Item C19
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 21 and 22, 2001
Division: Public Works
Bulk Item: Yes --X-
No
Department: Engineering
AGENDA ITEM WORDING: Acceptance of monthly report on Change Orders reviewed by
the County Administrator.
ITEM BACKGROUND: There was one (1) change order considered and approved by the
County Administrator for the period 2/7/01 - 3/7/01.
PREVIOUS REVELANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction project contracts and professional service contracts in amounts not to
exceed 25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a
monthly report of all change orders considered by the County Attorney.
CONTRACT I AGREEMENT CHANGES: The only change is a time extension.
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes NI A
No
REVENUE PRODUCING: Yes
No -2L AMOUNT PER MONTH_Year
APPROVED BY: ~_. OMB/Purchasing _ Ris., k Mazag ent_
'" I /.;
..~
Item Prepared By:. - t'- /'/: ~.
Stephanie Coffer, Construction Manager . David S. Kopp~ P.E., County Engineer
/ i ~ 1/'/'
DIVISION DIRECTOR APPROVAL: ,//7"/ /~
--oent Pierce, Division Director
DOCUMENTATION: Included X
To Follow
Not Required -1_. r I q
AGENDA ITEM #~
DIsPosmON:
Revised 2/27/01
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MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: East Martello Towers
CHANGE ORDER NO: 1
Total Previous Change Orders
Current Change Order
% of Original Contract Amount
% of Contract after Prior CIO's
Original Contract Amount
Revised Contract Amount
Change in contract time
Revised date of
Substantial Completion
$0.00
$0.00
NIA
NIA
$323.800.00
$323.800.00
60 davs
Detailed description of change order and justification:
March 23. 2001
Additional time reQuired to complv with installation restrictions reQuired bv roofinQ manufacturer due to
installation/humidity problems.
Additional time reQuired due to heaw rain.
Additional time reQuired due to breakdown/cleanup and re-setup for on site festivals.
No additional cost.
ARCHITECT:
CONTRACTOR:
CONSTRUCTION MANAGER:
COUNTY ENGINEER:
DIRECTOR OF PUBLIC WORKS:
COUNTY ADMINISTRATOR
CMD007-11/03/97
--~.1.'OJ
Date
~-
O\fEf? 01
Date
Sleph.~iJ' L. ~./
eVrd ~
D.Vi~ _
,~~
James L. Roberts
]'./~oJ
Date
~/{j /01
· , Date
Jl/o,/DI
Date
f--<.c . -"L(c;lol
Change Order Attachment per Ordinance No. 004-1999
. Change Order was not included in the original contract specifications. Yes [8J No D
If Yes, explanation: Unforeseen problems with installation, weather and scheduling for
festivals.
. Change Order was included in the original specifications. Yes D No [8J
If Yes, explanation of increase in price:
. Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes D No [8J
If Yes, explanation as to why it is not subject for a calling for bids:
. Project architect approves the change order. Yes [8J No D
If no, explanation of why:
. Change Order is correcting an error or omission in design document. Yes DNo [8J
Should a claim under the applicable professional liability policy be made? Yes D No IZI
Explain:
MEMORANDUM
TO: Board of County Commissioners
From: James L. Roberts
County Administrator
Date: February 7, 2001
RE: Change Orders
Attached is a proposed change order for East Martello Towers for approval.
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on Friday, February 9,
2001.
~d~~
James L. Roberts,
County Administrator
HP Fax Series 900
Plain Paper Fax/Copier
Fax History Report for
James L Roberts Co Admin
305-292-4544
Feb 07 2001 2:50pm
Last Fax
J2are ~ ~ Identification Duration P.aw lksWt
Feb 7 2:42pm Sent SPEHAR 1:10 3 OK
Feb 7 2:43pm Sent NEUGENT 1:31 3 OK
Feb 7 2:45pm Sent McCOY 1:49 3 OK
Feb 7 2:48pm Sent WILLIAMS 0:55 3 OK
Feb 7 2:49pm Sent NELSON 1: 11 3 OK
Result:
OK - black and white fax
~('
~~~
OOflI5J1)OC'OOIIl RIMa:I
(JOS) 872-3769 · F. 872~7
US 1, MM 30.5
P.O. Box 555
BlI Pine Key, FL 33943
F[\
-775
r--'
State Certified Contrador
General CGC 059133
Roofing CCC 05751 7
EnSineerlng ENG 250 - I
_. .'-- -- _.._...~_.- '-"'-
MEMO
DATE: JuUl')' 18, 2081
TO: Monroe Coumy - ATTN: Stephanie
FROM: Thomas D. Ryan
JA;.l 1 3 ZOOl
_@J_n
n_...~..._.. -. - .__u_.
- . .-, .. ----.... -.
BE: E. Martello Towm Rooting Project. hqucIt for ex.temJion of time
Request for ~.inn oftimc: Rasons lismd below:
Rain delays: 4 days
Festival- break down/clean upI~ up: 4 days
Cbanps that have occurred tbat were not specified in plans:
Clean brick " ClIl rqletS: 13 days .
Extended brick work usina sq. it. OIl brick instead of In. ft.: 3 days
Thoroaeal upper t.tter~: S da)'s
ScarifY newcoRClete and pour to Kemper's spccificllions: 4 days
On 1/10101 Kemper rcprcscntitive sugested applying membrane in the afternoon only to
avoid blistering: 27 days (exact amount of days needed is not known. 27 days
should be sufficient)
01/23/01 12:08 FAl 1+30~ 296 2727
January 23. 200 1
Ms. Stephanie Coffer
Monroe County eonsuuc:tion Management
5100 College Road
Key West, FL 33040
RE: East MarteUo
Chanlc Order No. 1
BENDER ASSOC
~...... leCH
ARCH iTECTS p...
--.--_.._ __..v.
J_~! ~_
Dear Stephanie.
I have reviewed the contractors request far extension aftime, and have detcrmiDed the request is
justified. Please excart.e a change order extendiD.s the contract time by 60 days. There is no
change in comra.ct price.
sincerely.
-~A
/'
Bert L. Bender, Architect
BLB/ddk
4tO.h,eIISUUl
Key'll ell, F1aridl33 0'\0
T.I.t.....(SOS)~" 1147
fHlialiltOOn 296.1727
F/o ri" L j t. ""HeaD 2 n 3 J
IaI 001
:s~
01125/01 13:21 FAX 1+305 296 ::727,
BENDER ASSOC
......... KCCH
It! 001
ARTICLE 1
The Contract Documents
The Contract Documents consist of this Agreement. Conditions of the Contrad (General.
Supplementary and other Conditions), DralNings, Specifications, Addenda issued prior to execution of
this Agreement. other documents listed in this Agreement and Modifications issued after BXBartion of
this Agreement: theBe form the Contract, and am as fuUy a part of the Contract as If attaChed to this
Agreement or repeated herein. The Contract represents the entire and integrated agreement between
the parties hereto and supersedes prior negotiations. representations Of agreements. either written or
oral. An enumeration of the Contract Documents. other than Mocflficatlons. appears in Article 9.
ARTICLE 2
The Work of this Contract
The Contrector shall execute the entire Work dMaibed In the Contract Documents, except to the
extent specifically indicated in the Contract Documents to be the responslbDity of others, Dr as follows:
~
Date of Commencement and Substantial Comp~etion
3.1 The date of commencement Is the data from which the Contract 11me of Paragraph 3.2 is
measured, and shall be the date of this Agreement, as first 'Written above, unless a different date is
staled below or prOVision is made for the date to be fIXed In a notice to proceed issued by the Owner.
Date of commencement shall be Within tan days of the issuance of the Notics to Proceed. .
Unless the date of commencement is established by a notice to proceed issued by the Owner, the .
Contractor shaD notify the OWner. through the Construction Manager. in writing not less than five days
befDrB commencing the Work to permit the timely fling of mortgages. mechanic's liens and ather
security Interests. ..
3.2 The Cantrador shaU achieve Substantial Completion of the entire Work not later than
(1nsu1tt1r8 caJandludMI orrunlwofcalencl.-r1Bys a1ferlhe d.u'~~ AlaI n.t.-ny IIIqIIiwmenta fOreatfl8l SlIbSftlntiBl
CclmI*rton of GMIfn I1QItIonB at 1111. WarIr, 111Clt ftaI8d &,...".,. it the Canhar ~,
22 January 2001
SUbject to adjustments of the Contract Time a8 provided by the Contract Document
{Insett puvisiGrla if any frI lquit/lttd damllgct.l 18IItInQ to ,.,.". to ~ 0If limP}
Uquidated damages will be asseSled at the rata of $250.00 per normal wortdng day fallowing
anticipated Substantial Completion date described above until SUCh time as Substantial Completion is
achieved.
CONTRACT AMOUNT
Under 50,000.00
$50.000.00-99,999.00
$1OQ,OOO.0CJ.499,S9S.DO
S500.oo0.00 and Up
FIRST 15 DAYS
SSO.CO/Day
1 DO.DOlCay
200.00lOay
500.00JDay
SECOND 15 DAYS
$100.OOIDav .
2OO.00/Day
600.0QlOay
1,OOO.OOJDay
31 ST DAY THEREAFTER
$250.00lDay
750.OOIDay
2.000.00lDay
3.5QQ.DOID~y
ARTICLE 4
AlA Document AtatlCtM.OWN!!RoCONTRACTCR AGN!!UeNT. CCNSTRUCT10N
MANAGER' ADVISER ED/TJQN-AIA..C1982.THEAMeRlCAN INSl1WfE CIF MCHITI!CTl5.
1735 NIW YORI( A\IlNUE. N.W. WASHINcnoN, D.C. 2IlOO&G8SZ-WARNlNG: lJftIIcensed
ph~tacopying vicn. u.s. coprright Ialn and will .DI-t... vlalldartD I".. proacuIion.
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