Item C09BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 21 22 2001
Division: Public Works
Bulk Item: Yes X No Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval to enter into a four (4) month Lease Agreement, (with two (2)
four (4) month options to renew), with Cayo Hueso Parking, Inc., for ten (10) parking spaces for the State
Attorney's office at Jackson Square.
ITEM BACKGROUND: To help alleviate the parking problems for the State Attorney's office at
Jackson Square, Cayo Hueso Parking, Inc. will lease 10 parking spaces located at 416 Southard Street, for
$8.00 per space/per day plus applicable sales tax, Monday through Friday from 8:00 a.m. to 5:00 p.m.
excluding Holidays.
PREVIOUS RELEVANT BOCC ACTION: On May 17, 2000, BOCC approved to enter into a Lease
Agreement with Cayo Hueso Parking, Inc. for 20 parking spaces at $10.00 per day (plus applicable sales
tax), to help alleviate the parking problems at Jackson Square. The lease expired September 30, 2000.
STAFF RECOMMENDATION: Same as noted above.
TOTAL COST: $6 794 00 (3/l/01-6/29/01)
Cost to County: $6 794 00 (3/1/01-6/29/01)
BUDGETED: Yes---X—NO
Account # 20501-530-440
REVENUE PRODUCING: YES_ NO X AMOUNT PER MONTH YEAR
APPROVED BY: County Amy. _ OMB/Purchasing Risk Management
Item Prepared by:
Carlos Zarate, Sr. D' or, Faci Maintenance
DIVISION DIRECTOR APPROVAL:
Dent Pierce, Division Director
DOCUMENTATION
DISPOSITION:
Included X To follow
Not Required
AGENDA ITEM # I i
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Effective Date: 03 /01 101
Contract with: Cayo Hueso Parking Inc. Expiration Date: 06 /29 101
Contract Purpose/Description:
To provide 10 parking s aces per day (Monda through Friday) 8.00 per space/per dgy plus
Applicable sales tax located at 416 Southard Street.
Contract Manager Ann Mytnik 4431 Facilities Maintenance
(Name) (Ext.) (Department)
for BOCC meeting on February 21 22 2001 Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 6.794.00 Current Year Portion: $ 6 794.00
Budgeted? Yes X No Account Codes: 001 - 20501 530 = 440 =
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No (� •� � / ���
Division Director 2221 0l-
'
Risk Manag1kang
en
�.B ur
County Attorney
2l�l�l
Comments
Form Revised 8/30/95 MCP #2
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
LEASE AGREEMENT
THIS LEASE, by and between CAYO HUESO PARKING, INC., hereinafter called the Lessor, and MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS, a political subdivision of the STATE OF FLORIDA, hereinafter called the
Lessee, to use and occupy the property hereinafter described under the terms and conditions contained herein.
NOW "THEREFORE, in consideration of the covenants hereinafter to be kept and performed, the lessor hereby leases unto the
Lessee that certain property described as follows:
1. PREMISES: 10 Assigned Parking Spaces
416 Southard Street
Key West, Florida 33040
2. TERM: The term of this agreement shall be for four (4) months commencing March 1, 2001, and shall terminate June
29, 2001, unless extended pursuant to the terms of this agreement.
3. EXTENSIONS: This agreement may be extended for two (2) four (4) month periods upon approval by Cayo Hueso
Parking, Inc. and the Monroe County Board of County Commissioners.
4. Either party hereto may cancel this agreement with or without cause by giving the other party sixty (30) days written
notice sent by certified U.S. Mail of its intentions to do so.
5. RENTAL: The Lessee shall pay the Lessor a monthly rent in arrears for 10 parking spaces @ $8.00 per space per day
plus applicable sales tax, upon receipt of an invoice, from Monday through Friday 8:00 a.m. to 5:00 p.m. excluding
Holidays. All payments shall be made payable to CAYO HUESO PARKING, INC. and mailed directly to ,,1408
Olivia Street, Key West, Fl 33040.
G. Lessee shall not make any additions, improvements, repairs, or alterations to the leased premises.
7. USE OF PREMISES: The premises described in paragraph #1 above shall be actively used for parking services from
Monday through Friday, 8:00 a.m. through 5:00 p-n-L excluding Holidays. Lessee shall at all times be responsible or
assuring that the parking services does not create a nuisance or become used for any illegal or immoral purposes,
including allowing any alcoholic beverages or unlawful narcotics to be possessed, used or consumed by persons on
the premises.
8. MODIFICATIONS AND AMENDMENTS: Any and all modifications to this agreement or to any of the services
provided shall require an amendment to this agreement to be approved in writing by both parties hereto.
9. NO ASSIGNMENT: Lessee shall not assign this agreement or sublease the premises.
10. AUTHORIZED SIGNATORY: The signatory for lessor, below, certifies and warrants that:
(a) Lessor's name in this agreement is its full name as designated in its corporate charter, or the full name under
which lessor is authorized to do business in the State of Florida.
(b) He or she is empowered to act and contract for the lessor.
(c) This agreement shall be approved by the Board of Directors of lessor, if lessor is a corporation.
(d) Cars parked at lessee's risk. Lessor will not be responsible for fire, theft, or damage to vehicles. Lessor and
his agents shall not be liable for any damage or injury to Lessee occurring on the premises, or any part
thereof, or in common areas thereof, if any, and Lessee agrees to hold Lessor and/or his agents harmless from
. any claim of damages. Vehicle Liability Insurance in the amount of $1,000,000.00 per incident and
Comprehensive insurance of $2,000,00.00 aggregate coverage is carried by the Lessor.
11.
12.
Any notice required or pernutted under this agreement shall be in writing and hand -delivered or mailed, postage pre-
paid, by certified mail, return receipt requested, to the other party as follows:
FOR LESSOR FOR LESSEE
Cayo Hueso Parking, Inc. Monroe County Public Works
1408 Olivia Street Facilities Maintenance Dept.
Key Wcst, FL, 33040 3583 S. Roosevelt Blvd.
,. Kcy- West; Florida 33040
CONSENT TO JURISDICTION:. This.agrcement shall be construed by and governed'under the laws of the State of
Florida and venue for any action arising under this. agreement shall be in Monroe County, Florida.
IN WITNESS WHEREOF, the partie
s hereto have set their hands and seals on the day of _
. 2601.
(SEAL)
Attest: DANNY L KOLHAGE, CLERK
By:
Deputy Clerk
Witnesses:
By:
By:
APPROVED 5 TO
OCFEOR
AND
BY ..W1i
ATF
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
CAYO HUESO PARKING, INC.
By:
TITLE:
530 Whitehead Street
Key West, FL 33040
305-292-3400
FAX 305-294-7707
crisweln@ma il. stateA us
Memo
To: Dent Pierce, Director _
Monroe County Public Works `
From: Nancy L. iswe t,
Executive Dire ' %
CC: Kirby Owen, State Attome Investigator
Date: 1 /31 /2001
Re: Jackson Square Parking
Due to the shortage of parking spots in the Monroe County lot on Thomas Street, I am hoping
you will consider negotiating a contract to rent a minimum of ten parking spaces from the lot next to the
Green Parrot again. I know that lot was not fully used in the past, but we would now be able to assign
specific employees to park there that could free up spaces in the back. The biggest reason for not
using it before was the provision that the cars had to be out by 5:15 p.m. and many of our employees
are still at work at that time; however, we are willing to assign our employees who definitely leave at
5:00 p.m. to park there. If you could negotiate a contract that would allow us to stay in that lot longer,
even more employees would be able to use it.
In addition, the State Attorney's Office has old cars parked in the Thomas Street lot that are
waiting to be picked up to be sold at State auctions. If the county has any space available anyplace
else that we could leave the cars until the auction company picks them up, that would also free up a
few additional spaces.
I�rFE 1 2001