Item C21
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE MARCH 21/22, 2001
DIVISION: COMMUNITY SERVICES
BULK ITEM: YES
DEPARTMENT: COMMUNITY SERVICES
AGENDA ITEM WORDING: Approval of a Letter of Intent between Monroe County Board of County Commissioners
And South Florida Employment & Training Consortium (SFETC) to continue the Youth Program from April 1 , 2001
through March 31 , 2002.
ITEM BACKGROUND: In previous years, Monroe County submitted proposals to be a Service Provider for the Summer
Youth Program. This year, however, Monroe County is to submit a Letter of Intent along with a list of positions and the
budget for the Youth Program Year 2001/2002. Last year, Monroe County served 92 youths ranging in age from 14 - 21
years old.
PREVIOUS RELEVANT BOCC ACTION: This is an annual service that Monroe County provides for its Youth.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval
TOTAL COST: Approximately $282,000
COST TO COUNTY: -0-
BUDGETED: YES
(100% Grant Funded)
REVENUE PRODUCING: N/A
AMOUNT PER MONTH /YEAR:
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OM~~~aSing XXX Risk Management XXX ~ '. i'..... .
APPROVED BY: County Attorney XXX
DOCUMENTATION: Included
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JA~ E. MALLOCH, Division Director
'X. X.X To Follow Not Required
DIVISION DIRECTOR APPROVAL
AGENDA ITEM #
1.(;2.'
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with' South Florida Contract #
Employment & Training Effective Date: April 1, 2001
Consortium Expiration Date: March 31, 2002
Contract Purpose/Description:
Approval of a Letter of Intent between Monroe County Board of County
Commissioners and South Florida Employment & Training Consortium to continue the
Youth Program from April 1, 2001 through March 31, 2002.
Contract Manager: Jim Malloch 4510 Community Services / # 1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 3/21-22/01 Agenda Deadline: 3/7/01
CONTRACT COSTS
Total Dollar Value of Contract: $ 282,000
Budgeted? YesXD No 0 Account Codes:
Grant: $ ~ 15;) I 000
County Match: $
Current Year Portion: $
125-61508-530490-GJO 1 08-530---
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e~. maintenance, utilities, ianitoriaL salaries. etc.)
CONTRACT REVIEW
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Comments:
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(305) 294-4641
BOARD OF COUNTY COMMISSIONERS
MAYOR George Neugent. District 2
Mayor Pro tern Nora Williams. District 4
Dixie Spehar. District 1
Charles "Sonny"' McCoy, Dlstnct 3
Murray Nelson, District 5
James E, Malloch
Monroe County
Community Services Division
Public Service Bldg Wing 4, Room 405
5100 College Road
Key West, FL 33040
(305) 292-4500 - Ph 0 n e
(305) 292-4417 - Fax
March 5, 2001
Mr. Joseph Alfano, Executive Director
South Florida Employment & Training Consortium
3403 NW 820d Ave., Suite 300
Miami, FL 33122-1029
RE: 2001-2002 Youth Program Letter ofIntent; Response to Continue the Youth Services Program
Dear Mr. Alfano,
This letter is the official response to your letter of March 1, 2001 for the 2001/02 Youth Program Letter
of Intent for service providers who are currently under contract with TEe. Monroe County is requesting
the continuation of the Youth Program that it has managed this current year and would like to conduct
the same program again starting April 1, 2001 to March 31, 2002. It is anticipated that Monroe County
will have approximately 100 youth in the 2001/02 program with the same basic activities that were
conducted in the past with the exception of the 80 hours or more of tutoring, transportation services, and
testing which will be contracted with the Monroe County School District separately by TEe. The Youth
Program that is administered under the sponsorship of Monroe County is to be continued with the same
number of staff positions and job titles as per enclosures to this letter indicate with the exceptions as
follows:
This year Monroe County desires to add the position of a Program Director for Youth Services, in
addition to the Project Manager position held by Mr. Glenwood Lopez. The reason for this additional
position is to assist James E. Malloch, Monroe County Community Services Division Director, with the
year round management of the Youth Program. This position for Program Director will be budgeted for
approximately $48,000 for Monroe County with a certain percentage of that being used for benefits, The
actual position cost will be approximately $40,711 which is a Grade 11. I have discussed this with the
Human Resources Administrative Director who feels this is a proper grade for the position as a Project
Director for Youth Services. Due to the other duties assigned to the Community Services Director it has
become very apparent that it is very difficult to monitor and fully direct this program as is required by a
Service Provider to TEe. This position will handle all aspects of the program, including the financial and
budget applications.
Mr. Glenwood Lopez has done an excellent job in the past as the Project Manager, unfortunately he is a
temporary employee who only works from April through September, six months each year. It is felt that
this program deserves much more dedicated management, and administration, so therefore, we are
requesting the additional full time position of a Project Director for Youth Services.
In addition to the request for an additional position of Project Director, Monroe County is also requesting
additional funding for rental space to house the program. The current headquarters at the Monroe
County Public Service Building will be shifted this summer to the restored Historic Gato building in
downtown Key West. Due to this shift and the new location of County offices, there will not be space
provided to house the Summer Youth Counselors and associated staff for the program. In conversation
with Dr. Bruce Waite of the Florida Keys Employment and Training Council, he has requested that we
house our Youth Program employees in his Harris School location with the Youth Opportunities Center
Program once the County shifts to the new building. This shift will require additional rental expenses and
services for the youth program. I am requesting an additional $1,000 per month/$12,000 per year to
cover this cost to allow for leaselrental facilities for the Monroe County Youth Program, in conjunction
with the FKETC Youth Opportunity Center Programs.
The request for a new position of Project Director for approximately $48,000 and the additional costs of
$12,000 for rental expenses, year round, would add an additional $60,000 to our current total budget for
the period 2001/02. This will bring our total budget request for the new contract year to approximately
$282.000 inclusive of rental space, a Project Director and the other additional salaries and costs
associated with administering the Youth Program in Monroe County as conducted in the 2000-01
program year.
By receipt of this Letter of Intent, we request to re-establish and continue the youth program sponsored
by Monroe County. Please find enclosures to this basic cover letter that list the other specifics requested
in your Letter ofIntent dated March 1, 2001. Specifically, listed are renewal activities for which we are
to be considered for each component the numbers of participants that we have the capability to serve, the
number of staff positions in each iob title they are in position to fill, and the funding level as requested for
this new year as a service provider for Youth Programs for Monroe County.
In summation, please accept this letter as an official request from Monroe County to the Training and
Employment Council of South Florida for continuation as a Service Provider for the 2001/02 Youth
Program. This letter is in response to your Letter of Intent of March 1, 2001 requesting letters of intent
for the program continuation. Any differences in positions for the cost of the program to Monroe County
and to the Training and Employment Council of South Florida can be further negotiated at a later date.
In closing, again, this as our official letter of intent requesting that the youth program for Monroe County
be continued again in 2001/02 in response to your letter of March 1,2001, requiring letters of intent be
received in your facilities not later than Thursday, March 8, 2001 by 4:00 P.M.
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Monroe Co ty Community Services Division Director
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Enclosures:
Cc: James L. Roberts, Monroe County Administrator
Dr. Bruce Waite, Director, FKETC/FIWI
Sheila Barker, Monroe County Director of Administration
Mr. Glenwood Lopez, Project Manager
Line Item Description Total Budget 4/1/01-9/30/01 10/1/01-3/31/02
Participant Wages $103,500 $103,500
Participant FICA & MICA $7,918 $7,918
Participany Workers Comp $1,006 $1,006
Participant Supplies $350 $350
Participant Transportation $2,760 $2,760
Staff Salaries $110,613 $69,668 $40,945
Staff MICA $1,605 $1,011 $594
Staff FICA $6,859 $4,320 $2,539
Staff Workers Comp $521 $328 $193
Staff Retirement $4,287 $2,196 $2,091
General Liability Ins $3,032 $1,516 $1,516
Telephone $2,000 $1,200 $800
Gasoline $2,000 $1,000 $1,000
Equipment Rental $12,350 $7,800 $4,550
Postage $1,600 $800 $800
Publications $200 $200
Advertising $1,500 $1,000 $500
Local Travel $1,560 $1,160 $400
Out of Town Travel $3,900 $3,300 $600
Office Supplies $2,333 $1,333 $1,000
Rental - Office Space $12,000 $6,000 $6,000
TOTAL $281,894 $218,366 $63,528
Project Director Open $19.57 hr. (2080 hrs.) 40,705.60 4/1/01 - 3/31/02
Project Manager Glenwood Lopez $17.00 hr. (1040 hrs.) 17,680 4/1/01 - 9/30/01
Case Manager Aide Joyce Shaw $11.00 hr. (780 hrs.) 8,580 4/1/01 - 9/30/01
Sr. Office Assistant Sandy Molina $16.00 hr. (312 hrs.) 4992 4/1/01 - 3/31/02
Sr. Office Assistant Carmen Winters $13.00 hr. (87.5 hrs.) $1,137.50 4/1/01 - 5/31/01
(INTAKE)
Sr. Office Assistant Open $13.00 hr. (87.5 hrs.) $1,137.50 4/1/01 - 5/31/01
(INTAKE)
Counselor(Key West) Michelle Lopez $14.04 hr. (370 hrs.) 5,195 6/1/01 - 9/30/01
Counselor(Key West) Roosevelt Sands $14.04 hr. (370 hrs.) 5,195 6/1/01 - 9/30/01
Counselor(Marathon) JoAnn Webster $14.04 hr. (370 hrs.) 5,195 6/1/01 - 9/30/01
Counselor(Key Largo) Jonnie Perkins $14.04 hr. (370 hrs.) 5,195 6/1/01 - 9/30/01
Counselor(Follow-up) Open $15.00 hr. (1040 hrs.) 15,600 10/1/01 - 3/31/02
TOTAL 110,613