Item C21MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 21-22, 2001 Division: Public Safety
Bulk Item: Yes X No _
Department: Emergency Medical Services
AGENDA ITEM WORDING: Approval of Agreement with Ocean Reef Volunteer Fire
Department, Inc. concerning the issuance and utilization of automated external defibrillator.
ITEM BACKGROUND: One (1) automated external defibrillator was purchased to assign to
Ocean Reef for use by the Ocean Reef Volunteer Fire Department in their capacity as First
Responders to cardiac emergencies. The attached Agreement establishes the appropriate
training, medical protocols, equipment maintenance and record keeping associated with the
issuance and utilization of automated external defibrillators to a first responder agency.
PREVIOUS RELEVANT BOCC ACTION: On June 14, 2000, the Board granted approval to
issue a purchase order to Medtronic-Physio Control Corporation for twenty-one automated
external defibrillators through EMS County Award Grant C9944, in the total amount of
$65, 574.50
STAFF RECOMMENDATION: Approval.
TOTAL COST: 0.00
COST TO COUNTY: 0.00
REVENUE PRODUCING: Yes _ No X
BUDGETED: Yes No _ N/A X
AMOUNT PER MONTH 0.00
YEAR 0.00
APPROVED BY: COUNTY ATTY YES OMB/PURCHASING YES RISK MANAGEMENT YES.
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DIVISION DIRECTOR NAME: J j/
/ames R. "Reggie" Paros, Public Safety
DOCUMENTATION: INCLUDED: X TO FOLLOW: NOT REQUIRED:
DISPOSITION:
AGENDA ITEM #: I CO2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Ocean Reef Volunteer Fire Effective Date: November 21, 2000
Department, Inc.
Expiration Date: Indefinite
Contract Purpose/Description: Agreement with Ocean Reef Volunteer Fire Department,
concerning assignment of one (1) automatic external defibrillator for use by Ocean Reef
Volunteer Fire Department in their capacity as first responders to cardiac emergencies.
Contract Manager: James R. Paros 6002 Emergency Medical Services
(Name) (Ext.) (Department)
for BOCC meeting on November 21, 2000 Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract:$0 Current Year Portion: $0
Budgeted? Yes❑ No ❑ Account Codes: - -
Grant: $ - - -
County Match: $ - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
Date In Needed eviewer
Division Director a s6l Yes❑ No� j 3a/�U
l
Risk Manage e t 1c I� ) aoYes❑ No ct
O.g&/Purc s g jp. ZO.00Yes❑ NoO�/ '-4 e c/ /0�1
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County Attorney l0layl4d Yes❑ No - � ' l�-7 y &O-
Comments:
(FMB Form Revised 9/11/95 MCP #2
AGREEMENT
BETWEEN
BOARD OF COUNTY COMMISSIONERS, MONROE COUNTY, FLORIDA
AND
OCEAN REEF VOLUNTEER FIRE DEPARTMENT, INC.
1) The Board of County Commissioners, Monroe County, Florida, hereinafter referred to as COUNTY,
and Ocean Reef Volunteer Fire Department, Inc., hereinafter referred to as DEPARTMENT, mutually
agree as follows:
2) The COUNTY has acquired Automatic External Defibrillators (AED) through a grant provided by the
Florida Department of Health, Bureau of Emergency Medical Services.
3) It is to the benefit of the residents and visitors of the COUNTY that the DEPARTMENT participates in
a program of providing First Responder care in the event of a cardiac emergency. This includes the
use of AED to enhance the probability of survival from cardiac arrest.
4) The COUNTY shall assign and distribute an AED to the DEPARTMENT for use in its capacity as First
Responder to cardiac emergencies.
5) Maintenance and quality assurance of the AED will be the responsibility of the DEPARTMENT. The
DEPARTMENT shall perform property inventory and control functions for the AED, provide for the
periodic inspection and testing of the AED, and provide preventative and general maintenance and
repair of the AED in accordance with industry standards, as a minimum. The DEPARTMENT shall be
responsible for all costs of functions and services associated with the AED.
6) AED assigned to and used by DEPARTMENT remains the property of the COUNTY. AED shall be
available for inspection by the COUNTY during normal business hours. AED shall not be transferred
or loaned to any other agency or individual, and notification shall be made to the COUNTY if the unit
is taken out of service.
7) DEPARTMENT employees and volunteers participating as First Responders shall at all times remain
under the professional and administrative controls of DEPARTMENT. DEPARTMENT employees and
volunteers while engaged in First Responder's training or performing those services do so within the
course and scope of their duties as employees and volunteers of DEPARTMENT.
8) Every employee and volunteer participating in the training and use of AED in a prehospital
emergency situation shall comply with appropriately established medical treatment protocols.
9) The Medical Director of the DEPARTMENT's Emergency Medical Service is responsible for
establishing medical treatment protocols and reviewing and approving DEPARTMENT employees
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and volunteers training procedures for use of the AED. The training may be an add -on component
with biennial certification in Cardio-Pulmonary Resuscitation (CPR) to the BLS-C or professional
rescuer level under the American Heart Association (AHA) protocols.
10) The Medical Director shall provide for each DEPARTMENT employee and volunteer who will be a
participant in the AED program a training format as follows:
a) Provide training consistent with established BLS-C and established guidelines from the
manufacturer for issued AED.
b) Coordinate with DEPARTMENT supervising staff members, as determined by the
DEPARTMENT Fire Chief or his designees, assignments that may be assumed by the
DEPARTMENT employees and volunteers during their training.
c) Provide materials and maintain personnel records and reports necessary for the
performance and documentation of DEPARTMENT employees and volunteers' training.
d) Coordinate enforcement of such training requirements and performance of
DEPARTMENT employees and volunteers with the DEPARTMENT Fire Chief or his
designees.
e) Provide a methodology for data collection for Quality Assurance purposes.
11) The DEPARTMENT covenants and agrees to indemnify and hold harmless the COUNTY, its officers,
agents and employees, from any and all claims for bodily injury (including death), personal injury, and
property damage (including property owned by the COUNTY and any other losses, damages, and
expenses (including attomey's fees) which arise out of, in connection with, or by reason of services
provided by the DEPARTMENT, occasioned by the negligence, errors, or other wrongful act or
omission of the DEPARTMENT or its employees.
12) The DEPARTMENT shall obtain, at its expense, and maintain General Liability, Vehicle Liability,
Medical Professional Liability and Workers' Compensation insurance as specified below throughout
the term of this AGREEMENT. All insurance policies must specify that they are not subject to
cancellation, non -renewal, material change, or reduction in coverage unless a minimum of thirty (30)
days prior notification is given to the COUNTY by the insurer. Coverage shall be provided by a
company or companies authorized to transact business in the State of Florida and the company or
companies must maintain rating of A - VI, as assigned by the A.M. Best Company.
13) The DEPARTMENT shall provide, to the COUNTY, as satisfactory evidence of the required
insurance, either: a Certificate of Insurance or a certified copy of the actual insurance policy. The
COUNTY, at its sole option, has the right to request a certified copy of any or all insurance policies
required by this AGREEMENT. The acceptance and/or approval of the DEPARTMENT's insurance
shall not be construed as relieving the DEPARTMENT from liability or obligation assumed under this
AGREEMENT or imposed by law.
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14) General Liability - a minimum limit of $1,000,000 Combined Single Limit (CSL) and include, as a
minimum:
a) Premises Operations
b) Products and Completed Operations
c) Blanket Contractual Liability
d) Personal Injury Liability
e) Expanded Definition of Property Damage
An Occurrence form policy is preferred. If coverage is provided on a Claims Made policy, its provisions
should include coverage for claims filed on or after the effective date of this AGREEMENT. In addition,
the period for which claims may be reported should extend for a minimum of twelve (12) months following
the acceptance of work by the COUNTY.
15) Medical Professional Liability — a minimum limit of $1,000,000 per occurrencel$3,000,000
Aggregate. If coverage is provided on a claim made basis, an extended claims reporting period of
four (4) years will be required.
16) This AGREEMENT will commence on the date of full execution and will continue indefinitely or until
terminated by either party. The COUNTY and DEPARTMENT will review this AGREEMENT annually
incorporating changes required by statutes, Executive Orders, or regulations. Such changes will be
evidenced by a modification to this AGREEMENT or by a superseding AGREEMENT. If the parties
fail to agree on any such changes, the AGREEMENT will be terminated.
17) Termination may be effected by either the COUNTY or DEPARTMENT, upon thirty (30) days written
notice when deposited in the United States Postal Services mail, and directed to the party to whom
notice is being given, at the addresses set forth below:
FOR THE COUNTY:
James L. Roberts, County Administrator
Monroe County
5100 College Road
Key West, FL 33040
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FOR THE DEPARTMENT:
President of Ocean Reef Volunteer
Fire Department, Inc.
Mail Room Box 510
N. Key Largo, Florida 33037
In Witness whereof the parties have caused this memorandum of understanding to be executed
by their respective authorized representatives on this the day of 2001.
(SEAL)
ATTEST: DANNY KOLHAGE, CLERK
By
Deputy Clerk
(SEAL)
ATTEST:
By:
Secretary
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Chairman
Monroe County, Florida
OCEAN REEF VOLUNTEER FIRE DEPT.,
INC.
David C. Ritz
Public Safety Director