Item D4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: JANUARY 18, 2001
Division: TDC
Bulk Item: Yes XXX No
Department:
N/A
AGENDA ITEM WORDING:
Approval is requested of an amendment to TDC policy to allow the general
non-allocated section of a fishing event budget to be utilized for unforeseen
permissible expenditures and for those budget lines that may require
additional funds.
ITEM BACKGROUND:
TDC approved Agreement at their meeting of October 17, 2000.
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved FY 2001 budget at their meeting of September 21,2000.
STAFF RECOMMENDATION:
Approval
TOTAL COST: $
BUDGETED: YES
COST TO COUNTY: $
/TOURIST PAY
APPROVED BY: County Attorney OMB/Purchasing Risk Management
DIVISION APPROVAL: -~
Lynda M. Stuart
(Type/print name)
DOCUMENTATION: Included: X To Follow:_Not Required_
Agenda Item # ~
Mailing Address: P.O. Box 420358 Summerfand Key, FI. 33042-0358
Shipping Address: 29975 Overseas Hwy. Big Pine Key. FI. 33043
Phone: 305-872-2233
Fax: 305-872-0604
Email: FishUmbrella@aol.com
Florida Keys Fishing
Tournaments, Inc.
Fax
To:
Maxine - TDC
From: Capt. Christina Sharpe
Fax: 296-0788
Date: Odober 5, 2000
Phone: 296-1552
Pages: 2
Re:
General Non-Allocated Une Item
CC:
o Urgent
o For Review
o Please Comment 0 Please Reply
o Please Recycle
-Comments:
Florida Keys Fishing Tournaments, Inc. for the past 10 years has set up
the tournament budgets into 7 line items. {see attached budget
breakdown} The last line item General Non-Allocated has been pulled by
the finance department.
General Non-Allocated was created for tournaments as a general fund.
Tournament directors could use it for unforeseen expenditures or a line
item, if they spend too much in one particular line item their 10%
deviation could come from general non-allocated, not affecting the
overall budget.
To protect this line item from being abused, FKFT made a motion in 1997
to not allow tournaments to exceed 15% of their tournament budget in
this particular line item.
It has been indicated to us by the Finance Department that Mr. Kolhage
will consider the use of said fund as described above if a policy is
adopted by the TOC in thi s regard.
Therefore, I respectfully request consideration and action of the TOC
to allow the general non-allocated to be utilized for unforeseen
permissible expenditures and for those budget lines that may require
addi tional funds.
It is important to tournament directors and the events. It gives them
latitude in their budget in case expenses are higher than anticipated or
an expenditure arises that cannot be foreseen.
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
FISCAL YEAR 2000__
TOURNAMENT NAME
DIRECT MAIL & POSTAGE $
BROCHURES, POSTERS,
PROGRAMS, PATCHES $
*TROPHIES $
PHOTO PROGRAM $
MEDIA ADVERTISING $
T-SHIRTS, CAPS, JACKETS $
*GENERAL - NON-ALLOCATED $
$
*GENERAL NON-ALLOCATED IS NOT TO EXCEED 15% OF THE TOURNAMENTS
TOTAL BUOOET. 97
*TOURNAMENTS CAN NOT EXCEED MORE THAN 30% OF THE TOTAL BUDGET
IN TROPHY LINE ITEM EXCEPT WHEN TOURNAMENTS GET SPECIAL
APPROVAL FROM FKFT, INC. BOARD OF DIRECTORS. 3/5/97
SIGNATURE
DATE