Item C35
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 21 & 22, 2001
Division: Public Safety
Bulk Item: Yes X
No
Department: Emergency Communications
AGENDA ITEM WORDING: Approval of a Memorandum of Understanding with the City of
Marathon regarding maintenance of their emergency communications system and associated
equipment
ITEM BACKGROUND: The attached Memorandum of Understanding with the City of Marathon
provides for our Emergency Communications Department to maintain the communications equipment
that was transferred to the City of Marathon and is utilized by the Marathon Volunteer Fire
Department. The revenue produced by this agreement would be at a rate of $42.85 per hour and
would apply to any travel, technical support, maintenance, or administrative time required by the City
of Marathon.
PREVIOUS REVELANT BOCC ACTION: None.
CONTRACT/AGREEMENT CHANGES: This is a new contract.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: 0.00
COST TO COUNTY: 0.00
BUDGETED: Yes
No X
REVENUE PRODUCING: Yes X No
$42.85 per hour
AMOUNT PER MONTH: as needed
APPROVED BY: County Atty Yes
DOCUMENTATION:
Included X
Yes
DEP ARTMENT DIRECTOR APPROVAL:
--
DIVISION DIRECTOR APPROVAL:
To Follow
Not Required
AGENDA ITEM # ,-( 30
DISPOSITION:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:City of Marathon Effective Date: 12/20/00
Expiration Date:None
Contract Purpose/Description:The City of Marathon. City Commissioners passed a
"Memorandum of Understanding" requesting that the Monroe County Emergency
Communications Department continue providing maintenance and professional services to the
Marathon Volunteer Fire Department.
Contract Manager:G. Norm Leggett
(Name)
6035
(Ext.)
5'~ p-:#;~
Emergency Communications
(Department)
for BOCC meeting on 3/21/01-3/22/01
Agenda Deadline: 3/7/01
Total Dollar Value of Contract: $ 0
Budgeted? YesD No ~ Account Codes:
Grant: $~
County Match: $~
CONTRACT COSTS
Current Year Portion: $
- - -
----
- - -
----
- - -
----
- - -
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Estimated Ongoing Costs: $~/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes
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Division Director (3 rJ/~1 YesD No 3; ?j~-$>/
RiskManagemt.m zf><lo, YesONo I. \0~ ~___ '2.IZ6101
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County Attorney 2-/:>-~f YesO N.,g.--c9.n-::::: :z~
Date Out
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Comments:
OMB Form Revised 9/11195 MCP #2
MEMORANDUM
OF
UNDERSTANDING
Whereas, the Monroe County Board of County Commissioners and the City of
Marathon desire to provide cost effective and essential services to the residents of
Monroe County and The City of Marathon.
--1,;1 7/-1
This "Memorandum of Understanding" is entered into this a,y
day of fJf;. (j;mIJER , 2000.
It is acknowledged, the City of Marathon has had difficulty in obtaining professional
communications service in a timely manner and at a reasonable cost. This situation
creates daily operational problems and has potential to endanger the safety of the
residents and citizens.
Whereas, the Monroe County Board of County Commissioners recognizes the
possible public safety peril of inadequate communications and
Whereas, Monroe County has a professionally trained Communications
Department within the Public Safety Division, which develops, implements, and
maintains the County's communication systems and associated equipment.
The Monroe County Board of County Commissioners offer the communication
maintenance services of the Monroe County Emergency Communications Department to
the City of Marathon at the fixed applicable rates per Attachment "A".
The City of Marathon Fire Rescue Department wishes to utilize the services of the
Monroe County Emergency Communications Department in the event that competent
local services cannot be obtained in a timely manner.
The City of Marathon agrees to reimburse Monroe County per the attached guidelines
and rate schedule on Attachment "A".
This Memor.andum of Understanding shall become effective on the date of execution.
This Memorandum of Understanding may be cancelled at any time by either party, with a
written thirty (30) day notice of cancellation sent to the appropriate Board authority.
The City of Marathon acknowledges that the priority service of the Monroe County
Communications Department is to the Monroe County Board of County Commissioners
and that any service provided to the City of Marathon will be on an "as time is available"
basis.
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MAR-07-2001 16:24
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EMERGENCY COMM. DEPT.
305 289 6078 P.01
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The City of Marathon acknowledges that budgetary changes occur annually an that the
cost of services performed will be adjusted in accord~e. each fiscal year ginning
October 1 st. :
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The Monroe County Communications Department will prJvide a detailed repair ieket, as
an original invoice for payment to: i
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City of Marathon Fire Rescue
8900 Overseas Highway 1
Marathon, Florida 33050 '
305.743-5266
The City of Marathon will make payment within thirty (30) days to the Monro County
Board of County Commissioners. Payment will be sent to:!
Monroe County Clerk
500 Whitehead Street
Key West, .Florida 33040
,
IN WITNESS WHEREOF, the parties hereto h~ve set their hands seals,
this~_ day of , ~OOO.
(SEAL)
Attest: Danny L. Koh1age, Clerk
BOARD OF COUNTjv COMMISSJONE S
OF MONROE COU~TY, FLORIDA
By:_
By:
Date:
Mayor / Chairfnan
,
Monroe County Attorney
By:_.
Date:_
Tn"T'^' M n..
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Date:
City Attorney
ATTACHMENT "A"
RA TE SCHEDULE AND GUIDELINES
Services provided by the Monroe County's Emergency Communication Department are
calculated for the fiscal year of 2000 / 2001. The calculation is based upon the fiscal
years budget to and including administrative operational costs.
Hourly Rate for Service: $ 42.85 per hour
This hourly rate would be applied to any travel, technical support, maintenance or
administrative time required by the City of Marathon.
In the event of an emergency that would require after hour or overtime hours, this rate
would increase by the proportional amount required to pay these amounts.
Standard maintenance parts for mobile and base station repair are included only up to a
$50.00 value. Major parts or units requiring extensive parts replacement over $50.00 in
value must be reimbursed by the City of Marathon, at Monroe County's cost.
Monroe County technicians shall advise the City of Marathon in advance of any units
which appear to be in need of major or extensive repair or those in which the replacement
of the unit is in the best interest of the City.