Item C15BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 21 & 22, 2001 Division: Public Works
Bulk Item: Yes X No Department: Engineering
AGENDA ITEM WORDING: Acceptance of monthly report on Change Orders reviewed by the
County Administrator.
ITEM BACKGROUND: There was one (1) change order considered and approved by the County
Administrator for the period 1/2/01— 2/7/01.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide'that the County Administrator may approve separate, non -cumulative
change orders for construction project contracts and professional service contracts in amounts
not to exceed 25,000.00 or 5% of the original contract price, whichever is greater. The BOCC
requested a monthly report of all change orders considered by the County Administrator.
STAFF RECOMMENDATION: N/A
TOTAL COST: N/A
Cost to County: N/A
BUDGETED: Yes N/A No
Account #
REVENUE PRODUCING: YES _ NO N/A AMOUNT PER MONTH YEAR
APPROVED BY: ty OMB/Purchasing Risk Ma na a nt
Item Prepared by.
�. Stephanid Coffer, Construction Manager _David S. Koppel, P.E., County Engineer
DMSION DIRECTOR APPROVAL:
Dent Pierce, Division Director
DOCUMENTATION: Included �C_ To follow Not required _
DISPOSITION: AGENDA ITEM #17
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MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Old Courthouse Renovation and Addition
CHANGE ORDER NO: 9
Total Previous Change Orders
Current Change Order
% of Original Contract Amount
% of Contract after Prior C/O's
Original Contract Amount
Revised Contract Amount
Change in Contract Time
Revised Date of
Substantial Completion
$ 213,158.11
$ 23,354.22
0.57%
5.8%
$4,069,000.00
$4.305.512.33
15 Days
March 21_, 2001
Detailed description of change order and justification:
1.Cabinet/casework modifications in Rooms 1020 1037 1038 1039 2015 2016 and Public
Counter/Queue. Owner requested $23 592 02
2.Credit for carpet installation in Rooms 1018 1019 1020 and 1021 <$237 80>
Total of Change Order No. 9 $23 354 22
15 additional days requested _ New contract completion date March 21 2001
ARCHITECT:
CONTRACTOR:
CONSTRUCTION MANAGER:
COUNTY ENGINEER:
DIRECTOR OF PUBLIC WORKS:
COUNTY ADMINISTRATOR
James L. Roberts
Date
Date
CMD007-11/03/97
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
Cabinets and casework constructed per contract documents. Changes requested by Owner.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. lies ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ®No ❑
Should a claim under the applicable professional liability policy be made? Yes ® No ❑
Explain:
Revisions to casework in Public Counter/Queue and in Room 1038 due to incorrect desk
height of 36" requiring employees to sit on stools.
Normal desk height is 30", thereforedesk tops must be lowered by 6", which requires
extensive modification to the base cabinets.
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