Item C18
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 4/18/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Florida Department of Transportation Supplemental Agreement to fund the GA
Aircraft Remote Parking Apron Project at the Key West International Airport.
ITEM BACKGROUND: This agreement is to provide 5% of the project costs. The Federal Aviation Administration will fund
90% of the project, Passenger Facility Charge Revenue will fund 5% of the project.
PREVIOUS RELEVANT BOCC ACTION: Approval of Joint Participation Agreement executed 6/19/98, Passenger
Facility Charge Application # 5, 3/15/00.
CONTRACT/AGREEMENT CHANGES: Modifies the project scope from 'Overlay GA Aircraft Remote Parking' to 'Remote
Overflow Parking at Key West International Airport'. Reduces FDOT funding, per construction contracts, to $65,438.00.
STAFF RECOMMENDATION: Approval
TOTAL COST: $65,438.00
BUDGETED: yes
COST TO AIRPORT: None
COST TO PASSENGER FACILITY CHARGE: $65,438.00
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
~+f
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
DISPOSITION:
AGENDAITEM# 1-cJ I!-
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: Execution by FOOT
Expiration Date: 12/31/01
Contract Purpose/Description: Supplement # 1 - Remote Overflow Parking (aircraft) at the Key West
International Airport
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 4/18/01
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 4/4/01
CONTRACT COSTS
Total Dollar Value of Contract: 65,438.00 - FOOT Current Year Portion: 65,438.00
Budgeted? Yes Account Codes: 404-63026-560630-GAKD23
Grant: Yes - Federal Aviation Administration & FOOT
County Match: Passenger Facility Charge Revenue
ADDITIONAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airports Manager .3J2J0.E.l.
Risk Mana9fi:gent :3 I J. ry 1iJ..
O.~~ing 3ff-11J1
County Attorney ~~_
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
Date Out
( ) (Y) ~H
. Pete~orton ^
: : :~ ~~~;;~'
r-:> h I ~?eila Barker
( ) () l IL Q IN o/-f e
Rob Wolfe
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STATE OF FLORIDA DEPARTMENrOFTRANSPORTAllON
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
R)RM 725-030-07
PUBUC TRANSP ADMIN . O7JOO
PIge 1 af4
FLAIR Approp.:
FLAIR Obj.: 750004
Org. Code: 55062020628
Federal No.: 3-12-0037-1400 Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: 20-106 Catalog of State Financial Assistance Number: 55004
FINANCIAL PROJECT NO.:
25438518401
Contract No.: AF766
Fund:
Function: 637
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency ofthe State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 330450
hereinafter referred to as Agency.
WITNESSETH:
.~
..'
",!HEREAS, the Department and the Agency heretofore on the 19th' of June 1998
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $65,438.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
THE SCOPE OF THE PROJECT HAS CHANGED FROM OVERLAY GA AIRCRAFT REMOTE PARKING TO REMOTE
OVERFLOW PARKING AT KEY WEST INTERNATIONAL AIRPORT.
SEE ATTACHMENT "A" FOR THE REDUCTION OF PROJECT COST.
FORM 725430.07
PU8UC TRANSP ADMIN. 07100
"-ge 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 1,068,861.00
bringing the revised total cost of the project to $ 1,308,757.00
Paragraph 4.00 of said Agreement is decreased by $ -54,510.00
bringing the Departmenfs revised total cost of the project to $ 65,438.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreem~nt is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended December 31st, 2001
..::
FORM 72U1N7
PU8UC mAN8P AClMIiI. M/OO
"-Ie;) aU
Financial Project No. 25438518401
Contract No. AF766
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated June 19th, 1998
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first
above written.
NAME
DING APPROVED BY COMPTROLLER
CHEO ENCUMBRANCE FORM)
AGENCY
MONROE COUNTY
LEGAL REVIEW
OEPARTMENT OF TRANSPORTATION
TITLE
DEPARTMENT OF TRANSPORTATION
TITlE
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3:l~d
9tS~~6~S0~'aI 3~I~~0 ^II~ ^INnO~ 30~NOW'WO~~ 6S'~t to-t~-~~W
FORM 725-030-07
PlJBUC lRANSP ADMIN. 071llO
PIIge . af .
Financial Project No. 25438518401
Contract No. AF766
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 330450
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
ACTUAL BID ITEMS SUBMITTED BY THE AGENCY CHANGED THE TOTAL PROJECT COST AND THE
DESCRIPTION. THIS SUPPLEMENTAL AGREEMENT INCLUDES FEDERAL PARTICIPATION.
SEE COMMENTS SECTION FOR THE DEPARTMENrS PARTICIPATION RATIO.
J.
Project Cost:
As Approved
As Amended
Net Change
$239,896.00
$1,308,757.00 $1,068,861.00
Total Project Cost
$239,896.00
$1,308,757.00 $1,068,861.00
II. Fund Participation: As Approved As Amended Net Change
Department: $119,948.00 $65,438.00 -$54,510.00
Agency: $119,948.00 $65,438.00 -$54,510.00
FAA $0.00 $1,177,881.00 $1,177,881.00
Total Project Cost $239,896.00 $1,308,757.00 $1,068,861.00
Comments:
With Federal Participation
Federal: (FAA) (90%) $1,177,881.00 Agency: (5%) $65,438.00 Department: (5%) $65,438.00= $1,308,757.00
Without Federal Participation
Agency: 50% $0 Department: 50% $0
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
--.:.=
RUSH _____ (Needed by --1--1____ (date))
Reason for RUSH :
Advertise (Letting Date) ___ Termination/Cert of Comp
--- Award ___ LOA __ Supplemental ___ Renewal ___ Correction
--- New ___ Addition ___ Court order ___ Overrun
--- **NEGATIVE ENCUMBRANCE**
contract # -AF766___ Contract Type -AG_ Method of Procurement _G__
vendor Name MONROE .COUNTY vendor 10 F596000749053_____
Has written/verbal Approval from a participating Federal Agency
been received N/A Yes ___ No -X-
Fed Agmt Amt State Funds (54,510) Local Funds
Beginning date of this Agmt: 11/15/97(Must be after fund approval)
Ending date of this Agmt: 12/31/01(Estimate if necessary)
Execution date of this Agmt: --1--1__(Only on original agreements)
Has work been authorized to be~in? ___ Yes -X- NO
Have standard financial provislons been altered by contract terms?
Yes -X_ NO If so, show Revision date: ,.
DOes this agreement and/or change orde~ ~nclude provisions for
reimbursement to D.O.T. from other entltles? ___ Yes -x- NO
******************************************************************
Bri'ef Descri pti on of work/Comments: THE SCOPE OF THE PROJECT
CHANGED. THIS SUPPLEMENTAL IS FOR THE REMOTE OVERFLOW PA~KING AT
KWI. RECIPIENT "c" CSFA NO. 55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or 10' # *FCT
(FISCAL YEAR) (FUND): alpha
55 062020628 *PT * 750004 *($54,410) * 25438518401
(97/98)
*637
(os/)
------------------------------------------------------------------
ss xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
TOTAL AMOUNT *($54,510)*
-----------------------------------------------------~------------
originator:Andrea Chao-G_ DATE SENT: PH/SC:452-5912___
E-mail USERID(S)____PT628AG
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY _55100300 CATEGORY _088719
WORK PROGRAM VERIFICATION ____NEG ENe
ALLOTMENT YEAR _98_ DATE CHECKED _02-19-2001-
CI __04/S01 ____ 6S LINE _0001-
FUNDS APPROVED BY JOHN FAIN
FOR ROBIN M. NAITOVE; CPA, COMPTROLLER . DATE: _02-19-2001---
-*****************************************************************