewer DOW ter 6 List of attachments/exhibits included as part of this Amendment: Letter/ Specify Type Number Description(include number of pages) Attachment 3-2 Revised Grant Work Plan{2 Pacesl. Attachment 5-1 Revised Special Audit Requirements(6 pages) C-1 Revised Pa4m_entRequest Summary Form(1 Page) r- m MOOT COUNLY � .. C:)f r' C-3 Frp --i t 7 Ca: f tV- -r1 rn t _ C-3 . T" to ' C7 97 DEP Agreement No.LP44074 Amendment No.2,Page 3 of 3 Packet Pg. 3125 ATTACHMENT 3-2 REVISED GRANT WORK PLAN PROJECT TITLE: Monroe County Marine Debris Removal PROJECT LOCATION: The Project will be located within canals (connected and plugged) in unincorporated Monroe County, City of Marathon,and Village of Islamorada,Monroe County. PROJECT BACKGROUND:On September 10,2017 the Florida Keys were struck by Hurricane Irma,a Category 4 storm which caused extensive damage to homes and properties.A significant amount of debris was deposited in the canals adjacent to the damaged homes and properties as a result of the hurricane force o winds. Monroe County(Grantee)requested funding assistance from the United States Department of Agriculture (USDA)National Resources Conservation Service(NRCS)Emergency Watershed Program.This program I le provides public assistance funds for disaster response related marine debris removal and disposal I" operations.USDA NRCS approved Monroe County's$45 million application to assist with the removal of marine debris from the 103 eligible canals throughout the Florida Keys. Of this $45 million allocation, unincorporated Monroe County's portion is$34 million which requires a$7.9 million(25 percent match) for the marine debris removal activities. M PROJECT DESCRIPTION: The Grantee's contractor will remove marine debris from at least 248 canals.and remove sediment from 10 canals. Work includes the identification of locations in the water where significant marine debris exists,locating,removing, and transporting of the marine debris to debris sites. The definition of marine debris includes: < • Vegetation, hazardous waste, construction and demolition debris, propane tanks,white goods, e- �+ waste,docks,non-marine vehicles,motorhomes,seawalls,and houses or portions of houses; • Organic material,sand or silt deposited into the canals as a result of Hurricane Irma; co • Traps and other man-made materials,and floating structures. , The Grantee will also utilize a contractor to provide project management to confirm compliance with NRCS requirements and all state statutes and local ordinances. The Grantee's consultant shall provide project management and disaster related services in canals and temporary debris management area(TDMA)sites. The consultant will oversee the contractor activity and manage the marine debris site and address daily safety reports and corrective action recornmendations.In addition,the Grantee will monitor the activities conducted under local,state and federal permit requirements for applicable marine debris removal work. The Grantee does not anticipate that the funding under this Agreement will result in a fully completed project,so this Agreement will cover a portion of the work. DEP Agreement No.LP44074,Attachment 3-2,Page l of 2 Packet Pg. 3126 TASKS: All documentation should be submitted electronically unless otherwise indicated. Task 1: Marine Debris Removal Deliverables:The Grantee will remove marine debris from canals in accordance with the debris removal contract document. Documentation:The Grantee will submit with each payment request a signed acceptance of the completed work to date by the Grantee and records of the amount of debris removed and any records associated with disposal of the removed material. e Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the De is Grant Manager,the Grantee may proceed with payment request submittal. r. Payment Request Schedule:The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. CL 0 Task 2:Project Management and Disaster Belated Services r9 6 Deliverables: The Grantee will utilize a contractor to provide project management and other disaster related services to confirm compliance with MRCS requirements and all state statutes and local ordinances. Documentation: The Grantee will submit interim progress status summaries including summary of inspections,meeting minutes and field notes,as applicable. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the Department's Grant Manager,the Grantee may proceed with payment request submittal. co Payment Request Schedule:The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. PROJECT TIMEIJNE&BUDGET DETAIL: The tasks must be completed by,and all documentation received by,the corresponding task end date. Titiiik Budget' Budget Task Start Task End N& Task Title Catz=oe, Amount Date . Date la Marine Debris Removal Contractual Services $6,700,000 07/01/2017 6/30/2021 Contractual 2 Project Management Services $600,000 07/01/2017 6/30/2021 Total: $7,3001000 DEP Agreement No.LP44074,Attachment 3-2,Page 2 of 2 Packet Pg. 3127 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Revised Special Audit Requirements (State and Federal Financial Assistance) Attachment 5-1 The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the 'Department`, "DEP'; "FDEP"or"Grantor", or other name in the agreement)to the recipient(which may be referred to as the 'Recipient", "Grantee"or other name in the agreement)may be subject to audits and/or monitoring by the Department of Environmental Protection,as described in this attachment. MONITORING c In addition to reviews of audits conducted in accordance with 2 CFR Part 200,Subpart F-Audit Requirements, and Section 215.97,F.S.,as revised(see"AUDITS"below),monitoring procedures may include,but not be limited to, on-site visits by DEP Department staff,limited scope audits as defined by 2 CFR 200.425,or other procedures.Byle enteringinto this Agreement,the recipient a �" gr p grass to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any CL additional instructions provided by the Department to the recipient regarding such audit.The recipient further agrees D to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief r9 Financial Officer(CFO)or Auditor General. AUDITS PART I:FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR §200.330 W 1. A recipient that expends$750,000 or more in Federal awards in its fiscal year,must have a single orprogram- r specific audit conducted in accordance with the provisions of 2 CFR Part 200,Subpart F.EXHIBIT 1 to this co Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement.In determining the federal awards expended in its fiscal year,the recipient shall consider all sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 CFR 200.502-503.An audit ofthe recipient conducted by the Auditor General in accordance with the provisions of 2 CFR Part 200.514 will meet the requirements of this part. 2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. cv 3. A recipient that expends less than$750,00 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F-Audit Requirements. If the recipient expends less than$750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200,Subpart F-Audit Requirements,the cost of the audit must be paid from non-federal resources (i.e., the coat of such an audit must be paid from recipient resources obtained from other federal entities. 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance(CFDA)via the internet at www.cfda.goy Attachment 5-1 1 of 6 BGS-DEP 55-215 revised 7=19 Packet Pg. 3128 PART II:STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2),Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient(for fiscal years ending June 30, 2017, and thereafter), the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local N governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental Protection by this agreement. In determining the state financial assistance expended in its fiscal year,the recipient shall consider all sources of state financial assistance,including state financial assistance received from the Department of Environmental Protection,other state agencies,and other nonstate entities. State e financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part II,paragraph 1;the recipient shall ensure that the ' audit complies with the requirements of Section 215.97(S),Florida Statutes.This includes submission of a rle �. financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (localCD governmental entities)or 10.650(nonprofit and forLprofit organizations),Rules of the Auditor General. CL 3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal year ending e June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215,97, M Florida Statutes,is not required. In the event that the recipient expends less than$750,000 in state financial assistance in its fiscal year,and elects to have an audit conducted in accordance with the provisions of Section 215.97,Florida Statutes,the cost of the audit must be paid from the non-state entity's resources(i.e.,the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 4. For information regarding the Florida Catalog of State Financial Assistance(CSFA),a recipient should access m the Florida Single Audit Act website located at https://aopsJ1dfs.com/fsaa for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website at httD:/Iwww.]eL-.state.fl.us/Welcome/index.cfm State of Florida's website at hgp://Nvww.myflorida.com Department of Financial Services' Website at bttp://www.tldfi,2g-qiland the Auditor General's Website at hitn;l/www.mvflori4a,coen/aud aen/. PART III:OTHER AUDIT REQUIREMENTS (NOTE: This part would be used to speck any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity's policy(1 e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8),Florida Statutes, State agencies may conduct or arrange for audits of State,financial assistance that are in addition to audits conducted in accordance with Section 215.97,Florida Statutes. In such an event the State awarding agency rmrst arrange for funding the full cost of such additional audits.) PART IV:REPORT SUBMISSION � I. Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements,and required by PART I of this form shall be submitted,when required by 2 CFR 200.512,by or on behalf of the recipient firoctiv to the Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.36 and 200.512 A. The Federal Audit Clearinghouse designated in 2 CFR§200.501(a)(the number of copies required by 2 CFR§200.501(a)should be submitted to the Federal Audit Clearinghouse),at the following address: Attachment 5-1 2 of 6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3129 t By Mail: Federal Audit Clearinghouse Bureau ofhe Census 1201 East loth Street Jeffersonville,W 47132 Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, N 2008,must be submitted using the Federal Clearinghouse's Internet Data Entry System which can be found at hgp://barvester.census.aov/faoweb/ 2. Copies of financial reporting packages required by PART H of this Attachment shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General,MS 40 CL 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 M Electronically: FD_ EPSingicAudit ders.slate.fl.us B. The Auditor General's Office at the following address: Auditor General Local Government Audits/342 Claude Pepper Building,Room 401 --- I I I West Madison Street Tallahassee,Florida 32399-1450 04 co The Auditor General's website(hn://flaudito . ov/1 provides instructions for filing an electronic copy of a financial reporting package, 3. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General,MS 40 04 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 Electronically: FDEPS inaleAudi1@dep.state.fl,U 4. Any reports, management letters, or other information required to be submitted to the Department of Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97,F.S.,and Chapters 10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General,as applicable. Attachment 5-1 3 of 6 gGs-DEP 55-215 revises m019 Packet Pg. 3130 5. Recipients,when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with 2 CFR 200, Subpart F-Audit Requirements, or Chapters 10.550 (local governmental entities)and 10.650(non and for-profit organizations),Rules of the Auditor General,should indicate the date and the reporting package was delivered to the recipient correspondence accompanying the reporting package. PART V:RECORD RETENTION N The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this Agreement for a period of five(5)years from the date the audit report is issued, and shall allow the Department of Environmental Protection,or its designee, Chief Financial Officer,or Auditor General acceis to such records upon request.The recipient shall ensure that audit working papers are made available to the Department of Environmental o Protection,or its designee,Chief Financial Officer,or Auditor General upon request for a period of three(3)years U from the date the audit report is issued,unless extended in writing by the Department of Environmental Protection. r. CL 0 r9 6 N co U Attachment 5-1 4of6 BGS-DEP 55-215 reviyW 72019 Packet Pg. 3131 (sp nj ui uoipnpoU - VL tp 04 £ 'ON 4u8wPuOua ) MZM/60 4u wPuO a P Z :4u8wg3B44 M C1 Pk ;m U i :r � r F i C � I E j Ill i , f s , I (sp nj ui uoipnpoU - VL0VV 04 £ 'ON 4u8wPuOua ) MZM/60 4u wPuO a P Z :4u8wg3B44 co C1 Ld CD CA Ai ;m U , M w vB t a � lot rn 4 Lj �S5 � a gs r IF g JI a - So Sol or III � a�f a go 0 0 s. i ! 7 06 06 w w m ,Q.10.b STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL OTC Old Exhibit C-1 The Revised Payment Request Summary Form for this grant can be found on our website at this link: .� N Please use the most current form found on the web site,linked above,for each payment request. CL 0 r9 6 cv Co CD cv U Packet Pg. 3134 GOURra Kevin Madok, CPA 'R 'v ;a••........ . Clerk of the Circuit Court&Comptroller—Monroe County, Florida ~�6 CaUK` DATE: December 13, 2018 TO: Rlionda Haag, Director Sustainability&Projects 'a Lindsey Ballard, Aide to the County Administrator FROM: Pamela G. Hanco k, .C. SUBJECT: November 20'BOCC Meeting Ile CL Enclosed are two duplicate originals of Item H3,Amendment No. 1 to the Revenue Grant Agreement#LP44074 witli die Florida Department of Euviroiunental Protection to add marine debris monitoring services and plugged canal clearuig to dbe list of approved uses of the$5.5 Million in available M Stewardship Funds, executed on behalf of Monroe County, for your handling. o Please be sure to return one fully executed original once signed by the state. Sliould you E liave any questions, please feel free to contact me at(305) 292-3550. Tliank you. co - CD CD cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway ' 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 30 packet Pg. 3135 Q.10.c AMENDMENT NO.1 TO AGREEMENT NO.LP44074 BETWEEN FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND MONROE COUNTY This Amendment to Agreement No. LP44074 (Agreement) is made by and between the Department of Environmental Protection (Department), an agency of the State of Florida, and Monroe County, (Grantee), on the date last signed below. N . WHEREAS, the Department entered into the Agreement with the Grantee for Monroe County Marine Debris Removal,effective September 5,2018;and, WHEREAS, the Grantee has requested a revision in the scope of work and a reallocation of the budget for the project. j NOW THEREFORE,the parties agree as follows: 1. Attachment 3, Grant Work Plan, is hereby,deleted in its entirety and replaced with Attachment 3-1, 1 le Revised Grant Work Plan, as attached to this Amendment and hereby incorporated into the Agreement: CD All references in the Agreement to Attachment 3 shall hereinafter refer to Attachment 3-1, Revised CL Grant Work Plan. 0 2. All other terms and conditions of the Agreement'remain in effect. If and to the extent that any inconsistency may appear between the Agreement and this Amendment,the provisions of this Amendment shall control. o IN WITNESS WHEREOF,the parties have caused this amendment to Agreement No. LP44074 to be duly executed, the day and year last written below. E MONROE COUNTY STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION cv -4 By: By- c® S via J. Murpfiy, 4or . Trina L.Vielhauer,Division Director Monroe County Attorney Approved as to form:. &. a cca,DEP Grant Manager A olyltanynyea eycynm�a�lun .�//� ?orv:mtymn.a�wlt " y •£unyBac,oµemail=hall- _cynlhla@manrcemunryfl.gov,c=US Oate:301610.31 II]3:33 Lf'W' T— San ra Waters,DEP QC Reviewer 0 List of attachments/exhibits included as part of this Amendment: p ,dam �j Letter/ r7l eci " Number Description include number ofpages) 1? fY p C � O Aftacc nen 3-1 Revised Grant Work Plan(2 Pages) . �,5�'_q, AS S t✓ !@dMA CLERK 0,n�op`r DEPUTY CLERK DEP Agreement No.LP44074,Amendment No. 1,Page 1 of 1 Packet Pg. 3136 Q.10.c ATTACHMENT 3-1 REVISED GRANT WORK PLAN PROJECT TITLE: Monroe County Marine Debris Removal PROJECT LOCATION: The Project will be located within canals (connected and plugged) in unincorporated Monroe County,City of Marathon,and Village of Islamorada,Monroe County. PROJECT BACKGROUND: On September 10,2017 the Florida Keys were struck by Hurricane Irma,a Category 4 storm which caused extensive damage to homes and properties.A significant amount of debris was deposited in the canals adjacent to the damaged homes and properties as a result of the hurricane force winds. c Monroe County requested funding assistance from the United States Department of Agriculture (USDA) National Resources Conservation Service(NRCS)Emergency Watershed Program.This program provides public assistance funds for disaster response related marine debris removal and disposal operations.USDA , NRCS approved Monroe County's$45 million application to assist with the removal of marine debris from Ile the 103 eligible canals throughout the Florida Keys.Of this$45 million allocation,unincorporated Monroe County's portion is $34 million which requires a $7.9 million (25 percent match) for the marine debris removal activities. The additional $2.4 million not covered in this project, will derive from other county 0 sources. r9 6 PROJECT DESCRIPTION: The Grantee's contractor will remove marine debris from canals. Work includes the identification of locations in the water where significant marine debris exists, locating, removing, and transporting of the marine debris to debris sites. E The definition of marine debris includes: • Vegetation, hazardous waste, construction and demolition debris, propane tanks, white goods, e- W waste,docks,non-marine vehicles,motorhomes, seawalls, and houses or portions of houses; co • Organic material,sand or silt deposited into the canals as a result of Hurricane Irma; • Traps and other man-made materials,and floating structures. c= cv The grantee will also utilize a contractor to provide project management to confirm compliance with NRCS requirements and all state statutes and local ordinances. The Grantee's consultant shall provide project management and disaster related services in canals and temporary debris management area(TDMA)sites. The consultant will oversee the contractor activity and manage the marine debris site and address daily safety reports and corrective action recommendations. In addition, the Grantee will monitor the activities E conducted under local,state and federal permit requirements for applicable marine debris removal work. The Grantee does not anticipate that the funding under this Agreement will result in a fully completed project,so this Agreement will cover a portion of the work. TASKS: All documentation should be submitted electronically unless otherwise indicated. Task 1: Marine Debris Removal Deliverables: The Grantee will remove marine debris from canals (connected and up to five plugged) in accordance with the debris removal contract document. DEP Agreement No.LP44074,Attachment 3-1,Page 1 of 2 Packet Pg. 3137 Q.10.c Documentation:The Grantee will submit with each payment request a signed acceptance of the completed work to date by the Grantee and records of the amount of debris removed and any records associated with disposal of the removed material. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the Department's Grant Manager,the Grantee may proceed with payment request submittal. Payment Request Schedule:The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. Task 2:Proiect Management and Disaster Related Services c Deliverables: The Grantee will utilize a contractor to provide project management and other disaster related services to confirm compliance with NRCS requirements and all state statutes and local ordinances. Documentation: The Grantee will submit interim progress status surmnaries including summary of Ile inspections,meeting minutes and field notes, as applicable. CL Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the c Department's Grant Manager,the Grantee may proceed with payment request submittal. 6 Payment Request Schedule:The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. E PROJECT TIMELINE&BUDGET DETAIL:The tasks must be completed by,and all documentation received by,the corresponding task end date. co Task Budget Budget Task Start Task End LL T' Task TitleCD No. Category Amount Date ' Date, - Marine Debris Removal Contractual la within connected canals Services $4,800,000 07/01/2017 12/31/2020 Marine Debris Removal Contractual lb within plugged canals Services $100,000 07/01/2017 12/31/2020 Contractual 2 Project Management Services $6005000 07/01/2017 12/31/2020 0) Total: $5,500,000 < DEP Agreement No.LP44074,Attachment 3-1,Page 2 of 2 Packet Pg. 3138 Q uaOUR?, 0.:6,JM CU'OLE• y Kevin Madok, cPA • . ' •. :4� Clerk of the Circuit Court& Comptroller— Monroe County, Florida •y�EcouN • DATE: August 30, 2018 TO: Rhonda Haag, Director Sustainability&Projects Lindsey Ballard Aide to the County Administrator FROM: Pamela G. Hanco .C. SUBJECT: August 15'BOCC Meeting Attaclied are two duplicate originals of Item D5, Revenue Grant Agreement Number LP44074 with the Florida Department of Environmental Protection to approve die expenditure of $4.0 million in Fiscal Year 2017-18 Keys Stewardship funds; and, $1.5 million in Fiscal Year 2018- I le 19 Keys Stewardship funds, totaling$5.5 million, towards Monroe County's local cost sliare matcli CL maximum of$7,930,383.00 under USDA NRCS Grant NR184209XXXXCO27 for marine debris removal and related services resulting from Hurricane Irma, executed on behalf of Monroe B County for your handling. Once you receive a fully executed duplicate original back from the state, please forward to my office for die record. Should you leave any questions, please feel free to contact me at ext. 3130. Thank you. N T- co cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 30 packet Pg. 3139 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Standard Grant Agreement This Agreement is entered into between the Parties named below,pursuant to Section 215.971,Florida Statutes: 1. Project Title(Project): Agreement Number: Monroe County Marine Debris Removal LP44074 2. Parties State of Florida Department of Environmental Protection, 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 (Department) Grantee Name: Monroe County Entity Type:County Grantee Address: 1100 Simonton Street, Key West, FL 33040 FEID: 59-6000749 (Grantee) 3. Agreement Begin Date: Date of Expiration: Upon Execution June 30,2021 j Project Location(s) i 4. Project Number: • Canals in nnincor uiracd Monroe Cuuntp,City of Aiaruthnn, (If different from Agreement Number) and village or Islamurada Project Description: The grantee will remove marine debris from up to 103 canals. 5. Total Amount of Funding: Funding Source? Award#s or Line Item Appropriations: Amount er Sources : I le CD $5,550,000.00 W] State ❑Federal FY17-18 GAA Line Item 1593A $4,000,000.00 V State ❑Federal FY18-19 GAA Line Item 1580A $1,500,000.00 CL ❑ Grantee Match 0 Total Amount of Funding+Grantee Match,if any: $5,500,000.00 r9 6. Department's Grant Manager Grantee's Grant Manager Name: Lisa Mecca Name: Rhonda Haag C or successor or successor m Address: Florida Dept.of Environmental Protection Address: Sustainability Director 3900 Commonwealth Blvd. 102050 Overseas Highway,Ste.246 Tallahassee,FL 32399-3000 Key Largo,FL 33037 W Phone: (850)245-2920 Phone: (305)453-8774 Email: Lisa.Mecca @dep.state.Mus Email: Haag-rhonda@monroecounty-fl.gov 7. The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are hereby incorporated by reference: r © Attachment 1: Standard Terms and Conditions Applicable to All Grants Agreements LO © Attachment 2: Special Terms and Conditions 0 Attachment 3: Grant Work Plan CD 0 Attachment 4:Public Records Requirements 0 Attachment 5: Special Audit Requirements ❑ Attachment 6:Program-Specific Requirements ❑ Attachment 7: Grant Award Terms(Federal)*Copy available at https://facts.fldfs.eom,in accordance with§215.985,F.S. ❑ Attachment 8:Federal Regulations and Terms(Federal) ❑ Additional Attachments(if necessary): V Exhibit A:Progress Report Form ❑ Exhibit B:Property Reporting Form 2 Exhibit C:Payment Request Summary Form ❑ Exhibit D: Quality Assurance Requirements for Grants ❑ Exhibit E:Advance Payment Terms and Interest Earned Memo ❑ Additional Exhibits(if necessary): DEP Agreement No. LP44074 Rev.6/20/18 Packet Pg. 3140 Q.10.d 8. The following information applies to Federal Grants only and is identified in accordance with 2 CFR 200.331(a)(1): Federal Award Identification Numbers FAIN Federal Award Date.to Department: Total Federal Funds Obli ated by this Agreement- Federal Awarding Agency: Award R&D? ❑ Yes ❑N/A IN WITNESS WHEREOF,this Agreement shall be effective on the date indicated by the Agreement Begin Date above or the last date signed below,whichever is;lat ._ Monroe County Board of Conn =1siongrs GRANTEE Grantee Name ev' Madok,Clerk B j > _ ;tea h o ►5 20 c k y (Au�d Sigdl'ature) : ``-j�' Date Si ed David Rice,Mayor Hancock,Deputy Clerk Print Name and Title of Person Signing State of Florida D artment of Environmental Protection DEPARTMENT By S CD Secretary or Designee Date Signed CL Trina L.Vielhauer,Division Director Print Name and Title of Person Signing 0 2 Additional signatures attached on separate page. co 3CD MO* OE COUN ATTO .NEY C" c4 LO P VED M rn. rnt rr� oo PE PE Q AGADQ AySS}3T UNTY ATTORNEY Date � z-Z � ��'? � ...,a•. DEP Agreement No. LP44074 Rev.6/20/18 Packet Pg. 3141 Q.10.d DWRA Additional Signatures &Mecc�a,,DEP Grant Manager San y Waters,D P QC Reviewer r. CL 0 r9 d co - CD co CD Packet Pg. 3142 Q.10.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STANDARD TERMS AND CONDITIONS APPLICABLE TO GRANT AGREEMENTS ATTACHMENT 1 1. Entire Agreement. This Grant Agreement,including any Attachments and Exhibits referred to herein and/or attached hereto(Agreement), constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, whether written or oral, with respect to such subject matter. Any terms and conditions included on y Grantee's forms or invoices shall be null and void. 2. Grant Administration. a. Order of Precedence. If there are conflicting provisions among the documents that make up the Agreement,the order of precedence for interpretation the Agreement is as follows: i. Standard Grant Agreement , ii. Attachments other than Attachment 1,in numerical order as designated in the Standard Grant Agreement 0) iii. Attachment 1, Standard Terms and Conditions iv. The Exhibits in the order designated in the Standard Grant Agreement b. All approvals,written or verbal,and other written communication among the parties, including all notices,shall be obtained by or sent to the parties' Grant Managers. All written communication shall be by electronic mail, U.S.Mail,a courier delivery service,or delivered in person. Notices shall be considered delivered when reflected CL by an electronic mail read receipt,a courier service delivery receipt,other mail service delivery receipt,or when e receipt is acknowledged by recipient. If the notice is delivered in multiple ways,the notice will be considered M delivered at the earliest delivery time. c. If a different Grant Manager is designated by either party after execution of this Agreement,notice of the name and contact information of the new Grant Manager will be submitted in writing to the other party and maintained in the respective parties' records. A change of Grant Manager does not require a formal amendment or change order to the Agreement. d. This Agreement may be amended,through a formal amendment or a change order,only by a written agreement between both parties. A formal amendment to this Agreement is required for changes which cause any of the following: (1) an increase or decrease in the Agreement funding amount; (2) a change in Grantee's match requirements;(3)a change in the expiration date of the Agreement;and/or(4)changes to the cumulative amount of funding transfers between approved budget categories, as defined in Attachment 3, Grant Work Plan, that exceeds or is expected to exceed twenty percent (20%) of the total budget as last approved by Department. A change order to this Agreement may be used when: (1)task timelines within the current authorized Agreement r period change;(2)the cumulative transfer of funds between approved budget categories,as defined in Attachment 3,Grant Work Plan,are less than twenty percent(20%)of the total budget as last approved by Department;and/or (3)fund transfers between budget categories for the purposes of meeting match requirements. This Agreement oo may be amended to provide for additional services if additional funding is made available by the Legislature. e. All days in this Agreement are calendar days unless otherwise specified. 3. Agreement Duration. The term of the Agreement shall begin and end on the dates indicated in the Standard Grant Agreement, unless extended or terminated earlier in accordance with the applicable terms and conditions. The Grantee shall be eligible for reimbursement for work performed on or after the date of execution through the expiration date of this Agreement, unless otherwise specified in Attachment 2, Special Terms and Conditions. However, work performed prior to the execution of this Agreement may be reimbursable or used for match purposes if permitted by the Special Terms and Conditions. 4. Deliverables. The Grantee agrees to render the services or other units of deliverables as set forth in Attachment 3,Grant Work Plan. The services or other units of deliverables shall be delivered in accordance with the schedule and at the pricing outlined in the Grant Work Plan. Deliverables may be comprised of activities that must be completed prior to Department making payment on that deliverable.The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement and all attachments and exhibits incorporated by the Standard Grant Agreement. 5. Performance Measures. Attachment 1 1 of 11 Rev.4/27/18 Packet Pg. 3143 Q.10.d The Grantee warrants that: (1)the services will be performed by qualified personnel; (2)the services will be of the kind and quality described in the Grant Work Plan; (3) the services will be performed in a professional and workmanlike manner in accordance with industry standards and practices;(4)the services shall not and do not infringe upon the intellectual property rights, or any other proprietary rights, of any third party; and (5) its employees, subcontractors,and/or subgrantees shall comply with any security and safety requirements and processes,if provided by Department, for work done at the Project Location(s).The Department reserves the right to investigate or inspect at any time to determine whether the services or qualifications offered by Grantee meet the Agreement requirements. Notwithstanding any provisions herein to the contrary,written acceptance of a particular deliverable does not foreclose Department's remedies in the event deficiencies in the deliverable cannot be readily measured at the time of delivery. 6. Acceptance of Deliverables. a. Acceptance Process. All deliverables must be received and accepted in writing by Department's Grant Manager y before payment.The Grantee shall work diligently to correct all deficiencies in the deliverable that remain outstanding,within a reasonable time at Grantee's expense.If Department's Grant Manager does not accept the deliverables within 30 days of receipt,they will be deemed rejected. _ b. Rejection of Deliverables. The Department reserves the right to reject deliverables,as outlined in the Grant Work Plan,as incomplete,inadequate,or unacceptable due,in whole or in part,to Grantee's lack of satisfactory performance under the terms of this Agreement.The Grantee's efforts to correct the rejected deliverables will be at Grantee's sole expense.Failure to fulfill the applicable technical requirements or complete all tasks or activities in accordance with the Grant Work Plan will result in rejection of the deliverable and the associated invoice. Payment for the rejected deliverable will not be issued unless the rejected deliverable is made acceptable to Department in accordance with the Agreement requirements. The Department,at its option,mayCD allow additional time within which Grantee may remedy the objections noted by Department.The Grantee's failure to make adequate or acceptable deliverables after a reasonable opportunity to do so shall constitute an CL event of default. 7. Financial Consequences for Nonperformance. r� a. Withholding Payment. In addition to the specific consequences explained in the Grant Work Plan and/or Special Terms and Conditions,the State of Florida(State)reserves the right to withhold payment when the Grantee has failed to perform/comply with provisions of this Agreement.None of the financial consequences for nonperformance in this Agreement as more fully described in the Grant Work Plan shall be considered penalties. b. Corrective Action Plan. If Grantee fails to correct all the deficiencies in a rejected deliverable within the specified timeframe, Department may, in its sole discretion, request that a proposed Corrective Action Plan (CAP) be submitted by Grantee to Department. The Department request that Grantee specify the outstanding deficiencies in the CAP. All CAPS must be able to be implemented and performed in no more than sixty(60)calendar days. i. The Grantee shall submit a CAP within ten (10) days of the date of the written request from Department.The CAP shall be sent to Grant Manager for review and approval.Within ten(10)days of receipt of a CAP,Department shall notify Grantee in writing whether the CAP proposed has beenCD r accepted. If the CAP is not accepted,Grantee shall have ten(10)days from receipt of Department letter rejecting the proposal to submit a revised proposed CAP. Failure to obtain Department T- approval of a CAP as specified above may result in Department's termination of this Agreement for oo cause as authorized in this Agreement. ii. Upon Department's notice of acceptance of a proposed CAP, Grantee shall have ten(10) days to commence implementation of the accepted plan. Acceptance of the proposed CAP by Department does not relieve Grantee of any of its obligations under the Agreement.In the event the CAP fails to correct or eliminate performance deficiencies by Grantee, Department shall retain the right to require additional or further remedial steps, or to terminate this Agreement for failure to perform. No actions approved by Department or steps taken by Grantee shall preclude Department from subsequently asserting any deficiencies in performance. The Grantee shall continue to implement the CAP until all deficiencies are corrected. Reports on the progress of the CAP will be made to Department as requested by Department's Grant Manager. iii. Failure to respond to a Department request for a CAP or failure to correct a deficiency in the performance of the Agreement as specified by Department may result in termination of the Agreement. 8. Payment. Attachment 1 2of11 Rev.4/27/18 Packet Pg. 3144 Q.10.d a. Payment Process. Subject to the terms and conditions established by the Agreement,the pricing per deliverable established by the Grant Work Plan,and the billing procedures established by Department,Department agrees to pay Grantee for services rendered in accordance with Section 215.422,Florida Statutes(F.S.). b. Taxes.The Department is exempted from payment of State sales,use taxes and Federal excise taxes.The Grantee, however,shall not be exempted from paying any taxes that it is subject to,including State sales and use taxes,or for payment by Grantee to suppliers for taxes on materials used to fulfill its contractual obligations with Department.The Grantee shall not use Department's exemption number in securing such materials.The Grantee shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement. c. Maximum Amount of Agreement. The maximum amount of compensation under this Agreement, without an amendment,is described in the Standard Grant Agreement.Any additional funds necessary for the completion of y this Project are the responsibility of Grantee. d. Reimbursement for Costs.The Grantee shall be paid on a cost reimbursement basis for all eligible Project costs upon the completion, submittal, and approval of each deliverable identified in the Grant Work Plan. Reimbursement shall be requested on Exhibit C, Payment Request Summary Form. To be eligible for reimbursement,costs must be in compliance with laws,rules,and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures, which can be accessed at the following web address:www.myfloridaefo.com/aadir/reference ug ide/. e. Invoice Detail. All charges for services rendered or for reimbursement of expenses authorized by Department pursuant to the Grant Work Plan shall be submitted to Department in sufficient detail for a proper pre-audit and post-audit to be performed. The Grantee shall only invoice Department for deliverables that are completed in CD C' accordance with the Grant Work Plan. f. Interim Payments. Interim payments may be made by Department, at its discretion, if the completion of CL deliverables to date have first been accepted in writing by Department's Grant Manager. g. Final Payment Request.A final payment request should be submitted to Department no later than sixty(60)days cy following the expiration date of the Agreement to ensure the availability of funds for payment. However, all work performed pursuant to the Grant Work Plan must be performed on or before the expiration date of the Agreement. h. Annual Appropriation Contingency. The State's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. This Agreement is not a commitment of future appropriations. Authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of Department if the Legislature reduces or eliminates appropriations. i. Interest Rates.All interest rates charged under the Agreement shall be calculated on the prevailing rate used by the State Board of Administration. To obtain the applicable interest rate, please refer to: www.myfloridaefo.com/Division/AA/Vendors/default.htm. j. Refund of Payments to the Department.Any balance of unobligated funds that have been advanced or paid must r be refunded Department.Any funds paid in excess of the amount to which Grantee or subgrantee is entitled under LO the terms of the Agreement must be refunded to Department. 9. Documentation Required for Cost Reimbursement Grant Agreements and Match. oo CD If Cost Reimbursement or Match is authorized in Attachment 2,Special Terms and Conditions,the following conditions apply.Supporting documentation must be provided to substantiate cost reimbursement or match requirements for the following budget categories: a. Salary/Wages. Grantee shall list personnel involved, position classification, direct salary rates, and hours spent on the Project in accordance with Attachment 3, Grant Work Plan in their documentation for reimbursement or match requirements. b. Overhead/Indirect/General and Administrative Costs. If Grantee is being reimbursed for or claiming match for multipliers,all multipliers used(i.e.,fringe benefits,overhead, indirect,and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers charged by Grantee exceeded the rates supported by audit, Grantee shall be required to reimburse such funds to Department within thirty(30) days of written notification.Interest shall be charged on the excessive rate. c. Contractual Costs (Subcontractors). Match or reimbursement requests for payments to subcontractors must be substantiated by copies of invoices with backup documentation identical to that required from Grantee. Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved,salary rate per hour, and hours spent on the Project. All eligible multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers Attachment 1 3of11 Rev.4/27/18 Packet Pg. 3145 Q.10.d charged by any subcontractor exceeded the rates supported by audit,Grantee shall be required to reimburse such funds to Department within thirty (30) days of written notification. Interest shall be charged on the excessive rate. Nonconsumable and/or nonexpendable personal property or equipment costing$1,000 or more purchased for the Project under a subcontract is subject to the requirements set forth in Chapters 273 and/or 274,F.S., and Chapter 691-72,Florida Administrative Code(F.A.C.)and/or Chapter 691-73,F.A.C.,as applicable.The Grantee shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its subcontracts issued under this Agreement,if any,impose this requirement,in writing,on its subcontractors. i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may award,on a competitive basis,fixed-price subcontracts to consultants/contractors in performing the work described in Attachment 3, Grant Work Plan. Invoices submitted to Department for fixed- y price subcontracted activities shall be supported with a copy of the subcontractor's invoice and a copy of the tabulation form for the competitive procurement process(e.g.,Invitation to Bid,Request for Proposals, or other similar competitive procurement document) resulting in the fixed-price subcontract.The Grantee may request approval from Department to award a fixed-price subcontract resulting from procurement methods other than those identified above.In this instance,Grantee shall request the advance written approval from Department's Grant Manager of the fixed price negotiated by Grantee. The letter of request shall be supported by a detailed budget and Scope of Services to be performed by the subcontractor. Upon receipt of Department Grant Manager's approval of the fixed-price amount,Grantee may proceed in finalizing the fixed-price subcontract. ii. If the procurement is subject to the Consultant's Competitive Negotiation Act under section 287.055, F.S. or the Brooks Act, Grantee must provide documentation clearly evidencing it has complied with the statutory or federal requirements. CL d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with Section 112.061, F.S. r9 e. Direct Purchase Equipment.For the purposes of this Agreement,Equipment is defined as capital outlay costing $1,000 or more. Match or reimbursement for Grantee's direct purchase of equipment is subject to specific approval of Department, and does not include any equipment purchased under the delivery of services to be completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly completed Exhibit B,Property Reporting Form. f. Rental/Lease of Equipment.Match or reimbursement requests for rental/lease of equipment must include copies of invoices or receipts to document charges. g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non-excluded phone expenses,reproduction, or mailing, are reimbursable or available for match or reimbursement under the terms of this Agreement, the documentation supporting these expenses must be itemized and include copies of receipts or invoices.Additionally,independent of Grantee's contract obligations to its subcontractor,Department - shall not reimburse any of the following types of charges: cell phone usage; attorney's fees or court costs; civilCD r or administrative penalties;or handling fees,such as set percent overages associated with purchasing supplies or LO equipment. T_ h. Land Acquisition.Reimbursement for the costs associated with acquiring interest and/or rights to real property 00 CD (including access rights through ingress/egress easements, leases, license agreements, or other site access agreements;and/or obtaining record title ownership of real property through purchase)must be supported by the following, as applicable: Copies of Property Appraisals, Environmental Site Assessments, Surveys and Legal Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing U Statements/Documents,Deeds,Leases,Easements,License Agreements,or other legal instrument documenting acquired property interest and/or rights. If land acquisition costs are used to meet match requirements, Grantee agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds. 10. Status Reports. The Grantee shall submit status reports quarterly,unless otherwise specified in the Attachments, on Exhibit A, Progress Report Form, to Department's Grant Manager describing the work performed during the reporting period,problems encountered,problem resolutions,scheduled updates,and proposed work for the next reporting period. Quarterly status reports are due no later than twenty(20)days following the completion of the quarterly reporting period. For the purposes of this reporting requirement,the quarterly reporting periods end on March 31, June 30, September 30 and December 31. The Department will review the required reports submitted by Grantee within thirty(30)days. 11. Retainage. Attachment 1 4ofII Rev.4/27118 Packet Pg. 3146 Q.10.d The following provisions apply if Department withholds retainage under this Agreement: a. The Department reserves the right to establish the amount and application of retainage on the work performed under this Agreement up to the maximum percentage described in Attachment 2, Special Terms and Conditions. Retainage may be withheld from each payment to Grantee pending satisfactory completion of work and approval of all deliverables. b. If Grantee fails to perform the requested work,or fails to perform the work in a satisfactory manner,Grantee shall forfeit its right to payment of the retainage associated with the work. Failure to perform includes, but is not limited to,failure to submit the required deliverables or failure to provide adequate documentation that the work was actually performed. The Department shall provide written notification to Grantee of the failure to perform that shall result in retainage forfeiture. If the Grantee does not to correct the failure to perform within the timeframe stated in Department's notice,the retainage will be forfeited to Department. y c. No retainage shall be released or paid for incomplete work while this Agreement is suspended. d. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work, provided Grantee has completed the work and submits an invoice for retainage held in accordance with the invoicing procedures under this Agreement. 12. Insurance. a. Insurance Requirements for Sub-Grantees and/or Subcontractors. The Grantee shall require its sub-grantees and/or subcontractors,if any,to maintain insurance coverage of such types and with such terms and limits as 0) described in this Agreement. The Grantee shall require all its sub-grantees and/or subcontractors,if any,to make compliance with the insurance requirements of this Agreement a condition of all contracts that are related to this Agreement. Sub-grantees and/or subcontractors must provide proof of insurance upon request. b. Deductibles. The Department shall be exempt from,and in no way liable for,any sums of money representing a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the CL Grantee providing such insurance. c. Proof of Insurance. Upon execution of this Agreement,Grantee shall provide Department documentation M demonstrating the existence and amount for each type of applicable insurance coverage prior to performance of 6 any work under this Agreement. Upon receipt of written request from Department,Grantee shall furnish Department with proof of applicable insurance coverage by standard form certificates of insurance,a self- insured authorization,or other certification of self-insurance. d. Duty to Maintain Coverage. In the event that any applicable coverage is cancelled by the insurer for any reason,or if Grantee cannot get adequate coverage,Grantee shall immediately notify Department of such cancellation and shall obtain adequate replacement coverage conforming to the requirements herein and provide proof of such replacement coverage within ten(10)days after the cancellation of coverage. 13. Termination. a. Termination for Convenience.When it is in the State's best interest,Department may,at its sole discretion, terminate the Agreement in whole or in part by giving 30 days' written notice to Grantee. The Department shall notify Grantee of the termination for convenience with instructions as to the effective date of termination or the CD r specific stage of work at which the Agreement is to be terminated.The Department must submit all invoices for LO work to be paid under this Agreement within thirty(30)days of the effective date of termination. The Department shall not pay any invoices received after thirty(30)days of the effective date of termination. oo b. Termination for Cause.The Department may terminate this Agreement if any of the events of default described in the Events of Default provisions below occur or in the event that Grantee fails to fulfill any of its other obligations under this Agreement.If,after termination,it is determined that Grantee was not in default,or that the default was excusable,the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of Department.The rights and remedies of Department in this clause are in addition to any other rights and remedies provided by law or under this Agreement. c. Grantee Obligations upon Notice of Termination.After receipt of a notice of termination or partial termination unless as otherwise directed by Department,Grantee shall not furnish any service or deliverable on the date,and to the extent specified,in the notice. However,Grantee shall continue work on any portion of the Agreement not terminated. If the Agreement is terminated before performance is completed,Grantee shall be paid only for that work satisfactorily performed for which costs can be substantiated. The Grantee shall not be entitled to recover any cancellation charges or lost profits. d. Continuation of Prepaid Services.If Department has paid for any services prior to the expiration,cancellation, or termination of the Agreement,Grantee shall continue to provide Department with those services for which it has already been paid or,at Department's discretion,Grantee shall provide a refund for services that have been paid for but not rendered. Attachment 1 5of11 Rev.4/27/18 Packet Pg. 3147 Q.10.d e. Transition of Services Upon Termination,Expiration,or Cancellation of the Agreement.If services provided under the Agreement are being transitioned to another provider(s),Grantee shall assist in the smooth transition of Agreement services to the subsequent provider(s). This requirement is at a minimum an affirmative obligation to cooperate with the new provider(s),however additional requirements may be outlined in the Grant Work Plan. The Grantee shall not perform any services after Agreement expiration or termination,except as necessary to complete the transition or continued portion of the Agreement,if any. 14. Notice of Default. If Grantee defaults in the performance of any covenant or obligation contained in the Agreement, including, any of the events of default,Department shall provide notice to Grantee and an opportunity to cure that is reasonable under the circumstances.This notice shall state the nature of the failure to perform and provide a time certain for correcting the failure.The notice will also provide that,should the Grantee fail to perform within the time provided,Grantee will y be found in default, and Department may terminate the Agreement effective as of the date of receipt of the default notice. 15. Events of Default. Provided such failure is not the fault of Department or outside the reasonable control of Grantee,the following non- exclusive list of events,acts,or omissions,shall constitute events of default: a. The commitment of any material breach of this Agreement by Grantee, including failure to timely deliver a material deliverable,failure to perform the minimal level of services required for a deliverable,discontinuance of the performance of the work, failure to resume work that has been discontinued within a reasonable time after notice to do so,or abandonment of the Agreement; b. The commitment of any material misrepresentation or omission in any materials,or discovery by the Department of such,made by the Grantee in this Agreement or in its application for funding; c. Failure to submit any of the reports required by this Agreement or having submitted any report with incorrect, CL incomplete,or insufficient information; d. Failure to honor any term of the Agreement; M e. Failure to abide by any statutory,regulatory, or licensing requirement, including an entry of an order revoking the certificate of authority granted to the Grantee by a state or other licensing authority; f. Failure to pay any and all entities, individuals, and furnishing labor or materials,or failure to make payment to any other entities as required by this Agreement; g. Employment of an unauthorized alien in the performance of the work, in violation of Section 274 (A) of the Immigration and Nationality Act; h. Failure to maintain the insurance required by this Agreement; i. One or more of the following circumstances, uncorrected for more than thirty (30) days unless, within the specified 30-day period,Grantee(including its receiver or trustee in bankruptcy)provides to Department adequate assurances,reasonably acceptable to Department,of its continuing ability and willingness to fulfill its obligations under the Agreement: i. Entry of an order for relief under Title 11 of the United States Code; r ii. The making by Grantee of a general assignment for the benefit of creditors; LO iii. The appointment of a general receiver or trustee in bankruptcy of Grantee's business or property; and/or oo iv. An action by Grantee under any state insolvency or similar law for the purpose of its bankruptcy, reorganization,or liquidation. 16. Suspension of Work. The Department may,in its sole discretion,suspend any or all activities under the Agreement,at any time,when it is in the best interest of the State to do so.The Department shall provide Grantee written notice outlining the particulars of suspension.Examples of reasons for suspension include,but are not limited to,budgetary constraints,declaration of emergency,or other such circumstances. After receiving a suspension notice,Grantee shall comply with the notice. Within 90 days,or any longer period agreed to by the parties,Department shall either: (1)issue a notice authorizing resumption of work, at which time activity shall resume; or (2) terminate the Agreement. If the Agreement is terminated after 30 days of suspension,the notice of suspension shall be deemed to satisfy the thirty(30)days'notice required for a notice of termination for convenience. Suspension of work shall not entitle Grantee to any additional compensation. 17. Force Majeure. The Grantee shall not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of Grantee or its employees or agents contributed to the delay and the delay is due directly to acts of God,wars,acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond Grantee's control, or for any of the Attachment 1 6of11 Rev.4/27/18 Packet Pg. 3148 Q.10.d foregoing that affect subcontractors or suppliers if no alternate source of supply is available to Grantee. In case of any delay Grantee believes is excusable, Grantee shall notify Department in writing of the delay or potential delay and describe the cause of the delay either(1)within ten days after the cause that creates or will create the delay first arose, if Grantee could reasonably foresee that a delay could occur as a result; or (2) if delay is not reasonably foreseeable, within five days after the date Grantee first had reason to believe that a delay could result. THE FOREGOING SHALL CONSTITUTE THE GRANTEE'S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY.Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for damages,other than for an extension of time,shall be asserted against Department.The Grantee shall not be entitled to an increase in the Agreement price or payment of any kind from Department for direct, indirect, consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If y performance is suspended or delayed,in whole or in part,due to any of the causes described in this paragraph,after the causes have ceased to exist Grantee shall perform at no increased cost,unless Department determines,in its sole discretion,that the delay will significantly impair the value of the Agreement to Department,in which case Department may:(1)accept allocated performance or deliveries from Grantee,provided that Grantee grants preferential treatment to Department with respect to products subjected to allocation; (2) contract with other sources (without recourse to and by Grantee for the related costs and expenses)to replace all or part of the products or services that are the subject of the delay,which purchases may be deducted from the Agreement quantity;or(3)terminate Agreement in whole or in part. 18. Indemnification. a. The Grantee shall be fully liable for the actions of its agents, employees, partners, or subcontractors and shall fully indemnify, defend, and hold harmless Department and its officers, agents, and employees, from suits, actions,damages,and costs of every name and description arising from or relating to: CL i. personal injury and damage to real or personal tangible property alleged to be caused in whole or in part by Grantee,its agents,employees,partners,or subcontractors;provided,however,that Grantee M shall not indemnify for that portion of any loss or damages proximately caused by the negligent act or omission of Department; ii. the Grantee's breach of this Agreement or the negligent acts or omissions of Grantee. b. The Grantee's obligations under the preceding paragraph with respect to any legal action are contingent upon Department giving Grantee:(1)written notice of any action or threatened action;(2)the opportunity to take over and settle or defend any such action at Grantee's sole expense; and (3) assistance in defending the action at Grantee's sole expense. The Grantee shall not be liable for any cost, expense, or compromise incurred or made by Department in any legal action without Grantee's prior written consent, which shall not be unreasonably withheld. c. Notwithstanding sections a. and b. above, the following is the sole indemnification provision that applies to Grantees that are governmental entities: Each party hereto agrees that it shall be solely responsible for the 00 negligent or wrongful acts of its employees and agents. However, nothing contained herein shall constitute a r" CD waiver by either party of its sovereign immunity or the provisions of Section 768.28,F.S.Further,nothing herein LO shall be construed as consent by a state agency or subdivision of the State to be sued by third parties in any matter arising out of any contract or this Agreement. oo CD d. No provision in this Agreement shall require Department to hold harmless or indemnify Grantee,insure or assume liability for Grantee's negligence, waive Department's sovereign immunity under the laws of Florida, or otherwise impose liability on Department for which it would not otherwise be responsible. Any provision, implication or suggestion to the contrary is null and void. 19. Limitation of Liability. The Department's liability for any claim arising from this Agreement is limited to compensatory damages in an amount no greater than the sum of the unpaid balance of compensation due for goods or services rendered pursuant to and in compliance with the terms of the Agreement.Such liability is further limited to a cap of$100,000. 20. Remedies. Nothing in this Agreement shall be construed to make Grantee liable for force majeure events. Nothing in this Agreement, including financial consequences for nonperformance, shall limit Department's right to pursue its remedies for other types of damages under the Agreement, at law or in equity. The Department may, in addition to other remedies available to it, at law or in equity and upon notice to Grantee, retain such monies from amounts due Grantee as may be necessary to satisfy any claim for damages,penalties,costs and the like asserted by or against it. 21. Waiver. Attachment 1 7ofII Rev.4/27/18 Packet Pg. 3149 Q.10.d The delay or failure by Department to exercise or enforce any of its rights under this Agreement shall not constitute or be deemed a waiver of Department's right thereafter to enforce those rights,nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right. 22. Statutory Notices Relating to Unauthorized Employment and Subcontracts. a. The Department shall consider the employment by any Grantee of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If Grantee/subcontractor knowingly employs unauthorized aliens,such violation shall be cause for unilateral cancellation of this Agreement.The Grantee shall be responsible for including this provision in all subcontracts with private organizations issued as a result of this Agreement. b. Pursuant to Sections 287.133 and 287.134,F.S.,the following restrictions apply to persons placed on the convicted vendor list or the discriminatory vendor list: i. Public Entity Crime. A person or affiliate who has been placed on the convicted vendor list y following a conviction for a public entity crime may not submit a bid,proposal,or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit bids,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a Grantee,supplier,subcontractor,or consultant under a contract with any public , entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017,F.S.,for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. ii. Discriminatory Vendors. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to aCD public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit bids,proposals,or replies CL on leases of real property to a public entity; may not be awarded or perform work as a contractor, c supplier,subcontractor,or consultant under a contract with any public entity; and may not transact M business with any public entity. iii. Notification. The Grantee shall notify Department if it or any of its suppliers, subcontractors, or consultants have been placed on the convicted vendor list or the discriminatory vendor list during the life of the Agreement. The Florida Department of Management Services is responsible for maintaining the discriminatory vendor list and posts the list on its website.Questions regarding the discriminatory vendor list may be directed to the Florida Department of Management Services, Office of Supplier Diversity,at(850)487-0915. 23. Compliance with Federal,State and Local Laws. a. The Grantee and all its agents shall comply with all federal,state and local regulations,including,but not limited to, nondiscrimination, wages, social security, workers' compensation, licenses, and registration requirements. The Grantee shall include this provision in all subcontracts issued as a result of this Agreement. b. No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be r CD excluded from participation in;be denied the proceeds or benefits of;or be otherwise subjected to discrimination in performance of this Agreement. T- c. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. oo CD d. Any dispute concerning performance of the Agreement shall be processed as described herein. Jurisdiction for any damages arising under the terms of the Agreement will be in the courts of the State,and venue will be in the Second Judicial Circuit, in and for Leon County. Except as otherwise provided by law, the parties agree to be responsible for their own attorney fees incurred in connection with disputes arising under the terms of this Agreement. 24. Scrutinized Companies. a. Grantee certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List. Pursuant to Section 287.135,F.S., Department may immediately terminate this Agreement at its sole option if Grantee or its subcontractors are found to have submitted a false certification;or if Grantee,or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement. b. If this Agreement is for more than one million dollars,the Grantee certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. Pursuant to Section 287.135, F.S., Department may immediately terminate this Agreement at its sole option if Grantee, its affiliates, or its subcontractors are found to have submitted a false certification; or if Attachment 1 8of11 Rev.4/27/18 Packet Pg. 3150 Q.10.d Grantee,its affiliates,or its subcontractors are placed on the Scrutinized Companies that Boycott the Scrutinized Companies with Activities in Sudan List,or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,or engaged with business operations in Cuba or Syria during the term of the Agreement. c. The Grantee agrees to observe the above requirements for applicable subcontracts entered into for the performance of work under this Agreement. d. As provided in Subsection 287.135(8),F.S.,if federal law ceases to authorize these contracting prohibitions then they shall become inoperative. 25. Lobbying and Integrity. The Grantee agrees that no funds received by it under this Agreement will be expended for the purpose of lobbying the Legislature or a State agency pursuant to Section 216.347,F.S.;except that pursuant to the requirements of Section 287.058(6),F.S., during the term of any executed agreement between Grantee and the State,Grantee may lobby the y executive or legislative branch concerning the scope of services,performance,term, or compensation regarding that agreement.The Grantee shall comply with Sections 11.062 and 216.347,F.S. 26. Record Keeping. The Grantee shall maintain books,records and documents directly pertinent to performance under this Agreement in accordance with United States generally accepted accounting principles(US GAAP)consistently applied. The 2 Department,the State,or their authorized representatives shall have access to such records for audit purposes during the term of this Agreement and for five(5)years following the completion date or termination of the Agreement. In the event that any work is subcontracted,Grantee shall similarly require each subcontractor to maintain and allow access to such records for audit purposes. Upon request of Department's Inspector General,or other authorized State official,Grantee shall provide any type of information the Inspector General deems relevant to Grantee's integrity or responsibility. Such information may include,but shall not be limited to,Grantee's business or financial records,documents,or files of any type or form that refer to or relate to Agreement.The Grantee shall retain such CL records for the longer of.(1)three years after the expiration of the Agreement;or(2)the period required by the General Records Schedules maintained by the Florida Department of State(available at: M http://dos.myflorida.com/library-archives/records-manaeement/general-records-schedules/). d 27. Audits. a. Inspector General. The Grantee understands its duty,pursuant to Section 20.055(5),F.S.,to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing. The Grantee will comply with this duty and ensure that its sub-grantees and/or subcontractors issued under this Agreement, if any, impose this requirement,in writing,on its sub-grantees and/or subcontractors,respectively. b. Physical Access and Inspection. Department personnel shall be given access to and may observe and inspect work being performed under this Agreement,with reasonable notice and during normal business hours,including by any of the following methods: i. Grantee shall provide access to any location or facility on which Grantee is performing work, or storing or staging equipment,materials or documents; ii. Grantee shall permit inspection of any facility, equipment, practices, or operations required in r performance of any work pursuant to this Agreement;and, LO iii. Grantee shall allow and facilitate sampling and monitoring of any substances, soils, materials or parameters at any location reasonable or necessary to assure compliance with any work or legal oo requirements pursuant to this Agreement. c. Special Audit Requirements. The Grantee shall comply with the applicable provisions contained in Attachment 5,Special Audit Requirements. Each amendment that authorizes a funding increase or decrease shall include an updated copy of Exhibit 1,to Attachment 5. If Department fails to provide an updated copy of Exhibit 1 to include in each amendment that authorizes a funding increase or decrease, Grantee shall request one from the Department's Grants Manager. The Grantee shall consider the type of financial assistance(federal and/or state) identified in Attachment 5,Exhibit 1 and determine whether the terms of Federal and/or Florida Single Audit Act Requirements may further apply to lower tier transactions that may be a result of this Agreement. For federal financial assistance,Grantee shall utilize the guidance provided under 2 CFR§200.330 for determining whether the relationship represents that of a subrecipient or vendor.For State financial assistance,Grantee shall utilize the form entitled "Checklist for Nonstate Organizations Recipient/Subrecipient vs Vendor Determination" (form number DFS-A2-NS) that can be found under the "Links/Forms" section appearing at the following website: https:\\apps.fldfs.com\fsaa. d. Proof of Transactions. In addition to documentation provided to support cost reimbursement as described herein, Department may periodically request additional proof of a transaction to evaluate the appropriateness of costs to the Agreement pursuant to State and Federal guidelines(including cost allocation guidelines). The Department Attachment 1 9of11 Rev.4/27/18 Packet Pg. 3151 Q.10.d may also request a cost allocation plan in support of its multipliers (overhead, indirect, general administrative costs,and fringe benefits). The Grantee must provide the additional proof within thirty(30)days of such request. e. No Comminglina of Funds. The accounting systems for all Grantees must ensure that these funds are not commingled with funds from other agencies. Funds from each agency must be accounted for separately. Grantees are prohibited from commingling funds on either a program-by-program or a project-by-project basis. Funds specifically budgeted and/or received for one project may not be used to support another project. Where a Grantee's, or subrecipient's, accounting system cannot comply with this requirement, Grantee, or subrecipient, shall establish a system to provide adequate fund accountability for each project it has been awarded. i. If Department finds that these funds have been commingled, Department shall have the right to demand a refund,either in whole or in part,of the funds provided to Grantee under this Agreement for non-compliance with the material terms of this Agreement. The Grantee, upon such written y notification from Department shall refund, and shall forthwith pay to Department, the amount of money demanded by Department. Interest on any refund shall be calculated based on the prevailing rate used by the State Board of Administration. Interest shall be calculated from the date(s) the original payment(s) are received from Department by Grantee to the date repayment is made by Grantee to Department. , ii. In the event that the Grantee recovers costs, incurred under this Agreement and reimbursed by Department, from another source(s), Grantee shall reimburse Department for all recovered funds originally provided under this Agreement and interest shall be charged for those recovered costs as calculated on from the date(s) the payment(s) are recovered by Grantee to the date repayment is made to Department. iii. Notwithstanding the requirements of this section, the above restrictions on commingling funds do not apply to agreements where payments are made purely on a cost reimbursement basis. CL 28. Conflict of Interest. The Grantee covenants that it presently has no interest and shall not acquire any interest which would conflict in any M manner or degree with the performance of services required. 29. Independent Contractor. The Grantee is an independent contractor and is not an employee or agent of Department. 30. Subcontracting. a. Unless otherwise specified in the Special Terms and Conditions, all services contracted for are to be performed solely by Grantee. b. The Department may,for cause,require the replacement of any Grantee employee,subcontractor,or agent. For cause,includes,but is not limited to,technical or training qualifications,quality of work,change in security status, or non-compliance with an applicable Department policy or other requirement. c. The Department may,for cause, deny access to Department's secure information or any facility by any Grantee employee,subcontractor,or agent. d. The Department's actions under paragraphs b.or c.shall not relieve Grantee of its obligation to perform all workCD r in compliance with the Agreement.The Grantee shall be responsible for the payment of all monies due under any LO subcontract.The Department shall not be liable to any subcontractor for any expenses or liabilities incurred under any subcontract and Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred oo CD under any subcontract. e. The Department will not deny Grantee's employees, subcontractors, or agents access to meetings within the Department's facilities,unless the basis of Department's denial is safety or security considerations. f. The Department supports diversity in its procurement program and requests that all subcontracting opportunities U afforded by this Agreement embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State. A list of minority-owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at(850)487-0915. g. The Grantee shall not be liable for any excess costs for a failure to perform,if the failure to perform is caused by the default of a subcontractor at any tier,and if the cause of the default is completely beyond the control of both Grantee and the subcontractor(s),and without the fault or negligence of either,unless the subcontracted products or services were obtainable from other sources in sufficient time for Grantee to meet the required delivery schedule. 31. Guarantee of Parent Company. If Grantee is a subsidiary of another corporation or other business entity,Grantee asserts that its parent company will guarantee all of the obligations of Grantee for purposes of fulfilling the obligations of Agreement. In the event Grantee Attachment 1 10 of 11 Rev.4/27/18 Packet Pg. 3152 Q.10.d is sold during the period the Agreement is in effect, Grantee agrees that it will be a requirement of sale that the new parent company guarantee all of the obligations of Grantee. 32. Survival. The respective obligations of the parties,which by their nature would continue beyond the termination or expiration of this Agreement, including without limitation, the obligations regarding confidentiality, proprietary interests, and public records,shall survive termination,cancellation,or expiration of this Agreement. 33. Third Parties. The Department shall not be deemed to assume any liability for the acts,failures to act or negligence of Grantee, its agents,servants,and employees,nor shall Grantee disclaim its own negligence to Department or any third party. This Agreement does not and is not intended to confer any rights or remedies upon any person other than the parties. If Department consents to a subcontract,Grantee will specifically disclose that this Agreement does not create any third- y party rights.Further,no third parties shall rely upon any of the rights and obligations created under this Agreement. 34. Severability. If a court of competent jurisdiction deems any term or condition herein void or unenforceable,the other provisions are severable to that void provision,and shall remain in full force and effect. 35. Grantee's Employees,Subcontractors and Agents. , All Grantee employees, subcontractors, or agents performing work under the Agreement shall be properly trained technicians who meet or exceed any specified training qualifications.Upon request, Grantee shall furnish a copy of technical certification or other proof of qualification.All employees,subcontractors,or agents performing work under Agreement must comply with all security and administrative requirements of Department and shall comply with all controlling laws and regulations relevant to the services they are providing under the Agreement. CD 36. Assignment. The Grantee shall not sell, assign, or transfer any of its rights, duties, or obligations under the Agreement, or under CL any purchase order issued pursuant to the Agreement,without the prior written consent of Department.In the event e of any assignment,Grantee remains secondarily liable for performance of the Agreement,unless Department expressly M waives such secondary liability.The Department may assign the Agreement with prior written notice to Grantee of its intent to do so. 37. Execution in Counterparts and Authority to Sign. This Agreement,any amendments,and/or change orders related to the Agreement,may be executed in counterparts, each of which shall be an original and all of which shall constitute the same instrument. In accordance with the Electronic Signature Act of 1996,electronic signatures,including facsimile transmissions,may be used and shall have the same force and effect as a written signature. Each person signing this Agreement warrants that he or she is duly authorized to do so and to bind the respective party to the Agreement. 00 - CD cv T- oo CD Attachment 1 11 of 11 Rev.4/27/18 Packet Pg. 3153 Q.10.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Terms and Conditions AGREEMENT NO.LP44074 ATTACHMENT 2 These Special Terms and Conditions shall be read together with general terms outlined in the Standard Terms and Conditions,Attachment 1.Where in conflict,these more specific terms shall apply. 1. Scope of Work. The Project funded under this Agreement is Monroe County Marine Debris Removal.The Project is defined in more y detail in Attachment 3,Grant Work Plan. 2. Duration. a. Reimbursement Period.The reimbursement period for this Agreement begins on July 1,2017 and ends at the expiration of the Agreement. b. Extensions.There are extensions available for this Project. U c. Service Periods.Additional service periods are not authorized under this Agreement. 3. Payment Provisions. ' a. Compensation.This is a cost reimbursement Agreement.The Grantee shall be compensated under this I le Agreement as described in Attachment 3. b. Invoicine.Invoicing will occur as indicated in Attachment 3. CL c. Advance Pay.Advance Pay is not authorized under this Agreement. 4. Cost Eligible for Reimbursement or Matching Requirements. Reimbursement for costs or availability for costs to meet matching requirements shall be limited to the following budget categories,as defined in the Reference Guide for State Expenditures,as indicated: Reimbursement Match Category ❑ ❑ Salaries/Wages Overhead/Indirect/General and Administrative Costs: ❑ ❑ a. Fringe Benefits,N/A. `-' ❑ ❑ b. Indirect Costs,N/A. © ❑ Contractual(Subcontractors) ❑ ❑ Travel ❑ ❑ Equipment ❑ ❑ Rental/Lease of Equipment LO ❑ ❑ Miscellaneous/Other Expenses CD ❑ ❑ Land Acquisition 5. Travel. Additional compensation for travel is not authorized under this Agreement. 6. Equipment Purchase. No Equipment purchases shall be funded under this Agreement. 7. Land Acquisition. There will be no Land Acquisitions funded under this Agreement. 8. Match Requirements There is no match required on the part of the Grantee under this Agreement. 9. Insurance Requirements Attachment 2,Agreement No.LP44074 1 of 2 Rev.5/3/2018 Packet Pg. 3154 Q.10.d Required Coverage. At all times during the Agreement the Grantee,at its sole expense,shall maintain insurance coverage of such types and with such terms and limits described.below. The limits of coverage under each policy maintained by the Grantee shall not be interpreted as limiting the Grantee's liability and obligations under the Agreement. All insurance policies shall be through insurers licensed and authorized to issue policies in Florida,or alternatively,Grantee may provide coverage through a self-insurance program established and operating under the laws of Florida.Additional insurance requirements for this Agreement may be required elsewhere in this Agreement,however the minimum insurance requirements applicable to this Agreement are: a. Commercial General Liability Insurance. The Grantee shall provide adequate commercial general liability insurance coverage and hold such liability insurance at all times during the Agreement. The Department,its employees,and officers shall be named as an additional insured on any general liability policies. The minimum limits shall be$250,000 for each occurrence and$500,000 policy aggregate. y b. Commercial Automobile Insurance. If the Grantee's duties include the use of a commercial vehicle,the Grantee shall maintain automobile liability,bodily injury,and property damage coverage. Insuring clauses for both bodily injury and property damage shall provide coverage on an occurrence basis.The Department,its employees,and officers shall be named as an additional insured on any automobile insurance policy. The minimum limits shall be as follows: U $200,000/300,000 Automobile Liability for Company-Owned Vehicles,if applicable $200,000/300,000 Hired and Non-owned Automobile Liability Coverage c. Workers' Compensation and Employer's Liability Coverage. ' The Grantee shall provide workers'compensation,in accordance with Chapter 440,F.S.,and employer's I le liability insurance with minimum limits of$100,000 per accident,$100,000 per person,and$500,000 policy aggregate. Such policies shall cover all employees engaged in any work under the Agreement. CL d. Other Insurance.None. 0 10. Quality Assurance Requirements. M There are no special Quality Assurance requirements under this Agreement. 11. Retainage. No retainage is required under this Agreement. 12. Subcontracting. The Grantee may subcontract work under this Agreement without the prior written consent of the Department's �-- Grant Manager except for certain fixed-price subcontracts pursuant to this Agreement,which require prior approval. The Grantee shall submit a copy of the executed subcontract to the Department prior to submitting any invoices for subcontracted work. Regardless of any subcontract,the Grantee is ultimately responsible for all work to be performed under this Agreement. cv 13. State-owned Land. The work will not be performed on State-owned land. 14. Office of Policy and Budget Reporting. There are no special Office of Policy and Budget reporting requirements for this Agreement. 15. Additional Terms. None. Attachment 2,Agreement No.LP44074 2 of 2 Rev.5/3/2018 Packet Pg. 3155 Q.10.d ATTACHMENT 3 GRANT WORK PLAN PROJECT TITLE: Monroe County Marine Debris Removal PROJECT LOCATION: The Project will be located withiin canals in unincorporated Monroe County, City of Marathon, and Village of Islamorada,Monroe County. PROJECT BACKGROUND: On September 10,2017 the Florida Keys was struck by Hurricane Irma,a Category 4 storm which caused extensive damage to homes and properties.A significant amount of debris was deposited in the canals adjacent to the damaged homes and properties as a result of the hurricane force winds. Monroe County requested funding assistance from the United States Department of Agriculture(USDA) National Resources Conservation Service(NRCS)Emergency Watershed Program.This program provides public assistance funds for disaster response related marine debris removal and disposal operations.USDA NRCS approved Monroe County's$45 million application to assist with the removal of marine debris from the 103 eligible canals throughout the Florida Keys. Of this$45 million allocation, ' unincorporated Monroe County's portion is$34 million which requires a$7.9 million(25 percent match) I le for the marine debris removal activities.The additional $2.4 milion not covered in this project,will derive from other county sources. CL 0 PROJECT DESCRIPTION: The Grantee's contractor will remove marine debris from canals. Work r9 includes the identification of locations in the water where significant marine debris exists, locating, d removing,and transporting of the marine debris to debris sites. The definition of marine debris includes: • Vegetation, hazardous waste, construction and demolition debris, propane tanks, white goods, e- waste,docks,non-marine vehicles,motorhomes, seawalls,and houses or portions of houses; • Organic material, sand or silt deposited into the canals as a result of Hurricane Irma; • Traps and other man-made materials, and floating structures. The Grantee does not anticipate that the funding under this Agreement will result in a fully completed co project,so this Agreement will cover a portion of the work. T_ TASKS: co CD All documentation should be submitted electronically unless otherwise indicated. Task 1: Marine Debris Removal Deliverables: The Grantee will remove marine debris from canals in accordance with the debris removal contract document. Documentation:The Grantee will submit with each payment request a signed acceptance of the completed work to date by the Grantee and records of the amount of debris removed and any records associated with disposal of the removed material. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the Department's Grant Manager,the Grantee may proceed with payment request submittal. DEP Agreement No.LP44074,Attachment 3, Page 1 of 2 Packet Pg. 3156 Q.10.d Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. PROJECT TIMELINE&BUDGET DETAIL: The tasks must be completed by,and all documentation received by,the corresponding task end date. Task Budget Budget :Task Start" Task End Task Title No, 7 Category, Amount Date. . Date Contractual 1 Marine Debris Removal Services $5,500,000 07/01/2017 12/31/2020 Total: $5,500,000 CL r9 d co - CD cv LO T- co CD DEP Agreement No.LP44074,Attachment 3,Page 2 of 2 Packet Pg. 3157 Q.10.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Public Records Requirements Attachment 4 1. Public Records. a.. If the Agreement exceeds$35,000.00,and if Grantee is acting on behalf of Department in its performance of services under the Agreement,Grantee must allow public access to all documents,papers,letters,or other material,regardless of the physical form,characteristics, or means of transmission,made or received by Grantee in conjunction with the Agreement(Public Records),unless the Public Records are exempt from section 24(a)of Article I of the Florida Constitution or section 119.07(1),F.S. b. The Department may unilaterally terminate the Agreement if Grantee refuses to allow public access to Public Records as required by law. 2. Additional Public Records Duties of Section 119.0701,F.S.,If Applicable. For the purposes of this paragraph,the term"contract"means the"Agreement." If Grantee is a"contractor"as defined in section 119.0701(1)(a),F.S.;the following provisions apply and the contractor shall: a. Keep and maintain Public Records required by Department to perform the service. b. Upon request,provide Department with a copy of requested Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,F.S.,or as otherwise provided by law. ' c. A contractor who fails to provide the Public Records to Department within a reasonable time may be subject to penalties under section 110.10,F.S. CL d. Ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the o contract if the contractor does not transfer the Public Records to Department. M e. Upon completion of the contract,transfer, at no cost,to Department all Public Records in possession of the contractor o or keep and maintain Public Records required by Department to perform the service.If the contractor transfers all Public Records to Department upon completion of the contract,the contractor shall destroy any duplicate Public m Records that are exempt or confidential and exempt from Public Records disclosure requirements. If the contractor keeps and maintains Public Records upon completion of the contract,the contractor shall meet all applicable requirements for retaining Public Records.All Public Records stored electronically must be provided to Department, upon request from Department's custodian of Public Records, in a format specified by Department as compatible with the information technology systems of Department.These formatting requirements are satisfied by using the data formats as authorized in the contract or Microsoft Word, Outlook,Adobe, or Excel, and any software formats the contractor is authorized to access. co T- f IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OFCD CHAPTER 119, F.S., TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLICLO RECORDS RELATING TO THE CONTRACT, CONTACT THE DEPARTMENT'SCD CUSTODIAN OF PUBLIC RECORDS AT: Telephone: (850) 245-2118 Email: public.servicesgfioridadep.gov Mailing Address: Department of Environmental Protection ATTN: Office of Ombudsman and Public Services Public Records Request 3900 Commonwealth Boulevard, MS 49 Tallahassee, Florida 32399 DEP Agreement No.LP44074,Attachment 4,Page 1 of 1 Rev.4/27/2018 Packet Pg. 3158 Q.10.d STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Audit Requirements Attachment 5 The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the 'Department", "DEP", "FDEP"or"Grantor", or other name in the agreement)to the recipient(which may be referred to as the "Recipient", "Grantee"or other name in the agreement)may be subject to audits and/or monitoring by the Department of Environmental Protection,as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised, 2 CFR Part 200, Subpart F,and Section 215.97,F.S.,as revised(see"AUDITS"below),monitoring procedures may include,but not be limited to,on-site visits by Department staff, limited scope audits as defined by OMB Circular A-133,as revised, and 2 CFR Part 200, Subpart F, and/or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the Ile Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections,reviews,investigations,or audits deemed necessary by the Chief Financial Officer or Auditor General. CL AUDITS 0 r9 PART I:FEDERALLY FUNDED c This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular A-133,as revised(for fiscal year start dates prior to December 26,2014),or as defined in 2 CFR§200.330 (for fiscal year start dates after December 26,2014). 1. In the event that the recipient expends $500,000 ($750,000 for fiscal year start dates after December 26, < 2014)or more in Federal awards in its fiscal year,the recipient must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement.In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the CD Department of Environmental Protection. The determination of amounts of Federal awards expended shouldLO be in accordance with the guidelines established by OMB Circular A-133, as revised, and 2 CFR Part 200, co Subpart F.An audit of the recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133,as revised,and 2 CFR Part 200, Subpart F,will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133,as revised, and 2 CFR Part 200,Subpart F. 3. If the recipient expends less than$500,000(or$150,000, as applicable) in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised,and 2 CFR Part 200, Subpart F, is not required. In the event that the recipient expends less than$500,000(or$750,000,as applicable)in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133,as revised,and 2 CFR Part 200, Subpart F the cost of the audit must be paid from non-Federal resources(i.e.,the cost of such an audit must be paid from recipient resources obtained from other than Federal entities). DEP Agreement No.LP44074 Attachment 5,Page 1 of 5 Rev.4/27/2018 Packet Pg. 3159 Q.10.d 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance(CFDA)via the internet at www.cfda.gov PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(n),Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient,the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97,Florida Statutes; applicable rules of the Department of Financial Services;and Chapters 10.550(local governmental entities)or 10.650(nonprofit and for-profit y organizations), Rules of the Auditor General. EXHIBIT 1 to this Attachment indicates state financial assistance awarded through the Department of Environmental Protection by this Agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include 2 Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part H,paragraph 1;the recipient shall ensure that the audit complies with the requirements of Section 215.97(7),Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General. CL 0 3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year,an audit conducted cy in accordance with the provisions of Section 215.97,Florida Statutes, is not required. In the event that the 6 recipient expends less than$750,000 in state financial assistance in its fiscal year,and elects to have an audit conducted in accordance with the provisions of Section 215.97,Florida Statutes,the cost of the audit must be paid from the non-state entity's resources(i.e.,the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 4. For information regarding the Florida Catalog of State Financial Assistance(CSFA),a recipient should access the Florida Single Audit Act website located at https:Happs.fldfs.com/fsaa for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website at http://www.leg.state.fl.us/Welcome/index.cfml State of Florida's website at http://www.myflorida.com/, Department of Financial Services' Website at http://www.fldfs.com/ and the Auditor General's Website at http://www.myflorida.com/audgeii/. r cv LO PART III:OTHER AUDIT REQUIREMENTS oo CD (NOTE: This part would be used to speck any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity's policy(i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8),Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for finding the full cost of such additional audits.) PART IV:REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133,as revised,and 2 CFR Part 200,Subpart F and required by PART I of this Attachment shall be submitted,when required by Section .320 (d), OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F, by or on behalf of the recipient directly to each of the following: DEP Agreement No.LP44074 Attachment 5,Page 2 of 5 Rev.4127/2018 -- Packet Pg. 3160 Q.10.d A. The Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of the Inspector General,MS 40 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 Electronically: FDEPSingleAudit n,dep.state.fl.us y B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised, and 2 CFR §200.501(a)(the number of copies required by Sections .320 (d)(1)and(2),OMB Circular A-133, as revised,and 2 CFR§200.501(a)should be submitted to the Federal Audit Clearinghouse),at the following address: Federal Audit Clearinghouse W Bureau of the Census 1201 East loth Street Jeffersonville,IN 47132CD Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, CL 2008,must be submitted using the Federal Clearinghouse's Internet Data Entry System which can be found at http://harvcster.census.gov/facweb/ �y 6 C. Other Federal agencies and pass-through entities in accordance with Sections.320(e)and(f), OMB Circular A-133,as revised,and 2 CFR§200.512. 2. Pursuant to Section .320(f),OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F,the recipient shall submit a copy of the reporting package described in Section.320(c),OMB Circular A-133,as revised, and 2 CFR Part 200, Subpart F, and any management letters issued by the auditor, to the Department of Environmental Protection at one the following addresses: By Mail: Audit Director Florida Department of Environmental Protection r Office of the Inspector General,MS 40 LO 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 oo CD Electronically: FDEPSingleAudit c dep.state.fl.us 3. Copies of financial reporting packages required by PART H of this Attachment shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of the Inspector General,MS 40 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 DEP Agreement No.LP44074 Attachment 5,Page 3 of 5 Rev.4/27/2018 Packet Pg. 3161 Q.10.d Electronically: FDEPSingleAudit a,dep.state.fl.us B. The Auditor General's Office at the following address: State of Florida Auditor General Room 401,Claude Pepper Building 111 West Madison Street Tallahassee,Florida 32399-1450 4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or y on behalf of the recipient directly to the Department of Environmental Protection at one of the following addresses: By Mail: Audit Director Florida Department of Environmental Protection Office of the Inspector General,MS 40 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 Electronically: CD FDEPSing1eAudit@dep.state.f1.us CL 5. Any reports, management letters, or other information required to be submitted to the Department of c Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB M Circular A-133, as revised, and 2 CFR Part 200, Subpart F, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),Rules of the Auditor General, as applicable. 6. Recipients,when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with OMB Circular A-133,as revised and 2 CFR Part 200,Subpart F,or Chapters 10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General,should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. PART V: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period LO of five(5)years from the date the audit report is issued,and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer,or Auditor General access to such records upon request. The recipient shall 00 ensure that audit working papers are made available to the Department of Environmental Protection,or its designee, Chief Financial Officer,or Auditor General upon request for a period of three(3)years from the date the audit report is issued,unless extended in writing by the Department of Environmental Protection. DEP Agreement No.LP44074 Attachment 5,Page 4 of 5 Rev.4/27/2018 Packet Pg. 3162 Q.10.d EXHIBIT—1 FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Federal Resources Awarded to the Reci lent Pursuant to this Agreement Consist of the Following: Federal State Program CFDA Appropriation Number Federal Agency Number CFDA Title Funding Amount Category $ ' h State Resources Awarded to the Recipient Pursuant to this A reement Consist of the Following Matching Resources for Federal Pro rams: CL Federal State 0 Program Appropriation Number Federal Agency CFDA CFDA Title Funding Amount Category 0 State Resources Awarded to the Recipient Pursuant to this A reement Consist of the Following Resources Subject to Section 215.97,F.S.: State CSFA Title State Program State CSFA or Appropriation Number Funding Source Fiscal Year Number Funding Source Description Funding Amount Category Original General Appropriations Statewide Surface Water Restoration Agreement Line Item 1593A 2017-2018 37.039 and Wastewater Projects $4,000,000 141115 Original General Appropriations Statewide Surface Water Restoration 2018-2019 37.039 $1,500,000 141115 Agreement Line Item 1580Aand Wast water jects r Total Award $5,500,000 CV LO For each program identified above,the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance(CFDA) — [www.cfda.gov] and/or the Florida Catalog of State Financial Assistance(CSFA)lhttps://apes.fldfs.comlfsaa/searchCataloe.aspx]. The services/purposes for oo which the funds are to be used are included in the Agreement's Grant Work Plan. Any match required by the Recipient is clearly indicated in the Agreement. U DEP Agreement No.LP44074,Attachment 5,Exhibit 1,Page 5 of 5 Rev.4/27ro IS Packet Pg. 3163 Q.10.d DEPARTMENT OF ENVIRONMENTAL PROTECTION Progress Report Form Exhibit A DEP Agreement No.: LP44074 Grantee Name: Monroe County Grantee Address: 102050 Overseas Highway, Ste.246,Key Largo,FL 33040 Grantee's Grant Manager: Rhonda Haag y Reporting Period: Project Number and Title: LP44074-Monroe County Marine Debris Removal Provide the following information for all tasks and deliverables identified in the Grant Work Plan: A summary of project accomplishments for the reporting period,and comparison to goals for the period.If goals were not met, provide reasons why. Provide an update on the estimated time for completion of the task and an explanation for any anticipated delays. Identify by task. Use as many pages as necessary to cover all tasks in the Grant Work Plan.The following format should be followed. 0 Task#: Description: r9 Progress for this reporting period: d Identify any delays or problems encountered: Task#: Description: Progress for this reporting period: co CD Identify any delays or problems encountered: LO r- co This report is submitted in accordance with the reporting requirements of DEP Agreement No.LP44074 and accurately reflects the activities associated with the project. Signature of Grantee's Grant Manager Date Exhibit A,DEP Agreement No.LP44074 1 of 1 Rev.4/5/2018 Packet Pg. 3164 Q.10.d EXHIBIT C PAYMENT REQUEST SUMMARY FORM DEP Agreement No. LP44074 Payment Request No. Request Date: Grantee: (Name&Mailing Address) Grantee's Grant Manager uj Task No(s). Task Amount(s)Requested: S GRANT EXPENDITURES SUMMARY SECTION TOTAL U PREVIOUS MATCHING TOTAL AMOUNT OF THIS CUMULATIVE AUTHORIZED TASKS REQUEST PAYMENT PAYMENT FUNDS FOR THIS CUMULATIVE REQUESTS REQUESTS REQUEST MATCHING FUNDS h Task 1: S S S - $ SCL - J Task 2: $ S $ - $ - $ _ O M Task 3: S - S - $ - $ - $ _ O Task 4: S - S - " S $ - S Task 5: S - S S $ - S - Task 6: $ $ S $ _ S r Task 7: $ - S $ $ - S N to r Task 8: S S S $ - S oo Task 9: $ - S - S U TOTAL AMOUNT S S S $ S TOTAL BUDGET (ALL TASKS) $ S LESS TOTAL CUMULATIVE S S PAYMENT REQUESTS OF: TOTAL REMAINING (ALL TASKS) $ S GRANTEE CERTIFICATION Complete Grantee's Certification of Payment Request on Page 2 to certify that the amount being requested for reimbursement above was for items that were charged to and utilized only for the above cited grant activities. Exhibit C,DEP Agreement No.LP44074,Page 1 of 6 Packet Pg. 3165 Q.10.d Grantee's Certification of Payment Request on behalf of (Print name of Grantee's Grant Manager designated in the Agreement) do hereby certify for (Print name of Grantee) DEP Agreement No. and Payment Request No. that: 1.The disbursement amount requested is for allowable costs for the project described in Attachment 3 of the Agreement. 2. All costs included in the amount requested have been satisfactorily purchased,performed,received, and applied toward completing the project;such costs are documented by invoices or other appropriate documentation as required in the Agreement. r. 3. The Grantee has paid such costs under the terms and provisions of contracts relating directly to the project;and the Grantee is not in default of any terms or provisions of the contracts. CL 0 r9 6 CO - cv T- CO Grantee's Grant Manager's Signature Grantee's Fiscal Agent Signature Print Name Print Name Telephone Number Telephone Number Exhibit C,DEP Agreement No.LP44074,Page 2 of 6 Packet Pg. 3166 Q.1O.d Engineer's Certification of Payment Request ONLY SUBMIT IF CONSTRUCTION IS PART OF THE PROJECT I, being the Professional Engineer retained by (name of Professional Engineer) am responsible for overseeing construction of the project (name of Grantee) described in the Agreement and do hereby certify that for DEP Agreement No. and Payment Request No. 1. All permits and approvals required for the construction,which is underway,have been obtained. 2. Payment is in accordance with construction contract provisions. 3. Construction up to the point of this payment request is in compliance with the approved plans and permits. ' ram. 4. Equipment,materials,labor,and services represented by the construction invoices have been satisfactorily purchased or received and applied to the project in accordance with construction contract documents filed with and previously approved by the Department of CL Environmental Protection. 0 r9 6 Signature of Professional Engineer 00 Firm or Affiliation r" CD cV LO (Date) (P.E.Number) 00 Exhibit C,DEP Agreement No.LP44074,Page 3 of 6 Packet Pg. 3167 Q.10.d INSTRUCTIONS FOR COMPLETING PAYMENT REQUEST SUMMARY FORM DEP AGREEMENT NO.: This is the number on your grant agreement. PAYMENT REQEUST NUMBER:Number of payment request REQUEST DATE:Date reqeust is submitted GRANTEE: Enter the name of the grantee's agency. MAILING ADDRESS: Enter the address that you want the state warrant sent. GRANTEE'S GRANT MANAGER: This should be the person identified as grant manager in the grant Agreement. TASK NO.: This is the number of the task that you are requesting payment for and/or claiming match for(must agree with the current Grant Work Plan). TASK AMOUNT REQUESTED: This should match the amount on the"TOTAL TASK BUDGET AMOUNT" line for the`AMOUNT OF THIS REQUEST"column. GRANT EXPENDITURES SUMMARY SECTION: "AMOUNT OF THIS REQUEST"COLUMN: Enter by authorized category of expenditure the amount for which you are requesting reimbursement for this task. This must agree with the currently approved budget in the current Grant Work Plan of your grant Agreement. Do not claim expenses in a budget category that does not have an approved ch budget. Do not claim items that are not specifically identified in the current Grant Work Plan. Enter the column total on the"TOTAL AMOUNT"line. Enter the amount of all Tasks on the"TOTAL BUDGET(ALL TASKS)"line. Enter the total cumulative amount of this request and all previous payments on the"LESS TOTAL CUMULATIVE PAYMENT REQUESTS OF"line. Deduct the"LESS TOTAL CUMULATIVE PAYMENT REQUESTS OF"from the"TOTAL BUDGET(ALL TASKS)"for the amount to enter on the"TOTAL REMAINING(ALL TASKS)"line. "PREVIOUS PAYMENT REQUESTS" COLUMN:Enter the total cumulative amount that has been paid in previous requests.Do not include the current reqeusted amount in this total.Do not enter anything in the shaded areas. "TOTAL CUMULATIVE PAYMENT REQUESTS"COLUMN: Enter the cumulative amounts that have been requested to date for reimbursement by budget category. The , final request should show the total of all requests;first through the final request(this amount cannot exceed the approved budget amount for that budget category for the Task(s) you are reporting on). Enter the column total on the"TOTAL PAYMENT REQUEST"line. Do not enter anything in the shaded areas. "MATCHING FUNDS"COLUMN: Enter the amount to be claimed as match for the performance period for the Task(s)you are reporting on. This needs to be shown under CL specific budget categories according to the currently approved Grant Work Plan. Enter the total on the"TOTAL AMOUNT"line for this column. Enter the match budget amount t7 on the"TOTAL BUDGET(ALL TASKS)"line for this column. Enter the total cumulative amount of this and any previous match claimed on the"LESS TOTAL CUMULATIVE cy PAYMENTS OF"line for this column. Deduct the"LESS TOTAL CUMULATIVE PAYMENTS OF"from the"TOTAL BUDGET(ALL TASKS)"for the amount to enter on the "TOTAL REMAINING(ALL TASKS)"line. "TOTAL CUMULATIVE MATCHING FUNDS"COLUMN: Enter the cumulative amounts you have claimed to date for match by budget category. Put the total of all on the line titled"TOTAL PAYMENT REQUEST." The final request should show the total of all claims,first claim through the final claim,etc. Do not enter anything in the shaded areas. GRANTEE'S CERTIFICATION:Must be signed by both the Grantee's Grant Manager as identified in the grant agreement and the Grantee's Fiscal Agent. ENGINEER'S CERTIFICATION:Must be signed by Professional Engineer when Construction is being reqeusted for reimbursement. Documentation for match claims must meet the same requirements as those expenditures for reimbursement. r tV LO T- r oo U Exhibit C,DEP Agreement No.LP44074,Page 4 of 6 Packet Pg. 3168 i Q.10.d FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION REQUEST FOR PAYMENT—PART II REIMBURSEMENT DETAIL Grantee Name: LP44074 Payment Request No.: DEP Agreement No.: Monroe County Marine Debris Removal Local Share or Other Vendor Name Invoice Invoice Date Invoice Amount Funding or Amount Requested Amount (3) Check Number Task/Deliverablebe (4) Number (1) Number Not Requested(2) $ $ - N $ $ - $ $ - $ $ - O $ $ - U $ $ - $ $ - $ $ - $ $ - Cle o. CD Totals: Is - $ - CL O r9 6 03 - CD cv T- 03 CD Exhibit C,DEP Agreement No.1,44074,Page 5 of 6 Packet Pg. 3169 Q.10.d Instructions for Completing Request for Payment - Part H Include the Grantee Name,Payment Request No.,and DEP Agreement Number. List vendor invoices that are associated with the Project by Task/Deliverable. 1 Invoice Amount: Amount of Invoice being submitted for reimbursement. Local Share or Other Funding or Amount Not Requested: Portion of invoice paid for by Grantee,that is not 2 being requested for reimbursement by this grant Requested Amount: Subtract Grantee's Local Share or Other Funding or Amount Not Requested(2)from Invoice 3 Amount(1). Deliverable Number: Must identify completed deliverable(s)for each invoice. If invoice covers multiple deliverables,that invoice would be listed multiple times, a line item for each deliverable with any portion not 4 applicable to that Task/Deliverable identified under(2). Submittal Instructions Instructions for E-mailing: The program now accepts reimbursement requests electronically, please E-mail to Water and Springs Restoration Program. When scanning please be sure that the minimum scan resolution must be 300 DPI(dots per inch). When CL reimbursement requests are sent electronically,please do not also send a hard copy by postal mail. c M d Please redact all sensitive financial information from the invoices and other supporting documentation to be submitted with this Payment Request Form. Remit Payment Request by E-mail to: WSRP(aD_dep.state.fl.us Be sure the E-mail payment request includes the following: Cc: Department's Grant Manager co Subject: Project Number_Disbursement Number: example—LP14025_Disb 1 T_ Attachments: LO 1) Exhibit D Payment Request Summary co 2) Request for Payment Part II Reimbursement Detail 3) Copies of invoices 4) Proof of payment(copies of canceled checks, front and back or EFT verification) 5) Other supporting documentation, as needed For questions or concerns regarding these forms or if you would like the payment request forms listed above in electronic format please contact: Lisa Mecca,850-245-2924 Lisa.MeccaCoMep.state.fl.us Exhibit C,DEP Agreement No.LP44074,Page 6 of 6 Packet Pg. 3170