Item C19
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 4/18/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Purchase Service order with URS to revise the Rates & Charges Study for the
Key West International Airport.
ITEM BACKGROUND: After completion of the Rates & Charges Study now in effect, the Airlines requested an update be
done at the end of this fiscal year.
PREVIOUS RELEVANT BOCC ACTION. Approval of the current Rates & Charges, 9/20/00
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval
TOTAL COST: $25,000.00
BUDGETED: Yes
COST TO AIRPORT: 12,500.00
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: Yes, when new rates are put into effect
AMOUNT PER MONTHIYEAR: Unknown
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
~
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM # / -eJ 9
DISPOSITION:
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APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: Execution
Expiration Date: 650 days
Contract Purpose/Description: Revise Rates & Charges Study for airline users, make presentations, and
attend meetings as required.
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 4/18/01
# 5195
(Ext. )
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 4/4/01
Total Dollar Value of Contract: 25,000.00
Budgeted? Yes
Grant: Yes - FDOT 50%
County Match: Airport 50%
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: 12,300.00
Account Codes: 404-63033-530490-GAKD30
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airport Manager
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County Attorney
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Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
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Reviewer
~~
pe~ Horton
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~..L"'\ . Wayne .Ro~n
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Rob Wolfe
Date Out
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....VlATION
PURCHASE I SERVICE ORDER
FOR
MONROE COUNTY
To: URS
Purchase Service Order No. 00/01-16
Re: PSA Agreement, Dated 7-}-96
Resolution No.
Project Name:
liDdate Airline Rates and Charges - EYW
Description of Services:
Revise rates and eharges study for airline users and make presentations and meetings as
required.
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Days to Complete
650
Fee this Service Order
$ 25.000.00
Prepared by:
Recommended by:
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Milfofd A. Reisert
Date: 3-2-01
Date:
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Approved by:
Date:
3-2-01
Date:
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MONROE COUNTY
KEY WEST INTERNATIONAL AIRPORT
SCOPE OF SERVICES
Pa2e I of2
TASK I. UPDATE AIRLINE RATES AND CHARGES
This task will include the following:
+ Revise the rates and charges study prepared by Newton & Associates, Inc. (UNA!") which
serves as the basis for the rates and charges currently in effect at the Key West
International Airport. The revised study will reflect a recalculation of the airline rates and
charges included therein based upon an update of the Key West International Airport
budget from the levels included in the existing rates and charges study to those provided
by Monroe County for the new airline rate setting period. Upon completion of the update,
NAI will provide the County with an initial draft of an Updated Airline Rates and Charges
Report with appropriately updated schedules depicting toe recalculated airline rates and
charges.
....
+ This task will also include not more than two revisions of the foregoing Updated Airline
Rates and Charges Report draft which may result from (i) the review and comment from
Staff(which comments are received by NAI in writing or by telephone communication),
and (ii) the review and comment from the airlines of a first revised draft report which
incorporates Staff comments, that is then sent to the airlines (which comments are
received in writing, or by telephone communication, or, via verbal communication during
the initial airline presentation if one is made pursuant to Task II, below). Any additional
revisions requested by Staff or the airlines will be outside of this Scope of Services
and provided at NAl's then current hourly fee schedule and actual out-of-pocket
expenses. Following the receipt of comments from Staff and the airlines, and the
completion of appropriate revisions to the draft of the Updated Airline Rates and Charges
Report, NAI will prepare a final Updated Airline Rates and Charges Report and deliver up
to nine (9) copies to Monroe County.
+ NAI will attend one working meeting with Staff to discuss the subject budget information
and the ensuing rates and charges recalculation.
+
ASSUMPTION:
The subject budget information for Key West International Airport
shall include the "latest" revenue and expense information available
for the current rate period and for the period to be covered by the
new rates. All information will be provided in complete form and
consistent with the form utilized by NAI to prepare the study upon
which the rates and charges currently in effect at the Airport are
based.
This task will be performed for a LUMP SUM fee of $15,000.00.
MONROE COUNTY
KEY WEST INTERNATIONAL AIRPORT
SCOPE OF SERVICES
Pa~e 2 of2
TASK II. INITIAL AIRLINE PRESENTATION
This task will include the following meetings:
+ NAI will attend a strategy meeting with Staffin preparation of the initial airline
presentation described below.
+ NAI will attend an initial airline meeting to present and discuss with the airlines which
serve the Key West International Airport the updated airline rates and charges for the Key
West International Airport prepared under Task I, above.
+
ASSUMPTION:
Staff strategy meeting and initial airline presentation will be
scheduled over two consecutive days.
....
This task will be performed for a lump sum fee of $3;800.00.
TASK m. FOLLOW-UP AIRLINE PRESENTATION
This task will include the following meeting:
+ NAI will attend one follow-up airline meeting to present and discuss any revisions to the
initial updated airline rates and charges made as a result of the initial presentation made
under Task II hereof
This task will be performed for a lump sum fee of $3,000.00.
TASK IV. BOARD OF COUNTY COMMISSIONERS PRESENTATION
This task will include the following presentation:
+ NAI will make one presentation to the Monroe County Board of County Commissioners
of the final updated airline rates and charges for the Key West International Airport to be
included in a written report entitled Updated Airline Rates and Charges Report.
This task will be performed for a lump sum fee of $3,000.00.