Item U02 } U.2
`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
April 21, 2021
Agenda Item Number: U.2
Agenda Item Summary #3133
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Michael DeAngelis (305) 295-4308
NA
AGENDA ITEM WORDING: Approval for a waiver of purchasing policy to allow posting of a
request for proposals (RFP) for office build out at the temporary fleet management offices on
Rockland Key to be advertised for less than 30 days in the event that piggybacking on Sourcewell
procured contracts is unsuccessful.
ITEM BACKGROUND: The fleet maintenance facility is to be relocated from the Key West
airport to make space for the expansion of concourse A. A building was leased on Rockland Key to
house the maintenance operations but requires interior remodeling to accommodate the
administrative offices and facilities for the staff. Staff s intention is to utilize properly procured
existing contracts for the buildout. These contracts are available through Sourcewell. Sourcewell
contracts have been utilized by the County for other County procurements.
Staff is requesting this waiver in the event no suitable Sourewell supplier can be identified and a
contract agreement reached. Purchasing policy normally requires that contract between $50,000 and
$500,000 be advertised on Demandstar for 30 days. Approval to reduce the policy directed
advertising time is necessary to meet the airport mandated schedule for the relocation of the fleet
management facilities. Staff believes that less than 30 days will be sufficient time to receive
competitive proposals.
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved issuance of an RFP for a Design Build solution in late 2020 and then rejection of all
proposals when it was clear that the permanent replacement planned was not financially feasible.
CONTRACT/AGREEMENT CHANGES:
NO
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Packet Pg.4276
U.2
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: TBD
Total Cost to County: TBD
Current Year Portion: TBD
Budgeted: No
Source of Funds: TBD
CPI: N/A
Indirect Costs: Staff time
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
N/A
REVIEWED BY:
Daryl Greenlee Completed 04/13/2021 8:29 AM
Cary Knight Completed 04/13/2021 8:37 AM
Christine Limbert Completed 04/13/2021 9:25 AM
Purchasing Completed 04/13/2021 9:26 AM
Budget and Finance Completed 04/13/2021 11:20 AM
Maria Slavik Skipped 04/13/2021 6:44 AM
Liz Yongue Completed 04/13/2021 11:34 AM
Board of County Commissioners Pending 04/21/2021 9:00 AM
Packet Pg.4277