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Item C23 Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 4/18/01 Bulk Item: Yes Igj No 0 Division: Administrative Services Department: Grants Administration AGENDA ITEM WORDING: Authorization for the Mayor to execute the fiscal year 2002 Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Certification of Participation with the Florida Department of Law Enforcement. ITEM BACKGROUND: Federal funds are provided through the Florida Dept. of Law Enforcement. BOCC receives funding recommendations from the Substance Abuse Policy Advisory Board. Florida Administrative Code requires that units of government in each county reach consensus concerning the expenditure of these funds, including the projects to be implemented as well as the agencies responsible for such implementation. This requires someone to exercise leadership and assume a coordinating role in the development of applications for these funds. FDLE recommends that County Commissioners in each county assume this responsibility. PREVIOUS RELEVANT BOCC ACTION: Participation in Byrne Grant Program since approximately 1990. Current funding is used primarily for substance abuse treatment. CONTRACT/AGREEMENT CHANGES: No significant changes from preYious year; Amount is slightly lower this year. Last year's federal funding was $229,459.00. STAFF RECOMMENDATION: Approval TOTAL COST: 276,033.33 (207,025.00 fed BUDGETED: Yes Igj No 0 plus 69,009.00 county; however, some match may be provided by implementing agencies) COST TO COUNTY: 69,009.00 (matching funds) REVENUE PRODUCING: Yes 0 No ~ AMOUNT PER MONTH YEAR APPROVED BY:COUNTY ATTYI;gI OMB/PURCHASING~ RISK MANAGEMENT 0 ~ --?,----J\ DIVISION DIRECTOR APPROVAL: Jb =-::::::- ~ -J - James L. Roberts, County Administrator DOCUMENTATION: INCLUDED: Igj TO FOLLOW: 0 NOT REQUIRED: 0 DISPOSITION: AGENDA ITEM #:~ F~'~ Florida Department of Law Enforcement Office of Criminal Justice Grants Mailing Address: Office of Criminal Justice Grants Florida Department of Law Enforcement 1819 Miccosukee Commons Tallahassee, Florida 32308 (850) 410-8700 James T. "Tim" Moore Commissioner March 26, 2001 RECEIVED MAR 30 2001 The Honorable Wilhelmina Harvey Mayor, Monroe County Board of Commissioners 500 Whitehead Street Key West, Florida 33040 RE: Federal Fiscal Year 2001 Byrne State and Local Law Enforcement Assistance Formula Grant -- Local Share Dear Ms. Harvey: "I The Florida Department of Law Enforcement (FDLE) anticipates the Federal Fiscal Year 2001 (State Fiscal Year 2002) award from the United States Department of Justice to be $14,162,217 for Local Share Edward Byrne State and Local Law Enforcement. Assistance Formula Grant funds. While this is a slight increase over the current year funding, it still reflects approximately $300,000 reduction frorn the previous year. To help offset this reduction, FDLE plans to allocate statewide $108,530 from residual funds, which should minimize your county's reduction to no more than 10% from the previous year. In accordance with provisions of Chapter 9B-61, Florida Administrative Code, FDLE has set aside $207,025 of these 'funds for use by all units of government within Monroe County. The Federal Fiscal Year 2001 (State Fiscal Year 2002) Program Announcement is enclosed for your use and provides guidance for submission of applications for these funds. These funds rnay be used by local units of governrnent to implement projects that offer a high probability of improving the functioning of the criminal justice systern, aggressively and effectively responding to violent crime, or reducing drug trafficking and abuse. Chapter 9B-61.008, Florida Administrative Code, requires that as a condition of participation in this prograrn, the units of government in each county reach consensus concerning the expenditure of these funds, including the projects to be implemented Commi tted to Service' Integrity' Respect. Quality FFY 2001 Local Share Byrne Page Two as well as the agency responsible for such implementation. Developing such consensus will require someone to exercise leadership and assume a coordinating role in the developrnent of applications for these funds. FDLE recornrnends that the Board of County Cornrnissioners assume this responsibility. In the event the county declines to serve in this capacity, the Department will request the governing body of each rnunicipality in the county, in descending order of population, to serve as the coordinating unit of government. The enclosed Certification of Participation form requests the identification of an individual coordinator. We will send this individual an application kit that will provide the program details necessary for completion of the application. Please cornplete the enclosed Certificate of Participation and return it within 30 days from the date of this correspondence to: Florida Department of Law Enforcernent Office of Criminal Justice Grants 1819 Miccosukee Commons Tallahassee, Florida 32308 Attention: Beth Harnilton Further, a Statewide Drug Intelligence Systern will soon be implemented by FDLE. In the near future, we will have an~vailable web site that will provide additional inforrnation on this new database and will begin providing training to law enforcernent agencies later this spring. We encourage you to become more farniliar with this initiative. We anticipate that reporting to this system rnay become part of the Byrne Program requirements in future years. If you would like additional information on this initiative, please contact Larry Shaw, Investigative Prograrns, at (850) 410-7073 or Jennifer Cook, Office of Statewide Intelligence, at (850) 410-7072. We look forward to working with you. If you have any questions or if we can provide you with any assistance regarding the Byrne Prograrn, please contact rne or Beth Hamilton, Planning Manager, at 850/410-8700. Sincerely, Qe~.~ Clayt H. Ilder Com unity Prograrn Adrninistrator CHW/BH/mg Enclosures (2) xc: Mayors in Monroe County Law Enforcement Agencies in Monroe County Project Directors in Monroe County Committed to Service' Integrity' Respect. Quality PROGRAM ANNOUNCEMENT STATE FISCAL YEAR 2002 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program The State of Florida, Department of Law Enforcement (FDLE), anticipates an award from the United States Department of Justice for $14,162,217 in Local Share Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant funds. This announcement is to notify eligible applicants of program requirements. Eligible Aoolicants Units of local government are eligible to receive subgrants from FDLE. "Units of local government" means any city, county, town, township, borough, parish, village, or other general- purpose political subdivision of a State and includes Native American Tribes that perform law enforcement functions as determined by the Secretary of the Interior. Proaram Strateav and Purooses Units of local government applying for these federal funds must use them to implement projects that offer a high probability of improving the functioning of the criminal justice system, aggressively and effectively responding to violent crime, or reducing drug trafficking and abuse. Projects must comply with the 28 federally authorized program areas and may provide personnel, equipment, direct services, training, technical assistance, and public information. They may include a range of activities including provision of prevention, intervention and enforcement initiatives. The Department strongly discourages local subgrant funding of projects of less than $25,000. Economies of scale often play an important role in whether a project can achieve its targeted objectives. Program Develooment Each county is allocated a sum of money for use by all local governments within the county. This amount is determined through a funding algorithm established in administrative rule. Chapter 9B-61.008, Florida Administrative Code, requires that units of government In each county reach consensus concerning the expenditure of these funds, including the projects to be implemented and the agency responsible for such implementation. Maximum coordination is required to meet this program requirement and the Department requests the county board of commissioners to coordinate requests for all local governments within the county. The Chairman, Board of County Commissioners, in each county so notified is requested to return to the Department a statement of certification indicating the county's willingness to serve as the coordinating unit of government for at least 51 percent of the units of government which also represent at least 51 percent of the population located in said county. Enclosure 1 SFY 2002 Byrne Program Announcement Page 1 This certification must be returned within 30 days from the date of receipt of notification. In the event the county declines to serve in this capacity, the Department will request the governing body of each municipality in the county, in descending order of population, to serve as the coordinating unit of govemment. To accomplish these tasks, the Department encourages each county to appoint a Substance Abuse Policy Advisory Board, the membership of which should include at a minimum the following persons or their authorized designee: Chief Circuit Judge, State Attorney, Public Defender, Sheriff, Chief of Police of each municipality within the county or a Chief of Police designated by those Chiefs of Police as their representative, Jail Administrator, Clerk of the Court, Superintendent of Education and a representative of local drug treatment programs. Each county is also encouraged to designate an Office of Substance Abuse Policy to assist with these tasks. Match Reauirements Applicants must supply no less than 25 percent of a project's cost in cash from non-federal funds; however, Indian Tribes are exempt from this matching requirement. These matching funds must be funds that would not have been available for reduction of drug trafficking and abuse and violent crime and criminal justice system improvement efforts in the absence of federal funds; that is, they must represent an additional local effort in addressing these problems. Application Reauirements and Deadlines Chapter 9B-61 , Florida Administrative Code, govems program administration and funding. Local governments should thoroughly review rule provisions before applying for subgrant funds. Once the Certificate of Participation is returned to the Office of Criminal Justice Grants (OCJG), a copy of the application package will be provided to the ident.ified County Coordinator. The Department must receive two (2) copies of each application for funding (both with original signatures) must be received by the Department no later than 5:00 P.M.. Tuesdav. June 19. 2001. A separate application must be submitted for each proposed project. Applications should be mailed or hand delivered to the following: Mr. Clayton H. Wilder Community Program Administrator Department of Law Enforcement Office of Criminal Justice Grants 1819 Miccosukee Commons Drive Tallahassee, Florida 32308 Applications must be accompanied by letters of approyal representing agreement among at least 51 percent of all units of local government representing at least 51 percent of the county population as to the allocation of dollars to each project in the county. Questions regarding this Program Announcement should be directed to Clayton Wilder, Florida Department of Law Enforcement, at 850 /410-8700. Enclosure 1 SFY 2002 Byrne Program Announcement Page 2 APR-02-01 12,23 FROM,MONROE COUNTY ATTY OFFICE 10,3052923518 PAGE 8/8 CERTIFICATE OF PARTICIPATION State Fiscal Year 2002 Date: April 18, 2001 Mr. Clayton H. Wilder Community Program Administrator Office of Criminal Justice Grants Florida Department of law Enforcement 1819 Miccosukee Commons Drive Tallahassee, Florida 32308 Dear Mr. Wilder: This is to inform you that the Board of County Commissioners Accepts_ Declines _ the invitation to serve as the coordinating unit of government in the Florida Department of Law Enforcemenfs Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnura Grant Program. For purposes of coordinating the preparation of our application(s) for grant funds with the Office of Criminal Justice Grants, we have designated the following person: Name: David P. OWens TrUe: Grants Administrator E-mail address:mc.grnts@mail.state.fl.us Agency: Monroe County Board of County Commissioners Address: 5100 Colle~e Road. Room 211; Key Yest. FI. 33040 Telephone: 305-292-4482 Date: April 18, 2001 County: Monroe tSfALt 4TTEST: DANNY L ~f. aar Sy DEPUTY ClERK Sincerely. Chair, Board of County Commissioners George R. Neugent, Mayor ...'''IlOVED AS TO FORM ~Nc.. I,:~A.L SUFFIC EncIoSum 2 Byrne Grant Program Announcement