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Item C05 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: 3/21/01 3/22/01 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS AGENDA ITEM WORDING: Approval of Purchase Service Order for URS to prepare a Master Plan and Airport Layout Plan for the Key West International Airport. ITEM BACKGROUND: The Federal Aviation Administration recommends that Airport Master Plans be updated every 5- 10 years. Last KWIA Master Plan was completed in 1992. This project will be funded entirely by Passenger Facility Charge Revenue. An Independent Cost Estimate for professional planning services wasGompleted, and is attached for reference. PREVIOUS RELEVANT BOCC ACTION: Discussed at the January 17,2001 Board meeting. Approval of Passenger Facility Charge Application # 5, 3/15/00. CONTRACT/AGREEMENT CHANGES: New Agreement STAFF RECOMMENDATION: Approval TOTAL COST: BUDGETED: COST TO AIRPORT: COST TO PASSENGER FACILITY CHARGE: COST TO COUNTY: REVENUE PRODUCING: AMOUNT PER MONTH/YEAR: APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X KEY WEST AIRPORT DIRECTOR APPROVAL ~~ DOCUMENTATION: Included X To Follow Not Required AGENDA ITEM # I.C6 DISPOSITION: /bev APB MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: URS Effective Date: Execution Expiration Date: 750 days Contract Purpose/Description: Prepare Master Plan and Airport Layout Plan for the Key West International Airport Contract Manager: Bevette Moore (name) # 5195 (Ext. ) Airports - Stop # 5 (Department/Courier Stop) for BOCC meeting on: 3/21/01 Agenda Deadline: r3/7/01 CONTRACT COSTS Total DoJlar Value of Contract: $197,998.00 Current Year Portion: - $95,000.00 Budgeted? Yes Account Codes: 404-63046-530490-GAKP43 Grant: No County Match: None - 100% PFC Revenue ADDITIONAL COSTS Estimated Ongoing Costs: N/A For: . (not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Date In Changes Needed Yes No Reviewer Date Out Airports Manager -3J-=Vm.. ( ) ~ ( ) (v( ~ Peter Horton, t ',-'O--y,~ \ ~~.:v~l'<-- 'J ~ - r~\ '--W~yne Rq~rtso~ )(y ~Ob~L ) () rz: b ~~:p<2-Barker Rob Wolfe ...3J.lJ~ ~2.. /e'1 3--P'/b ~ 1 S /!::L Risk Managr~ent ~/Pur~ing '; I,') /~ 215 (I County Attorney --1_/_ Comments: 1 E/E PURCHASE I SERVICE ORDER FOR MONROE COUNlY To: URS Purchase Service Order No, 00/01-13 Re: PSA Agreement, Dated 7-1-96 Resolution No. Project Name: Aimort Master Plan and Airport Layout Plan - Kev West International Description of Services: (See attached Scope of Services) Multiple of Direct Salaries Lump Sum x Reimbursable Expense Days to Complete Fee this Service Order S 197.998.00 750 Payment for Services shall be in their entirety as per PSA. as amended Prep,~ - V Milford A. Reisert R..,.m~' Date: 3-1-01 j"2..-ol Date: Approved by: Date: Date: 3-1-01 1Oltlll-..lt:102<1O,_,1\w\>O 3~'ctd SISEZ;SZ;S0E'aI 3~I~~O ^LL~ ^LNnO~ 30~NOW'WO~~ Z;S'~I 10-S0-~~W SCOPE OF SERVICES KEY WEST INTERNATIONAL AIRPORT MASTER PLAN UPDATE The last airport master plan for Key West International Airport was completed in 1986, The FAA recommends that a master plan be updated every 5 to 10 years. This Master Plan Update will focus on the following objectives: · Identify airside, landside, and airspace improvements or options to opnnuze the economic aspects of the airport while enhancing the safety and operational capability; · Identify short-term requirements and recommend actions to opt~ze near-term funding opportunities; · Ensure that short-term actions and recommendations do not preclude long-range planning options; ~ · Establish an implementation schedule for short-, intermediate-, and long-term improvements; __ · Incorporate the interests of the public and government agencies into the planning process; · Be sensitive to the overall environmental characteristics and needs of Monroe County; and · Reflect current comprehensive land use (on and off airport) including surface access and make recommendations as to compatible land uses and minimum noise impacts around the airport, The study is broken down into 5 phases which include: · Phase I - Mobilization, Inventory, Forecasts, Demand/Capacity Analysis, and Facility Requirements Program. · Phase.II - Alternatives Analysis and Environmental Overview · Phase lIT - Final Plan Development, Airport Layout Plan (ALP) Set, Development Program, and Cost Estimates · Phase IV - Final Document Preparation · Phase V - Exhibit "A" Property Map Throughout the course of the study, committee workshops will be held. 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C :a- .... m STUDY DESIGN AIRPORT MASTER PLAN.UPDATE AND AIRPORT LAYOUT PLAN UPDATE for KEY WEST INTERNATIONAL AIRPORT Prepared for: The Board of County Commissioners County of Monroe, Florida Prepared by: URS URS Corporation Southem March 2001 Scope of Services TABLE OF CONTENTS PHASE I TASK I - MOBILIZATION AND PROJECT KICKOFF MEETING TASK 2 - INVENTORY TASK 2. I - Review of Existin{J Aviation Proiects and Studies TASK 2.2 - Collection of Aviation Data TASK 2.3 - Aircraft Operations Data TASK 2.4 - Collection of Comprehensive Planning Data TASK 2.5 - Field Work: Interviews with Maior Tenants TASK 2.6 - Facilities Inventorv TASK 2.7- Environmental Inventory/Mapping TASK 2.8 - Use of Existing Aerial Photos and AutoC AD-Based Mapping TASK 2.9 - Review. Validation, and Update of Surface Observation and Meteorological Data TASK 2. I 0 - Updating of Previouslv Documented Airport Historv TASK 2. I I - Review of Existing Airspace/Future Potential Air Traffic Control TASK 2. I 2 -Workinl1- Paper - Facilities Inventory TASK 3 - FORECASTS TASK 3, I - Development of a Thorough Understanding of Existing Air Traffic TASK 3.2 - Identification of Rcle\'ant National and Area Trends TASK 3.3 - Forecasts of Potential Air Taxi/Commuter Operations TASK 3.4 - Forecasts of General Aviation Operations TASK 3.5 - Special Events TASK 3.6 - Forecasts of Based Aircraft TASK ],7- Forecasts of Potential Cargo Operations TASK ],8 - Working Paper - Operational Forecast TASK 3.9 - Advisorv Committee Working Meetings #2-lnventorv Update and Forecasts TASK 4 - DEMAND/CAPACITY ANALYSIS TASK 4. I - Airspace TASK 4.2 - Airfield TASK 4.3 - Terminal Area Facilities TASK 4.4 - Cargo Operations TASK 4,5 - General Aviation TASK 4.6 - Corporate Aviation TASK 4,7 - Support Facilities I ASK 4,8 - Airport Access TASK 4.9 - Auto Parking TASK 5 - FACILITY REOUIREMENTS TASK 5. I - Airspace/Air Traffic Control Requirements 2 2 4 5 5 5 6 6 6 7 7 8 8 8 8 9 9 9 9 10 10 10 10 10 Operational II II II II II 12 12 12 12 12 Airport Master Plan updl~ 12 13 W: "<y Wes' MP EYW MPU Scope.doc', 101 Key West International Airport Scope of Services TASK 5.2 - Airside Requirements TASK 5.3 - Landside Requirements 13 13 PHASE II TASK 6 - ALTERNATIVES ANALYSIS TASK 7 - ENVIRONME~TAL OVERVIEW 15 15 16 PHASE III 17 TASK 8 - FINAL PLAN DEVELOPMENT 17 TASK 8. I - Working Paper - Preferred Final Plan Development 17 TASK 8,2 - AdvisorY Committee Working Meetings #5 - Preferred Final Plan Development 17 TASK 9 - DEVELOPME~T OF AIRPORT LAYOUT PLAN SET 17 TASK 10 - DEVELOPMENT STAGING 19 TASK 11 - COST ESTIMATES 20 PHASE IV ., 21 TASK 12 - DRAFT AIRPORT MASTER PLAN UPDATE RE'PORT 21 TASK 13 - PRESENTATION AND DELIVERY OF DRAFT AIRPORT MASTER PLAN UPDATE REPORT AND AIRPORT LAYOUT PLAN SET 21 T AS K 13.2 - Presentation to BOCC 21 TASK 14 - FINAL REPORT GENERATION 21 TASK 14.3 - Generate Final Airport Master Plan Update Report. Executive Summaries. and Airport Lavout Plan Set 22 PHASE V TASK 15 - FAA "EXHIBIT A" AIRPORT PROPERTY MAP 23 23 3 Airport Master Plan Update \\'. K<y West MP EYW ~,pu Scope.doc.' 1 01 Key West International Airport Scope of Services AIRPORT MASTER PLAN UPDATE KEY WEST INTERNATIONAL AIRPORT MONROE COUNTY, FLORIDA First Preliminary Draft - February 7, 2001 Our PLANNING PHILOSOPHY OVERVIEW states that this AIRPORT MASTER PLAN UPDA TE should follow URS Corporation Southern's (The Consult,!nt) standard format in addition to FAA Advisory Circulars l50/5070-6A, Airport Master Plans and 150/5300-13, Change 6, Airport Design. The following general probTfam will indicate those tasks that are to be addressed in the MASTER PLAN UPDATE. The developed Scope of Services will be formatted to the needs of Monroe County (The County). ... 4 Airport Master Plan Update II', "'" Wes' ~lP EYW MPU Scop<,d<'c 3 1 01 Key West International Airport Scope of Services PHASE I TASK 1 - MOBILIZATION AND PROJECT KICKOFF MEETING The purpuse of the mobilization task is several-fold. Although a scope of work describes the tasks to be performed, it is not possible to formulate exact procedures, inform participants of goals and objectives, and to establish committees prior to the start up of a project. This task, then, represents the organizational actions required to outline and discuss the Airport Master Plan Update program Scope of Work, work tasks, delivery schedules, and coordination process and list of meetings with Airport staff, County, and City representatives. In addition, the Consultant will meet six times (collectively) with the Airport staff, County, and City representatives at certain key Study milestones. Development of Airport Master Plan Update Goals and Obiectives The primary goal of this Airport Master Plan Update is to provide guidance for the future development of Key West International Airport that will satisfy the aviation demand in a financially feasible and responsible manner, while addressing the aviation, environmental and socioeconomic issues of the community. In support of this goal, the following objectives of the Master Plan Update Study have been considered: 5 . Identify airside, landside, and airspace improvements or options to optImIze the economic aspects of the airport while enhancing the safety and operational capability; Establish an implementation schedule for short, intermediate, and long-term improvements; Identify short-term requirements and recommend actions to optimize near-term funding opportunities; Ensure that short-term actions and recommendations do not preclude long-range planning options; Incorporate the interests of the public and government agencies into the planning process; Be sensitive to the overall environmental characteristics and needs of Monroe County; and Retlect current comprehensive land use (on and off airport) including surface access and make recommendations as to compatible land uses and minimum noise impacts . . . . . . Airport Master Plan Update W: Key Wes. ~p EYW ~IPl' S<ope.doc ., 1 0 I Key West International Airport Scope of Services around the airport. As part of the mobilization process (Project Kick-Off Meeting _ Working Meeting #1), the Consultant will review and update, as appropriate, the goals and objectives with Airport staff, County, and City representatives. Development of Master Plan Update Kev Issues Key issues to be considered, emphasized, and incorporated into the Airport Master Plan Update include: · Terminal Area Site Plan; · Property acquisition for Runway 27 RPZ; · Standard Runway Safety Areas (RSAs) and Runway Object Free Areas (ROFAs) (RSA study findings will be referenced and incorpor~ted); · Storage Hangar Site Options; · Public Works Site Alternatives; · Apron Utilization Configuration Update; and · Possible expansion considerations. The Consultant will review the list of key issues with the County as part of the mobilization process and update the list as required. Public Involvement Worksho sand Studv Deliverables Working Meetings During certain key Airport Master Plan Update work element tasks, the County will schedule up to five "Working Meetings" and one "Agency Coordination Meeting" for the Consultant's presentation of draft Airport Master Plan Update Working Papers to Airport staff, County, City, and Review Agency representatives as follows: · First Working Meeting - Study Kickoff and Inventory Data Collection · Second Working Meeting - Presentation of Facility Inventory and Operational 6 Airport Master Plan Update W Key West ~P EYW MPl' S<ope.doc .' 1 0 I Key West International Airport .Scope of Services Forecast Working Papers · Third Working Meeting - Presentation of Demand/Capacity and Facility Requirements Working Papers, · Fourth Working Meeting - Presentation of Airport Alternatives Development Themes · Fifth Working Meeting - Presentation of Draft Preferred Airport Development Plan · Sixth Agency Coordination Meeting - Presentation of County's Preferred Development Plan, Draft Master Plan Update Report, and Airport Layout Plan Set to FAA-ORL ADO and FOOT-Aviation Office Public Workshops During certain key Airport Master Plan Update work element rasks, the County will schedule up to two "Public Information Workshops" for the Consultant's presentation of draft Airport Master Plan Update work elements, technical findings and/or Working ~apers to the public. Public Information Workshops will be scheduled by the County and conducted by the Consultant as follows: Public Meeting No.1 - Presentation of the Draft Airport Development Plan Alternatives _ The Consultant will present the preliminary planning efforts developed to address the key planning and environmental issues and concerns. Various alternative airport development schemes will be presented and made available for review, comment, and open forum discussion. Public Meeting No.2 - Presentation of the County's Preferred Draft Master Plan Update Report and Airport Layout Plan - The Consultant will present the County's preferred Airport Master Plan Update. This Public Information Workshop will be conducted prior to the County's tinal acceptance and submittal to the FAA's Airport District Office and Florida Department of Transportation-A viation Office. Draft Submittals to FAA and FOOT Aviation A total of two draft copies of the Operational Forecast and Draft Airport Layout Plan Set draft Working Papers will be made to the Board of County Commissioners (B.O.C.C.) and the FAA's Airports District Office in Orlando, Florida. (ORL-ADO). A total of seventeen (17) copies will be transmitted to the Airport and B.O.C.C. Two (2) copies will be sent to the ORL - ADO following the County's review and acceptance of the working papers. 7 Airport Master Plan Update W, Key Wes, ~lP EYW ~IPU Scope,doc' I 0 I Key West International Airport Scope of Services TASK 2 - INVENTORY This task consists of collecting and updating data, issuing and collecting questionnaires, and analyzing information ultimately obtained. Some of this information listed below is currently on file with URS Corporation. Where required, collection and review of the following information will occur: TASK 2.1 - Review of Existine: Aviation Proiects and Studies · National Plan of Integrated Airport Systems (NPIAS); · FAA Terminal Area Forecasts (TAF); ~ · Continuing Florida Aviation System Planning Process (South Florida Metropolitan Area); · Previous 1986 Airport Master Plan prepared by PBS&'J and 1998 Airport Layout Plan UpdatelNarrative Report and 1995-2005 Forecast Report; · 1999 FAR Part 150 Noise Compatibility Program; and · Other studies accomplished specifically for or relevant to the airport since the last Airport Master Plan: and TASK 2.2 - Collection of Aviation Data Historical air traffic activity records will be reviewed and updated with the latest available statistics. Data will include aviation activities and peaking characteristics of the following: · FAR Part 121/139 scheduled service operations; · FAR Part 135 Air Taxi operations; · General Aviation operations; · Itinerant Military operations; and · Other event-specific on-airport operations. 8 Airport Master Plan Update W: 1(", West ~lP EYW MPV Scope.dod I 01 Key West International Airport Scope of Services TASK 2.3 - Aircraft Operations Data Aircraft operations data collected for each of the categories of aviation activities identified above will include the following: · Enplaned and deplaned FAR Part 135 air taxi passengers; · FAR Part 121/1391135 scheduled service and air taxi operations; · Based and itinerant aircraft fleet mix; · Number and type of operations (local and itinerant); · Non-stop operational stage lengths; · Flight corridors and usage (includes existing flight training corridors and areas); · Existing noise FAR Part ISO Noise Compatibility program and Noise Abatement Procedures; · Aircraft ground run-ups and maintenance activities; · Airspace and air traffic limitations and operational constraints; · Day/night usage; and · Event-specific activities. Data will be obtained from the various sources including: · FAA Southern Region Air Traffic Division; · Fixed Based Operators (FBOs); · Airport staff; and · FAA Statistical Publications. TASK 2.4 - Collection of Comprehensive Plannint! Data Comprehensive data available from the County including the following will be collected for analysis: · Existing and Future Land Use; · County Zoning Maps; 9 Airport Master Plan Update W: K"" West:'>1P EYW \lPU Scope.doc3 1 01 Key West International Airport Scope of Services · Base and Topographic Maps; · Tall Structure Height Zoning Ordinances; · Surface Access and Level Of Service Classifications; · Existing DNL ~oise Mapping and Noise Abatement Ordinances; and · FDOT/Florida Statute 333 Land Use Regulations. TASK 2.5 - Field Work: Interviews with Maior Tenants In order to ensure that needs of all major airport users are taken into account, this task will conduct telephone and personal interviews of the major airport tenants. TASK 2.6 - Facilities Inventorv The last Airport Master Plan and ALP Narrative Reports (1986 f:\irport Master Plan, PBS&J and 1998 ALP Narrative Report, URS Greiner) will be reviewed to'identify differences between the previously planned development items and what has actually been constructed to date. Current plans and/or construction documents for the airfield, apron areas, general aviation facilities, terminal building, T-hangars, and other proposed aviation facilities will be reviewed. Specifically, the following items will be reviewed as to their status and/or schedule: · Commercial Passenger Terminal Building · Federal Inspection Station · Airport Rescue and Firefighting (ARFF) Building · Commercial Terminal Area Roads and Parking · Electrical Vault · Standby Power · Apron Lighting · Redevelopment of Individual Hangar Area · Public Works Site · Roosevelt Boulevard 10 Airport Master Plan Update W: K~' \\'!o.."S1 MP' EY'\' MPtJ Scope.doc' 3 I 0 I Key West International Airport Scope of Services · Drainage System · Pavement Project · Auto Parking Information obtained through examination of reports, drawings, and visual inspections will be used to produce an inventory update report. TASK 2.7 - Environmentallnventorv/Maooine The existing delineated wetlands, 100- Year floodplains, and salt ponds will be inventoried and documented. This mapping will provide the envelope for airPort development for all planned airport improvements. TASK 2.8 - Use of Existin!! Aerial Photos and AutoCAD-Bas'ed Maooin!! The existing non-rectified overhead/oblique aerial photography and AutoCAD-generated linework of the existing airport pavements, facilities, and adjacent land use developments on file with the Consultant will be utilized to update and validate the airport and surrounding environs. TASK 2.9 - Review. Validation. and Uodate of Surface Observation and Meteorolo!!ical Data As specified in Advisory Circular 150/5300-13 Change 6, Airport Design. recorded surface observation data for the airport will be obtained from the National Climatic Data Center (NCDC) at Asheville, North Carolina and will be used to conduct runway wind coverage analysis. This data will then be compiled to prepare statistical breakdowns, reports and graphical wind roses for VFR, IFR, and all-weather conditions. By superimposing runway headings on these wind roses, crosswind coverage for the runway will be calculated. TASK 2.10 - Uodatin!! of Previouslv Documented Airoort Historv The general background and history of the airport presented in previous master plans will be reviewed and updated based on information obtained during the inventory. This should consist of concise information of how the airport evolved its aeronautical role and a brief discussion of the airport's role in the public facility infrastructure of the community. Only information that is 11 Airport Master Plan Update W: K~ W<s' ~lP EVI.\' ~IPL: Scope. doc .' I 01 Key West International Airport Scope of Services substantive, significant, and relevant to the history or background of the airport will be included in this section of the updated master plan. TASK 2.11 - Review of Existin2 AirsDace/Future Potential Air Traffic Control As a key issue, the following will be examined to identify impact upon aircraft operations at the airport: · EYW /USN control of airspace; · A TCT hours of operation; · Potential or planned changes in airspace utilization; · Potential relocation or development of practice areas for student training; · Areas of interaction between airports in the area, Or between VFR and IFR traffic; and · Obstructions that may impact upon the airspace and aircraft operations. TASK 2.12 -Workin2 PaDer - Facilities Inventorv At the conclusion of this task, an inventory Working Paper shall be prepared and submitted to the Airport staff, County, and City representatives for review and comments. TASK 3 - FORECASTS The focus of this task is to update forecasts previously developed for the airport. Forecasts for each of the following sectors of aviation activity for the planning period of 5, 10, and 20 years will be developed using appropriate methodologies: potential for future FAR Part 121 commercial air service (passenger/carg%perations), FAR Part 135 air taxi passenger/operations), general aviation (based aircraft operations and air taxi passenger emplanements), and military (operations) by type. The elements for this task include: TASK 3.1 - DeveloDment of a Thorou2h Understandin2 of Existin2 Air Traffic When developing forecasts, a general understanding of the historical interrelationships of aircraft 12 Airport Master Plan Update W:'Key W"". MP EYW \IPl! S<ope.do< -' 1 01 Key West International Airport Scope of Services operation and passenger count categories is essential, particularly when the forecasts are to be used for determining operations peaking characteristics and airfield capacities. TASK 3.2 - Identification of Relevant National and Area Trends The effects of the following relevant national and area trends will be discussed. · Further industry concentration; · New entrants; · A verage aircraft size; · Industry use of smaller regional jets; · Surface and air access to Key West International AiIJ>ort; and · Continuing Florida System Planning Process (CF ASPP) projections and recommendations. " TASK 3.3 - Forecasts of Potential Air Taxi/Commuter Ooerations A forecast of potential FAR Part I 35/commuter air service operations at Key West International Airport will be developed to assess the potential need for additional supporting airside and landside facilities. Where specific current demand for such operations is not evident, comparisons to emerging air service markets served by other airports of having a similar aeronautical role and size located throughout the state will be made. The potential development of additional FAR Part 121/139 scheduled service at the airport will also be examined. TASK 3.4 - Forecasts of General Aviation Ooerations The general aviation industry has, since the late 1970s, been experiencing the most dramatic decrease in activity and change in associated indicators since its inception. For example, during the 1980s, as national and local economic indicators have risen, the numbers of student pilots, aircraft sold and general aviation operations have decreased. Reasons given for this trend vary, including high aircraft prices, high operating costs and interest rates, changes in tax laws and high product liability costs. Forecasting future activity levels has, as a result, become more challenging. At the same time, as hourly airfield capacities are approached, insightful forecasting of aircraft activity, including general aviation, becomes paramount. General aviation forecasts to be developed include the number of itinerant versus local 13 Airport Master Plan Update W:K~' Wes1 Mp.EYW MPL' Scope.doc.~ 101 Key West International Airport Scope of Services operations, and IFR versus VFR operations; operation peaking characteristics; and the number of visiting/itinerant aircraft by type and special events air traffic activity. TASK 3.5 - SDecial Events Several special events occur during the year which impact the air traffic activity at Key West International Airport. These activities will be reviewed and documented as to volume, aircraft fleet mix, duration of stay, etc. TASK 3.6 - Forecasts of Based Aircraft Projections of based aircraft counts for each of the three forecast planning years will be developed by aircraft design grouping. TASK 3.7 - Forecasts of Potential Car!!o ODerations The potential for future increases in air cargo activity, enplaned and deplaned freight, overnight-express mail, and perishable and non-perishable cargo will be examined for each of the three planning periods. TASK 3.8 - Workin!! PaDer - ODerational Forecast Upon conclusion of the forecast task, a forecast chapter working paper will be prepared. The rationale for arriving at the projected numbers and comparisons of the forecasts with other previously developed forecasts will be documented. Comparisons to aviation activity operational levels projected within the FAA's Terminal Air Forecast (T AF) and the previously FAA-approved Master Plan Operational Forecasts will also be made. Annual and design level (peak month, average day of peak month and design level busy hours, etc.) forecasts will be prepared not only to review future terminal facilities requirements, but also to perform an airfield capacity analysis. This forecast report will be submitted to the F AA-ORL-ADO. Before undertaking the tasks for Demand/Capacity Analysis, written approval of the forecasts from the FAA is necessary. We assume this approval will be received within one month of the forecast submittal. TASK 3.9 - Advisorv Committee Workin!! Meetin!!s #2-Inventorv UDdate and ODerational Forecasts At the conclusion of Task 3. several working meetings will be held. A working meeting will be 14 Airport Master Plan Update W,'Key \\'''''1 MP EYW MPU Scope doc -' I 01 Key West International Airport Scope of Services held with Airport staff, County, and City representatives for their review and approval of the Operational Forecast prior to the County's submittal to the FAA. Additional meetings will be held with established committees. TASK 4 - DEMAND/CAPACITY ANALYSIS This analysis will commence by measuring the existing capacity of various operational airport elements. This will include (if applicable): TASK 4.1 - Airsoace Airspace capacity may be affected by NAS Key West, en-route and terminal airspace considerations. For this reason, the Air Traffic Division of FAA will be conferred with as a part of the airspace analysis. Local air traffic control will be coordinated with throughout this analysis. TASK 4.2 - Airfield F'AA's standard methods of manually computing airfield capacity are presented in Advisory Circular 150/5060-5, Airport Capacity and Delay. An airfield capacity analysis will be performed using this methodology. Local air traffic control will be conferred with to establish real time capacity evaluations for the airfield. The final airfield capacities reported will reflect the relative appropriateness for definable, particular airfield elements. TASK 4.3 - Terminal Area Facilities The terminal area program will be reviewed in light of the new forecasts developed for this Master Plan Update Study. Anticipated output from this study will be: 1) to possibly recommend changes to the existing apron utilization plan and/or terminal space program if the aircraft fleet mix is experiencing unanticipated changes; or 2) to suggest more precisely when during the 20-year planning period terminal facility expansion or modifications that may be necessary. TASK 4.4 - Car!!o Ooerations Air cargo operations will be analyzed as to potential demand vs. capacities to handle future expansion of existing cargo handling facilities. 15 Airport Master Plan Update W Key Wo:s. MP EYW \lPl' Scopo:.doc , 1 01 Key West International Airport Scope of Services TASK 4.5 - General Aviation General aviation facility requirements will be analyzed by comparing the existing based aircraft fleet plus transient aircraft parking requirements within the existing developed facilities area. TASK 4.6 - CorDorate Aviation Corporate aviation operations and facilities will be analyzed to determine the capability for expansion of existing facilities and services to better serve corporate aviation demands resulting from development of ongoing and new corporate aviation activities. TASK 4.7 - SUDDort Facilities This analysis will evaluate such items as airport maintenance ar~ea, and other support functions so that they may be compared with future requirements. TASK 4.8 - AirDort Access " .-:-., The capacities of existing and planned airport related roadways will be reviewed. TASK 4.9 - Auto Parkin!! This analysis will determine the adequacy of existing and potential future auto parking plans in the context of updated forecasts. TASK 5 - FACILITY REQUIREMENTS This task is based upon the analysis and results of the preceding task, which identified deficiencies in the ability of the existing airport to satisfY the future demand. This task will identifY facilities needed to satisfY the deficiencies that were identified. Facility requirements will be developed for the three forecast periods, 2005, 2010, and 2020. The task of establishing a facility requirements program requires reviewing goals, evaluating courses of action, and establishing policies that will produce a balance of those facilities needed as functional elements of the airport. The forecast will identifY the most demanding or critical aircraft for airport design for the three time periods being used in the study. The airport reference code (ARC) will also be identified in the forecast task for each of the time periods. This information, together with the results of the 16 Airport Master Plan Update W: K<'o West ~IP EYW MPL: Scope.doc 3 1 01 Key West International Airport Scope of Services demand/capacity analysis, provides the foundation for the development of specific facility requirements. The three major elements of this section are as follows: TASK 5.1 - AirsDace/ Air Traffic Control ReQuirements This section will be coordinated with Air Traffic Division and, as a minimum, will address obstructions, Air Traffic Control en-route and approach aids, radar coverage, radio and landline communications, and prospects for Air Traffic Control operations at Key West International Airport. Requirements identified will be supported by a explanation to enable subsequent evaluation of the requirement by the appropriate agency. Future anticipated changes in airport/runway-specific instrumentation will be assessed as they relate to operational flow and airfield capacity. TASK 5.2 - Airside ReQuirements Based on the forecasts, the demand/capacity analysis, and other applicable data, an analysis of Key West-specific critical aircraft and runway length requirements will be reviewed. This analysis will determine the runway length required by the most critical aircraft type, flying the longest stage length, presently using, or expected to use, the airport. Runway length determination will involve a comparison of runway length criteria provided, by FAA Advisory Circulars and aircraft manufacturers' planning manuals. Other requirements such as runway and taxiway width, additional runways (for capacity), taxiways, taxi lanes, lighting and approach aids will also be reviewed for the critical aircraft. Future anticipated changes in airside requirements will be assessed as they relate to operational flow, and airfield capacity. TASK 5.3 - Landside ReQuirements Landside facility requirements will be based on the demand/capacity analysis and the evaluation of existing conditions to provide an appropriate airside/landside balance compatible with identified airfield requirements. Terminal area requirements will include the identification of terminal building expansion capabilities, hangar locations and sizes, commercial and service areas, and airport roads. General aviation landside requirements will include fixed base operator, corporate/aircraft tie-down area and aircraft storage facilities. Particular attention will be given to identification of land areas for revenue-producing purposes. Future anticipated changes in landside requirements will be assessed as they relate to operational 17 Airport Master Plan Update W,Ko:y West MP EYW MPU Scopo.d<'c 3 101 Key West International Airport Scope of Services flow and revenue generation. TASK 5.4 - Workine: Paper-Demand/Caoacity and Facility Reauirements At the conclusion of this task, a Demand/Capacity and Facility Requirements Working Paper shall be prepared and submitted to the County for review and comments. TASK 5.5 - Advisory Committee Workine: Meetine:s #3 - Demand/Capacity and Facilitv Reauirements At the conclusion of Task 5, several meetings will be held. A working meeting will be held with Airport staff, County, and City representatives for review and approval of the Demand/Capacity and Facility Requirements working papers. Additional meetings will be held with established committees. A summary of the Phase I work efforts and findings will be presented to the Airport staff/County representatives and committees. r ..:: 18 Airport Master Plan Update W, Key Wes. ~IP EYW ~'PL' Scope.doc .' 1 01 Key West International Airport Scope of Services PHASE II TASK 6 - ALTERNATIVES ANALYSIS Airport development can occur in a multitude of ways. To determine the optimum sequence for development at the airport, an alternatives analysis will be accomplished as follows. First, a maximum of three alternative scenarios for each of the two following primary areas will be developed and analyzed according to goals established by the County as identified under the task for Facilities Requirements. · On-Airoort Land Use Reor!!anization - On-airport land use organization will be reviewed and evaluated. Land uses shown will include passenger terminal, air cargo, fuel storage, ground support equipment, airport maintenance, ARFF, general aviation, and non-aviation commercial areas. -: · Airfield CaDacitv Enhancement - Since maximizing airfield capacity during VFR and IFR weather conditions is of the utmost importance, possible alterations to the airfield's geometric configuration for that purpose will be evaluated. Close coordination with the County and City representatives will be conducted during this task. Alternatives will be evaluated in terms of: · Environmental Impacts; · Revenue Producing land; · Relative Capital Costs; · Effects of Aircraft Noise; and · Expandability. The Consultant will recommend a preferred airport layout and a final plan will be selected by study participants for inclusion in the long-range plan. Second, the land use for the non-aviation areas on the airport and current planning concerning off-airport areas in the vicinity of the airport will be reviewed and considered in the alternatives 19 Airport Master Plan Update W:I("", West ~lP EYW \\Pl' Scope.dod 1 01 Key West International Airport Scope 0'- Services development process: · Land Use Development -: The airport areas that have been designated as non-aviation (Public Works etc.) will be reviewed in relation to the adjacent airport lands. This will be done in coordination with City/County planning departments. Recommendations for the on-airport areas will be made. The results of the alternative analyses will be incorporated in the final layout plan set. TASK 6.1 - Workinf! Paper-Airport Alternatives/Development Schemes At the conclusion of this task, an Airport Alternatives Working Paper shall be prepared and submitted to the Airport staff, County, and City representatives for review and comments. TASK 6.2 - Advisorv Committee Workinf! Meetinf!s #4-Ai~port Alternatives/Development Schemes " .., Nearing the completion of Task 6, a series of working meetings will be scheduled. A working meeting will be held with Airport staff, County, and City representatives for review and approval dfthe proposed airport alternatives development schemes. Additional meetings will be held with established committees. TASK 6.3 - Public Information Workshop #1 - Inventorv / Forecasts / Demand-Capacitv / Alternatives Following the acceptance of the alternatives developed by the Consultant, a Public Information Workshop will be conducted to allow participation by the County, City, and State agencies and the public at large, airport tenants, and users of the airport to provide comments and input to the alternatives. TASK 7 - ENVIRONMENTAL OVERVIEW An environmental overview will provide an analysis of the likely consequences expected to result from implementation of the preferred alternative and subsequent master plan proposals. Although this overview will be based upon environmental factors listed in FAA Order 5050.4A and NEPA's 1050.10, only those recommended elements of the Master Plan Update which might require a formal environmental assessment prior to construction will be addressed. As part of the Environmental Overview, noise contours generated from the FAR Part 150 Noise Compatibility Program will be utilized. 20 Airport Master Plan Update W:-Key Wesl MP EYW MPlJ Scop".doc'3 1 01 Key West International Airport ~cope 01 ~erVICeS PHASE III TASK8-BNAL PLAN DEVELOPMENT Based on findings and decisions during the study, including the selection of a preferred alternative, this task involves detailing the selected alternative into a long-range plan. This would include describing the plan by key elements, supported, where necessary, by graphic schematics that will highlight major items. The development plan will be presented as a chapter in the Master Plan Update report and broken down into a series of topics and graphic layouts which would include an overall concept plan, an airspace plan; a land ~acquisitionlland control plan, a building area plan, an on-airport land use plan, an off-airport land use plan for those areas within a 65 dBA DNL noise contour (as defined within the FAR Part 150 Noise Compatibility Program) and an access plan. Information developed as a result of developing these plans may be incorporated into one or more drawing sheets of the Airport Layout Plan (ALP) set. TASK 8.1- W orkim! Paper - Preferred Final Plan Developm~nt 1\t the conclusion of this task, a development planning working paper shall be prepared and submitted to with Airport staff, County, and City representatives for review and comments. With acceptance by the County, the draft airport layout plan set can then be completed. TASK 8.2 - Advisorv Committee Workint! Meetint!s #5 - Preferred Final Plan Development Nearing the completion of Task 8, a series of meeting will be scheduled. A working meeting will be held with Airport staff, County, and City representatives for review and approval of the proposed final plan of airport development. Additional meetings will be scheduled with established committees. TASK 9 - DEVELOPMENT OF AIRPORT LAYOUT PLAN SET Upon the acceptance of the Final Plan by the County, the current FAA-Approved ALP set will be updated to meet FAA ALP set development guidelines as specified in FAA Advisory Circulars 15015300-13, Change 5, Airport Design and 150/5070-6A, Airport Master Plans using AutoCAD Release 2000 software. Drawings will be constructed or coordinated with known Florida State Plane (NAD 83 Horizontal and NA VD 88 Vertical Datum) coordinates when possible to allow for a more efficient design phase later. Facilities, on-airport NA V AIDS, etc. will be located and identified using the degree of accuracy reflected in the information available. 21 Airport Master Plan Update W: Key West ~P EYW MPU Scopc,doc3 101 Key West International Airport ~cope 01 ~erVICeS Information derived from aerial photos and mapping provided by the County or others will be used to the maximum extent possible. The airport FAR Part 77 imaginary airspace surface drawings will be developed using 3-dimensional techniques that will allow for rapid airspace modeling and analysis. The following is a brief description of each sheet of the updated 7-sheet ALP set: · Coyer Sheet - The existing cover sheet will be updated (Sheet 1 of 7) to include the following: - Titles - Index of Drawings - Location Map - Vicinity Map - AIP/JCIP/County Project Number .:: · Airport Layout Drawim! (Airport Layout Plan or ALP) - This drawing (Sheet 2 of 7) will be updated at a scale of 1 "=300' and will depict existing and ultimate configurations of the airport and will include the following: - Layout of existing and proposed facilities will be shown as referenced in Appendix 7, Advisory Circular 150/5300-13, Change 5 Airport Design and FAA's Orlando Airports District Office Airport Layout Plan Cert~fication and Airport Layout Plan Checklist. - Windrose and coverage analysis, include a wind rose and a windrose table. - Basic airport and runway data tables. - Legend and building tables. - Title and reyision blocks. - Sponsor approval block. - List of approved modifications to FAA airport design standards. · Airport Airspace Drawin~ - This drawing (Sheet 3 of 7) will be updated in plan view on a USGS quad sheet base at an approximate scale of 1" =2.000'. This drawing is based on FAR Part 77 criteria and will identify obstructions within the 22 Airport Master Plan Update W' Key W<S1 MP EYW MPU Scopc,doc3 101 Key West International Airport ...,...."1".... va """'""1. .. ."',,-.3 surface areas. · Inner Portion of the Aooroach Surface Drawing: - This drawings (Sheet 4 of 7) will be updated at a horizontal scale of I" = 200' and vertical scale of I" = 20'. These plans and profile drawings will cover from the runway end to the end of the Inner Portion of the Approach Surface. An obstruction table identifying obstructions by number, description and amount of approach surface penetration will be included. Vertical clearance will be shown between roadway and approach surface at points where roadways/railroads intersect the outer Inner Portion of the Approach Surface edges and extended runway centerline. Runway end elevations and contour lines will be shown. Profile views will depict terrain along the extended runway safety area and dashed cross-section of roads/railroads where they intersect Inner Portion of the Approach Surface edges. " · Terminal/Building: Area Drawing: - The BuildinglTerminal Area Plan drawings (Sheet 5 of 7) will be updated at a scale of I" = 200' and will depict the developed building areas and adjacent aviation related areas that includes the apron/taxiways areas with appropriate setback criteria, aircraft parking positions, taxilane widths, buildings, rental car areas, auto access, public parking, and security fencing. · Land Use and Surface Access Drawing: - This plan drawing (Sheet 6 of 7) will be updated at the same scale as the ALP and will be compiled on an enlarged USGS quad sheet background or other appropriate-base sheet at a scale of I" = 300' and will show existing and future on-airport land use and off-airport land use to the 65 dBA DNL contour line. Public facilities in the vicinity of the airport will be identified. Major existing and proposed roads/corridors in the vicinity of the airport will be shown. · Airoort Prooertv Map - This map drawing (Sheet 7 of 7) will be updated and will be updated using new and/or revised survey data and information provided by others at a scale of 1"=300'. This drawing will depict the airfield, major buildings and roads with screened lines and will identify how each tract/parcel of land was acquired (i.e., federal funds, surplus property, etc.). Easements outside the airport property will also 23 Airport Master Plan Update \\': "" \\'<5' ~lP EYW \1PU Scope.doc -' I 01 Key West International Airport >J"'Vp~ VI ':)~I l' l\;~~ be shown. Included will be a data table showing each tract/parcel by number, date of acquisition, and federal aid project number. Like property interests acquired with Federal funds under the same project may be grouped together and shown as one tract or area. (Note: This drawing will be developed to meet the FAA's ALP requirements and as such, will not be fonnatted to meet Exhibit "A" graphical or infonnational requirements. The Exhibit "A" property map will be generated by others under sub-contract to the Consultant.) TASKIO-DEVELOPMENTSTAGING This task involves the preparation of improvements priority lists as required to implement the Master Plan Update. Working with Airport staff, a preliminary list of recommended improvements will be prepared for forecasted aviation activity levels associated with short (5-year), intennediate (lO-year), and long-range (20-year) time frames. .... Developing this staging program is an iterative process because project costs to be developed under Task 11 (Cost Estimates) and the feasibility of funding these projects can cause individual projects to be shifted from one stage to another. It is important to recognize that activity levels trigger the requirements for improvements, rather than time frames. Thus, if a particular segment of activity does not meet the forecasts, certain improvements may be accelerated or retarded. A five-year program will, however, be worked out in sufficient detail to be utilized for federal funding pre-application purposes. A series of drawings depicting short-, intennediate-, and long-range staging programs will be prepared. These drawings will be used by the Consultant during meetings and presentations, will be available to the County for use following the Study's completion, and will be reduced in size for inclusion in the report. TASK 11- COST ESTIMATES Cost estimates will be made for each line item shown on the staging schedules of development in year 2001 dollars. These estimates will be based upon year 2001 costs of construction and will summarize design, inspection and testing fees, contingencies and administrative costs. Final estimates will reflect full project costs, and the effects various project costs have on project staging will be identified. 24 Airport Master Plan Update W:Key West:\-tP EYW MPV Scopc,doc3 101 Key West International Airport .n;upt: UI ~t:rvlcc:s The short-range (five-year) schedule and cost estimate will be prepared in a form suitable for use in submitting a pre-application for federal funding assistance. 25 Airport Master Plan Update W: K", West ~lP EYW MPl' Scope,docJ 101 Key West International Airport ..:J\.Vp~ VI tJ~l "1~~3 PHASE IV TASK 12 - DRAFT AIRPORT MASTER PLAN UPDATE REPORT Following review and approval of the development plan and funding program for the airport, the draft airport Master Plan Update report and draft ALP set will be prepared to reflect information developed in the working papers and decisions made during the course of this study. The Consultant will generate 12 Airport Master Plan Update Reports and ten (10) Airport Layout Plan sets. This document will be submitted to with Airport staff, County, and City representatives for review and comments. Upon receiving comments, corrections will be made and draft reports will be submitted to the FAA and FDOT -Aviation for review and comments. TASK 13 - PRESENTATION AND DELIVERY OF DRAFT AIRPORT MASTER PLAN UPDATE REPORT AND AIRPORT LAYOUT PLAN SET.~ Task 13.1 - Public Information Workshop #2 of Recommended Airport Master Plan UDdate Upon the County's review and acceptance of the Airport Master Plan Update Report and Airport Layout Plan Set, the Consultant will assist in conducting the second and final Public Information Workshop. The Consultant will review public comments with airport staff and make appropriate changes. TASK 13.2 - Presentation to BOCC Following the Public Information Workshop, the Consultant will assist the Airport staff in presenting the Master Plan Update Report and Airport Layout Plan Set to the County Commission for approval. Upon the County's review and acceptance, the Consultant will prepare 25 information handouts and/or Airport Master Plan Update Summaries. TASK 14 - FINAL REPORT GENERATION 26 Airport Master Plan Update W: Key Wes' MP'EYW MPU Scope.doc'3101 Key West International Airport ....,....._.......... ". t..J"'. . .........~ TASK 14.1 - Draft Final Report Final report shall be prepared incorporating with Airport staff, County, and City representatives, FDOT -A viation, FAA comments and public comments. TASK 14.2 - Draft Executive Summarv An Executive Summary will be prepared following acceptance of the Master Plan Update Report. The executive summary will highlight the major interest and proposed projects of the airport. The executive summary will be an approximate 12-page docum~nt with exhibits. TASK 14.3 - Generate Final Airport Master Plan Update Report. Executive Summaries. and Airport Lavout Plan Set Upon the BOCC's review and acceptance of the Airport Master Plan Update Report and Airport Layout Plan Set, the Consultant will generate 50 Executive Summaries, 25 Airport Master Plan Update Reports, and 12 Airport Layout Plan Sets. Reproducible Sepias will be provided for the County's generation of additional ALP sets. Electronic: word processing or Adobe Acrobat-formatted "read-only" copies of the Final Master Plan Update report will also be provided. 27 Airport Master Plan Update W:-Key W<5' MP EYW ~lPU Scope.doc'3 101 Key West International Airport u....vp.... va u..... ya........., PHASE V TASK 15 - FAA "EXHIBIT A" AIRPORT PROPERTY MAP A new FAA "Exhibit A" Airport property Map for Key West International Airport will be generated by F.H. Hindebrant, Civil Engineer/ Land Surveyor. Work elements specific to the creation and documentation of the Exhibit A Property Map will include the following: · Boundary Survey to include verification of all deeds by Title Company · Locate and/or set new boundary comers (concrete monuments.) · Write new legal description · Show all improvements which were previously locafed by F.H. Hildebrant 28 Airport Master Plan Update W:'K<y West MP'EYW MPU Scope,doc3 1 01 Key West International Airport V~/VVI ~~~. ~v..v -'UI,J,J,jlU,J,.) PAGE En MONTGOMERY CONSULTING GROUp Conllllt.nt~ to th. A v;.tion 'ndent',. March 6, 2001 01-3001 Ms. Devette Moore, Business Coordinator MeaI'Ve COUDty . Airports Business Office 3491 S. Roosevelt Blvd. Key West, Florida 33040 Tel: 305-295-5195 Fax: 305-292-3578 # of pages faxed: 5 Reference: Iadepeadeat Fee Estimate - Key West lateraario'" Airpoit Airport Muter Plan aad Airport Layout P.... Update Dear Ms. ~: We have performed an independent fee estimate for professional planning services associated with the Airport Master Plan Update and Airport Layout Plan Update at the Key West lDtemational AiIport. The independent estimate is based on the pro-fonna spreadslieets, wbich were provided by your consultants, URS. We have submitted a detailed breakdown of the manhour estimate and out-of-pocket expenses for your Iniew. Based on the manhour estimates prepared, our independent estimale of the professional services fees for Master Plan and ALP Updates at Key West International Airpon is $258,500. Our analysis provides one approach to completing the scope of work for the project. Your consultant's hourly rates may vary based on level of expertise and associated salaries for each labor category. We would recommend that you not compare fees for each subtask but compare the overall fee for the project. We assumed a conttact time of apProximately 18 months for this planning project. Should our independent estimate be substantially different from your consultants, we will need to ascertain more details of the project. Thus, please feel fteeto contact me at (407) 539-1030, extension 13 at your convenience to discuss OlD' estimate. We have enjoyed this opportunity to provide services to Monroe County. ~iJ1A -r;;::~'~~ President Enclosure: Independent Estimate ( 4 pages) 157 t New England Avenue Suite 340 Winter Park, ~Iorid.. 32789 US"l Tel 407-539-7030 Fu 407-539-7035 f-moUl MonfyMCG.~I.com i ~ I J I ~ - ~ f ~ I !A ~ ':::0 39'::'d ww w ,.. w w w Co> ~.. "" "" "" "" "" N ~ I'" ... ~I I ill 0. ~ ClIl Ul .. ... N ii :..:... :"'iD 0. ~ . Ul . c.a - . · i I I i . . . N- O. . . . , . I Ii TI i I i I ~i il i !II I II (') I (') J~ I I Ii ~' i . 1= L n i ,I 9- AI I I t t ii ; 2- i If :IS < ~ i I i~ ii i~ a 0 So I; Ii So!: f I I i a. Ii f - " I "D 0 II l ~, , I . 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