Item J1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 19. 2001
Division:
County Administrator
Bulk Item: Yes No X Department: County Administrator
AGENDA ITEM WORDING:
Discussion and decisions as appropriate concerning reorganization of the Division of Public Safety.
ITEM BACKGROUND:
In June of 2000, the Administrator presented to the Board of County Commissioners a reorganization
plan which included suggestions for the Division of Public Safety. Some aspects of reorganization
were spelled out. Actions concerning the Emergency Medical Services and Fire Rescue sections were
recommended to be delayed until after the incorporation votes in November of 2000. Since then, there
has been much activity in reference to the future of the Division, including input from the International
Association of Firefighters and the unincorporated fire chiefs.
PREVIOUS RELEVANT BOCC ACTION:
BOCC agreement to consider the reorganization of the Division of Public Safety after the incorporation
votes in November, 2000.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval of reorganization after discussion.
TOTAL COST:
Unknown
BUDGETED: Yes
No
COST TO COUNTY:
Unknown
AMOUNTPERMONTH_ Year
REVENUE PRODUCING: Yes
No X
APPROVED BY: County Arty _
DIVISION DIRECTOR APPROVAL:
OMB/Purchasing _ Risk Management _
--~~
James L. Roberts
DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM # c2. -d/
REORGANIZATION PLAN
PHASE 1
JUNE 2000
PAGES 47 - 54
---.
has presented to the Board of County Commissioners various
options for consideration. Those options relate to the County
continuing to provide directly services in the unincorporated
areas, to provide services through a combination of County
staffing and contracts with one or more municipalities, to
provide services by contracting with the municipalities and
district six in the Upper Keys, and to provide services via
contract with a private entity. All these options are on the table
and are heavily reliant upon decisions made in the City of
Marathon and the two Lower Keys areas proposed for
incorporation. Even thpugh the Board of County
Commissioners will need to provide some answers in the
proposed fiscal year 2001 budget, the full impact to the
Emergency Services system that began with the incorporation
of the Village of Islamorada will not be known for another i
twelve to fifteen months, Undertakin '. !
anizational ~
DIVISION OF PUBLIC SAFETY
The reorganization of this division and the services it
provides is potentially the most problematic and confusing. This
is so because of the publication of what has become known as
"The Ward Report" and the impending impacts of the
incorporation. of the City of Marathon and the two potential
.
incorporations in the Lower Keys,
In reference to the latter issue, in both the Fire Rescue and
Emergency Medical Services sections, there are going to be
major changes by virtue of the loss of service area and property
value and the decision of the incorporated areas whether to
provide emergency medical services by contract with the
County, At present, discussions are under way and must be
concluded quickly with the City of Marathon if the County will
be providing EMS services under contract in fiscal year 2001,
In reference to Emergency Medical Services and Fire
Rescue Services, the Director of the Division of Public Safe'
r
.. - - - - - ;,
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- - - .
code compliance. If the two new incorporations occur, it is systems. It provides support services to the Sheriff and is
proposed that the Fire Marshal operation be moved to the new available for emergencies, especially during hurricanes.
Department of Growth Management with staff similarly There may n~ed to be some internal staff adjustments but at
becoming part of the Upper and Lower Keys team effort. this stage it does not appear to be necessary to have major
The present Emergency Communications Department has organizational change.
significant responsibilities County-wide and works closely not The Fire Rescue section will continue to have major
"
only with the Sheriff's Department but also with the responsibilities dealing with the unincorporated areas. It will
municipalities. There may be an opportunity in the future to continue to provide training at the new fire training academy
develop contracts with the municipalities to provide repair and will work with the cities to make training available to them
services. also. With the possibility of Fire and Ambulance District t
It is not anticipated that in the future there will be a being significantly reduced in size through further
significant reduction in responsibilities. There will be some incorporations, it is recommended that the County continue to
change in mobile and hand held radios with the incorporations, search for options for providing services and that any
but most of that equipment and the rest of the systems with organizational change occur twelve to fifteen months from now.
which Emergency Communications deals will continue. In those instances where the Ward Report appropriately
The Emergency Communications Department also acts as a identified needed policy changes, they should be pursued by all
coordinator of all Monroe County agencies utilizing radio affected parties.
r
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.. .. ... .. - -
- - -
Emergency Medical Services is caught in the same budget. Reorganization of this service should proceed as
transition as Fire Rescue, EMS has grown over the years changes occur within the community that it serves, such as
from an organization that provided coordination of all parts incorporations.
of the system and that worked with hospitals and In the proposed budget for fiscal year 200 I, there are going
educational issues, to one that now manages pre-hospital to be recommendations for changes in the staffing levels in
trauma, treatment, and transportation. Even though there are Emergency Medical Services. Depending upon whether the City
now only five stations as a result of the incorporations, EMS of Marathon requests a contract with the County for the
continues operations and advises the Administration and provisions of services for the next full fiscal year, there will be a
Board of County Commissioners concerning' the number of paramedic and EMT positions eliminated with a
establishment of other operations in the County through a commensurate reduction in supervisory level staff. If the
certificate approval process. The system also coordinates County signs an agreemenJ with the City of Marathon, there
with the trauma helicopter and the Upper Keys Trauma will be fewer positions eliminated with the understanding that
District. the elimination of those positions will occur at the end of fiscal
There are going to have to be continual considerations of year 200 I when the City of Marathon assumes the full operation
direct service provision or provision of service through contract of Emergency Medical Services.
as identified previously. Some of these decisions may be made The Upper Keys Trauma District exists for the purpose of
during the budget process leading up to the fiscal year 2001 providing coordinated trauma services and, in some cases,
. . . - - - - - .. .. ... ..
- - - - - -. ~
direct financial assistance for Upper Keys residents. There is a Oceanographic and Atmospheric Administration, the State
Citizens Advisory Board. The Trauma District reports Division of Emergency Management, etc. has become nearly a
administratively to the Director of Public Safety to be sure that full time job. The Director is usually either traveling or in some
they are in compliance with the County's human resource, way dealing with national level issues, even as they relate to
purchasing, and budget systems. There do not appear to be any Monroe County, when he is in the County.
changes necessary at this time. Because of the Director's ability to highlight these issues,
The Emergency Management Department has achieved vulnerability of the County to major stonn events and the need
national recognition for the manner in which it addresses to have federal and state friends available to be of assistance,
emergency events in the Keys, especially hurricanes. The there has developed an additional need to have a more hands on
Director has also achieved substantial national level recognition approach with a strong staff leader. Much of the emphasis has
for his efforts and participation in bringing the issues and shifted to the importance ~f the Emergency Operations Center
understanding of how to deal with emergency situations to the and the various plans and programs that assist Monroe County
public and across the country. in preparing for a storm event, in making our way though it, and
The part of the position of the Emergency Management in responding to the emergencies that exist after the event. A
Director that is related to national and state contacts, including look at the impact of Hurricane Georges, a relatively mild
Federal Emergency . Management Agency, the National stonn, should serve to illustrate how strong these impacts can
Hurricane Center, the National Weather Service, the National be and how organized the County must be to deal with them.
e:;
.
r . . . . . . . . . . . - - - - - WII
.. ... ...--
There needs to be developed in the Emergency are now shown on the proposed department chart, as functions
Management Section of the new Department of Public Safety, a rather than additional staffing levels. They fall under the general
strong administrative leader position. That person could see purview of the Director of the new department.
through the policies and plans and be sure that all systems are in
place to deal with emergencies. This must be accomplished
while maintaining the excellent skills of the present director and
utilizing his contacts, knowledge, and dedication.
In order to accomplish this, the Administration will explore
with the present Director the possibility of assuming a new
status with the County. That status will allow him to be
involved specifically in those areas of emergency management
in which he has the strongest skill and relationships. It will then
allow the County to develop a much stronger administrative
control over the daily operations, plans, and programs of the
Emergency Management Section.
There are a number of areas that don't usually show up on
the organization chart for the Division of Public Safet Those
,.. .. .. .. ... .. - - - - .. ,. .. .. - .. .. .. ..
Public Safe I{ Division - Existin!!
-
Public Safety
Division Director
------.--
Sr. Director
l Emergency Management
L..____-. ._.__..__ ._____....____._.,~___.____'__ .---
J E.M.S. Chief
"
Fire Masha
Sr. Director
Fire Rescue
-
-
---.-- "-J
Sr. Director
Communications
..- ------ --- ..._---.. _. ----_.. .-
--- .---------------
Trauma
Director
- -- _._. -.-
53
-
,
----~~--_.._-.--_..
Public Safe
a-and -
oord.
I ..----..-.- I
Department Director
Director E.M.S. Chief
Emergency
Management
~--__.___I____- . _L_
Emergency Paramedics, EMT's,
Management Firefighter/medics
Staff
Fire Marshal Fire Rescue
Chief
Volunteer Maintenanc
Fire Departm~nts Training Cc
( contractual)
.--.-.--... .-...-- --
----..---.
Additional: Trauma District Communications
Medical Examiner Director
Funeral Home Liaison
Rural Health Network
.__..-.._~_._.." ...-.'- ...........~,...._.........,.........__. _. . .-.
54
:/(ey ~ 1/oIunkei f7ite/~<<e 9JJ~nI
POST OFFICE BOX 782
Phone: 305/451-2700
KEY LARGO, FLORIDA 33037
Fax: 305/451-9560
February 2, 2001
Mr. Jim Roberts
Monroe County Administrator
5100 College Road, Room 212
Key West, Florida 33040
Dear Mr. Roberts:
Please find enclosed the Restructuring Protocols, Goals and
Recommendations developed and unanimously approved by the
unincorporated Fire Chiefs of Monroe County. We would appreciate your
reviewing this document and addressing any questions or concerns to
Chief Sergio Garcia, Key Largo Volunteer Fire Rescue Department, (305)
451-2700, or any of the other Fire Chiefs, prior to the February Board of
County Commissioners Meeting in Key Largo.
Thank you for your time and attention to this important matter,
Sincerely,
s~~~
Sergio J. Garcia
Fire Chief
Enclosure
Monroe County Restructuring Protocols, Goals, and
Recommendations
w:"'\ -~ '" n
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MONROE COUNTY
Restructuring
Protocols, Goals, and Recommendations
Prepared by:
The Fire Chiefs
of
Unincorporated Monroe County, FL.
01/22/2001
RECOMMENDED RESTRUCTURING PROTOCOLS
This is a summary of the responsibilities and duties corresponding to the organizational
structure as they pertain to the delivery of fire protection, fire prevention, and emergency
medical services for the unincorporated areas of Monroe County. Also included are
several goals and recommendations, which are key components, needed in order for the
organization to succeed,
Fire Protection Philosophy
Monroe County must recognize that the "single most valuable asset of the Monroe
County fire protection system is the voluntary service that is provided by the
officers and members of the fire departments.
Fire protection is a costly but essential function of local government. The level of
fire protection service in Monroe County should be sufficient to provide a
recognizable level of fire protection from loss of life and property due to fire,
However, no fire protection system can assure absolute protection from fire.
Similarly no unit of government can afford to provide for every "worst case" fire
that might occur. Thus the service must be cost-effective and once the optimum
level of service is achieved, additional expenditures will not produce an
improvement in level of protection or reduction in losses,
Also no fire department can deliver a complete fire protection system by itself. A
complete system consist of building codes, land use zoning laws, law enforcement
systems, streets and roads, a water supply and distribution system, emergency
communications system, fire prevention codes and public education in addition to
the fire department. The Monroe County Fire Chiefs can't stress enough that the
key to a successful system requires the cooperation and "A TEAM Approach"
from all the parties involved.
These protocols take into account the unique conditions imposed on Monroe
County due to the geography, weather, seasonal fluctuation in population, and
economy of the Florida Keys,
These protocols identify the duties and responsibilities within the organizational
structure while giving the volunteer fire chiefs and corporations more authority to
carry out their mission of delivering an efficient and high level of service to the
community.
Note: The safety of the fire fighters and the public shall always be of top priority
when developing this or any other policies, procedures, or protocols. The fire
chiefs, volunteer fire departments, and the career staff are committed to operate
within the guidelines of the adopted standard operating procedures,
I Structure, responsibilities, and chain of command
1, Monroe County's fire protection, fire prevention and emergency medical services
shall operate as a combined volunteer/career system. All emphasis shall be to encourage
and preserve the volunteer fire protection system and assure that all career staff are
crossed certified as a firefighter/EMT or firefighter/Paramedic.
2, There shall be a chief administrative officer, whose responsibility shall be to
coordinate the delivery of fire protection, fire prevention and EMS for the unincorporated
areas of the County, This position shall be titled "Fire Rescue Coordinator". The Fire
Rescue Coordinator (FRC) shall report directly to the County Administrator.
2a. The Monroe County Volunteer Fire Chief s together with the County
Administrator will actively be involved in the development of the job description
and qualifications for the position of Fire Rescue Coordinator.
2b, Monroe County shall assure that the Monroe County Volunteer Fire
Chiefs have input in the selection process of the Fire Rescue Coordinator's
position prior to final approval for the position being filled. This process will
reinforce the working relationship between the volunteers and the County.
3. The Fire Rescue Coordinator's primary responsibilities shall be to coordinate with
the independent volunteer fire departments and assist them in their mission of delivering
the most efficient and highest level of service to the community, The FRC will also be
responsible for overseeing the delivery of EMS to the unincorporated areas of Monroe
County .
3a, Emphasis shall be placed on utilizing the career firefighter/EMT's and fire
fighter/Paramedic's (where applicable) in order to augment the volunteer system
but not replace it.
3b. It is essential that there be a close and clear coordination between the
county and volunteer fire departments. This coordination must consider that the
local volunteer fire chiefs and officers are more familiar with their jurisdiction and
have the best interest of their community at hand.
3c. The FRC shall work closely with the Fire Chiefs to constantly review,
recommend and update the adopted standard operating procedures (SOP's) and
the mutual aid agreements with municipalities and applicable agencies,
2
3d. The FRC should have the authority, with recommendations from the
volunteer fIre chiefs, to assign personnel to the positions of shift supervisor. The
shift supervisor must have knowledge of emergency medical, fire prevention, and
fire suppression. This individual must also be willing to work with the volunteer
fire chief in the administration of county SOP's and direction of the paid staff.
There shall be one shift supervisor assigned to each shift (A, B, & C).
3e. The FRC shall also have the authority, with recommendation of the
volunteer fire chiefs and shift supervisors, to assign personnel to the position of
district captain. This individual must also have knowledge of emergency medical,
fire prevention, and fire suppression. This individual must also be willing to work
with the volunteer fire chief in the administration of county SOP's and direction
of the paid staff.
3f. The FRC shall have the authority to hire or assign administrative support
staff to adequately complete the duties of his position. The FRC can not however
place supervisory staff between himself and the volunteer fire chiefs without the
recommendation from the volunteer fire chiefs and the consent from the county
administrator or the Board of County Commission. This will eliminate the dual
chain of command that has existed in the past.
4. The volunteer fire departments shall have primary responsibility for fire
protection and rescue services to their jurisdiction. The local fire chief and officers shall
have specific authority to carryout their mission, The County shall coordinate resources
as necessary to assist the local fire departments.
4a. During fire or rescue related emergency operations, the local fire chief or
designee shall have command of all operations relating to that incident including
but not limited to all volunteer personnel, applicable County career staff, and
equipment,
4b. During non-emergencies the local fire chief or designee shall coordinate
with the shift supervisor/captain for day-to-day duties pertaining to the career
staff, if such staff is assigned to his department.
4c. The Monroe County Volunteer Fire Departments shall have authority over
specific budgetary items which have a direct impact on the success of their
departments such as: training, travel and per diem, volunteer reimbursement,
purchase of non-capital tools, supplies and equipment, and contractual personnel
servIces.
3
4d. The -individual volunteer fire department budgets shall not be submitted to
the Board of County Commissioners until the volunteer fire department has
signed off on it indicating approval, or has had the opportunity to address the
board to justify any discrepancies,
4e. In lieu of county career personnel, the volunteer fire departments may
elect to employ department personnel.
5. The Training and Logistics position shall report to the FRC and will be primarily
responsible for coordination of county- wide training.
6. Career staff shall have primary responsibility for the delivery of pre-hospital
emergency care and transportation of the sick and injured to the appropriate medical
facility, The Fire Rescue Coordinator shall supervise the operations of EMS.
6a, *There shall be at least one shift supervisor assigned to oversee each shift .
The shift supervisor will report to the FRC. The shift supervisors shall be
responsible for coordinating medical emergency operations and day-to-day
duties for that particular shift. The shift supervisors shall have specific
authority regarding all medical resources during that shift. Emergency
response procedures and day-to-day duties as they pertain to the combined
system shall be managed under approved SOP'S.
6b. *There shall be one captain assigned to the north stations and one captain
assigned to the south stations. This will be a 40-hour / 5 days a week tour,
and is designed to assist in the day to day supervision of career personnel.
The captains will report to the career shift supervisors.
7. Fire prevention shall encompass fire safety inspections, fire safety plan review,
hydrant and wells, fire investigations, fire code enforcement, hazardous material planning
response and mitigation, Fire prevention will report to the Fire Rescue Coordinator but
will continue to deal directly with the individual fire departments where applicable.
8. Organizational structure: See attached organizational chart.
* This does not pertain to municipal tax district 6 fire and EMS.
4
II Organizational Effectiveness, Goals and Recommendations
A. Training
1. The County should provide a continuous program of basic and advanced training
in fire fighting and rescue operations to its volunteer fire departments and career
personnel.
B. Volunteer recruitment and retention
1. Volunteer fire fighters are basically generous people who are motivated to give of
their time and effort to fill otherwise unmet community needs. They have a genuine
concern for their neighbors and community, and are willing to make personal sacrifices of
time away from home in order that the community can enjoy an otherwise unaffordable
level of safety and protection.
1 a. The County should assist the volunteer fire departments with recruitment
and retention by helping to develop and support programs to attract and
recognize volunteers. Incentives, such as the existing Length of Service
Award Program (LOSAP) and monthly reimbursement, should continue to
be funded and expanded to attract and retain the volunteers,
1 b. The County should give special recognition to those businesses that
support the system by releasing employees to respond to fire department
emergencies.
lc, The County should establish and fund an Employee Assistance Program
(EAP), for its volunteer fire departments; similar to the one provided by
the County for the career personnel.
C. Maintenance and repair of apparatus and equipment
1. The effective delivery of fire department and other emergency services is
dependent on the reliability of apparatus and equipment. The reliability of apparatus and
equipment is dependent on research, adequate purchase specifications, careful inspection
and testing of delivered items prior to acceptance, and a program of preventive
maintenance and timely repairs during the useful life of the item.
1 a. Monroe County should continue to assume primary responsibilities for
maintenance and repair of all fire apparatus and equipment. This includes
conducting annual pump tests and ladder tests where applicable.
5
1 b, The volunteer fire departments should continue their efforts of routinely
inspecting and maintaining the equipment within their capabilities and
reporting any needed repairs to the County,
2. Monroe County should establish and fund an apparatus replacement program.
This can be accomplished by establishing a reasonable service life for each apparatus. A
fund can then be established to replace the apparatus at the end of its normal service life.
3, Sufficient reserve apparatus of each basic type should be maintained in fully
loaded ready-to-respond status.
D. Fire protection water supplies
1. There are many instances throughout Monroe County where water service for fire
suppression is inadequate for the properties needing protection. In some areas no useable
water supply facilities exist. Poor hydrant distribution and widely separated fire wells are
characteristics of the Keys.
2. Considerable development has taken place over the years without considering the
need for fire protection water supplies. There is no practical means of quickly mitigating
water deficiencies in these areas. Therefore, fire suppression needs must be met by water
carried in fire apparatus tanks for the foreseeable future.
3. Monroe County should adopt reasonable fire flow standards for application to all
classes of properties in the Keys. This can be accomplished by having the Fire Marshal's
office (with support of the County), coordinate with The Florida Keys Aqueduct
Authority and the volunteer fire departments to come up with a plan that meets Insurance
Services Organization (ISO), standards.
E. Emer~ency communications
1. Fire-medical dispatching is quite different than that of the police agency. Most
Fire-medical calls represent a potential threat of life loss or serious property damage. It is
essential that emergency communications operators receive special training in the
communication procedures and terminology used by the fire rescue departments.
la, Training should include visits to and personal observations of fire and
rescue operations in order to familiarize them with the terminology, and
operational features and needs of the fire departments that are served by
the system,
6
F. BuUdin!! codes
1, Building officials must continue enforcing the current ordinances and explore the
possibility of establishing new codes that will aid in the prevention of loss of life and
property, such as encouraging the installation of automatic sprinkler systems in all new
residential homes and commercial buildings,
G. Suecial fire suuuression & rescue resources
1. There are several other specialty resources that are of great need to this
community, The need for wildland and marine resources as well as other specialty needs
should be reviewed and implemented as necessary,
Signed:
/)Dhl t~J
~fDan Cassel,
Big Coppitt Volunteer Fire Dept.
e/
V~.-L~)
ChiE!fWayne Fletcher
Layton V olun eer Fire Dept.
,~
Chief Sergio 1. Garcia
Key Largo Volunteer Fir
7
Emergency
MGT.
Career
Sbift
Supervison
B.O.C.C.
=r
COUNTY
Administrator
=:E
Fire Rescue
Coordinator
Administrative
Assistants
Logistics &:
Training
Soutb End
Captain
Lower Keys
Career Flre/EMS
Personnel
Commuakadons
Vol. Fire
Departments
Nortb End
Captain
I
Upper Keys
Career Flre/EMS
Personnel
Final Organization Structure
Approved: 12/1812000
FIRE
Prevention
Key Largo
APR-09-01 MON 04:14 PM ANDREW~MCBROOM
3058724318
P.01
3 \ W, Cahill Ct.
Big Pille Key, Fl. 33043
4/09/01
Mr. Jim Roberts
Monroe County Administrator
51 College Rd" Rm. 212
Key West, FI. 33040
Dear Mr. Roberts,
Enclosed is a chart showing the conceptual organization favored by the Local
Union, It is very similar to your proposal, as I understand it. This is also very close to the
organizational charts as shown on pages 6 and 7 of your proposal. Many of these
positions ace clearly best handled at a level below the County BOCG However since we
have been asked specifically by your office and several Commissioners to provide our
views, we have done so, down to the firefighter level.
Also enclosed is a basic outline of what we feel to be appropriate levels of
training for Officers in the Fire Service. Once again this IS something that should be
mandated by the Chief Officer of the department. We are including this just to clarify our
position 011 the type of orgamzation we hope to see the Division of Public Safety evolve
mto.
The Local Union DOES NOT wish to eliminate the volunteer firefighters in
Mouroe County. We do wish to see all firefighters become part of the same team. The
creation of Monroe County Fire Rescue as THE provider of Fire Rescue service to the
unincorporated areas of the Keys will accomplish that goal It is our understanding that is
the core concept of your proposal to the BOCC. nringing the volunteer firefighters on
board as "Monroe County Fire Rescue Volunteers" will not prevent anyone from
volunteering. It will only serve to increase the level of safety and cooperation for all
firelighters in Monroe County. We fully endorse that goal and Wish to work with your
office, and the volunteers, to provide the best Fire Rescue service to the Citizens of the
Keys.
Sincerely,
G CL/!/;,8==-
Andy McBroom
President, Professional Firefighters
Of Monroe County
APR-09-01 MON 04:14 PM ANDREW'MCBROOM_
3058724318
P.02
PROPOSED MONROE COUNTY ORGANIZATIONAL CHART
IAFF LOCAL 3909 4/04/01
FIRE-EMS ADVISORY MONROE COUNTY
BOARD, MADE UP OF VOLUNTEER, FIRE EMS CHIEF
(AFF, COUNTY, AND CONSUMERS.
----
FIRE MARSHALLS OFFICE,
PREVENTION, INSPECTION, MONROE COUNTY
INVESTIGATION AND PUBLIC
EDUCA TION. ASSISTANT CHIEF
DEPUTY CHIEFS
I PER SHIfT
CAREER POSITION
TRAINING, RECRUITMENT SUPPLY, MAINTENANCE,
AND SAFETY OFFICER COMMUNICA nONS AND
PURCHASING OFFICER
BA ITALlON CHIEFS, VOLUNTEER OR CAREER AS
NEEDED OR A V AILABLE. COULD HA VE A SPAN OF
CONTROL COVERING SEVERAL STATIONS.
STATION CAPTAIN OR LIEUTENANTS,
ONE PER STAFFED STATION, PER
SHIfT, (A STATION WOULD REQUIRE I
CAPTAIN AND 2 LIEUTENANTS.)
FIREFIGHTERS, CAREER AND
VOLUNTEER.
-"
APR-09-81 MOH 04:15 PM AHDREW~MCBROOM
3858724318
P.83
SUGGFSTIONS FOR TRAINING CRITERIA
IMF LOCAL 3909
. DEPUTY CHIEF
. BA Tf ALION CHIEF
CAREER LEVEL
. BATTAI.ION CHIEF
VOJ...UNTEER
. CAPTAIN
. LIEUTENANT
. ENGINEER
. FIREFIGHTER 3
. FIREFIGIITER 2
. FIREFIGHTER 1
SAME AS CAREER J3A IT ALlON CHIEF,
CAPTAIN LEVEL + P ARAMEDlC, ASSOCIATES DEGREE,
CAPTAIN LEVEL + FIRE OFFICER 2 SER1ES, EMT
LiEUTENANT LEVEL + FIRE OFFICER 2 SERIES
TESTING AND ORAL BOARDS FOR SELECTION,
ENGINEER LEVEL + fIRE OFICER 1 SERIES
TESTING AND ORAL BOARDS FOR SELECTION.
FF 3 LEVEL + HYDRAULICS, PUMP OPERATIONS, FOAM
SPECIAL TV COURSE, PRACTICAL TESTING FOR
SELECTION.
FIREFIGHTER 2 + PUMP OPERA nONS, IMS
INTERMED1A TE LEVEL. TESTING FOR SELECTION.
MINIMUM STANDARDS, EMT, EVOC, IMS BASIC,
5T A TE 160 HOUR, 15T RESPONDER,EVOC.IMS BASIC,
.
..
\ .
I
PRESENT PUBLIC SAFETY DIVISION
ORGANIZATIONAL STRUCTURE
AND
PROPOSED REORGANIZATION
OF
FIRE & EMS FUNCTIONS
J
PUB'LIC SAFETY DIVISION
ORGANIZATIONAL CHART
.. "
PubIc Safety DIrector
Exectllt.'e AsslslmI
'Z.COO
010',1
Fire Marshal
1
03/05/01
SIZE OF PRESENT FIRE & EMS ORGANIZATIONAL STRUCTURE IN
UNINCORPORATED MONROE COUNTY
. Service Area: Primary - All of unincorporated Monroe County, approximately
88 - Linear Miles; Secondary - Automatic and Mutual Aid, approximately 48 -
Linear Miles (Cities of Key West, Marathon, Key Colony Beach and
Islamorada; Ocean Reef Resort; and Miami-Dade County portion of 18-Mile
Stretch)
. Activity: Calls for Service in Year - 2000
. Fire - 2,631
. EMS - 4,069
. 12 - Fire and/or EMS Stations
. 362 - Career & Volunteer Firefighters and/or Paramedics, EMT's, First
Responders and support personnel
. 47 - Career Firefighters, EMT's, Paramedics
. 315 - Fire & EMS Volunteers (225 - Active)1
. 45 - Emergency Vehicles (non-administrative)
. 30 - Fire
. 15 -EMS
. Capital Assets: 957 - Items; $7,642,6832
. Fire: 675 - Items; $5,718,000
. EMS: 282 - Items; $1,924,000
. Budget FY - 2001: $6,537,000
. District -1: $5,518,225
. District - 6: $1,018,458
. 450+ Line Items3
. Financial & Purchasing Activity4
. 4,643 - Purchase Orders
. 4,415 - Expenditure Transactions
. 205 - Revenue Transactions
· 7 - Formal Bids
. EMS Fees for Service: Accounts Receivable - 2,693 accountsS
. Fire Academy
. Firefighter Training Facility and Grounds
. 16 - Part-time Instructors
. 3 - Emergency Vehicles
. Supplies and Equipment
1 Source: Monroe County Fire and EMS Departments compile from records/reports obtained from
individual volunteer fire or ambulance departments,
2 Source: Monroe County Clerk's Office; Property Control Records,
3 Internal accounting is performed and maintained by the Monroe County Fire and EMS Departments;
transactions are recorded and tracked for detail on the basis of individual volunteer fire or ambulance corps,
4 Source: Monroe County Full Cost Allocation Plan 1997, dated March 31, 1999
S Source: Lower and Middle Keys Fire and Ambulance District (District-I): EMS Billing Services
2
STOCK
ISLAND
FIRE
STATION
PRESENT FIRE & EMS ORGANIZATIONAL STRUCTURE. EXCLUDING ADMINISTRATION
BIG
COPPITT
FIRE-EMS
STATION
SUGARLOAF
KEY
FIRE
STATION
CUOJOE
KEY
FIRE-EMS
STATION
BIG PINE
KEY
FIRE-EMS
STATION
MARATHON
EMS
STATION
CONCH
KEY
FIRE-EMS
STATION
LAYTON
FIRE
STATION
TAVERNIER
FIRE-EMS
STATION
KEY
LARGO
EMS
STATION
KEY
LARGO
S. FIRE
STATION
KEY
LARGO
N, FIRE
STATION
1 I I
1133 FIRE VOL II 6 CAREER II 2 CAREER 1
25 FIRE VOL 24 FIRE VOL
1
9 CAREER
I
ENGINE
1
ENGINE
TANKER
1
ENGINE
TANKER
1
TANKER
1
I
CAP ASSETS
FIRe.. ,.
. ITEMS 31
$209,000
1 1 1 1 1
l29 FIRE VOLJ l30 FIRE VOLJ l6 CAREER I f25 FIRE VOL] 19 CAREER II
41 FIRE VOL 31 FIRE VOL
r lr 1 r 1 r
1
ENGINE
TANKER
1
ENGINE
1
ENGINE
HOSE
==
RESCUE
1
ENGINE
TANKER
==
RESCUE
1
ENGINE
II
I
REHAB
II
1
RESCUE
II
1
RESCUE
II
1
BRUSH
1
CAP ASSETS
EMS
. ITEMS 37
$244,000
1
RESCUE
II
1
RESCUE
I
AMBULANCE
(2)
I
CAP ASSETS
FIRE
. ITEMS 40
$436,000
-'-
AMBULANCE
-'-
AMBULANCE
(2)
1
CAP ASSETS
FIRE
. ITEMS 66
$494,000
1
CAP ASSETS
FIRE
. ITEMS 49
$345,000
-'-
LADDER
.L
LADDER
-'-
AIR
W.E.T.
I
CAP ASSETS
FIRE
. ITEMS 74
$630,000
=c=
CAP ASSETS
EMS
. ITEMS 37
$244,000
1
CAP ASSETS
FIRE
tllTEMS 35
$323,000
=c=
CAP ASSETS
EMS
# ITEMS 37
$244,000
1
CAP ASSETS
FIRE
. ITEMS 85
$674,000
=c=
CAP ASSETS
EMS
. ITEMS 37
$244,000
1
CAP ASSETS
EMS
. ITEMS 37
$244,000
1
HAlMA T
REHAB
1
CAP ASSETS
FIRE
# iTEMS 62
$742,000
I
CAP ASSETS
FIRE
# ITEMS 62
$742,000
I
AMBULANCE
(2)
I
CAP ASSETS
FIRE
# ITEMS 171
$1,123,000
03/05/01
3
1
CAP ASSETS
EMS
. ITEMS 37
$244,000
~
1
~"'':''J) GaJ'Ti:..J
Management Functions in the Fire SeTTIice 139
::'''t
;e ies as floods, e:1rth-
~
~:
Fire
Chief
................... ....................
:d by wrin:en local plans
.;' services during times of
~
1..
..,USt have some form of
:, mal structure, usually in
:rposes of the organizational
,A
';;'
.'i
:f
Assistant
Chief
.:...;.;.;.:.:.:.... .>..............;.:
.'
~.
Engine
Company
Ladder
Company
; Ie relationship among the
I 6.1, 6.2, and 6.3 show
)f ..mall, medium, and large
Training
Fire
Prevention
Engine
Company
........................................
, '
. . . .
:.:.:.:.:.:.:.:.:.;.:.:.:.:.:.:.:.....;. ......................................... .......................................... ........................................
FIGURE: 6.1 Typical organi:ational structure of a small /ire department.
; lrtmenr can be illustrated
,I--. and the other is the
S'._~ in this chapeer).
,---:d on the following four
J '-1ination, 3) clearly
iT 1
nrinciple for a fire depart-
ed plan, both among the
; lies. The plan should be
rding co a fire deparemene's
1 ~,communications, and
Fire
Chief
..............................................
Assistant
Chief
..............................................
)raination as a deparrmenc
nc usually has a simple
r concact among individ-
. _ xause the seructure of a
,- personal concaCt, more
iary,
1 \ lual's relaeionship co ehe
v< e:lch operational unit or
1 The principle of lines of
i npue inco ehe decision-
when working on assigned
~ 1nsibiliry of performing
Fire Prevention '
and : Communi<:3tion ;
Investigation ;
................................................. ................................................
Fire
Suppression
Training
and
Maintenan<:e
Personnel
Finan<:e
.................................................
FIGURE. 6,2 rypk4l organizational structure of a medium-sked {ire department.;
~
. ... .. . - .- . -- -
- . - - ~ . - ~- ~ . . .- ~ ..
4
l20l-~6
OEVELO
. FIRE PROTECTION SERVICES FOR THE PUBLIC
Fire
chief
...----------,
Assistant
chief
Fire
preven-
tion,
Fire
investlg-
aticn,
and
Public fire-
sat er{
education
Fire
suppres-
sion
Training
and
Mainten-
ance
Personnel
and
Finance
Safety
C()mmun-
ication
Distrrct
1
Distnct
2
Dismcl
3
Figure A-5-4,l(b) Orpnizational chart for tylIic:al ..ediulIl-tize lire lr
. cfepuuaear.
Important to the organizational plan is a list of respon-
sibilities or a job description for each position. [n smaller
departments, a single individual might have responsibility
for more than one function. For example, one officer
might be responsible for training. safety, and maintenance.
This should be detailed in the job description.
A-5-5.l One engine company generally can perform the
basic individual fire-fighting evolutions. but not several
evolutions simultaneously,
A-5-5.2 Ladder company oper:ltions can be performed by
engine. rescue, or other companies at fires if appropriate
equipment is available, Single companies are increasingly
being equipped with quintuple combination aerial trucks
or engines carrying aerial devices and might be capable of
carrying out either engine or ladder truck company duties,
However. they normally cannot perform these simulta-
neously due to personnel limitations, and this should be
recognized in departmental operating procedures,
A-5-5,3 Some departments provide companies or vehicles
for special purposes such as salvage, rescue, lighting, refill-
ing self-contained breathing apparatus, and handling haz-
ardous materials incidents. Tankers and off-road vehicles
are common to urban-rural and rural jurisdictions. Marine
or aircr:lft fire-fighting companies can be considered spe-
cial engine companies, (Su Chapta 9.)
A-5-5,4 The risk analvsis also determines the needed
staffing level. See National Fire Academy Publication.
"Community Fire Protection-Master Planning," for an
example of fire suppression resources analysis, and also see
Chapter 4,
A-5-6,l Response personnel refers to the number of
physically able, competent. and well-trained personnel
assigned and available to respond and includes both offic-
ers and fire fighters, N FPA 1001. Standard for Fire Fighta
Professional QUI1.lifications; NFPA 100~. Standard for Fire
Deparrmmt Vehicle Driver/Operator Professional Qualifications;
Fire
chief
~-----------------,
Depur{
chief
Commun-
ication
Mainten-
ance
Adminis-
trative
services
Personnel
Safety
Training
Fire
preven-
tion,
Fire
investig-
ation,
and
Public tire-
sater{
education
Fire
suppres-
sion
Division
t
Division
2
Division
3
Figure A-54.I(c) Organizational chart for rypicalluge-.i>:e fire department.
1994 E::ition
5
.
.
.
.
.
.
.
(
(~
76 Mairaging Fire Services
. .
companies. An alarm for any larger building draws a four station response in-
cluding four engines and three trucks. Companies are allowed to respond with
only four firefighters aboard but are encouraged to wait a few moments for the
fifth to arrive at the station from home or work.
The siz.e of the force.
Bloomington's effort to balance day and night manning levels is an example of
concern with delivering adequately manned fire fighting crews, day or night, ca-
pable of effecting an appropriate fire attack and/or fire rescue operation. But
Fire
chief
I
Fire Operations
marshal officer
r I
Fire Training Shift Services
inspec!or officer commander officer
Fire captain
or
Fire lieutenant
Firefighter
Figur. e 3-4 ~ IY.Pical five lev~~;,r. gani,~!ltio,:,...!or adepa_~ent deplOying",1
Jour or more fire companies. if ~~q!\.-dl,~t~.~. ff.J.~_
,~ ~bly with pne tMi. and auffldent........~~!
!'"prOVld~8n icfequat, iPanOi co~no;mtiiii~ptn;fi7.'""oP~iitlons~
how many people are enough? There has been little hard research on the politi-
cally controversial matter of what is an appropriate manning level. Perhaps this is
also so because of the complex nature of the tasks required at a major (as op-
posed to a routine) fire scene.
Between 62 and 85 percent of day-to-day fire alarms in Alexandria, Virginia,
can be handled by a two person crew on a smaller-than-standard pumping ca-
pacity unit called a mini pumperu (an innovative piece of apparatus about which
more will be said in Chapter 20).
IUustrative cases To further explore the question of how much manpower is
enough (an important question for fire managers), we.should look at some illus-
trative cases. The National Fire Protection Association reports that some
...
6
I
!
J~
...
,
The Fire Department: Management Approaches 77
Fire
chief
Administrative Administrative
deputy secretary
Fire Operations
marshal officer
I I
Fire Training Shift Services
inspector officer commander officer
Fire captain
or
Fire lieutenant
Firefighter
Figure 3-5 A typical structure tor a department ot nine or more
operating fire companies, This is also a five level structure (as in
.F.IgUrEl~"'._:oifiCe'tS"
.Jii:.~"._~' ~'1 . . :,:7
~~ . .. ~
~',....., ' .' ~ ,. -....._' ...... .. . """",... ,,> r
,~~""~.i_"~.""~~~-."....,,...
. . .
0,2 percent of reported fires cause 14 percent of our.fire 10sses.13 For exam-
ple. DeKalb, Illinois, a university community of perhaps 35,000 population,
nine square miles in area, was protected in 1975 by. a forty-two person fully paid
fire department. This department also provided. full emergency medical services
(EMS) and contracted fire, rescue, and EMS services to a fifty-one square mile
fire protection district. A 1975 study done locally indicated that the department
was responding to slightly more than one fire alarm per day and yet had only
twelve fires in that year which amounted to 52,000 or more loss each. (Anyone
who has painted, redecorated, or furnished a home or even a room in a home
knows how little real damage in terms of replacement c'ost is accounted for by
52,000.) One fire that year exceeded a 5100,000 loss. and it was set by the same
arsonist who the previous year had set a fire of similar magnitude. DeKalb
moved from a class 6 city to a class 5 city on the ISO scale that year. The basic
on-duty attack force amounted to two four man engine companies under the
command of a shift commander. Two firefighter/emergency medical technicians
would usually be left behind during fire calls to cover ambulance calls. but the
shift commander could order them to bring the department's elevating platform
to the fire scene if he thought it necessary, Off-duty firefighters were expected to
7
.
.
62\ Managing Fire Services
. ,he training
officer also serves as a
shift commander, and
the deputy chief serves
as fire marshal.
Figure 3-7
Organization, Dover,
New Hampshire, 'i-1
...'r~
.M ".~,,-"",a... -.
AsslSlant cnlef.
hre prevenllon
and Inveshgalion
Clerkltyp'st
--------------------------
I
I
I
I
I
I
I
I
I
Assistant cnlel.
oper ahon~
and trolnlng
Lieutenant Call Snitl "A" Sndl"S" Snlh "C" Snih "0" Lieutenant.
InsoecllOn and depanmenl Captain Caplaln Oeputy cnlef Captain EMS
putlhC ecucatlon Lieutenant Lieutenant L,eulenant Lleulenanl
FllehgnterS (6) Firehgnters (6) Forehgnlers (6) Flrehgnters (6)
. M,"
I.....' '-, '..5.......
0:-- 0:-- c:..o- ..ct4I'Oc,o,
""- c.- c.-
~l)1 ............Ql -'"
...... ..... ......
~'.'I .........-t., ..........'.1
..
.......' I.....' ...... , --
0:-- c:..o- c:..o- ..... 110,
""- ...... c-
~f'l ........."1 .........ftJ
..... ...... ""-
.............1 ............\ .........,
1_' .......' I..... J '-
c:-- c:..o- c:..o- --
0:.- ""- c- ---
~1'1 ~1'1 ........ ('I "1
..... ..... 0.-
.......--1.1 ..........,., ......- f"
Figure 3-8
Organization, Portage,
BT'-'
cilvdUr1tierS~ ~
---
--
_t>I
....--
8
rn
Q
Q:
Fir;
cor
full
uni
Fi!;
Or[
Wa
Co
det
inc
15C
.;~
ilia
"".
O.
F..
[L;
~
@
,
"
Organization and Management 63
~
~
Figure 3-9 Organization. Howard County, Maryland,.~
corribinallOr\~49fun'lime lint'!;
hi'iil . . ..... ,,.,~. .., .~.,..
URformed) and appiOidmai8rY-~.'- "VOl.' . unieers.~~~
.' '.. - . .
Figure 3-10
Organization.
Wallingford,
Connecticut, .-
I~~;-."'~- _..' ."
F'.._
Po<____
u-__
Ma..., D'atWV'Q
.,..rQO....."~If..
-
--
0011'110"11 ott<...
c- ..__
"In ,.,...,
~1ftfOtmrI'_
---
..-
PuDhC h,.
--
-...-
-...-
_.........
e..ecuc... otic.,
,.. SUOOf'nlO".
.....-
-
~...,..
--
""'CNIo"Il
T.OOWOQ
~
v_
"."..,W'Ce .
CoiDIa'" C.lOl.... c.o._ c.o._
Fi,. ~.,. ma.nc."ence ~II. ..c.on IUGO.... F;re1laltGft~....It'IC. F". QaSOaICf'*'
0...... ...... w......, ~..".".,I ~Oty 0..., "..".~. GscMcCf\ CaIG.-.cI ~
~. ~ d"'" OOlI'aftOnI Fi,. COl'I"CMI'Y d....., QOel'IIIOM Fit. Camoa"Y cr...,. ooerltJOl'l ,-". como.". 4"'" ooeratlOftl
t,;......... ............. t,;......... .....-
Ne COl'ftOM'lY Cf.-.t., OOItM~ ,;,. COI'"GIf'tY d"', OOItarlOf'tl F". ~ d.tlty OCMfMtOnI F'ote ~ c.-, QCMtltO"ll
t,;......... lJouI_ ~....- 1.1"'_
F.,. c:~a."., ~ oo..cons Fi,. c:omoa"Y <lady ooerMlOnS FIf. CQrf'IOItty Qalty ooer..1GftI ,:;,. como..., cs...., CKMIltO"Ia
9
Figure 3- 11
Functional organization.
Park Ridge, Illinois, a.,
~50ca'eer
DillelOf 01
pubic IAlelv
Pol~e dep.,lment
(onclud.. pol;':. Ind
life c~atioos)
Emergency
peparedness
r.t
d'pl~menl
Q\ ..
~~I"
~
I:l
~
I:l
!)Q
S'
~
"'1
::;.
l'\
to')
l'\
~
i)'
l'\
...
ht
.dminist,aflOR
I
l"'u1.fIInI
- -
- -
f'tdog'"phic Pe
s'!'wces ..
I -
PhoIog.apt'le. PI~'1.mt
c.....,ypi.
Otpul, c,".1
Slluclural EMS I I Hullh iIIld LFiot 'uppleu... I
leseue adn'Wlisl,.Iion salely EMS opelll....
:==I: =c:
SI,UCIUlal L DiI'CI", 01 SI..I, iIIld
..scue ollie.. EMS talne.. oIltee,
==r:
SI""
c()lTmiuee IF... 1
inveshgalOfs
f", prevent'OR
eC1ucallQn
t,aining ~
"seue
U.ut.n'nI ~
masle'
- -
AssiSlanl
ov, maSle.
-L :=E
OePI~""'n1 Active dive
dN. ..scue
oq..pmtnl
~I
..
'I
'. '
Thi,d shill
-
Capl..,.
(shl" cc:wrmandel
- -
- -
-
SI.hon I Sllloon
I -
lieutenant Eng.oe compan~
.1..1 .hill
cOIPll.nder)
I I
Eog..... company I .uck company
==r: ==r=
Ambulance AmbulAOCe
compan, company
Three ambulances Ploramedlcs EUS ,ecOIds
iIIld .q..pmtnl
- - - -
~ - -
Fusl shih Second """
:=:c
Capel.. ClpI...
(shill convnlndel) (shill command,.
I
Sill'" 1 SIll... ~ ~....
-
lieulenant Ueulenanl I
...., .hill .1..1 ,hill
commande.) c......lnd,'1
Eng.... c~n' Engine comp.", I
==r: ] I
AmbuIancl AmbuIancl
company Compl"'"
10
..t. ...,;.0' ,:,o'ri: ',;.,;,.., ';, ..".
.~~~~"'.';il~~' ::~"~(\:'t:"',";d~:'~
... ,I:l':~' ....~~..;....;tr . .;. ~>.'.':l.'~;;'" " ~
PRESENT FI~ ANu EMS ADMINISTRATION
PUBLIC SAFETY
DIVISION DIRECTOR
ADMINISTRATION
FIRE
SR. DIRECTOR
FIRE, RESCUE, HAZMAT,
EMS & SPECIAL OPS.
I I
LOGISTICS TRAINING OPERA TIONS SUPPORT
SAFETY OFFICER SHIFT SERVICES
FIRE ACADEMY SUPERVISORS SPECIAL
PROJECTS
03/05/01
II
INCLUDING ADMINISTRATION
PRESENT FIRE & EMS ORGANIZATIONAL STRUCTURE,
1
I PUBLIC SAFETY
DIVISION DIRECTOR
ADMINISTRATION
1:
FIRE
SR. DIRECTOR
FIRE, RESCUE, HAZMAT.
EMS & SPECIAL OPS.
SUPPORT
SERVICES
SPECIAL
PROJECTS
OPERATIONS
SHIFT
SUPERVISORS
LOGISTICS TRAINING
SAFETY OFFICER
FIRE ACADEMY
SUGARLOAF STOCK
KEY ISLAND
FIRE FIRE
STATION STATION
]
1 r
=:c
REHAB
KEY CONCH
LA~O ~Y
EMS FIRE.EMS
STATION STATION
I 1 I
[29 FIRE VOL] [30 FIRE VOL] [25 FIRE VOL]
r 11 1 r 1 r
=r=
RESCUE
BIG
COP PITT
FIRE.EMS
STATION
CUDJOE
KEY
FIRE.EMS
STATION
r---
9 CAREER
BIG PINE
KEY
FIRE.EMS
STATION
MARATHON
EMS
STATION
LAYTON
FIRE
STATION
TAVERNIER
FIRE-EMS
STATION
KEY
LARGO
S, FIRE
STATION
KEY
LARGO
N. FIRE
STATION
I
CAP ASSETS
FIRE
, ITEMS 31
5209,000
ENGINE
TANKER
=c
RESCUE
I I
ENGINE li TANKER
TANKER
=:c =c
BRUSH RESCUE
I
1 r 9 CAREER 1 r
31 FIRE VOL
I
ENGINE
I
RESCUE
1
ENGINE
TANKER
=c
RESCUE
I
ENGINE
I
RESCUE
1
AMBULANCE
(2)
I
CAP ASSETS
FIRE
'ITEMS 40
5436,000
1
AMBULANCE
1
AMBULANCE
(2)
03/05/01
I
CAP ASSETS
FIRE
'ITEMS 74
5630,000
=c=
CAP ASSETS
EMS
, ITEMS 37
5244,000
I
CAP ASSETS
FIRE
'ITEMS 35
5323,000
=c=
CAP ASSETS
EMS
'ITEMS 37
5244,000
I
CAP ASSETS
FIRE
, ITEMS 85
5674,000
=c=
CAP ASSETS
EMS
, ITEMS 37
5244.000
12
1
CAP ASSETS
FIRE
, ITEMS 66
5494,000
=c=
CAP ASSETS
EMS
, ITEMS 37
5244,000
1
CAP ASSETS
FIRE
, ITEMS 49
$345,000
I
LADDER
=c
HAZMA T
REHAB
=c
AMBULANCE
(2)
=c=
CAP ASSETS
FIRE
, ITEMS 171
$1,123,000
=c=
CAP ASSETS
EMS
. ITEMS 37
5244,000
I
LADDER
I
AIR
W.E.T.
1
CAP ASSETS
FIRE
, iTEMS 62
$742.000
I
CAP ASSETS
FIRE
. ITEMS 62
$742,000
I 1
] [33 FIRE VOL] L 6 CAREERJ
25 FIRE VOL
If 1f 1
..l~
STOCK
ISLAND
FIRE
STATION
I
CAP ASSETS
FIRE
. ITEMS 31
$209,000
03/05/0 I
IhAR~uAL
i
CAP ASSETS
FIRE
. ITEMS 74
$630,000
=r=
CAP ASSETS
EMS
. ITEMS 37
$244,000
I
AMBULANCE
(2)
BIG
COPPITT
FIRE-EMS
STATION
1
ENGINE
TANKER
i
REHAB
INCLUDING ADMINISTRATION & FIRE
,
I
CAP ASSETS
FIRE
. ITEMS 40
$436,000
SUGARLOAF
KEY
FIRE
STATION
I
RESCUE
I
ENGINE
TANKER
i
CAP ASSETS
FIRE
. ITEMS 35
$323,000
=r=
CAP ASSETS
EMS
. ITEMS 37
$244,000
I
AMBULANCE
I
9 CAREER
CUDJOE
KEY
FIRE-EMS
STATION
I
RESCUE
I
TANKER
1 r
I I.
7 CAREERll 9 CAREER I r
31 FIRE VOL
---
SUPPORT
SERVICES
SPECIAL
PROJECTS
1
CAP ASSETS
FIRE
II ITEMS 85
$674,000
=r=
CAP ASSETS
EMS
II ITEMS 37
$244,000
I
AMBULANCE
(2)
BIG PINE
KEY
FIRE-EMS
STATION
I
ENGINE
TANKER
=r
BRUSH
~
I
1 rAMB~~tNCE 11
=r=
CAP ASSETS
EMS
. ITEMS 37
$244,000
t
MARATHON
EMS
STATION
-
FIRE
SR. DIRECTOR
FIRE, RESCUE, HAZMAT,
EMS & SPECIAL OPS.
PUBLIC SAFETY
DIVISION DIRECTOR
ADMINISTRATION
OPERATIONS
SHIFT
SUPERVISORS
KEY
LARGO
N. FIRE
STATION
I _ I I
[30 FIRE VOL] [25 FIRE VOL] [ 8 CAREER 1 f
27 FIRE VOL
- .
r If 1 r lr
13
ORE,
I
CAP ASSETS
FIRE
. ITEMS 66
$494,000
=r=
CAP ASSETS
EMS
II ITEMS 37
$244,000
I
AMBULANCE
(2)
CONCH
KEY
FIRE.EMS
STATION
I
ENGINE
TANKER
.
PRESENT FIRE & EMS ORGANIZATION ~. .{Ul.
r
I
CAP ASSETS
FIRE
II ITEMS 49
$345,000
LOGISTICS TRAINING
SAFETY OFFICER
FIRE ACADEMY
LAYTON
FIRE
STATION
I
RESCUE
I
ENGINE
I
CAP ASSETS
FIRE
II ITEMS 171
$1,123,000
=r=
CAP ASSETS
EMS
II ITEMS 37
$244,000
I
AMBULANCE
(2)
TAVERNIER
FIRE-EMS
STATION
I
HAlMA T
REHAB
I
LADDER
COUNTY FIRE MARSHAL
FIRE PREVENTION BUREAU
PLAN REVIEW, INSPECTIONS,
INVESTIGATIONS, PUBLIC ED.
I
DEPUTY FIRE MARSHALS
I
CAP ASSETS
FIRE
. ITEMS 62
$742,000
KEY
LARGO
S. FIRE
STATION
I
RESCUE
I
LADDER
I
ENGINE
TANKER
I
CAP ASSETS
FIRE
II ITEMS 62
$742,000
I
RESCUE
I
ENGINE
I
AIR
W.E.T,
03/05/01
,
~
.
FIRE & EMS ORGANIZATIONAL PRINCIPLES
". Characteristics
. Authority
. Viewed as a primary element in the formal organization
. Assumed to start at top and filter down
. Shifting downward to lower levels with increased delegation
. "Influence", as the relationship with peers and subordinates
. Persuasion, suggestion, and motivational techniques
. Responsibility
. Believed as commensurate with authority
. Encourage innovative and creative behavior
. Accountability
. Demand for administrative accountability
. Capital expansion, staffing levels, levels and types of services offered,
and future planning strategies and techniques
. Unity of command
. Principle that a person can report to only one supervisor
. Maintain necessary control as well as responsibility for the actions, safety,
and welfare of those persons under their supervision
. Span of control
. Manageable size
. Nonemergency: seven to twelve persons
. Emergency: three to five members
. Delegation
. Routinely passes considerable authority and responsibility downward
. Creative and challenging
. Provides foundation on which motivation can be increased through the
use of recognition and reward
. Division of Labor
. To assign responsibility
. To prevent duplication of effort
. To make specific and clear assignments
. Discipline
. Organization's responsibility to provide the direction needed to satisfy
the goals and objectives it has identified
. Direction may come in the form of rules, regulations, or policies
. Must define how the organization/department plans to operate
. Must be clearly written and presented
Sources:
1. Essentials of Fire Fighting, Fourth Edition, International Fire Service Training Association,
1998
2, Managing Fire Services, Second Edition, International City Management Association
Training Institute, 1988
3, Fire Protection Handbook, Fifteenth Edition, National Fire Protection Association, 1981
14
FIfu!. & EMS ORGANIZATIONAL STRUCTURE
t'
\
\
FIRE - EMS
EXECUTIVE OFFICER
ADMINISTRATION
PROPOSED MONROE COUNT I
FIRE. EMS ADVISORY BOARD
VOLUNTEERS & CHIEFS ASSOC,
LOCALIAF.F.
COUNTY REPS. & CONSUMERS
,-
COUNTY FIRE. EMS CHIEF
OPERATIONS BUREAU
FIRE, RESCUE, EMS,
HAZMAT & SPECIAL OPS.
COUNTY FIRE MARSHAl
FIRE PREVENTION BUREAU
PLAN REVIEW, INSPECTIONS,
INVESTIGATIONS, PUBLIC ED,
SUPPL Y/MAINTENANCE
COMMUNICA nONS
PURCHASING
SERVICES OFFICER
PERSONNEL
RECRUITMENT
TRAINING
SAFETY OFFICER
1
DEPUTY FIRE MARSHALS
DISTRICT
FIRE CHIEF
LOWER KEYS
DISTRICT
FIRE CHIEF
UPPER KEYS
1
STOCK
ISLAND
STATION
BIG
COPPITT
KEY
STATION
SUGARLOAF
KEY
STATION
CUDJOE
KEY
STATION
BIG
PINE
KEY
STATION
CONCH
KEY
STATION
LAYTON
STATION
TAVERNIER
STATION
KEY
LARGO
STATION
SOUTH
KEY
LARGO
STATION
NORTH
1 III
9 CAREERll33 FIRE VOLll7 CAREER 112 CAREER 1
25 FIRE VOL 24 FIRE VOL
1 I I I I
1125 EMS VOLll6 CAREER 1 [25 FIRE VOL1[8 CAREER 1 [ 9 CAREER] l
30 FIRE VOL 41 FIRE VOL 27FIRE VOL 31 FIRE VOL
I
[25 EMS VOL
29 FIRE VOL
I
BATTALION
CHIEF
FIRE
OFFICER
1
BATTALION
CHIEF
FIRE
OFFICER
03/05/01
I
FIREFIGHTER
& MEDICS
CAREER &
VOLUNTEER
15
1
FIREFIGHTER
& MEDICS
CAREER &
VOLUNTEER
,
\
.
PRESENT FIRE & EMS ADMINISTRATIVE FUNCTIONS
. Master Planning
. Research to create the new knowledge needed to provide better services
. Forecasting where the department should be going in the future
. Analyzing functions to assess the effectiveness of programs
. Human Resources Management
. Supervising recruitment, selection, and promotion of personnel
. Labor Relations
. Administration of Length of Service Awards Program and Lump Sum
Awards Program
. Supervision of the administration of discipline
. Fiscal Management
. Preparation of the budget, monitoring revenues and expenses
. Planning for capital projects and expenditures
. Monitoring EMS billing and collection activities
. Grants
. Research
. Application preparation and submittal
. Administration
. Contract Management
. Negotiation and preparation of contracts
. Monitoring contract compliance
. Prepare, review and present agenda items
. Community Relations Functions
. Public Information
. Customer Service
. Intergovernmental Relations
. Management Information Systems
. Quality Improvement and Assurance Program
. Emergency Medical Services Coordination
. EMS Systems Components
. EMS Regulatory Functions
16
03/05/01
,
.
~
PRESENT FIRE & EMS OPERATIONS FUNCTIONS
. Service Provision
. Fire Suppression
. Rescue Services
. Emergency Medical Services
. Hazardous Materials
. Special Operations
. Incident Command
. Operations command and control including establishing operating and response
standards, staffing, vehicles and equipment resource allocation
. Automatic Aid and Mutual Aid Agreements
. Developing, implementing and controlling standard operating procedures and
guidelines
. Establishing and maintaining volunteers' records
. Applications
. Education and Training
. DMV - driver's records
. Medical examinations and physicals
. Worker's Compensation, supplemental accident and disability, and
infectious control
. First Report of Injury and Accident Reports
. Travel Approval and Reimbursement
. Monthly Stipend
. LOSAP Accrual
. Enhancing the water supply for firefighting purposes
. Researching and instituting programs for improving the Insurance Services
Office (ISO) Classification
17
03/05/01
l<EMAINING PUBLIC SAFETY DIVISION FUNCTIONS
PROPOSED REORGANIZATION OF
EMERGENCY
MANAGEMENT
DIRECTOR
ADMINISTRATION
r
1
COMMUNICATIONS
SYSTEMS MANAGER
PLANNING, IMPLEMENTATION,
COORDINATION & CONTROL
r
I
DEPUTY DIRECTOR
EMERGENCY
MANAGEMENT
OPERATIONS
1
EMERGENCY
COMMUNICATIONS
SUPERVISOR
1
9-1-1
DATABASE
COORDINATOR
EMERG. MGT.
PLANNING
COORDINATOR
(2)
-1
1
COMMUNICATIONS
TECHNICIAN
(2)
.....
RADIOLOGICAL
EMERGENCY
PREPAREDNESS
COORDINATOR
-1
03/05/01
I
TECHNICIAN'S
ASSISTANT
18
...
'.
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Bulk Item: Yes
No -X--
Division: Public Safe tv
Department:Public Safety
Meeting Date:Auqust 19-20. 1997
AGENDA ITEM WORDING: Approval of the conceptual plan for the
consolidated Monroe County Emergency Services System (MCESS).
ITEM BACKGROUND: Please see the attached plan documents.
PREVIOUS RELEVANT BOCC ACTION:
None
STAFF RECOMMENDATION: Approval
TOTAL COST: See Attachments
BUDGETED: Yes
No:
COST TO' COUNTY: See Attachments
REVENUE PRODUCING:
N/A
x
YES
NO
DIVISION DIRECTOR APPROVAL:
Risk
APPROVED BY: Co. Atty.
DOCUMENTATION: Included: To Follow: X Not Required:
&'~gN~ L ~ S~O Agenda Item #: H - /
. (9 /'
?---
.
" ,
.
BOARD OF GOVERNORS
LOWER AND MIDDLE KEYS FIRE AND AMBULANCE DISTRICT
AGENDA ITEM SUMMARY
Meeting Date: Auaust 19-20. 1997
Division:Public Safety
Bulk Item: Yes
No -X
Department: Public Safety
AGENDA ITEM WORDING: Approval of the conceptual plan for the
consolidated Monroe County Emergency Services System (MCESS).
ITEM BACKGROUND:
Please see the.attached plan documents.
PREVIOUS RELEVANT BOG ACTION:
None
STAFF RECOMMENDATION: Approval
TOTAL COST: See Attachments
BUDGETED: Yes
No:
COST TO COUNTY: See Attachments
REVENUE' PRODUCING: N/A __X__
APPROVED BY: Co. Atty N/A OMB/E
YES
NO
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION Jded: _ To Follow:
~~~~ ~:;;'1 / 1
~-o (~~
;:
x
Not Required:
Agenda Item #: =r - I
.
.
PROPOSAL FOR
A CONSOLIDATED MONROE COUNTY EMERGENCY SERVICES SYSTEM
(l\'I CESS)
BACKGROUND
Historically, fire and rescue services had been provided throughout the Florida
Keys solely by organized groups of dedicated volunteers. During the past decade, many
of the volunteer fire-rescue organizations began to experience increasing difficulties in
being able to consistently assemble sufficient numbers of trained volunteers to initiate
timely and thus effective emergency responses. The situation was most pronounced
during weekday daylight hours, and at the volunteer departments which are located on the
lesser populated keys, especially where many volunteers are working their regular jobs
out of the area in which they reside and volunteer. Then, for the first time ever, during
the County's budget process for Fiscal Year 1993, several of the volunteer depaitments
requested appropriations for paid personnel to supplement their volunteers.
Initially, the reasoning for paid personnel was too much administrative record
keeping for the volunteer departments to handle. It was contemplated that the paid
individuals would also have time to do some equipment maintenance. Furthermore, it
was assumed that the paid person at the fire stations would work during daylight weekday
hours, and therefore, would also be volunteer first responders to fire and rescue incidents, i
Since that first year, when $130,340 was appropriated for paid personnel, the need
for additional paid individuals to ensure adequate emergency responses by the volunteer
departments has continued to grow, with the current year's appropriation for departmental
H-I/:r;--J
-.
PROPOSAL FO~ -1- CONSOLluA TED MONROE COUNTY EMERGENCY S~R VICES SYSTEM
(MCESS)
employees being $343,200, and proposed for FY98 at $502,570. The volunteer
departmentS have tried~n eainest to recruit and retain sufficient numbers of volunteers to
ensure around-the-clock availability and to maintain service levels with as little reliance
as possible upon paid individuals. However, for certain reasons, including the high cost
of living in the Florida Keys, and the ever increasing time commitment required of
volunteers for business meetings, training, and the number of emergency responses, the
volunteer departments haven't been totally successful in their recruitment efforts. Several
of the volunteer departments continue to have problems responding in a timely manner
during daylight hours, including weekends, due to the lack of volunteers, and some have
begun to also experience similar problems at nighttime.
In addition to these volunteer staffing deficiencies, several other fIre rescue
related issues have come to our attention over the past couple of years which require due
consideration in planning for the future provision of emergency services in Monroe
County. They include:
· VOLUNTEER CORPORATIONS CITING LIABILITY CONCERNS OYER MINIMUM
RESPONSE STANDARDS AND REQUESTING TO BE RECOGNIZED AS AGENTS OF THE
COUNTY UNDER SECTIONS 768.28(9)(a) AND 768,28(9)(b) 1 , FLORIDA STATUTES, IN
REGARDS TO NEGLIGENCE
ADDITIONAL FIRE ST A nON TO BE ESTABLISHED AND STRA TEGICALL Y LOCATED
· A REQUEST BY A PROPERTY OWNERS ASSOCIATION ON SUMMERLAND KEY FOR AN
BETWEEN THE EXISTING SUGARLOAF AND BIG PINE FIRE ST A nONS TO MORE
EFFEcnVEL Y SERVE THE CUDJOE, SUMMERLAND, AND RAMROD AREAS.
2
PROPOSAL FOR A CONSOLIDATED MONROE COUNTY EMERGENCY SERVICES SYSTEM
:. ~CESS)
. A REQUEST BY BIG PINE KEY VOLUNTEER FIRE DEPARTMENT DURING BUDGET
WORKSHOPS FOR FY-97 TO DEVELOP A PILOT PROGRAM USING CROSS TRAINED
FIREFIGHTER-MEDICS TO SERVE THE PRIMARY RESPONSE AREA
. THE NEED TO ESTABLISH A COUNTY-WIDE PROGRAM TO HAVE FIRE WELLS PUMP-
TESTED ON A REGULAR BASIS
. THE NEED TO ESTABLISH A COUNTY-WIDE PROGRAM FOR PRE-FIRE PLANNING
. THE NEED TO ENHANCE THE PROGRAM FOR ROUTINE FIRE INSPECTIONS AND FIRE
PREVENTION EDUCATION
Pursuant to the aforementioned, the staff of the Public Safety Division, including
representatives of the Emergency Medical Services (EMS) Department, Fire Rescue
Department, and Fire Marshal's Office, began a review and analysis of how emergency
services are presently provided, and then, researched alternative methods of providing
those services into the future. The primary goal of this endeavor is to determine both an
operationally and cost effective way to provide emergency services throughout the
Florida Keys. Secondarily, to address and resolve some of the other service related issues
previously identified. A premise w~ch is immediately agreed to by all participants is,
"that for an emergenc~y service to be effC!ctive. it has to be capable. above all other
things, Qfrapid{v responding to an incident", Presently, this appears to be the most
pressing problem affecting the volunteer fire rescue departments in our County. In other
words, you can have the best equipment, vehicles, communications system, water supply,
and so on, but if you can't quickly assemble a sufficient number of trained personnel to
provide a rapid response, then you're not going to be effective in saving the critically
injured patient, rescuing the trapped victim in time, nor containing and suppressing the
fire at the point of origin before it grows out-of-control.
3
PROPOSAL FOR: A CONSOLu)A TED MONROE COUNTY EMERGENCY SERVICES SYSTEM
: (MCESS)
The volunteer departments' current inability to assure a consistent rapid response
should not be misconstrued as a criticism of the volunteers' efforts. The fire rescue
volunteers are some of the most dedicated and community-minded individuals that you
will ever come across. Instead, the problem is a result of a number of things, including:
the County's growth, its economy and industry, changing demographics and the evolution
of the fire rescue service itself.
Our efforts are directed to designing an effective emergency services system,
using to the maximum extent possible our volunteers and other existing resources. The
system we propose meet those objectives. It addresses both the present response
deficiencies as well as the other fire rescue related issues. It will require a multi-year
implementation process to achieve full implementation; Exhibit 1, Implementation
Actions.
PROPOSED COMBINATION VOLUNTEER AND PAID SERVICE
We propose the development of a combination volunteer and paid consolidated
emergency services system. One must recognize and understand from the outset that in
order for the following proposal to succeed, it is dependent upon the continuing existence
of a viable system of properly trained and dedicated volunteers who are ready, willing,
and able to respond to medical, fire, and rescue related emergencies. The establishment
of paid firefighter/medic positions are intended to supplement the volunteer forces, not be
a replacement for them.
The proposed combination volunteer and paid consolidated Monroe County
Emergency Services System (MCESS) when fully implemented will consist of, in
addition to the volunteers, three (3) fire fighter/medic positions, two (2) of which will be
4
PROPOSAL FO~ A CONSOLIDATED MONROE COUNTY EMERGENCY SERVICES SYSTEM
: (MCESS)
.'
fire fighter/paramedics (FF/PM) and one (1) being a firefighter/ emergency medical
technician (FFIEMT), -which will be assigned 24-hours a day, 7-days a week throughout
the year at each of nine (9) designated station locations in the Florida Keys; Graph 1. The
individuals employed in these positions will require Florida State certification as both
Fire Fighters and either Paramedics or Emergency Medical Technicians and will be
functional in providing consolidated emergency services, which is inclusive of fire
protection, rescue and emergency medical services (EMS).
An overview of the way the MCESS is designed to function is as follows: When
a request for services is received through 9-1-1 or some other means at one of the Public
Safety Answering Points (pSAP), which are located at the Sheriffs Department Offices
iIl' Key West, Marathon, and Plantation Key, the Sheriff s Communications Officer will
dispatch the appropriate emergency services for the particular type of incident according
to a definite plan. The initial assignment could consist of a single emergency vehicle, a
single station, or multiple vehicles and stations; based upon the type and magnitude of the
incident. The paid fire fig}1ter/medics along with any volunteers who are in close
proximity to the responding station(s) at the time of the dispatch will immediately make
the initial response with the most appropriate apparatus: fIre-rescue vehicles, emergency
medical care vehicles (ambulances), or both. Other available volunteers will respond
either to the station to get additional apparatus or directly to the incident's scene. The
first-in unit will perform an initial scene assessment and provide a radio report, and the
Incident Commander (IC) will coordinate additional resources accordingly throughout the
duration of the incident. The volunteer fire chiefs and their officers will function at the
5
PROPOSAL FORA CONSOLluATED MONROE COUNTY EMERGENCY SERVICES SYSTEM
" (MCESS)
,
incident in the same manner as they do presently, Additionally, assistance will be
available from the Public Safety Division's administrative and operations personnel.
A consolidated emergency services system utilizing cross-trained fire
fighter/medics, as proposed, is feasible in the unincorporated areas of Monroe County
due in part to the low volume of calls for emergency services. The incidence of
simultaneous calls for fire, r~scue and/or emergency medical services within a single
response zone is infrequent. Still, an emergency services system must prepare and be
capable of effectively responding to simultaneous calls and major incidents requiring
multiple resources. MCESS is designed with such properties. This will be accomplished
through the use of a process commonly referred to in the emergency services industry as
"System's Status Management (SSM)".
In SSM, the status of the various resources comprising the entire emergency
services system is constantly monitored, Thus, at any given moment, it is known
throughout the system which resources are available, which ones aren't, their respective
assignments and/or locations and so forth. SSM is usually a function performed by the
system's communications officers using a computer and software designed specifically
for that purpose, computer-aided dispatch (CAD). However, since the Sheriff's
Communications Officers in Monroe County are not presently trained in SSM, nor is
CAD currently available to them, our plan is to use the existing EMS Shift Supervisors to
manually perform the SSM functions. Currently, they are already doing SSM for EMS
and with minimal additional training, they will be able to implement SSM for the
consolidated emergency services system. In brief, when using SSM, the most appropriate
6
PROPOSAL FO~ A CONSOLiDATED MONROE COUNTY EMERGENCY SERVICES SYSTEM
'. (MCESS)
and closest resources are dispatched to an incident. Then, other available units are
relocated, as necessary;Lo maintain adequate emergency services coverage in all areas.
RECOMMENDA nONSI ACTIONS
The following recommendations and actions are necessary in implementing the
proposed MCESS.
. CROSS-TRAIN ALL CURRENT EMERGENCY MEDICAL SERVICES (EMS) EMPLOYEES,
EMERGENCY MEDICAL TECHNICIANS (EMT) AND PARAMEDICS, TO BE STATE
CERTIFIED FIREFIGHTERS
. REQUIRE ALL FUTURE EMS EMPLOYEES TO BE DUAL CERTIFIED AS BOTH
FIREFIGHTERS AND MEDICS AT TIME OF HIRE
. HIRE TWENTI SEVEN (27) ADDITIONAL FIREFIGHTERlMEDIC EMPLOYEES
· INSTITUTE A 24-HOUR PAID FIREFIGHTERlMEDIC POSITION AT TIIE STOCK
ISLAND, BIG COPPIIT, BIG PINE, MARATHON, CONCH KEYILA YTON*,
I~LAMORADA, TAVERNIER, AND KEY LARGO FIRE STATIONS; THREE (3) SHIFTS,
24-HOURS ON-DUTY/48-HOURS OFF, REQUIRES: THREE (3) EMPLOYEES PER
STATION TOTAL TWENTY-FOUR (24) FIREFIGHTERlMEDICS. · CONCH KEY AND
LAYTON PRESENTLY WORK COOPERA TIVEL Y AND RESPOND AS A SINGLE
ENTITY TO MOST INCIDENTS,
· ESTABLISH AN ADDITIONAL PAID FIREFIGHTERlMEDIC POSITION AT THE
CUDJOE KEY EMS SUBSTATION (MED-4); THREE (3) SHIFTS, 24-HOURS
ON-DUTY/48-HOURS OFF, REQUIRES: THREE (3) ADDITIONAL EMPLOYEES
· REASSIGN THE 3000-GALLON TANKERlPUMPER FROM THE SUGARLOAF FIRE
STATION TO THE CUDJOE EMS SUBSTATION TO BECOME THE INITIAL FIRE
SUPPRESSION RESPONSE UNIT TO CUDJOE, SUMMERLAND, AND POSSIBLY THE
WESTERNMOST END OF RAMROD KEY, IN ADDITION TO IT STILL RESPONDING
AS A WATER TANKER IN TIlE RESPONSE AREA SERVED FROM THE SUGARLOAF
7
PROPOSAL FOR A CONSOLl.LJA TED MONROE COUNTY EMERGENCY SERVICES SYSTEM
" (MCESS)
,
FIRE STATION. THIS LOCATION WILL FUNCTION AS A SUBSTATION OF THE
SUGARLOAF FIRE STATION.
· IMPLEMENT A RESPONSE PROCEDURE WHEREBY THE PAID
FIREFIGHTERlMEDICS PROVIDE THE INITIAL RESPONSE TO FIRE RESCUE
INCIDENTS WITHIN THEIR PRIMARY RESPONSE AREA USING AN
APPROPRIATE FIRE RESCUE VEHICLE REQUISITE WITH THE NEED, ALONG WITH
THE NEAREST EMS AMBULANCE.
· INSTITIJTE A PROGRAM OF AUTOMATIC AID RESPONSE WHEREBY RESOURCES
REQUISITE WITH THE NEED ARE AUTOMA TICALL Y AND SIMUL TANEOUSL Y
DISPATCHED FROM THE TWO CLOSEST FIRE/EMS STATIONS IN PROXIMITY TO
THE INCIDENT, INCLUDING ALL STRUC11JRE FIRES AND RESCUES WITH
TRAPPED VICTIMS.
OUTCOMES
Implementation of the proposed MCESS will result in the following outcomes.
. ENSURES AN ADEQUATE AND RAPID INITIAL RESPONSE TO MOST MEDICAL
EMERGENCIES AND FIRE RESCUE RELATED INCIDENTS;
SCENARIOS:
· SINGLE VICTIM MEDICAL EMERGENCIES: 2 - 3 PAID FIREFIGHTERlMEDICS, PLUS
VOLUNTEERS
· MULTIPLE VICTIM MEDICAL EMERGENCIES: 4 - 6 PAID FIREFIGHTERlMEDICS,
PLUS VOLUNTEERS
· FIRE RESCUE RELATED INCIDENTS: 4 - 6 PAID FIREFIGHTERlMEDICS, PLUS
VOLUNTEERS
. ALLEVIATES THE TOTAL RELIANCE ON VOLUNTEERS FOR INITIAL RESPONSE TO FIRE
RESCUE RELATED INCIDENTS
. ENHANCES THE COUNTY'S FIRE INSPECTION PROGRAM BY USING THE PAID
FIREFIGHTERlMEDICS TO PERFORM ROUTINE FIRE INSPECTIONS AND FIRE
8
PROPOSAL FOR A CONSOL..;A TED MONROE COUNTY EMERGENCY St:.RVICES SYSTEM
(MCESS)
PREVENTION EDUCA nON WITIlIN THEIR PRIMARY RESPONSE AREA WHEN THEY ARE
NOT RESPONDING TO EMERGENCIES
- -
· PROVIDES PERSONNEL TO PERFORM REGULARLY SCHEDULED PUMP TESTS OF FIRE
WELLS BY USING THE PAID FIREFIGHTER/MEDICS WHEN THEY ARE NOT ON
EMERGENCY CALLS
· BY USING TIlE PAID FIREFIGHTER/MEDICS AS INSTRUCTORS, THE NUMBER OF
TRAINING SESSIONS AND THE LOCATIONS AT wmCH TRAINING TAKES PLACE CAN
BOTH BE INCREASED, THUS PROVIDING ENHANCED TRAINING OPPORTUNITIES FOR
VOLUNTEERS
. VOLUNTEERS' TIME COMMITMENTS CAN BE REDUCED BY HAVING THE PAID
FIREFIGHTER/MEDICS PERFORM THE ROUTINE UPKEEP AND MAINTENANCE OF
STATIONS, VEHICLES AND EQUIPMENT, PERFORM ALL RECORD KEEPING AND
REPORTING FUNCTIONS, AND OTHER RELATED DUTIES AND FUNCTIONS, THEREBY
ALLOWING THE VOLUNTEERS TO CONCENTRATE THEIR TIME AND EFFORTS ON
TRAINING AND EMERGENCY RESPONSES, THIS IS NOT INTENDED TO PREVENT THE
VOLUNTEERS FROM PARTICIPATING IN SUCH ACTMTIES, IF THEY WANT TO; THEIR
ASSISTANCE WILL BE WELCOMED AND APPRECIATED
. ALLEVIATES THE IMMEDIATE NEED TO ESTABLISH AN ADDITIONAL FIRE STATION TO
EFFECTIVELY SERVE THE CUDJOE, SUMMERLAND, AND RAMROD AREAS BY
REASSIGNING THE 3000-GALLON TANKER/PUMPER TO THE CUDJOE KEY EMS
SUBSTATION
. DAIL Y INSPECTION AND MAINTENANCE OF VEHICLES AND EQUIPMENT WILL
PROBABL Y REDUCE REPAIR COSTS AND EXTEND THE LIFE EXPECTANCY OF THE
APPARATUS
.... .......... ". ., ... . . '. .. - .f:.
· ALL VOLUNTEER'EMER.GENCY RESP9~i~~~'l3~CO~ Y9~Qltrn~~~t().~l
'C()~'ANDnmRE~Y'REC"~~Sc:(~~'er~c:9~...~.~~.~RE -il
'INVOLVED IN rim PRoVisIONOF'E.ME_~Ci~~s~~~9.~ i!
9
PROPOSAL FOR: A CONSOLuJA r:D MONROE COUNTY EMERGENCY SERVICES SYSTEM
(MCESS)
'1:~-~"""--- -', , ,-" ' -l.....,r,~.l~ ,1'~l~{.";.;:l~'~'..-::~.~t~~1J'!'~\":"-;":.-':'.\'<."'.~.,,':-:-:.-.~ .": ~....~,'l::.'\'l!';:'';''!''',~",,,,,'t''\'''''''''''~~~'~'''''-' \... "'~""""~"
· iREDUCEs'THEDUPLICA nON )JIID ':A'I'ttNDANT AOMINJSTRA TIVE COSTS ASSOCIATED)>
:.....:,.~~.'.". _..~."..:"" . ".-.io.-"- '-. ~
'7.....'-r'.~~_".,ot;;1:.4 4_.d;,...:f..........,...........'J,.-....,... ...'.l.i_~f:\......;~'''i"l'l.-:...~':~......~......~.''':'-:-',...:-..,. ,.....'.-.,,~..~.."n _ ._-..,.,~
,.'~, coNfuCmmwim TEN (lO)SEPARA TE AND DISTINcTNON:PROFIT',
.~,._:,:.~"':1.....'...~~....~~IIJ~""I'W'V..,.~~";~~~~.!V".di~-..;'.;~_~_~~:~..~tr-""::;~~, '~'-',~'. oJ" ~_~......,..~....._...,,~,.-... ..._". _ .
:C~~~'!10NS FOR TIlE AC1UAL~PROVISION OF.EMERGENCY SERVICES'
.' . ~
. 'rHE\TOi.~ERS' ~MDUAL NON~PROFIT'CO~~~C?NS COULD CHANGE lHEIR)t
FOCUSANo DEVOTE MORE OF nm!R TIMEA~ ,EFFORTS TOWARDS.SUPPORT.'
FUNcnONS, I.E., RECRUITMENT, AUXILIARIES, FUND RAISING EFFORTS FOR ITEMS;
NOT NORMALLY SUPPLIED BY THE COUNTY, COMMUNITY PROJECTS, ETC. .~
. OFF DUTY EMPLOYEES WHO RESPOND TO EMERGENCIES WILL BE COMPENSATED IN
ACCORDANCE WITH FLSA REQUIREMENTS; THIS POTENTIAL FOR OVERTIME
COMPENSATION COULD HAVE A POSITIVE EFFECT BY INCREASING THE NUMBER OF
QUALIFIED PEOPLE RESPONDING TO INCIDENTS
+ OPTIMIZES THE USE OF PAID FIREFIGHTER/MEDIC POSITIONS
ESTIMATED COSTS
The following is representative of the estimated costs associated with the
implementation of the MCESS.
. INCREASES:
· ADJUSTMENTS IN SALARlES (INCLUDING LOADINGS) OF EXISTING EMT AND
PARAMEDIC POSITIONS RESULTING FROM DUAL CERTIFICATION
REQUIREMENTS AND EXPANDED JOB DESCRIPTIONS
· SALARlES (INCLUDING LOADINGS) OF TWENTY-SEVEN (27) ADDITIONAL
PAID FlREFIGHTERlMEDIC POSITIONS
· TRAINING AND CERTIFICATION COSTS FOR EXISTING EMT AND PARAMEDIC
POSITIONS TO BECOME FIREFIGHTERS
· COSTS OF ANY ADDITIONAL HEADQUARTERS' ADMINISTRATIVE, OPERATIONS,
AND SUPPORT STAFF
· COSTS OF ANY ADDITIONAL FIELD SUPERVISORY STAFF
10
PROPOSAL FOR A CONSOL,JA TED MONROE COUNTY EMERGENCY :::.t::R VICES SYSTEM
. (MCESS)
.
. REDUCTIONS:
· DIRECT AND INDIRECT COSTS OF VOLUNTEER CORPORATIONS' EMPLOYEES
(STATION MANAGERS AND EMERGENCY RESPONDERS)
· COSTS OF OFFICE EQUIPMENT AND SUPPLIES FOR TEN (10) VOLUNTEER FIRE
DEPARTMENTS
· OPERATING EXPJ;:NSES ASSOCIATED WITH THE MAINTENANCE AND OPERATION
OF TEN (10) SEPARATE VOLUNTEER FIRE DEPARTMENT CORPORATIONS
· COSTS OF NEW AND REPLACEMENT VEHICLES AND EQUIPMENT ASSOCIATED
WITH TEN (10) SEPARATE VOLUNTEER FIRE DEPARTMENT CORPORATIONS
· COST OF TRAINING AND BENEFITS ASSOCIATED WITH TIlE VOLUNTEERS
· COST OF CONTRACTING WITH THE PRlV A TE SECTOR TO PERFORM REGULARLY
SCHEDULED PUMP TESTS OF FIRE WELLS
· SALARIES (INCLUDING LOADINGS) AND ASSOCIATED COSTS OF HIRING
ADDITIONAL FIRE INSPECTORS FOR THE FIRE MARSHAL'S OFFICE TO CONDUCT
REQUIRED INSPECTIONS
· COST OF ESTABLISHING AND OPERATING AN ADDITIONAL FIRE ST A TJON TO
EFFECTIVELY SERVE TIlE CUDJOE, SUMMERLAND, AND RAMROD AREAS.
Since this proposal requires a phased multi-year implementation process, a budget
appropriation will be requested annually to fund the respective year's implementation
actions, A proposed budget for the first year's implementation, FY98, is herewith
attached as Exhibit 2. As you will notice, this budget, while it includes appropriations for
establishing a Firefighter Minimum Standards Course, converting the existing paid
positions of the volunteer corporations into the sixteen (16) new paid County
Firefighter!M:edic positions, converting ten existing County EMS positions into
Firefighter!M:edic positions, and establishing a new Personnel Assistant position, as well
I I
PROPOSAL FOR A CONSOLuJA TED MONROE COUNTY EMERGENCY ~c;RVICES SYSTEM
(MCESS)
as for continuing funding of operations and capital items' acquisitions, is less than the
aggregate total of the budgets submitted for FY98 by the individual volunteer fire
departments. TIlls is due to anticipated savings in the area of operating expenses.
Additionally, the system's configuration, reflecting the first year's implementation, is
depicted on Graph 2.
SUMMARY
This proposal provides a systematic approach to providing emergency services in
Monroe County. Its features include maximizing the use of volunteer emergency
responders and optimizing the productivity of the paid personnel. Significant
improvements and enhancements in emergency services will be realized upon completion
of each year's implementation actions. Furthermore, the plan and its implementation
strategies can be reviewed annually and if necessary, adapted accordingly to changing
circumstances and needs.
REQUESTED ACTION BY THE BOARD OF COUNTY COMMISSIONERS AND THE LOWER
AND MIDDLE KEYS FIRE AND AMBULANCE DISTRICT BOARD OF GOVERNORS
· APPROVAL OF THE CONCEPTUAL PLAN FOR THE CONSOLIDATED MONROE COUNTY
EMERGENCY SERVICES SYSTEM (MCESS)
i Report on Monroe County's Volunteer Fire/Rescue Service, August 1994, Arthur C. French
12
. .IBIT 1
'.
PROPOSED MONROE COUNTY EMERGENCY SERVICES SYSTEM (MCESS)
IMPLEMENTATION ACTIONS
FIRST YEAR
· Formally designate the fire, rescue and medical first responder volunteers as being
agents of Monroe County when they are functioning as emergency services providers
within the Municipal Services Taxing Districts (MSTD) of Monroe County, Florida.
· Establish a Firefighter Minimum Standards Course at the Crawl Key Emergency
Services Training Facility and offer training opportunities to approximately thirty
(30) emergency services employees and volunteers. Estimated Cost: $23,090i.
· Establish a new position, Personnel Assistant, to perform human resources related
functions applicable to the recruitment, hiring and recordkeeping processes associated
with volunteer firefighters. Estimated Cost: $35,300.ii
· Convert the paid positions of the ten (10) volunteer fire departments' not-for-profit
corporations, which are funded by the MSTDs, into sixteen (16) County
Firefighter/Medic positions. Assign two (2) Firefighterflvfedics at each of eight (8)
, designated emergency services stations to s~pplement the volunteer staff during
daylight hours. Estimated Cost: $620,541.111
· Convert ten (10) of the County EMS Department's Emergency Medical Technician
(EMT)/Paramedic positions to Firefighterflvfedic positions. Assign them to
emergency services stations as needed to supplement the volunteer staff around-the-
clock. Estimated Cost: $66,733.iv
· Provide on-the-job training about Systems Status Management (SSM) to the County
EMS Department's three (3) Shift Supervisors. Have them assume that ~ction for
the consolidated Monroe County Emergency Services System (MCESS).
· Assume responsibility for the development and administration of the MCESS Budget
by the County's Public Safety Division.
· Develop Standard Operating Guidelines and Procedures of the MCESS.
SECOND YEAR
· Provide training opportunities in Firefighter Minimum Standards to approximately
thirty (30) emergency services employees and volunteers. Estimated Cost: $23,090.v
. Establish four (4) new County Firefighterflvfedic positions. Assign one (1) new
position to each of four (4) selected emergency services stations and convert the
staffing pattern at the particular stations to supplement the volunteer staff most
appropriately. Estimated Cost: $20I,634.vi
. Convert fifteen (15) of the County EMS Department's EMT/Paramedic positions to
Firefighter/Medic positions. Assign them to emergency services stations as ~eeded to
supplement the volunteer staff around-the-clock. Estimated Cost: $99,636.VII
. Convert the EMS Department's three (3) Shift Supervisors positions to reflect the
new responsibilities and functions of the positio~~, including having to be a Florida
Certified Firefighter. Estimated Cost: $2I,612.vlII
M\...'ESS IMPLEMENTATION ACTIONS
THIRD YEAR
'. Provide training opportunities in Firefighter Minimum Standards to approximately
thirty (30) emergency services employees and volunteers. Estimated Cost: $23,090.
· Establish four (4) new County Firefighter/Medic positions. Assign one (1) new
position to each of four (4) selected emergency services stations and convert the
staffing pattern at the particular stations to supplement the volunteer staff most
appropriately. Estimated Cost: $201,634.ix
· Convert fifteen (15) of the County EMS Department's EMT/Paramedic positions to
Firefighter/Medic positions. Assign them to emergency services stations as needed to
supplement the volunteer staff around-the-clock. Estimated Cost: $99,636.x
FOURTH YEAR - FULL IMPLEMENT A TION
· Provide training opportunities in Firefighter Minimum Standards to approximately
thirty (30) emergency services employees and volunteers. Estimated Cost: $23,090.
· Establish three (3) new County Firefighter/Medic positions.
Estimated Cost: $151,227. xi
· Convert the remaining nine (9) County EMS Department's EMT/Paramedic positions
to Firefighter/Medic positions. Estimated Cost: $59,782.xii
· Reassign all Firefighter/Medic positions as necessary to provide 24-hour a day
staffing levels of three (3) paid Firefighter/Medics, of which two (2) are
Firefighter/Paramedics and one (1) is a Firefighter/EMT, at all nine (9) designated
emergency services stations to supplement the volunteers.
-END-
File: (Implment.ess)
i The level of funding currently requested for educational programs in the Fire Rescue Departmental
Budgets for FY98 is sufficient, with the exception of an additional $1,000, to cover the costs of this
training, The cost of this training in subsequent years will be an armually recurring cost.
ii The first year's implementation ofa consolidated emergency services system will result in some savings
in the operating expenses of the Fire Rescue Departmental Budgets currently proposed for FY98. A
portion of those savings can be used to fund the entire first-year's cost associated with the establishment of
this position, This will become an annually recurring cost.
iii The first year's implementation ofa consolidated emergency services system will result in some savings
in the operating expenses of the Fire Rescue Departmental Budgets currently proposed for FY98. A
portion of those savings can be used to fund the entire cost associated with these positions, This will
become an annually recurring cost.
iv The first year's implementation ofa consolidated emergency services system will result in some savings
in the operating expenses of the Fire Rescue Departmental Budgets currently proposed for FY98, A
portion of those savings can be used to fund the entire cost associated with converting these positions, This
will become an annually recurring cost.
v The cost of this training is an annually recurring cost.
vi This will be a new cost during the System's second year implementation, It will then become an
annually recurring cost.
2
~h...t:SS IMPLEMENTATION ACTIONS
. vii This will be a new cost during the System's second year implementation, It will then become an
annually recurring cost.
viii This will be a new cost during the System's second year implementation. It will then become an
annually recurring cost.
Ix This wilJ be a new cost during the System's third year implementation. It wilJ then become an annually
recurring cost.
x This will be a new cost during the System's third year implementation. It wilJ then become an annually
recuning cost.
xi This will be a new cost during the System's fourth year implementation. It wilJ then become an annually
recurring cost.
xiiThis will be a new cost during the System's fourth year implementation. It will then become an annually
recurring cost.
3
MONROE r.OUNTY EMERGf:.'l SERVICES SYSTEM (MCESS)
PROPOSED BiJDGET FY98
EXHIBIT 2
~~-:':~- ~ .~ '~~~:~~':~~'~';,,' , ',.~ . ~ ~ ->~~~~~~-' .. A : ',;
I"""~ .......--.--;:.;~"' ~w ~ -,~ ---; J""'~ .~. ~ - "?'!T''''!~,- - ._-, - _ -'-t t. ....._~
220
REnREMENT 90,788 12.849 103.tlH
WKRS. COMP.-EMPlOYEES 26,943 3,845 30.788
TOTALPERSONALSERV $702,ltl5 $13,047 $711,012
CONTI1iYDTS 3,400 1,500 4,900
CONT/AUDIT 0 0 0
CONT~ERSONNElSERV 0 0 0
30,000
240
340
340
340
340
340
340
340
340 subtotAl
400
$581,250
21,800
4,820
$11.113
50,842
2,347
.. $71,141
0
17,000
2,200
$I~,IOO
105,875
,1.000 100 1,100
100 800 700
2.350 200 2,550
11,449 3.000 14.449
23,000 23.800
$74,211 $11,711
5,050 11,050
1,200 1,400
11,001,275 1223,"7 $1.23~.242
43\1,000 0 43\1,000
11511,570 111,700 117~.270
410
410 subtotAl,
430
430
430 subtotAl,
440
460
460
410 subtotAl '
.81
.70
.98
520
COMP SUPPLIES
520
TOOLS
"IJ ., t a ,,: .'oIl:I:.ll~....r . .
520
SUPPLIES, ETC < 1500
520 subtotAl
521
532
Oil & lUBE
TOTAL OPERATING EXP
841
CAPITAL OllTlAY.VEHICLES
TOTAL CAPITAL OUTLAY
Graph 1
(t(;yl
~
MONROE COUNTY EMERGENCY SERVICES 'SYSTEM
PROPOSED'STAFFING LEVELS
Full Implementation
(Tavernier)
Conch Key
Layton
(MarathO~
IBi9l
~
( CudJ<?el )
Sugiii10af
rmg-)
~
\tirtm &
(J)~
lMu'd-h ciU)
In addition to volunteers, each of'the designated stations will be staffed with (3) three
Firefighter/Medics, two (2) of them being Paramedics and one (1) being an Emergency
Medical Technician (EMT). Coverage will be 24-hours, 7-days a week. Proper scheduling
and the use of Automatic Aid will afford most Initial responses to consist of between (4) four
and (6) six paid Firefighter/Medics, plus volunteers. The Firefighter/Medics will be employees
of Monroe Coun1y working traditional 24on/48off tours of du1y.
\\:Ui:len &
(J)~
~ciU)
\tiD8en &
(3) Filtq8Mecb
lMu'd-h ctd)
~&
(3)~Mecb
lMu'd-h ctd)
\tidlen &
(3) fh6IlIIr.\lecb
lMu'd-h ciU)
\tinIeen &
(3) Fht;IlW.\Iecb
lMu'd-h ctd)
\tir1IIen & \tiD8en & \tir1IIen &
~~I 1(3)~1 I(3)A~
~ciU) ~ctd) lMu'd-hctd)
Graph 2
MONROE COUNTY EMERGENCY SERVICES SYSTEM
PROPOSED STAFFING LEVELS
First Year Implementation
II
,
GiJ (Maratho~ (Tavernier) ~
Pine Largo
\tU1IilIn & ~& '<<UIteen & ~& Volunteers ~& ~& \tidin & \tUeen &
fl) F1E Nl , fl)F1ENl fl) F1E Nl (2) F1E Nl (2) F1E Nl fl)F1ENl fl) F1E Nl ' fl)F1ENl
~ ~ ~ /bIrjlIBrMm /bIrjlIBrMm f'nIjJlIrJ\Iecb ~ ~
(DfrIn) (Da)tnt) ~) (l>ar,tne) ~) (Ilao,tnI) (IlI)tm) (DI)tne)
In addition to volunteers, each of the designated stations will be staffed with (2) two
Firefighter/Medics (First Responder, EMT, or Paramedic). The Firefighter/Medics will be
employees of Monroe Coun1y with each one working approximately 53-hours a week tour of
du1y. Initially they will provide coverage during the daytime, 7 -days a week. Proper
scheduling and the use of Automatic ,Aid will afford most initial responses to consist of a
minimum of (3) three paid Firefighter/Medics, plus volunteers.
4'
4
{Jw, I~ /L7 i9'117
i!.I: ~I~' ,:'1 I
II:~I I I
I 'I' i III',. ~172o~.,~ I'
I . ' ,f \. I
The Board of Governors of District #1 Lower and Middle ~.
Keys Fire and Ambulance District convened. Present and ~nswer~ng I
to roll call were Commissioner shirley Freeman, Commissioner Art :
French, Commissioner Jack London and Chairman Keith Douglass.! I
Also present were Commissioner wilhelmina Harvey and Commissioner
Mary Kay Reich.
I
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,.
:!l
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DIVISION OF PUBLIC SAFETY
~
County Administrator, J~~.:R.~):)ort~ and Public safety'
Director, It.99i.Paros.~ddressed the Board concerning approv,.l of;,
thecorteep1:ual >plan-rcr 'the consolidated.,~onroe COUft'fy berqency
s.ervices System~MCB&S). The Board viewed. a vi4eo concemlftCJ '
fi~~"3At_~~,, Hotion was made by Commissioner London and seconde.
e~(tj(SQU~~J',~g~",p.At.1ng~p~~I.;~~;il~,'~o1;;"..t!l,e .
e6b~,9:1.J,.4At.-' .KGaJt","'DCy Eqergency Services System (MCESS) ~
Roll call vote was unanimous.'
BOARD OF GOVERNORS
'~,.." by , commissioner'Fre~c1l,.~nd
'. ,,. " ""..t........~~l.~.....Ii\
'till', . " . .',', ":,~' "oUnty~~r9'ency'""s~rilees'4""(MCE'
was' unanIJiOus.
'seconded by /
'...;;.B-
Roll ca~l
Motion was made by Commissioner London and seconded by
Commissioner Freeman granting approval of a request to purchase
~ from TAW Power Systems, one new Kohler Model 80 ROZJ Diesel '
~ fueled engine driven generator at a total cost of $25,475.
Motion carried unanimously.
Motion was made by Commissioner French and seconded by
Commissioner Freeman granting approval and authorizing execution
of a new basic service Agreement between the Lower and Middle I
Keys Fire and Ambulance District and the Big pine Key Volunteer
Fire Department, Inc., to provide fire rescues services in Monroe
County and reimburse the Department for same. Motion carried I
unanimously. ' , .
t
Motion was made by Commissioner London and seconded by
Commissioner French granting approval and authorizing execution
of an Agreement between the Lower and Middle Keys Fire and
Ambulance District and Technical Dynamics, Inc. in the amount of
$12,418.85. Motion carried unanimously.
!
"
J
i! I
COMM~SSIONERS' IT~S. . . :11 i! , . I
The following individuals addre~sed the- Bo~rd I I j ,
concerning a Resolution establishing the Upper Keys ~ommunity , .'
Pool, Inc., as an agent acting under the authority of the Monrd~
1111! . I ! ~
I : ! ! ,I:~
.1 , I:
"
,
!I
I'
I
Ii
I
:1
,
.
~
COMPARISON OF ATTRIBUTES AND CHARACTERISTICS
BETWEEN A
COMBINATION CAREER AND VOLUNTEER DEPART11ENT
AND A
PRIMARILY VOLUNTEER DEPARTMENT
.
,
Combination CareerNolunteer Organizations (County Department)
.:. Municipal Fire Administration, International City Managers' Association, 1956
~ WhetC" ,.- -~""'Jbi$'IiiY.~l iliJfover'the'aqiartment;lhe'chief?
e govemmeiifshOiildapponiHheChie(-lA mistake in many
volunteer departments is to change the chief officer too frequently. The chief
_sh~~ld .~0Id_(),ffice~J~pg'!5~he.,~~~,.,go,,~4,.~<?!~,:._.__....... ._,__, ._ ...,. _ __ ,_
~ !he ~:!~~Y~J~,H!!tg!!.ty.tq~~}lS~~c;iJ1L4!~~h!!:g~J!~Y_IP.e~~!.~L~~
.~iq,~~~g~artment when he deems such action to be necessary for the good of ~
~~~.~ep~ent.,
~ A volunteer or part-paid department supplemented with a paid officer or fire chief
would be far more able to cope with the fire problem than a fire department
entirely dependent upon the service of men who are amateurs in the fire service.
~ The practice of paying part-time firemen varies greatly throughout the country.
~ Public funds for payment of firemen and for the purchase of equipment and
supplies should be included in the governmental budget and should be disbursed
in accordance with the same expenditure controls, which apply to all other
governmental expenditures,
~ An annual audit of the accounts of the volunteer fire company should be made,
~ Minimum control over the purchase of apparatus should consist of the
requirement that purchases be made only on the basis of carefully drawn
specifications and competitive bidding.
~ Appropriating authorities should enter into mutual aid agreements or contracts
with neighboring jurisdictions and establish rules governing aid to areas not
covered by such agreements or contracts; and the volunteer companies should be
required to be governed by these rules, agreements, and contracts.
~ The establishment of standards for the selection of paid firefighters, for the
training and drilling of firefighters, for the attendance of firefighters at fires, and
for fire prevention work is a field of control in which appropriating authorities
should be more active.
~ Fire statistics and reports should be standardized and should be required in such
detail to provide governmental authorities with the information necessary to
improve the fire defenses and related services of the community,
~ The county as a unit for fire protection service generally is preferable to the
township or fire district since the latter in most instances are too small and do not
permit the flexibility and cooperation which should be found in a county
organization.
~ Various counties maintain paid fire instructors to train the volunteer fire
companies,
.:. Managing Fire Services, 2nd Edition, International City Management Association,
1988 " " '. . _ '...,
~ Combination departments are becoming increasingly common t
~ Increased types and levels of services require significant specialization
~ Combination departments normally use career staff to provide administrative
services and special support services and functions.
",- ..-.--. ..."'....-....:.......'~..-~..'~..,~..,.
~ ,~~,~iAQ!Di~oD"~epartm~trbft:ri~ri~1~~i);e~oMel to:prri~d~iIuti8I -respOnse to;
fi~_~ci~edica1 emergenciesr..his approach makes it possible to respond
rapidly, assess the situation, and implement a plan.
~ V olunteer personnel will back up and fill in areas left vacant, assist in
accomplishing the emergency plan established by the career personnel, and
provide necessary support~<:.!!!;~~,...".,. _ ',_' ',"__'. _. _.". ,_ _. ,.,
~ This combination denai1:m~.A~~q(P!Qyi9ing tl~~~~~_staffu!gJ.s widely.:?
lc~~m=~}j~~J::fefticiCDt~means~Qfservmg coirimUnities that need full}>
.....___~~" "'.\ '.......':-. ," ":.:. '.~, ......_~:-.:.-. ,- '. .:...::." .'~..- ..........~-.~~~..............:"9'I:...1!0."""
~~~S=..S.!ll!lQLagC?_rci to keep it full complement of career perso~el on hand..?
for ~ll emergency needs l '
.:. Fire Protection Handbook, 15th Edition, National Fire Protection Association, 1981
~ Cities and towns may use combinations of paid, call, or volunteer personnel
~ Some communities maintaining their own fire departments may have a paid chief,
officers, and apparatus operators, but rely upon call or volunteer personnel to
provide the staffing balance necessary for efficient firefighting operations,
~ Other communities may use paid personnel only during normal daytime working
hours and rely on call or volunteer personnel during the night.
~ The combinations are strictly the choice of the community: what might work well
for one community might not work well for another
~ There are a number of factors worthy of consideration that can influence the type
of personnel utilized within the fire department.
~ These factors are:
· The financial resources of the community
· The availability of call or volunteer personnel
· The frequency of fire incidents
· The range of services expected from the department
~_ The !)'pe depargn~nt preferredpy'~e community,......,-,.. .',. ., ._
~ ~~~f~~;~~==t~~i'
staffed career companies generally arrive first, but their operations are seriously
restricted by insufficient numbers. The problem is compounded if the volunteer
companies arrive later and operate with their own equipment under separate
officers rather than assist with.tlle fire attack already underway.
~--~~~~--....~;"
~ '~Jl n~ber ofPart~p~,d.}!i~~p~'~!.~~E~,-~~.P~n.tCE1~!!E.!I.tl~~~pl~e_d J
about.~in&.1.lD.derthe c()~d()fvol1.1J,lte~J,' oftj.cers whQ~ !her felt lacked the j
neeaear.."....-~c.-aid~r6C&ii:~tirfire4fti~~~hetber. eTectedor" ..-
_f~;i.,~,~,;.~~~...~".\''';;'''~' ""'-''"_~-''''''''';- ~'!'o';'I'''''''''''''''m'''~~~~''',;lo!'7''- ""'-" "" V
!P.P.Q~~2.'t~,~~~~~M~,illE!!!~~U9.t.~-~~5y"P~tI'
~ !J:!!l~~~~~~_J'1...I.'I.!f....~~Jl.~.~;~:~yj~~p.~~ 9peratin~;
under ,.~l~arly_defm~~,~g _~fied ~~~ of command. Unity of command in.? -
departmental structure is of prime importance in that an individual receiving'
conflicting orders from several superiors is likely to become confused and
inefficient, while an individual receiving orders from only one superior will have
a better chance to perform more efficiently.
J
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2
~
~
~
3
.
.,
Volunteer Fire Organizations (Independent Contractor)
.:. Municipal Fire Administration, International City Managers' Association, 1956
~ Practical means of protecting small communities
~ Independent organization that is for the most part self-governing
);> Community centers of social and even political activity
~ Government covers a part of its expenses
);> Service demand increases as a result of land development which brings greater
hazards
~ Scope of work increases beyond that which volunteer companies usually find it
convenient to perform
);> Volunteer departments that selects their own chiefs and perpetuates themselves by
choosing new members as the old ones go out are likely to develop into closed
organizations which mayor may not give sufficient attention to the training of
firemen and other problems.
.:. Managing Fire Services, 2nd Edition, International City Management Association,
1988
~ Intricate part of fire protection in the United States for over 300 years
~ Tremendous influence, particularly in local political issues and elections
);> Success seems to be directly related to the ability to mailage by effectively
recruiting, training, and maintaining volunteer personnel
~ Must spend considerable time and effort in recruiting and maintaining its
membership
);> Difficulties typically include availability (particularly during daytime hours),
attrition or turnover, lack of available training time, limited availability of
potential volunteers, and difficulty in certifying volunteers at higher levels such as
EMS, officer development, driver certification.
~ Organizing members into functional companies becomes difficult because of
uncertainty about who will be able to respond to various alarms.
~ Tend to operate in a more informal manner than do larger career or combination
organizations.
.:. Fire Protection Handbook, 15th Edition, National Fire Protection Association, 1981
~ Raises its own funds by public activities and subscriptions, frequently with
contributions of funds or equipment from interested units of government
~ Many maintain excellent equipment and stations, and also serve as centers for
various community activities
);> Preference to retain their independence from government, especially when
purchasing equipment, although in some instances the activities of independent
fire organizations are coordinated through special associations and governmental
advisory boards.
);> Not normally required to be available except for meetings, drills, and fires, and
mayor may not receive compensation for their services.
~ Unable to meet increased demand or to recruit new members
~ Many residents commute out of the community on normal workdays and are
unavailable for fire department participation,
4
.
~
~ A minimum volunteer fire company response to an alann should be four
members. Usually this requires a volunteer fire company membership of at least
twelve where there are no paid members assigned to the company.
~ Where a community can afford paid apparatus operators on duty, response to
alanns is faster and efficiency is increased, saving on the average about 3 minutes
in arrival time
~ The paid apparatus operator normally is in charge of the apparatus and of the fire
station, but volunteer officers direct the fire fighting.
~ Many once volunteer fire departments have undergone an evolutionary process
and have added the services of paid officers, paid fire fighters, and paid fire
prevention personnel.
5
-
MONROE COUNTY PUBLIC SAFETY
Discussion Concerning Fire Departments,
Municipal Service Taxing Districts, and
Volunteer Emergency Responders
April 19, 2001
-
-
-
-
-
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM #H-l
AND
LOWER AND MIDDLE KEYS FIRE & AMBULANCE DISTRICT
BOARD OF GOVERNORS
AGENDA ITEM #1-1
1. Discussion concerning Fire Departments, Municipal
Service Taxing Districts and volunteer emergency
responders
Paras-Reggie
From:
Sent:
To:
Subject:
Williams-Nora
Thursday, March 22, 2001 6:45 AM
Paros-Reggie
Couple of things I'd like to see at the workshop
Reggie:
When we meet for our workshop April 14th, I'd like to make sure that we:
a) take a look at impacts of various re-districting efforts? What would have happened to the taxes for everyone if
we'd changed the current configuration?
b) gather together information from various reports and get input from the volunteer fire corps that have the
greatest and most committed volunteer turn-outs and find out from them what we can do to help with the volunteer
effort,
T
Page 1
CD
.
t
OLity of 11Jutftnn
e
P.O. BOl( 778
88260 Oversees Highway
l.ong Key, Florida 33001
CAROL MAC LAREN
MayOl
Office: (305) 664,4667
Fax: (:JO~)G004'O'O!l
TO: James "Keggie" paros, Director
Monroe County Public Safety Division
fROM: Yvonne Harper, Chairperson
Board of Governors, Lower & ~iddle Keys
Fire & ^mbulance District
RE: Work~hop -Apd 1 14, 2001
^s requested, li~ted below are items I would suggest being on the
Agenda tor lhe ^pril 14th. workshop regarding Lhe fire uistrlct.
I am Dura that these will uverlap with submissions from the other
Commissi.oners.
1) Redistrict;n~
a) ~o$sible Scenarios
2) Recruilment and Retention of Volunteers
a) Incenti.ve Programs
3) licnefits und Incentives for cur.rent Volunteers
a) Exis Ling
b) }\dditional
c) Reimbu~sement
1) Present
2) Possible Increuse
3) Legal Aspects
4} Mutual Aid A9reement~
5) S.O.Ps
I was advised by Adminl~trato~ RoberLs of lied that thi~ ~hould be
forwarded to your o!fice.
/'
(})
REDISTRICTING
1. Letter to Sheila Barker, Senior Director, Human
Resources/OMB, dated March 27,2001
Re: Impacts of various re-districting efforts
2. Response received from Jennifer Hill, Budget
Director, dated April 17, 2001
Re: Impacts of various re-districting efforts
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COUNTY 3MONROE
KEY WEST FLORIDA 33040
(305) 294-4641
PUBLIC SAFETY DMSION
James R. "Reggie" Paros, Director
490 63rd Street, Suite 140
~arathon,FI.33050
MEMORANDUM
BOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tern, Nora Williams, District 4
Dixie M. Spehar, District 1
Charles "Sonny" McCoy, District 3
Murray E, Nelson, District 5
Sheila Barker, Senior Director
Human Resources/OMB
James R. "Reggie" Paros, Director /5 /
Public Safety Division 'I
TO:
FROM:
SUBJECT:
Impacts of various re-districting efforts
DATE:
March 27, 2001
Presently, there is a workshop scheduled for April 14, 2001 with both the Monroe
County Board of County Commissioners and the Lower and Middle Keys Fire and
Ambulance District Board of Governors.
Pursuant to an e-mail from Commissioner Williams, I request that you have the
following budget scenarios prepared for that workshop, I presume that budget
appropriations and taxable property values for the current year may be used.
. What the impacts would be to both Districts 1 & 6, if Tavernier (formerly District 5)
was removed from District 1 and then consolidated with District 6?
. What the impacts would be to both Districts 1 & 6, if they were consolidated into a
single district?
. What the impacts would be to both District 1 & District 5, if Tavernier once again
became its own separate and distinct District 5?
. What the impacts would be to Districts 1, 6 & 7, if they were consolidated into a
single district?
Please provide the requested information to me prior to the scheduled workshop for
review, Don't hesitate to call me in regards to this matter.
Cc: Jennifer Hill, OMB
@)
O!!v~1Y ~o~~~E
(305) 294-4641
Monroe County
Office of Management & Budget
5100 College Road
Key West, FL 33040
voice: (305) 292-4470
fax: (305) 295-4320
Date:
April 17, 2001
(-.' ----
MEMORANDUM
To:
Reggie Paros
Public Safety Division Director
From:
Jennifer Hill W
Budget Direct~~
Subject:
Impacts of various re-districting efforts
BOARD OF COUNTY COMMISSIONERS
MAYOR Neugent, District 2
Mayor Pro tern Williams, District 4
Commissioner Spehar, District I
Commissioner McCoy, District 3
Commissioner Nelson, District 5
Please see the attached spreadsheets, in response to your memo dated March 27,2001,
As requested, all budget figures and property values were based on that available for FY 2001,
with the exception of the Tavernier ambulance budget in which the most recent information
available was for FY 2000.
In scenario #1 and scenario #3 we needed to make some assumptions in order to be able to
calculate a millage rate, We prorated most of the appropriations and some of the revenues based
on the percentage of the Tavernier Fire & Ambulance budget to the total Fire & Ambulance
budget.
If you have any questions, please call me at extension 4444.
1
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Tayernier Fire & Ambulance Split Scenarios
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Based on
Fiscal Year 2001 Current Scenario # 1
District 1 (w/o District 6 (with
Revenue: District 1 District 6 Tavernier) Tavernier)
Ad Valorem Taxes $ 4,057,015 $ 740,924 $ 3,248,156 $ 1,549,783
Delinq Ad Valorem Taxes $ 2,000 $ $ 2,000 $
Pymt in Lieu of Taxes $ 10,000 $ $ 10,000 $
St. Shared- Public Safety $ $ $ $
Services- Tax Collector $ $ $ $
Sevcs- Pub Sfty- Ambulance $ 280,000 $ $ 280,000 $
Municipal Contracts $ 545,855 $ $ 545,855 $
Interest Earnings $ 100,000 $ 15,000 $ 83,572 $ 31 ,428
Misc. Revenue $ $ $ $
Less 5% FI. Statute $ (222,451 ) $ (37,796) $ (181,186) $ (79,061 )
Fund Balance Forward $ 1,249,952 $ 380,000 $ 1,044,607 $ 585,345
$ 6,022,371 $ 1,098,128 $ 5,033,004 $ 2,087,495
Avpropriations:
Reserves $ 624,760 $ 75,000 $ 522,123 $ 177,637
Budgeted Transfers $ 650,000 $ 125,000 $ 543,217 $ 231,783
Vehicle Replacement $ $ 72,122 $ $ 72,122
Fire $ 1,655,604 $ 529,868 $ 1,284,977 $ 900,495
Ambulance $ 2,875,007 $ 260,138 $ 2,501,336 $ 633,809
Tax Collector $ 127,000 $ 24,000 $ 106,136 $ 44,863,82
Property Appraiser $ 90.000 $ 12.000 $ 75.215 $ 26.785,38
$ 6,022,371 $ 1,098,128 $ 5,033,004 $ 2,087,495
Millaee Rate 1.8470 0.6537 1,6790 1.1106
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Tavernier fire & Ambulance Split Scenarios
Based on
Fiscal Year 2001 Current Scenario #2
District 1 & 6
Revenue: District 1 District 6 Combined
Ad Valorem Taxes $4,057,015 $ 740,924 $ 4,797,939
Delinq Ad Valorem Taxes $ 2,000 $ $ 2,000
Pymt in Lieu of Taxes $ 10,000 $ $ 10,000
St. Shared- Public Safety $ $ $
Services- Tax Collector $ $ $
Sevcs- Pub Sfty- Ambulance $ 280,000 $ $ 280,000
Municipal Contracts $ 545,855 $ $ 545,855
Interest Earnings $ 100,000 $ 15,000 $ 115,000
Mise, Revenue $ $ $
Less 5% FI. Statute $ (222,451) $ (37,796) $ (260,247)
Fund Balance Forward $ 1.249.952 $ 380.000 $ 1.629.952
$ 6,022,371 $1,098,128 $ 7,120,499
Appropriations:
Reserves $ 624,760 $ 75,000 $ 699,760
Budgeted Transfers $ 650,000 $ 125,000 $ 775,000
Vehicle Replacement $ $ 72,122 $ 72,122
Fire $1,655,604 $ 529,868 $ 2,185,472
Ambulance $2,875,007 $ 260,138 $ 3,135,145
Tax Collector $ 127,000 $ 24,000 $ 151,000
Property Appraiser $ 90.000 $ 12.000 $ 102.000
$6,022,371 $1,098,128 $ 7,120,499
Milla~e Rate 1.8470 0.6537 1.4408
(j)
Tavernier F~re & Ambulance Split Scenarios
Based on
Fiscal Year 2001 Current Scenario #3
Revenue: District 1 District 6 District 1 District 5 District 6
Ad Valorem Taxes $4,057,015 $ 740,924 $ 3,248,156 $ 808,858 $ 740,924
Delinq Ad Valorem Taxes $ 2,000 $ $ 2,000 $ $
Pymt in Lieu of Taxes $ 10,000 $ $ 10,000 $ $
St. Shared- Public Safety $ $ $ $ $
Services- Tax Collector $ $ $ $ $
Sevcs- Pub Sfty- Ambulance $ 280,000 $ $ 280,000 $ $
Municipal Contracts $ 545,855 $ $ 545,855 $ $
Interest Earnings $ 100,000 $ 15,000 $ 83,572 $ 16,428 $ 15,000
Mise, Revenue $ $ $ $ $
Less 5% FI. Statute $ (222,451) $ (37,796) $ (181,186) $ (41,264) $ (37,796)
Fund Balance Forward $ 1.249.952 $ 380.000 $ 1.044.607 $ 205 .345 $ 380,000
$6,022,371 $1,098,128 $ 5,033,004 $ 989,367 $1,098,128
Appropriations:
Reserves $ 624,760 $ 75,000 $ 522,123 $ 102,637 $ 75,000
Budgeted Transfers $ 650,000 $ 125,000 $ 543,217 $ 106,783 $ 125,000
Vehicle Replacement $ $ 72,122 $ $ $ 72,122
Fire $1,655,604 $ 529,868 $ 1,284,977 $ 370,627 $ 529,868
Ambulance $2,875,007 $ 260,138 $ 2,501,336 $ 373,671 $ 260,138
Tax Collector $ 127,000 $ 24,000 $ 106,136 $ 20,864 $ 24,000
Property Appraiser $ 90.000 $ 12,000 $ 75.215 $ 14.785 $ 12.000
$6,022,371 $1,098,128 $ 5,033,004 $ 989,367 $1,098,128
Millal!e Rate 1.8470 0,6537 1,6790 3,0865 0.6537
(J)
Taverl}.ier Fire & Ambulance Split Scenarios
,
Based on
Fiscal Year 2001 Current Scenario #4
Dist 1, 6 & 7
Revenue: District 1 District 6 District 7 Combined
Ad Valorem Taxes $4,057,015 $ 740,924 $ $ 4,797,939
Delinq Ad Valorem Taxes $ 2,000 $ $ $ 2,000
Pymt in Lieu of Taxes $ 1 0,000 $ $ $ 10,000
St. Shared- Public Safety $ $ $ $
Services- Tax Collector $ $ $ $
Sevcs- Pub Sfty- Ambulance $ 280,000 $ $ $ 280,000
Municipal Contracts $ 545,855 $ $ $ 545,855
Interest Earnings $ 100,000 $ 15,000 $ $ 115,000
Misc. Revenue $ $ $ $
Less 5% FI. Statute $ (222,451) $ (37,796) $ $ (260,247)
Fund Balance Forward $ 1,249,952 $ 380,000 $ $ 1,629,952
$6,022,371 $1,098,128 $ $ 7,120,499
Appropriations:
Reserves
Budgeted Transfers
Vehicle Replacement
Fire
Ambulance
Tax Collector
Property Appraiser
Milla~e Rate
$ 624,760 $ 75,000 $ $ 699,760
$ 650,000 $ 125,000 $ $ 775,000
$ $ 72,122 $ $ 72,122
$1,655,604 $ 529,868 $ $ 2,185,472
$2,875,007 $ 260,138 $ $ 3,135,145
$ 127,000 $ 24,000 $ $ 151,000
$ 90.000 $ 12.000 $ $ 102.000
$6,022,371 $1,098,128 $ $ 7,120,499
1.8470 0.6537 0,0000 1 .0613
****This scenario does not include any expenses for District 7,
0)
BENEFITS AND INCENTIVES FOR
RECRUITMENT AND RETENTION OF
VOLUNTEERS - EXISTING
1. Presently existing benefits on and for volunteers:
Provided directly by County or through Contractual
Reimbursement
2. Legal Aspects: 29 CFR 553.106 - Payments of expenses,
benefits, or fees
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17,2001
April
PRESENTLY EXISTING BENEFITS ON AND FOR VOLUNTEERS
Directly
Directly
Directly
Contractual Reimbursement
Contractual Reimbursement
Workers' Compensation Insurance as required by Florida Statutes
Chapter 440, including minimum $500,000 Employer's Liability Coverage
limits of $5,000,000
Automobile Liability Insurance with minimum limits of $5,000,000
that provides secondary liability coverage on private vehicles only
during such time as they are operated in response to a call, and ending,
either at such time as the volunteer returns home, or to the first location
to which the volunteer stops on the way home, after completion of
participation in the emergency services that were subject to the call,
whichever occurs first
Liability Insurance with minimum
General
Disability Income Insurance for a minimum of $300 weekly upon total
disability for the first 30-days and thereafter, in an amount up to $600
weekly, not to exceed the volunteer's regular salary. Benefit continues
until the volunteer can return to his regular work duties.
Death Benefit Insurance with a minimum amount of $50,000
death/penn anent disability benefit for the volunteer while engaged in the
perfonnance of duties,
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Reim bursement
Contractual
Reimbursement of expenses allowance for volunteer personnel in
accordance with Section 2-261 of the Monroe County Code and in the
following amounts:
· For each eligible volunteer, a minimum of$100 per month
· For each eligible volunteer Assistant or Deputy Fire Chief, a
minimum of $175 per month
· For each eligible volunteer Fire or Ambulance Chief, a minimum
of $250 per month
Reimbursement
Contractual
Command Vehicle allowance of $450 per month for motor vehicle
used primarily for response to emergencies,
Reimbursement
Contractual
Automobile Liability and Physical Damage Insurance reimbursement
for the Command Vehicle,
Directly
Length of Serviee A ward Program (LOSAP) for volunteers who have reached
age 60, have provided and accrued at least lO-years of volunteer service,
and have met all other eligibility requirements for vesting; capped at a maximum
of25-years of service, Minimum IO-years service = $1,800 per year; maximum
25-years service = $4,500 per year ($180 per year of service) for a IO-year payout
period,
Directly
Annual Lump Sum Award Program similar to LOSAP for volunteers whom
were active with departments on January 1, 1998 or thereafter; it recognizes their
past services retroactively up to 25-years, Possibility of a 10-year payout period at
same rates as those in effect for LOSAP; approved on an annual basis,
Reimbursement
Contractual
Initial Medical Examination and annual medical evaluation including appropriate
preventative immunizations for volunteers whom are actively engaged in providing
Fire Rescue Services.
2
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Directly
including training,
Infection Control Program for volunteers
exposure testing and follow-up counseling,
Directly
Monroe County Fire Academy Training free to volunteers, including
first responder, modular volunteer firefighter, minimum standards, rescue
and extrication, hazardous materials awareness, incident command, emergency
vehicle operators, fire officer, pump operator, as well as other related subjects.
Reimbursement
Contraetual
Emergeney Medical Technician (EMT) and Paramedic Training tuition
reimbursement for volunteers upon successful completion of program,
Directly
Specialized Training and Travel Expense reimbursement for qualified
volunteers attending out-of-county training programs and seminars,
Directly
Career Development Opportunity for volunteers completing EMT and
Firefighter Minimum Standards Training Programs, Can be accomplished
in approximately 12-months and meets minimum requirements for employment
with Monroe County as EMT/Firefighter,
Directly
Uniforms, Jumpsuits, Turnout Gear and other personal protection clothing and
devices are provided for volunteers for use in perfonning emergency services.
Directly
immediate
3
Exemption from Ambulance User Fees for volunteers and their
family members when no other type of reimbursement is available
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u.s. Department of Labor
29CFR553,I05,htm Content Last Revised: 1/16/87
29CFR553.105,htm ---DISCLAIMER---
CFR Code of Federal Regulations Pertaining to ESA
Title 29
Labor
Chanter V
Wage and Hour Division, Department of Labor
Part 553 Application of the Fair Labor Standards Act to Employees of State and Local Governments
Subnart B
Volunteers
-
29 CFR 553.106 - Payment of expenses, benefits, or fees.
. Section Number: 553,106
. Section Name: Payment of expenses, benefits, or fees,
(a) Volunteers may be paid expenses, reasonable benefits, a nomi~
fee, or any combination thereof, for their service without losing their
status as volunteers.
(b) An individual who performs hours of service as a volunteer for
a
public agency may receive payment for expenses without being deemed an
employee for purposes of the FLSA. A school guard does not become an
employee because he or she receives a uniform allowance, or
reimbursement for reasonable cleaning expenses or for wear and tear on
personal clothing worn while performing hours of volunteer service. (A
uniform allowance must be reasonably limited to relieving the volunteer
of the cost of providing or maintaining a required uniform from
personal
resources.) Such individuals would not lose their volunteer status
because they are reimbursed for the approximate out-of-pocket expenses
incurred incidental to providing volunteer services, for example,
payment for the cost of meals and transportation expenses.
(c) Individuals do not lose their status as volunteers because they
are reimbursed for tuition, transportation and meal costs involved in
their attending classes intended to teach them
to perform efficiently the services they provide or will provide as
volunteers. Likewise, the volunteer status of such individuals is not
lost if they are provided books, supplies, or other materials essential
to their volunteer training or reimbursement for the cost thereof.
(d) Individuals do not lose their volunteer status if they are
provided reasonable benefits by a public agency for whom they perform
volunteer services. Benefits would be considered reasonable, for
example, when they involve inclusion of individual volunteers in group
@
insurance plans (such as liability, health, life, disability, workers'
compensation) or pension plans or "length of service" awards,
commonly
or traditionally provided to volunteers of State and local government
agencies, which meet the additional test in paragraph (f) of this
section.
(e) Individuals do not lose their volunteer status if they receive
a
nominal fee from a public agency. A nominal fee is not a substitute for
compensation and must not be tied to productivity. However, this does
not preclude the payment of a nominal amount on a "per call" or
similar basis to volunteer firefighters. The following factors will be
among those examined in determining whether a given amount is nominal:
The distance traveled and the time and effort expended by the
volunteer;
whether the volunteer has agreed to be available around-the-clock or
only during certain specified time periods; and whether the volunteer
provides services as needed or throughout the year, An individual who
volunteers to provide periodic services on a year-round basis may
receive a nominal monthly or annual stipend or fee without losing
volunteer status.
(f) Whether the furnishing of expenses, benefits, or fees would
result in individuals' losing their status as volunteers under the FLSA
can only be determined by examining the total amount of payments made
(expenses, benefits, fees) in the context of the economic realities of
the particular situation.
29CFR553,105.htm
29CFR553,105,htm
/dol/welcome.htmDOL Homepage I /doI/ESAlwelcome.htmIESA I TopTop of Document
(if)
BENEFITS AND INCENTIVES FOR
RECRUITMENT AND RETENTION OF
VOLUNTEERS - ADDITIONAL
1. Letter to Susan Hover, Administrative Assistant, Fire
Rescue Department, dated March 27, 2001
Re: Commissioner Nora Williams' e-mail dated March 22,
2001
2. Response received from Susan Hover, Administrative
Assistant, Fire Rescue Department, dated April 10, 2001
Re: Commissioner Nora Williams' e-mail dated March 22,
2001
3. Letter addressed to Commissioner Dixie Spehar, from
Richard Fernandez, Deputy Fire Chief, Key Largo
Volunteer Fire Department, dated April 5, 2001
4. Copy of magazine article from National Fire & Rescue,
January/February 2001 issue, titled "Volunteer for Lower
Taxes", Tax Relief Programs for Volunteers
5. Volunteer Fire and Ambulance Reimbursements FY 2001
(as of 4/18/01)
6. Impact of Volunteer Fire and Ambulance $50.00 Projected
Increase, based on 5-month average
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COUNTY &MONROE
KEY WEST FLORIDA 33040
(305) 294-4641
PUBLIC SAFETY DMSION
James R. "Reggie" ParDs, Director
490 63rd Street, Suite 140
Marathon, Fl. 33050
MEMORANDUM
TO:
Susan Hover, Administrative Assistant
Fire Rescue Department
FROM:
James R. "Reggie" Paros, Director
"-
Public Safety Division '
REFERENCE:
BOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tern, Nora Williams, District 4
Dixie M, Spehar, District 1
Charles "Sonny" McCoy, District 3
Murray E, Nelson, District 5
Commissioner Nora Williams' e-mail dated March 22,2001
DATE:
March 27,2001
Pursuant to the above referenced e-mail, I request that you gather together information
from various reports and get input from the volunteer fire corps that have the greatest and
most committed volunteer turn-outs and find out from them what we can do to help with
the volunteer effort. Summarize the information for me in a memorandum prior to April
10,2001.
Please feel free to enlist the assistance of Keith Cortner and others, possibly Bill Surina &
Wally Romero, in gathering the desired information.
Cc: Stacy DeVane, PSD
([j)
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COUNTY 3~ONROE
KEY WEST FLORIDA 33040
(305) 294-4641
OFFICE of
FIRE & EMS
490 63'd Street
Marathon, FL 33050
(305) 289-6088 / (305) 289-6004
MEMORANDUM
DATE:
April 10, 2001
BOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tern, Nora Williams, District 4
Dixie M, Spehar, District 1
Charles "Sonny" McCoy, District 3
Murray E. Nelson, District 5
\-_... -", c-:- - __4_ _
'-l
.. it' L!~-i~-;_}.j
Reggie Paros
Director of Public Safety
Susan Hover ~/\ L--
Administrative Assistant Fire Rescue ~ ~
TO:
FROM:
RE:
Commissioner Nora Williams' email dated March 22, 2001
This memo is in response to your request for information regarding volunteer turn-
outs and what we can do to help with the volunteer effort,
I enlisted the assistance of Keith Cortner, who sent a memo to the Fire Chiefs
requesting their input.
Two of the seven volunteer fire department chiefs responded, Keith Cortner of
Tavernier, and John Rolli of Sugarloaf.
They offered the following suggestions:
RECRUITMENT
· Newspaper advertising,
· Billboard advertising,
· Channel 16, continue and update advertising,
. Provide portable A-frame signs to be placed in front of each fire station.
(Permits for signs must be waived)
RETENTION
· Increase monthly reimbursement.
. Implement an awards program similar to the one the Keynoter sponsors*,
perhaps awarding a savings bond, check, plaque, banquet, or the like for
various achievements,
· Award a property tax credit to volunteers,
*The Keynoter sponsors a "Volunteer of the Year" awards program,
awarding plaques and throwing a banquet for the volunteers,
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;.;.;,:,--1_~61
April 5.2001
Commissioner Dixie Spehar
310 Fleming Street
Key West, FL 33040
Dear Commissioner Spehar:
As per your request, I have enclosed some forms on volunteer recruitment and retention,
1 would like you to know that these are not my ideas alone, but a consensus of the entire
membership, I passed out a survey like the one attached and am passing on the most
common and popular ideas, I hope this will assist you in your quest to help the volun-
leers, as it is much needed,
Feel free to duplicate the survey and use it with other departments.
RECRUITMENT
· More advertising through print, cable TV and radio
· Advertise at festivals, ie: Seafood Festival, Island Jubilee, ete,
· Career fairs at high schools.
RETENTION
· #1 overall suggest was to have county slaff create a better honest working
relationship with volunteers,
· Medical & dental benefits
· Mental Health Benefits
· Continue L.O.S.A.P.
· Raise monthly reimbursement for firefighters, support. and officers
· Better training for volunteers.
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Not just fire training, but training on interpersonal skills for department officers,
.
Satellite training facilities - one in the Upper Keys and one in the Lower Keys, so
that volunteers don't have to drive 50-60 miles for training,
.
Some type of tax breaks for volunteers,
These were just some of the most popular idea's our membership came up with. I am
sure there are bigger and better ideas out there. Hopefully, we can work together to find
the solutions. It so happens, that about a week after your phone call tor this informarioll,
County staff sent us a memo for the same information. If it is OK with you, I will just
copy this letter to County staff,
Once again, thank you so very much for your interest in assisting us with our mission.
Cordially,
Richard P. Fernandez
Deputy Fire Chief
Key Largo Vol. Fire/Rescue Dept.
RPF/lld
Cc: Keith Cortner, Logistics & Training
9Q)
, " FINANCES '
, - .
Volunteer for
LOWER
Taxes
v. -" ~' "
~ -~ .', ".,
0-<,.. ,~ ,-;...~.
"1-,.
._-,
--......
.;
~ .~: a.:_.A
Tax Relief Programs for Volunteers
By Andrea A. Walter
National Fire & Rescue - January/February 2001
@
Tax Relief Prog{ams for Volunteers
-;.
,
By Andrea A. Walter
We've all he:lfd it a thousand
. times: "Noching is certain but
death and taxes," But w:tit-
)erhaps ie's not quite so certain anymore.
S[;1tes and localities across the councry
'lave developed incentive progr:uns
:entered :lfound providing [;1X relief for
voluneeer firefighters and EMS providers,
effectively removing a little of the
:ert:tinty of t.J.xes, or at le:J.St some of their
3ting. These [;1X relief progr:lJ11S :lf~
designed as recruianent and retention
:ools, as well as a method for saying
:hank-you to volunteer emergency service
providers, Ta.'( relief programs :lfe a gre:J.t
incentive tool for volunteer departments,
although they can be difficult to esoblish
and complex in their oper:ltion.
INCOME TAX PROGRAMS
Several sotes use income tax
progr:uns as incentives for volunteer fire
and emergency medical service personnel.
Income tax progr:uns have the advanoge
of providing a recruitment and retention
incentive to many different gener:ltions of
working volunteers. However. they may
also c:my some administrative
complexjties,
South Carolina legislation contains a
deduction of taxable income for volunteer
firefighters and rescue squad members. In
1999. South Carolina allowed a $300 ,
deduction. In 2000. the state is allowing a
S3.OC{) deduction. The legislation
provides for a method of calculating the
ma.'(imum deduction amount for taxable
years after 2000. In a separate section of
the legislation, the law establishes a
performance-based point system for
volunteer tirefighters and rescue squad
members under the administration of the
state tire marshal. This paine system
determines the eligibility for the tax.
deduction allowed by the state.
The state of Maryland offers an
Income Tax Subtraction Modification for
eligible volunteers. To qualify for the
exemption. as in South C:lfolina.
volunteers must meet certain performance
requirements. which are also used for
Maryland's Length of Service AW:lfds
Program (LOSAP). Volunteers can dedul:t
S3,500 from their state income ta.,<es if
they meet these requirements and have a
l:ert:J.in number of ye:lr3 of servke. This
ye:J.I'. volunteers must have six or more
ye:lfS of service. In the ye:J.I' 200 l. the:
requireme:nt drops to five ye:lfS. in 2002
to four years. and in 2003 to three ye:lfS
of service. State tire associations have
been instrumental in working with the:
legislacure to reduce the amount of...3ervice
required for the benefit in order to
broaden the reach of chis incentive tool.
As stated e:J.I'lier, income tax programs
(unlike LOSAPs. retirement and pension
plans) offer benefits to a wide range of
volunteers. This makes the program more
valuable to agencies and jurisdictions that
have a high cumover r:lte, short retention
time frames, or a large bank of young
volunteers (or potential volunteers),
Income tax progr:uns can be complex to
administer for agencies and jurisdictions.
requiring recordkeeping to verify
eligibility for the tJ,X benefit and
sometimes complex algorithms for
solving the question of eligibility,
However, in :lfeas where a LOSAP or
retirement progt:lm is in place, these
eligibility requireme:ncs and processes are
probably already in place, and it may be: 0.
simple: process to connect them with the:
income t:J..'( benefit.
In the Commonwealth of "ir~ni;J, th~
personal prope:rty t:J..'(. reduction is a
statewide progr:un. and is often
augmented by the: local jurisdictions, llus
program appe:lfS to be 0. retention "plus"
for volunteer dc:po.rtments in Vtrginia, For
example, Loudoun County. 0. r.lpidly
growing Northern Vtrginia jurisdiction. is
a combination system consisting of 17
inde[:endent volunteer organiz:uions. The:
[:ersonaI pro[:erty t:J..'< reduction progrJm
is :J.dministered through the Voluntet:r Fire
and Re:scue: Commission. The County of
Loudoun augments the progr:lm by
providing a free county vehicle dec:J.I to
qualifying volunteers. Some of the:
incorpor:lted towns within the county
provide: this same bendic. In order to
qualify for this benefic.. volunte:ers in
Loudoun must earn points in 0. carefully
strUccured progr.:1I11, Tne:se points are
earned through staffing sWotions, running
e:mergency calls. participating in training
sessions. attending me:etings, and
performing administr:ltive tasks.
The days of a person:1l property t:J..'(.
reduction being used as a retention tool in
Vuginia are quickly fading. which will
affect many departments in that SWote. In
1998. Vtrginia's governor began a
program of phasing out personal property
t:J.."{ on vehicles owned by VIrginians, thus
systematically eliminating the use of the
personal property tax reduction as a
retention tool for volunteer departments.
In two years, the phaseout of chis tax will
be complete, The person:1l property taX
will apply only to vehicle:s over a certain
high value; therefore, the tax reduction
will benefit only a small portion of
Vtrginia's volunteers, Se:veral Vtrginia
PERSONAL PROPERTY
TAX REDUCTIONS
A few states and a large number of
local jurisdictions offer personal property
t.a.,< reductions and/or elimination for
volunteer providers, This is typically
:timed at providing tax relief for
volunteer-owned vehicles. although some
local jurisdictions have carried chis relief
to homes and other items owned by
volunteers,
9~
()r:;:ll1i/.:.Ici()l1~ 11:.1'.<': :ltt<':f1l[1l<.:Ll (Il ~illJ -I
S(JI<.:wiLl<.: r<.:pLl~<.:rn<:l1t Ii lr uti:i rr:,:;r:lI11. A
LOSAP W:.lS JLlOrl<.:Ll. -InJ ,>e:v<.:r;{l
organil.:.Icions C:Ol1tiI1lH': ell pusll t'~r ;).n
in~omt: [a:1: c:n:Jie pro:;r.lITl :.IS wdl.
51l whae :J[~ elle.: aLlvant:.l:;":s to lllis typ.:
of pro:;ram.' ~(ost noti~c:ably. the:
n:Llu~tion of ollt-of-r-I:l.:kc:t <.:ostS a
volul1t~:::r must pay in t:J.XC:S anL! ti::::s,
Evc:n b:fore cht: pl1as<,:ollt I}f lh..: p~rsonal
pro[:':::rry C:1.'<' this bt:nc:tit savc:J vollll1t<.:t:t-:>
:s I no to :s I.CCO per y..::u. LI)I.::J.l
jurisdil.:tions willlikdy I.:ontinu..: to ofri:r
bn::.L.l..:s 1)11 kl.::.ll t:.L.,C:S. su<.:h J.S LlC:I.:Jls for
automobiks. Howt:vc:r. this ge.:ne:r:J.lly
JffillUnCS co bs ch:m :) ! 00 a y~:u.
As is the: C:J.SC: with inl.:om~ t:.L.,(
proS'T:l.ms. pe::-sonal pra[:'c:rty t;.lX rcdul.:tlon
programs mJ.Y hJ.ve: J.n aL!v:.Int:J.gc: over
oulc:r type:s or recC::Hion tools, such :J..:;
reciremC::H :md LOS,.lJ' progr:l!11s. be:l.::J.us<.:
of thc:ir more uruvC::"S:.ll bc:nc:tit. :J.p~lyin:;
to :J. l:1rge m:J.joricy of ch::: vo(unt::::::rs,
re,prdlc:ss of J.ge or service tim:::, A
disJ.dvJ.nt.:J.ge of th::: progr:l!11 c:J.n often b:::
the gre:lt bure:lucr:lcy involved in running
the progr::un-for eX:l!11p Ie, est:lb Iishing
minimum requirem:::nts :J.nd verifying
compl:::tion of these requirements
J.nnually. But :J.S \ve S:J.W with income t.:J.X
progr::uns, if J.n eligibility system is
already in place for another type of
benefit, such as a LOSAP, the
groundwork may be in place.
The Commonwe:llth of Virginia is
not the only provider of personal
prop:::rty t:1.,( reductions, Many local
jurisdictions provide p:::rsonal property
tax reductions or relief for volunteers,
depending on the tax structure in the
state and local area. [n Connecticut. for
example. legislation allows towns to
give volunteer emergency workers up to
S 1,000 p:::r year in tax relief for personal
property. [n order to receive this benefit.
volunte:::rs must not owe any delinquent
ta:l:es and must meet minimum service
requirem:::nts, The t:1.,( relief is awarded
to volunteers in increments based on
years of service to maximize benefits
for longevity. Volunteers can receive
:5250 after one year of service. :5500
after tive years of service, :5750 after
~:::ven YC:.lrs of service. and then they
can receive the ma.,imum of:S l.OOO
:.lfter 10 yr;ars of service.
i\ ~ilt1il.lr pro:;r:lIl1 i~ u.'iI.:U ill New
York cl1l1llli..:~. \'\Jlun(<.:cr~ rc<:..:i ve.: :.l 10
p~rc..:nt r,,:ull\:tinn on th..: ass..:ssed v:.llu..:
of th..:ir county prope.:rty tax. It i:; a ~mall
cost savings for volunteers in the
county. but it is combined with nth:::r
benctits to prouuce a solid P:.lckag::: of
b..:nctits for voluntee:r emergen9
service proviuc:rs.
Pcrsonal prope.:rty tax exlimptions or
reduction progr:lms :ue useful be.:ndits
for volunteers, :lnu hav::: worked :IS both
r..:cruitment :lnd r..:cention tools. Often
th:::y an: cnmbineJ with other b:::ndits,
such :IS L05AP Ill' rctircment/pension
programs. Volunt.:::rs must bt: awar..: of
th::: trem..:nuous -:tfort that may he
required to admini~ter this typ::: of
program. and halance this against the
recruitment and retention bendit.
INDI'IlDU,~L T~X SSNE:=lTS
Volunteer emergency service workers
are provided a numb:::r of t:1.'<: benefits
\...hen filing their federal income taxes.
Many volunteers keep detailed records
of their mileage to and from the station
and to and from training sites. uniform
costs and related expenses. This can be
a helpful benefit for volunteers,
although it does require good
recordkeeping.
STARTING TAX RELIEF PROGRAMS
The first step in creating a tax relief
program is to identify what tax will be
reduced or relieved, and who is
re~ponsible for that t:1.,ation. [s it a
personal property tax collected by the
state. or a vehicle sticker provided by a
county or township? It is critical that
this is identified befor~ any work
begins. Once this is establish:::d.
volunteers can begin to build the gr:J.$s-
roots support necessary, and work
within the framework of local and st:lte
associations to meet their goals.
Tax r<:li..:!' progr:uTlS 1',11' vollll1k..:rs
h:lv,,: b..:e.:n ..:v<.:n mor..: Jirtil.:'J!: tc "t .\,.,. '1'
. ~. .l.l " l.
th..: feJ..:ral Icve.:1. For exartlpk, in th..:
I06th Congress, R..:pr..:selllali Ves 10hn
L:uson (O-Conn.) and Curt W<:IJon (R.
Pa,) incroduceJ Icgisbtion (H,R, I ~70)
to proviJ<.: for the cn.:atiol1 of Special
retireme.:nt al.:counts for tirctight..:rs.
Qualili:::d volunteer tirctighters could
make a tax-d..:Jul.:tiblc contribution of
up to $500 per year in voluntcer
tirctighter s:lvings accounts,
Contributions to this al.:count Would be
avaibblc in adJition to th::: limits On
oth:::r tax-ddi:rrcd contribution aCCOunts
held by volunte:::r tiretighters, Such as
tr:tditional or Roth IRAs. or Education
IRAs. Th::: bill W:lS r~f:::rreJ to the
House Committee on \Vays and Me.::lns
and gath:::red 51 co-sponsors.
How:::ver. this legislation didn't see
J.ny action within the committee, and
will have to be reintroduced next year,
Larson and Weldon's efforts to add to
the small amount of existing volunteer
benefits are to be commended. and
hopefully the bill (or a similar bill) will
be more favorably received in the next
Congress_ The NVFC will continue to
make t:1.,( relief for volunteer emergency
p:::rsonnel a priority, NF&R
~3)
Writing :Off EqL!iPIJ1~!J~"
'Expense~ on Your 'Taxes
By Steven Hall
Most professional firefighters
and paramedics know that
they are entitled to write off
certain expenses on their taxes.
Firefighters and paramedics are allowed
to write off most of their equipment.
reading material. phone, schooling.
conferences and unreimbursed travel.
You can write off any expenses for
material and education that you use in
your work as long as the education is
part of your current employment
Education expenses do not qualify if the
education is preparing the firefighter or
paramedic for another job. If, for
instance, a paramedic is studying to be a
physician's assistant. the paramedic's
physician's assistant education is not
tax-deductible.
Volunteers, on the other hand, can
only deduct equipment. reading
material. education, supplies and
materials that they use exclusively in
their volunteer activities. They cannot.
for example, deduct their cell phone
unless its only use is departmental.
Volunteers can also write off equipment
and material if they donate it to the fire
department or ambulance squad for
general use, , '
Itemized deductions, for those who
do qualify for the write-off, are made in
Schedule A of your 1040 tax form.
Simply fill in the amounts that you paid
in the appropriate places. The deductions
are subtracted from your gross salary
before you figure out how much tax you
owe on the remaining income, Make
certain that you retain all receipts in a
folder for documentation purposes, The
total amount of your allowable expenses
will reduce your taxable income.
If vou were not aware that you were
--.-..---...----.......- --
entitled to claim these expenses in the
past. and if you have a significant
investment in equipment and have kept
your receipts, you may be able to reduce
your taxes from years past by filing an
amended tax return. Refunds are granted
only for the three years preceding the
year on which you are currently paying
taxes,
The following i~ a list of allowable
business expenses for firefighters and
paramedics that can be ite!l1ized on
Schedule A:
· body armor
· boots and shoes
. briefcase
· binoculars
· cellular chargers (business portion
only)
· clipboard
· driver's license renewal
· emblems
· flashlight and batteries
· gloves
; helmet
. helmet, maintenance (polish, etc,)
· 1.0, case
· inclement weather gear
· jackets
· maps
. notebooks
· pager expense
· rain boots
· rain gear
. recordkeeping materials
· reference materials (books,
magazine subscriptions, etc,)
· safety glasses and sunglasses
. search and rescue gear
· sleep aids
· shears (heavy duty)
. telephone (business tolls only)
. telephone (call boxes)
. thermal wear
· tool belts and leather holders
. union and professional dues
. uniforms
. uniform cleaning and maintenance
. unreimbursed motoring expense
. watch purchase and maintenanc~
. whistle and locators
(j0
Volunteer Fire and Ambulance Reimbursements FY 2001
as of 04/18/01
Department # Members Oct.()O Nov.()O Dec.()O Jan-01 Feb'()1 Mar'()1 Apr'()1 Mav'()1 Jun-01 Jul'()1 Aug'()1 Sep.()1 Mthv, Avg.
B,C, II VoIunleers 31 as of 1011/00 19 16 19 19 15
B,C, Vol. Reimb, Master list S 1,700 S 1,400 S 1,700 S 1,700 S 1,300
B,C, Chief Expenses S 425 S 425 S 425 S 425 S 425
B,C, Convnand Vehicle S 450 S 450 S 450 S 450 S 450
Sugar. II Volunteers 20 es of 2/26101 7 6 9 10 13
Sugar. Vol, Reimb. Member Rosier S 500 $ 600 S 700 S 600 S 1,100
Sugar. Chief ExDenses S 425 S 425 S 425 $ 425 S 425
SUQar, Convnand Vehide S 450 S 450 S 450 S 450 S 450
Big Pine II Volunleers 18 as of 3/26101 14 15 11 10 13 ...
Big Pine Vol, Reimb, Masler List $ 1,200 S 1,300 S 900 S 600 S 1,100
Big Pine Chief ExDenses S 425 S 425 S 425 $ 425 S 425
Big Pine Command Vehicle $ 450 S 450 S 450 S 450 S 450
Conch Key II Volunteers 10 as of 8/10100 8 5 8 7 5 7
Conch Key Vol. Reimb, Member Rosier S 800 S 500 S 600 S 700 S 500 S 700
Conch Key Chief Exoenses S . S . S - S - S . S -
Conch Key Convnand Vehicle S 450 S 450 S 450 S 450 $ 450 $ 450
Conch Key Station Manaaer S . S . S . S S . S .
Conch Key Payroll Tax S - $ . S - S - S S .
Layton II Volunteers 18 es of 9/18/00 14 15 11 14 13
Layton Vol, Reimb, Member Rosier S 1,200 S 1,300 S 900 S 1,200 S 1,100
Layton Chief Exoenses S 425 S 425 S 425 S 425 S 425
Layton Convnand Vehicle S 450 S 450 S 450 S 450 S 450
Tavernier II Volunteers 34 as of 10112/00 23 20 22 20 19
Tavernier Vol, Reirnb, Masler list S 2,100 S 1,600 S 2,000 S 1,600 S 1,700
Tavernier Chief Expenses S 425 S 425 S 425 S 425 S 425
Tavernier Convnand Vehicle S 450 S 450 S 450 S 450 S 450
T avemier Station Manager S - S - S S - S -
DISTRICT 1
Department Oct'()O Nov.()O Dec.()O Jan'()1 Feb-01 Mar'()1 Apr.() 1 Mav-01 Jun'()1 Jul'()1 Aug'()1 SeD-01 Mthy, Avg,
K L Fire II Volunteers 55 as of 2/22101 31 31 34 30
K L Fire Vol. Reirnb, Member Raster S 2,600 S 2,600 S 3,100 S 2,700
K L Fire Chief Expenses S 600 S 600 S 600 S 600
K L F1r8 Convnand Vehicle $ 450 $ 450 S 450 S 450
K L Fire Slation Manaoer S 1,368 S 1,368 S 1,432
K L Fire Payroll Tax S 21 S 862 S 462
K L Amb II Volunteers 50 as of 1101 21 21 23 23 25 26
K L Amb Vol. Reimb, Member Rosier S 2,000 S 2,000 S 2,200 $ 2,200 S 2,400 S 2,500
K L Amb Chief Exoenses S 250 S 250 S 250 S 250 S 250 S 250
DISTRICT'
of 1
Page
Fire
T olal Members:
Avg, Monthly Reimbursed:
@
. Volunteer Fire and Ambulance
.
. $50.00 Projected Increase
Report dated 4/18/01
Number of Members are Based on a 5-Month Average of Volunteer Reimbursements
# Asst. Increase Increase
Station #Vols # Chief Chiefs Total Monthly Annually
BiQ Coppitt Fire 16 1 1 18 900 10800
Sugarloaf Fire 8 1 1 10 500 6000
Biq Pine Fire 11 1 1 13 650 7800
Conch Key Fire 7 0 1 8 400 4800
Layton Fire 12 1 1 14 700 8400
Tavernier Fire 19 1 1 21 1050 12600
District 1 Total 4200 50400
# Asst. Increase Increase
Station #Vols # Chief Chiefs Total Monthly Annually
Key Largo Fire 29 1 2 32 1600 19200
Key Largo Amb 22 1 0 23 1150 13800
District 6 Total 2750 33000
Grand Total: I
83400 I
Note: Sugarloaf Fire and Key Largo Fire have requested an additional Assistant Chief
for Fiscal Year 2002 which is not included in the above figures.
(jj)
MUTUAL AID AGREEMENTS,
1. Letter from Susan Hover, Administrative Assistant,
Fire-Rescue Department, dated March 26, 2001,
Re: Automatic Aid Agreement - Status
2. Letter from Susan Hover, Administrative Assistant,
Fire-Rescue Department, dated February 23, 2001,
Re: Automatic Aid Agreement
3. Letter from Ross Willman, Acting Senior Director,
Fire-Rescue Department, dated October 26, 2000
Re: Automatic Aid Agreement
(j3)
.
COUNTY o-rMONROE
KEYWEST J I FLORIDA 33040
(305) 294-4641
OFFICE of
FIRE & EMS
490 63rd Street
Marathon, FL 33050
(305) 289-6088 / (305) 289-6004
MEMORANDUM
DATE:
March 26, 2001
TO:
Reggie Paros
Director of Public Safety
BOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tern, Nora Williams, District 4
Dixie M, Spehar, District 1
Charles "Sonny" McCoy, District 3
Murray E. Nelson, District 5
'--'-,..- ----.-,~ i
~ " \
. .... ;;x,!o I:
~""4"___ --'
FROM:
Susan Hover 1 J I
Administrative Assistant Fire Rescue,.fr"M-'
RE:
Automatic Aid Agreement - Status
City of Key West
City of Marathon
Islamorada Village of Islands
Big Coppitt Volunteer Fire Department, Inc.
The Sugarloaf Key Volunteer Fire Department, Inc.
The Big Pine Key Volunteer Fire Department, Inc.
Marathon Volunteer Fire and Rescue, Inc,
The Conch Key Volunteer Fire Department and
Rescue Squad, Inc,
The Layton Volunteer Fire Department, Inc.
Tavernier Volunteer Fire Department and
Ambulance Corps, Inc.
Key Largo Volunteer Fire/Rescue Department, Inc,
Ocean Reef Volunteer Fire Department, Inc.
. Memo sent October 26,2000 to above-referenced entities, requesting each to
review, and then call our office to arrange for execution of (4) four original
agreements.
. Tavernier Volunteer Fire, Marathon Volunteer Fire, and Sugarloaf Volunteer
Fire responded and have indicated they are ready to execute,
. We began routing the four original agreements to the three entities one by one,
. Memo sent February 23, 2001, once again requesting the remaining entities to
review the agreement, and then call our office to arrange for execution of (4)
four original agreements. We requested their response by March 15, 2001,
. Layton Volunteer Fire responded and has indicated they are ready to execute,
. As of today, Tavernier Volunteer Fire has executed, and Marathon Volunteer
Fire currently has agreements for execution, Next, the agreements will be
routed to Sugarloaf Volunteer Fire and then Layton Volunteer Fire, The
remaining eight entities have not responded to our requests,
cw
O~~rY ~o?~~E
(305) 294-4641
OFFICE of
Public Safety Division
490 63rd Street, Suite 140
Marathon, FL 33050
305-289-6002
MEMORANDUM
DATE:
RE:
FROM:
February 23,2001
(_._~
Automatic Aid Agreement
James R. "Reggie" Paros
Public Safety Director
TO:
Julio Avael, City Manager
City of Key West
P.O. Box 1409
Key West, FL 33040
Craig Wrathell, City Manager
City of Marathon
11090 Overseas Hwy,
Marathon.FL 33050
James Mooney, Mayor
Islamorada Village ofIslands
P.O. Box 568
Islamorada. FL 33036
Timmy Leonard, President
Big Coppitt Volunteer Fire Department,
Inc.
P.O. Box 2292
Key West, FL 33040
Miekael BawdeR, PresideRt
The SygarlaafKey ValllRleer fire
Del'aARleRt, IRe,
P,O. Bel( 1Q
SlIgllfleafKey, fl 33Q11
John McCarthy. President
The Big Pine Key Volunteer Fire
Department, Inc.
P.O, Box 430192
Big Pine Key, FL 33043-0192
ReheR Caletti, PFesideRt
HlII'8tftaR VelllRteer fiFe lIIId Reselle,
IRlr.
89QQ Overseas Hwy.
~1&RdheR,fL 33QSQ
Steve Drew, President
The Conch Key Volunteer Fire
Department and Rescue Squad, Inc.
RT 1. Box 438
Conch Key, FL 33050
Charles MaClaren, President
The Layton Volunteer Fire Department,
Inc.
P.O. Box 624
Layton, FL 3300 I
BOARD OF COUNTY COMMISSIONERS
MAYOR George Neugent, District 2
Mayor Pro Tern Nora Williams, District 4
Dixie Spehar, District I
Charles "Sonny" McCoy, District 3
Murray Nelson, District 5
ct: ~ ~
./
DaRllld Beek, PresideRt
Tw:eFRier ValYRteer Fire Del'ar.meRt ltIId
fdRlllllanee Cafl's, IRe,
P.O, Bel[ JQI
TaveFRier, fL 33Q7Q
Chris Fleming, President
Key Largo Volunteer Fire/Rescue
Department, Inc.
P,O. Box 782
Key Largo, FL 33037
David C. Ritz
Ocean Reef Volunteer Fire Department,
Inc,
100 Anchor Drive #505
Key Largo, FI 33037-5273
On October 26,2000, our office forwarded copies of the Automatic Aid Agreement to all of the above-referenced
entities, and requested a response from each, Three of twelve responded, as indicated by strikethrough,
As you are aware, automatic aid is already successfully being carried out throughout most of the county,
I am enclosing another copy of the Agreement for your review, Please give me a call to schedule an appointment
for execution, and we will provide 4 original agreements for that purpose, After all parties have executed, I will
then provide a final copy to each entity, '
Thank you for your cooperation in this matter, We would appreciate your response by March 15,2001. If you have
any questions, please give me a call at (305) 289-6088. Thank you,
Enclosure
cc: James L. Roberts, County Administrator
EMS Shift Supervisors
.
6'1)
OOUNTYofMO~ROE
KEY WEST .::J I~ORIOA 33040
(:1051 ~~641
OFFICE of
FIRE & EMS
490 63rd STREET
MARATIION, FL 33050
(305) 289-6088 I (305) 289-6004
MEMORANDUM
DATE:
October 26, 2000
Automatic Aid Agreement
RE:
(~'~~
FROM:
Ross Willman
Acting Senior Director Fire Rescue
r-/
TO:
Julio Avacl. City Manager
City of Key West
P.O, Box 1409
Key West, FL 33040
Craig Wrathell. City Manager
City of Marathon
11090 Overseas Hwy.
Marathon. FL 33050
James Mooney, Mayor
Islamorada Village of Islands
P.O, Box 568
Islamorada, FL 33036
Timmy Leonard. President
Big Coppin Volunteer Fire Department,
Inc.
P.O. Box 2292
Key West, FL 33040
Michael Bowden, President
The SugarloafKey Volunteer Fire
Department, Inc,
P.O. Box 40
SugarloafKey, FL 33044
John McCarthy, President
The Big Pine Key Volunteer Fire
Department, Inc,
P.O. Box 430192
Big Pine Key. FL 33043-0192
Robert Coletti, President
Marathon Volunteer Fire and Rescue,
Inc.
8900 Overseas Hwy.
Marathon.FL 33050
Steve Drew, President
The Conch Key Volunteer Fire
Department and Rescue Squad, Inc.
RT I. Box 438
Conch Key, FL 33050
Charles MaClaren, President
The Layton Volunteer Fire Department,
Inc,
P.O. Box 624
Layton. FL 3300 I
BOARD OF COUNTY COMMISSIONERS
MAYOR Shirley Freeman, District 3
Mayor Pro tern George Neugent, District 2
Wilhelmina Harvey, District I
Nora Williams, District 4
Mary Kay Reich, District S
Donald Bock. President
Tavernier Volunteer Fire Department and
Ambulance Corps. Inc.
P,O, BodO I
Tavernier. FL 33070
Chris Fleming. President
Key Largo Volunteer FirclRescue
Department, Ine,
P,O, Box 782
Key Largo, FL 33037
David C. Ritz
Ocean Reef Volunteer Fire Department,
Inc.
100 Anchor Drive #505
Key Largo. FI 33037-5273
Enclosed please fInd a copy of the Automatic Aid Agreement approved by Rob Wolfe, County Attorney,
on October 13, 2000.
Please review and then give me a call to schedule an appointment for execution of this agreement, I will
then hand-deliver 4 original agreements for execution. After all parties have executed, I will then provide a
fInal copy to each entity,
If you have any questions, please give me a call at (305) 289-6088, Thank you.
Enclosure
cc: Reggie Paros
Shift Supervisors
.
60
: Monroe County
Automatic Aid Agreement
AUTOMATIC AID/CLOSEST UNIT RESPONSE AGREEMENT BY AND AMONG
THE COUNTY AND THE VARIOUS FIRE DEPARTMENTS IN MONROE COUNTY
This Agreement is made this day of , 20 , by and between Board
of County Commissioners of Monroe County, Board of Governors Lower and Middle Keys Fire
and Ambulance Taxing District, City of Key West, City of Marathon, Islamorada Village of
Islands, Big Coppitt Volunteer Fire Department, Inc" The SugarloafKey Volunteer Fire
Department, Inc" The Big Pine Key Volunteer Fire Department, Inc., Marathon Volunteer Fire
and Rescue, Inc., The Conch Key Volunteer Fire Department and Rescue Squad, Inc., The
Layton Volunteer Fire Department, Inc., Tavernier Volunteer Fire Department and Ambulance
Corps, Inc., Key Largo Volunteer FirelRescue Department, Inc., and Ocean Reef Volunteer Fire
Department, Inc.
WITNESSETH:
WHEREAS, Monroe County, it's fire service districts and cities desire to provide a
uniform emergency response system, known as an "Automatic Aid/Closest Unit Response"; and
WHEREAS, said fire service providers are not restricted by local, county, state or federal
statute or laws from assisting neighboring providers in controlling or extinguishing fires or other
emergencies; and
WHEREAS, city and jurisdictional boundaries may be common between two (2) or more
fire service providers; and
WHEREAS, calls for assistance occur in areas where a neighboring jurisdiction's
emergency units may be closer or available quicker for an emergency response; and
WHEREAS, delays in responding to certain emergency situations, due to availability of
emergency apparatus or personnel because of distance or operational status, may result in more
severe conditions involving loss of life, injury or loss of property; and
WHEREAS, it is the intent of the fire service agencies and/or governmental entities on
behalf of their fire service providers participating in this Agreement to mutually cooperate in
Page I of8
@
order to effectively pfovide assistance to each other in the interest of the public's health, safety
and welfare; and
WHEREAS, this Agreement is intended to provide a remedy for jurisdictional problems
that could result from the use of facilities, equipment or personnel shared in common by the
parties at such emergencies; and
WHEREAS, joint response or closest unit response or automatic aid or mutual aid, may
result in a reduction of fire insurance rates for the citizens of Monroe County;
NOW THEREFORE, in consideration of the covenants and promises herein contained, it
is mutually agreed between the parties as follows:
SECTION 1
DEFINITIONS
A. Local Authority - The authority having the responsibility to provide the Primary
Emergency response in a certain jurisdiction.
B. Closest Unit Response - The unit which is pre-determined to be the closest to the
emergency scene and which is dispatched first without regard to the jurisdiction
where an emergency occurs.
C. Automatic Aid - the process for automatically assisting in controlling an
emergency situation. This may entail the dispatch from formal "Runcards".
When implemented~
D. Runcards - The systematic response on a pre-determined basis of the emergency
units. Runcards are accessed in the computer-aided dispatch (CAD) system and
dispatched on the recommendation of the CAD system.
E. Incident Commander - The person who assumes overall command of personnel,
apparatus, equipment and operations at the incident scent.
F. Responsible Agent - Agent or Agencies affected by the content of this agreement.
Page 2 of8 (3~
.
,
SECTION 2
The Monroe County Automatic Aid Standard Operating Guideline dated September 29,
2000 will be the guide to vehicle response until such time Monroe County implements
"Runcards". (See attached Exhibit A)
An emergency response run card system, hereafter called "Runcards", will be maintained
by Monroe County Fire - EMS, Fire and EMS contract agencies and the Monroe County
Sheriffs Department Communications/Dispatch Center(s) when implemented.
A. Said runcards will be prepared to indicate the closest or most appropriate
emergency units to respond to each type of emergency situation as determined by
the local authority.
B. Runcards will be monitored by Monroe County Fire - EMS and affected Fire and
EMS contract agencies within Monroe County, changes may be requested only by
the authority directly affected in coordination with other affected department or
agencIes.
C. Each fire service provider agrees to respond available units in accordance with the
established runcards.
SECTION 3
During or prior to an impending local or area-wide disaster such as, but not limited to,
hazardous material incident, tornado, hurricane or major fire, the local authority may withdraw
that juris.diction' s responses from the runcard system and retain control locally of all responses of
that agency's emergency wUts. Normal operation will be resumed by the Monroe County
Sheriffs Department Communications/Dispatch Center(s) upon notification by local authority.
SECTION 4
Units responding to an emergency into another jurisdiction shall be under the command
and control of the incident commander until released.
Page 3 of8
@
SECTION 5
.
.
Representatives of each emergency service agency will meet regularly to review
communications and operational procedures.
SECTION 6
The service provided herein by the parties shall be provided without cost to the other
parties and no cost against any party shall be assessed by the other parties unless consented to by
formal action of the party's governing body.
SECTION 7
The parties hereto agree that all acts and omissions of each party's employees, are
performed as agents of the employing party. The employees of one party shall not be deemed to
be the agent of another party by performing any function.under the terms of this Agreement.
SECTION 8
The parties agree that each will defend, indemnify and save the other harmless due to the
negligent acts of its own employees, officers, or agents, including volunteers, or due to its
negligent operation of equipment. The parties shall each be obligated to indemnify and hold
harmless the other under this Agreement only to the extent that the other may be held liable
under Section 768.28, Florida Statutes, as the same may be amended from time to time. This
section shall not be construed as waiving any defense or limitation which any of the parties may
have against any claim or cause of action by any person not a party to this Agreement.
SECTION 9
The initial term of this Agreement shall be for a term beginning the date that each party
executes this Agreement and to remain in effect indefinitely. If any party expresses its intent to
withdraw from this Agreement, the party shall provide written notice to all other parties no less
than ninety (90) days in advance of the date of withdrawal.
Page 4 of8
(jl)
SECTION 10
.
.
Notices provided for herein or related to the subject matter of this Agreement shall be
provided to the attention of the responsible agent at the addresses set forth below:
Mr. Roberts, County Administrator
Board of County Commissioners of Monroe
County
Public Service Building, Wing II
5100 College Road, Stock Island
Key West, FL 33040
Steve Drew, President
The Conch Key Volunteer Fire Department
and Rescue Squad, Inc.
RT 1, Box 438
Conch Key, FL 33050
Julio Avael, City Marlager
City of Key West
P.O. Box 1409
Key West, FL 33040
Charles MaClaren, President
The Layton Volunteer Fire Department, Inc.
P.O. Box 624
Layton, FL 33001
Craig Wrathell, City Marlager
City of Marathon
11090 Overseas Hwy.
Marathon,FL 33050
Donald Bock, President
Tavernier Volunteer Fire Department and
Ambulance Corps, Inc.
P.O. Box 301
Tavernier,FL 33070
James Mooney, Mayor
Islamorada Village of Islands
P.O. Box 568
Islamorada, FL 33036
Chris Fleming, President
Key Largo Volunteer Fire/Rescue
Department, Inc.
P.O. Box 782
Key Largo, FL 33037
Timmy Leonard, President
Big Coppitt Volunteer Fire Department, Inc. .
P.O. Box 2292
Key West, FL 33040
David C. Ritz
Ocean Reef Volunteer Fire Department, Inc.
100 Anchor Drive #505
Key Largo, FI 33037-5273
Michael Bowden, President
The Sugarloaf Key Volunteer Fire
Department, Inc.
P.O. Box 40
SugarloafKey, FL 33044
John McCarthy, President
The Big Pine Key Volunteer Fire
Department, Inc.
P.O. Box 430192
Big Pine Key, FL 33043-0192
Robert Coletti, President
Marathon Volunteer Fire and Rescue, Inc.
8900 Overseas Hwy.
Marathon, FL 33050
Page 5 of8
(3D
SECTION 11
This Agreement shall become effective upon execution by the appropriate officers of the
respective parties. Failure of any City or Fire Service Provider to sign this agreement will not
affect the agreement as signed by other providers.
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(SEAL)
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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Attest: Danny L. Kolhage, Clerk
Clerk
MAYOR
Date
(SEAL)
BOARD OF GOVERNORS
LOWER AND MIDDLE KEYS
FIRE AND AMBULANCE TAXING
DISTRICT
Attest:
Clerk
Chairman
Date
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(SEAL)
CITY OF KEY WEST
Attest:
Clerk
MAYOR
Date
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(SEAL)
CITY OF MARATHON
Attest:
Clerk
MAYOR
Date
Page 6 of8
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(SEAL)
ISLAMORADA VILLAGE OF ISLANDS
Attest:
Clerk
MAYOR
Date
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(CORPORATE SEAL)
BIG COPPITT VOLUNTEER
FIRE DEPARTMENT, INC.
Secretary
President
Date
~~~~~~~~~~~~~~~~~.~:,.~:~~~:,~~~~~~-;~~~~:'::~
(CORPORATE SEAL)
THE SUGARLOAF KEY VOLUNTEER
FIRE DEPARTMENT, INC.
Secretary
President
Date
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(CORPORATE SEAL)
THE BIG PINE KEY VOLUNTEER
FIRE DEPARTMENT, INC.
Secretary
President
Date
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(CORPORATE SEAL)
MARATHON VOLUNTEER FIRE
RESCUE, INC.
Secretary
. President
Date
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(CORPORATE SEAL)
THE CONCH KEY VOLUNTEER
FIRE DEPARTMENT AND RESCUE
SQUAD, INC.
Secretary
President
Date
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. :- : .:. ";:','~';' '.' ~ .: . .
'. .' .:.. -. .', ~ .
(CORPORATE SEAL)
THE LAYTON VOLUNTEER FIRE
DEPARTMENT, INC.
Secretary
President
Date
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~ .' ...: .....~.
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(CORPORATE SEAL)
TAVERNIER VOLUNTEER FIRE
DEPARTMENT AND AMBULANCE
CORPS, INC.
Secretary
President
Date
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(CORPORATE SEAL)
KEY LARGO VOLUNTEER
FIRE/RESCUE DEPARTMENT, INC.
Secretary
President
Date
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(CORPORATE SEAL)
OCEAN REEF VOLUNTEER
FIRE DEPARTMENT, INC.
Secretary
President
Date
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Page 8 of8
QV
EXHIBIT A
Monroe County Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 1 of 13
Intent The intent of a Mutual Aid Agreement or Automatic Aid Agreement
is to insure a high level of emergency response in a cost-effective manner.
Mutual aid Is the request of additional equipment or personnel by an individual.
This procedure is usually supported by a written document between two
agencies.
Automatic Aid The process for automatically assisting in the control of an
emergency situation. This entails the dispatch of equipment and personnel by
the communication system without a formal request from an Incident
Commander. The benefit of this type of response is that emergency equipment
and personnel are en-route to assist much quicker. In addition ISO will give credit
to the receiving department as if the mutual aid equipment were part of the
requesting department as long as the equipment is within five miles of the district.
Implementation Monroe County primarily operates under an Automatic Aid
Agreement between Monroe County Fire - EMS and volunteer fire departments.
This agreement is formalized through written contracts between Monroe County
and the fire department corporations within Monroe County. In addition Monroe
County may have the need for assistant from other agencies within or outside of
Monroe County, these agreements are addressed in written formal agreements
where the county has a need for assistance or the county will offer assistance.
Workers Compensation Workers Compensation insuran'ce for inju"ries
to volunteer fire department members is a budgeted item of the county, which
falls under the county insurance policy. Paid employees of the corporations are
covered by the corporation insurance. The corporations covered under the policy
at this time are Big Coppitt Volunteer Fire Department, Inc., Sugarloaf Key
Volunteer Fire Department, Inc., Big Pine Key Volunteer Fire Department, Inc.,
Conch Key Volunteer Fire Department and Rescue Squad, Inc., Layton
Vol.unteer Fire Department, Inc., Tavernier Volunteer Fire Department and
Ambulance Corps, Inc., Marathon Volunteer Fire and Rescue, Inc. until October
1,2000, Key Largo Volunteer Ambulance Corps., Inc., and Key Largo
Fire/Rescue Department, Inc. Liability for agencies not listed must address
liability in a written agreement between Monroe County and that agency.
Cost of service Monroe County provides funding for Big Coppitt Volunteer
Fire Department, Inc., Sugarloaf Volunteer Fire Department, Inc., Big Pine
Volunteer Fire Department, Inc., Conch Key Volunteer Fire Department and
Rescue Squad, Inc., Layton Volunteer Fire Department, Inc., Tavernier Volunteer
Fire Department and Ambulance Corps, Inc., Marathon Volunteer Fire and
Rescue, Inc. until October 1, 2000, Key Largo Volunteer Ambulance Corps. and
Key Largo Volunteer Fire/Rescue Department, Inc.. Therefore no cost shall be
@j)
Monroe County Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 2 of 13
incurred from these departments. For agencies not listed, Monroe County shall
not pay for any assistance unless addressed in a written document outlining
payment.
Authorization to respond Under the automatic aid procedure, the county
dispatch system shall respond the two nearest departments to Structure Fires,
Multi-Casualty Incidents and Heavy Rescue/Extrication & Entrapment. This
procedure may be improved with the implementation of a computer aided
dispatch system at which time computerized "Run Cards" shall be utilized.
Mutual Aid may be activated by the Incident Commander or officer within our
system, the request for mutual aid with Dade County for a hazardous material
response must be requested by a command officer, with notification to the
Monroe County Fire Marshals Office. A large hazardous material incident will
require the notification of the Directors of Public Safety, EMS, Emergency
Management, Fire Marshal and Fire Rescue.
Mutual Aid through the Florida Fire Chiefs' Association STATEWIDE FIRE -
RESCUE DISASTER RESPONSE PLAN shall be routed to the Director of Public
Safety through the Sr. Director of Fire Rescue utilizing an Assistant Fire Marshal
as the liaison to the State EOC through ESF4 and 9. In addition the EMS chief
shall be notified for request of EMS.
Staffing & Equipment It is important that the appropriate emergency
equipment and personnel respond to any request for assistance. Each
department.should address their needs with other agencies as to insure the
appropriate equipment is dispatched and properly equipped. The Monroe
County Emergency Services System Standard Operating Guidelines -
Automatic Aid adopted May 1, 1998 address the response of a Tanker or other
appropriate apparatus and personnel. In the absents of an agreement between
departments to address equipment and personnel this document will be in effect.
Designated Incident Commander The first arriving officer or member on
the first arriving unit to an emergency scene shall assume command and provide
a brief situation report by radio that indicates the nature and the extent of the
emergency. The report shall identify the on-scene unit, confirm assumption of
command, describe the incident parameters, state the obvious conditions, and
briefly describe the course of action initiated by that unit.
(j~
.
Monroe CountY Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 3 of 13
Transfer of Command Transfer of command from the first commander shall
be carried out according to the Monroe Counties IMS, whereby continuity of
command responsibility is formally turned over in person on the scene.
Command Options When a command officer arrives with the first arriving
units, this command officer shall assume command and establish a fixed
command post. If a company is the first to arrive at the scene, it shall be the
responsibility of the company officer to assume command until relieved by an
officer of higher rank or an officer from the jurisdiction in which the incident is
taking place.
Command Structure The Incident Commander shall delegate responsibility
to subordinates in order to concentrate on overall strategy. This results in an
increase in the number of staff and command positions. as an emergency
escalates, in conformity with the Monroe County IMS.
Deployment of Resources Staging shall be established as soon as
possible, large incidents may require two levels of staging. The first level of
staging will be in the immediate area of the emergency and the secondary shall
be in a location large enough to accommodate a large volume of equipment and
personnel.
Training Training shall be conducted betw~en agencies, which have the
primary responsibility of providing assistance to each other. The training shall be
sufficient to ensure compatible operations.
Communication Apparatus responding to mutual aid incidents shall be
equipped with radios that allow personnel to communicate with Incident
Commanders and Sector, Division or Group officers. Separate frequencies shall
be utilized as to not interfere with the working operations. Each and every
department has adequate radios and frequencies to accomplish this goal.
Departments from outside the county may not have compatible radios. To assist,
both re-hab units Big Coppitl and Tavernier have a supply of radios on board to
assist until the county communication vehicle can be activated. These radios are
on VHF not our primary UHF frequency, therefore a person shall be necessary to
monitor these radios for the Incident Commander.
Dispatch procedure The dispatcher shall dispatch the primary and
Automatic Aid department only. Additional aid will be dispatched as required by
request of the Incident Commander.
@
Monroe CountY Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 4 of 13
Should the first responding unit fail to acknowledge the tone out or is otherwise
engaged in another response, the dispatcher shall tone out the next nearest
department to the incident.
Automatic Aid will be utilized for only the following type of incidents:
Structure Fires, Multi-Casualty Incidents, Heavy Rescue / Extrication &
Entrapment.
If in doubt the dispatcher shall ask for direction from the first responding
unit.
Automatic Aid Standard Operating Guidelines The operating guidelines.
Monroe County Automatic Aid Standard Operating Guidelines adopted May
10. 1998 shall be the document of reference until changed or updated.
Mutual Aid Agreements Agencies not covered by the Monroe County
Automatic Aid procedure should have a written mutual aid agreement with the
county if they wish to receive assistance from Monroe County.
Agencies which Monroe County would request mutual aid shall have a written
agreement between Monroe County and That agency.
@
Monroe CountY Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 5 of 13
Sample Mutual Aid Agreement
This agreement, made and entered into this
and the
by and between the
WITNESSETH:
WHEREAS, each of the parties hereto maintain equipment and personnel for the
suppression of fires or other emergency operations within its own jurisdiction and
areas, and
WHEREAS, the parties hereto desire to augment the fire and emergency
protection available in their establishments, districts agencies and municipalities
in the event of large fires, conflagrations, and natural or technological disasters,
and
WHEREAS, the agencies entered into this Agreement have an interest in
providing mutual assistance in emergencies for which each respective fire
department has the capabilities to respond, and
THEREFORE BE IT AGREED THAT:
(a) Whenever it is deemed advisable by the commanding officer of a fire
department belonging to a party to this Agreement, or whenever the
commanding officer of any such fire department is actually present at an
emergency incident, such commanding officer may request assistance for
the purpose of extinguishing, controlling, or aiding in the extinguishment or
controlling of fires, or in the mitigation of emergency medical service
incidents or other emergency incidents from the fire department which are
signatory to this Agreement. Under the terms of this Agreement, such
commanding officer is authorized to make such a request and the
commanding officer of the department receiving the request or authorized
subordinates, shall forthwith take the following action.
1. Immediately determine if apparatus and personnel can be spared in
response to the call;
2. What apparatus and personnel might most effectively be dispatched;
fi3J
Monroe CountY Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 6 of 13
3. The exact mission to be assigned in accordance with the detailed plans
and procedures of operation drawn in accordance with this Agreement by
the managing representatives of the fire department concerned.
4. Dispatch such apparatus and personnel as the responsible officer
receiving the call reasonably believes should be sent, with complete
instructions as to the mission, in accordance with the terms of this
Agreement and pursuant to the instructions received in the request for
assistance.
(b) The tendering of assistance under the terms of this Agreement shall not
be mandatory, but the party receiving the request of assistance should
immediately inform the requesting agency if, for any reason, assistance
can not be rendered.
(c) Each party to this Agreement waives all claims against the other party or
parties for compensation for any loss, damage, personal injury, or death
occurring in consequence of the performance of this Agreement.
(d) Each party to this Agreement shall maintain its own insurance coverage or
self-insure for equipment and personnel.
(e) All services performed under this Agreement shall be rendered without
reimbursement of either party or parties.
(f) The commanding officer of the fire department requesting assistance shall
not relinquish responsibility for mitigating the emergency incident to those
officers responding pursuant to the terms of this Agreement. A senior
officer of a responding mutual aid department will make him / herself
available to the commanding officer for consultation as a resource person,
to assist in tactical or strategical decisions during the emergency. As
often as is practically possible, the mutual aid department will remain
intact under the direct supervision of the highest-ranking officer from their
own department. Direction for the responding department's fire fighters
and subordinate officers' activities will, however, come from the
commanding officer of the fire department initiating the request for
assistance.
(9) The chief fire officer and personnel of the fire departments of both parties
to this Agreement are invited and encouraged, on a reciprocal basis, to
frequently visit each other's activities for guided familiarization tours and
as feasible, to jointly conduct pre-fire planning inspections and drills.
@
Monroe CountY- Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 7 of 13
(h) The commanding officers of the fire departments of the parties of this
Agreement are authorized to meet and draft any detailed plans and
procedures of operation necessary to effectively implement this
Agreement. Such plans and procedures of operation shall become
effective upon ratification by the signatory parties.
(i) This Agreement shall become effective upon the date hereof and shall
remain in full force and effect until canceled by mutual agreement of the
parties hereto or by written notice by one party to the other party, giving
ten (10) days notice of said cancellation.
IN WITNESS THEREOF, the parties hereto have executed this Agreement at
Monroe County, Florida, on the day and year first above written.
Reference: NFPA 402
Mutual aid agreements should be drafted by the legal system of the participating
agencies
(!is)
.
Monroe CountY Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 8 of 13
Sampl.e Automatic Aid Agreement
AUTOMATIC AID/CLOSEST UNIT RESPONSE AGREEMENT BY AND
AMONG THE COUNTY AND THE VARIOUS FIRE DEPARTMENTS IN
MONROE COUNTY
This Agreement is made this day of , 2 , By arld between
Big Coppitt Fire Department, Sugarloaf Fire Department, Big Pine Fire Department, The
City of Marathon, Conch Key Fire Department, Layton Fire Department, The City of
Islamorada, Tavernier Fire Department, Key Largo Fire Department, Key Largo
Ambularlce arld Monroe County Fire-EMS.
WITNESSETH:
WHEREAS, the fire service districts and cities desire to provide a uniform
emergency response system, known as an "Automatic Aid/Closest Unit
Response"; and
WHEREAS, said fire service providers are not restricted by local, county, state or
federal statute or laws from assisting neighboring providers in controlling or
extinguishing fires or other emergencies; and
WHEREAS, city arldjurisdictional boundaries may be common between two. (2)
or more fire service providers; and
WHEREAS, calls for assistance occur in areas where a neighboring jurisdiction's
emergency units may be closer or available quicker for arl emergency response; and
WHEREAS, delays in responding to certain emergency situations, due to
availability of emergency apparatus or personnel because of distarlce or operational
status, may result in more severe conditions involving loss of life, injury or loss of
property; and
6iJ
Monroe couniy Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 9 of 13
WHEREAS, it is the intent of the fire service agencies and/or governmental
entities on behalf of their service agreement participating in this Agreement to mutually
cooperate other in order to effectively provide assistance to each other in the interest of
the public's health, safety arld welfare; and
WHEREAS, this Agreement is intended to provide a remedy for jurisdictional
problems that could result from the use of facilities, equipment or personnel shared in
common by the parties at such emergencies; and
WHEREAS, joint response or closest unit response or automatic aid or mutual
aid, may result in a reduction of fire insurance rates for the citizens of Monroe County;
NOW THEREFORE, in consideration of the covenants arld promises herein
contained, it is mutually agreed between the parties as follows:
DEFINITIONS
SECTION 1
A. Local Authority - The authority having the responsibility to provide the
Primary Emergency response in a certain jurisdiction.
B. Closest Unit Response --, The unit which is pre-determined to be the
closest to the emergency scene and which is dispatched first without
regard to the jurisdiction where an emergency occurs.
C. Automatic Aid - the process for automatically assisting in controlling an
emergency situation. This may entail the dispatch from formal
"Runcards". When implemented.
0fj)
Monroe CountY Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 10 of 13
D. Runcards - The systematic response on a pre-determined basis of the
emergency units. Runcards are accessed in the computer aided dispatch
(CAD) system arld dispatched on the recommendation of the CAD system.
E. Incident Commarlder - The person who assumes overall command of
personnel, apparatus, equipment arld operations at the incident scent.
F. Responsible Agent - Agent or Agencies affected by the content of this
agreement.
SECTION 2
The Monroe County Automatic Aid Standard operating Guide-Line dated
of 2 will be the guide to vehicle response until such time
Monroe County implements "Runcards". An emergency response run card system,
hereafter called "Runcards", will be maintained by the Monroe County Fire - EMS
Office, Fire and EMS contract agencies and the Monroe County Sheriff Office dispatch
office when implemented.
A. Said runcards will be prepared to indicate the closest or most appropriate
emergency units to respond to each type of emergency situation as
determined by the local authority.
B. Runcards will be monitored by Monroe County Fire - EMS and affected
the Fire and EMS contract agencies within Monroe County, changes may
be requested only by the authority directly affected in coordination with
other affected department or agencies.
(46
Monroe CountY Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 11 of 13
C. Each fire service provider agrees to respond available units in accordance
with the established runcards.
SECTION 3
During or prior to an impending local or area-wide disaster such as, but not
limited to, hazardous material incident, tornado, hurricane or major fire, the local
authority may withdraw that jurisdiction's responses from the runcard system and retain
control locally of all responses of that agency's emergency units. Normal operation will
be resumed by the COUNTY Central dispatch upon notification by local authority.
SECTION 4
Units responding to an emergency into another jurisdiction shall be under the commarld
and control of the incident commander until released.
SECTION 5
Representatives of each emergency service agency will meet regularly to review
communications and operational procedures.
SECTION 6
The service provided herein by the parties shall be provided without cost to the
other parties and no cost against any party shall be assessed by the other parties unless
consented to by formal action of the party's governing body.
SECTION 7
(9)
Monroe CountY Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 12 of 13
The parties hereto agree that all acts and omissions of each party's employees, are
performed as agents of the employing party. The employees of one party shall not be
deemed to be the agent of another party by performing any function under the terms of
this Agreement.
SECTION 8
The parties agree that each will defend, indemnify and save the other harmless
due to the negligent acts of its own employees, officers, or agents, including volunteers,
or due to its negligent operation of equipment. The parties shall each be obligated to
indemnify and hold harmless the other under this Agreement only to the extent that the
other may be held liable under Section 768.28, Florida Statutes, as the same may be
amended from time to time. This section shall not be construed as waiving any defense
or limitation which any of the parties may have against arlY claim or cause of action by
any person not a party to this Agreement.
SECTION 9
The initial term of this Agreement shall be for a term beginning the date the last
party executes this Agreement and to remain effect during the period of time that the
Monroe County Board of County Commissioners provides emergency communications
services through the Sheriffs' Office to each fire service provider. If any party expresses
its intent to withdraw from this Agreement, the party shall provide written notice to all
other parties no less than ninety (90) days in advance of the date of withdrawal.
SECTION 10
Notices provided for herein or related to the subject matter of this Agreement
shall be provided to the attention of the responsible agent at the aforementioned
addresses:
([0)
Monroe Count1 Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 13 of 13
SECTION 11
This Agreement shall become effective upon execution by the appropriate officers
of the respective parties arld upon filing with the Clerk of The Circuit Court. Failure of
any City or Fire Service Provider to sign this agreement will not affect the agreement as
signed by other providers.
SECTION 12
IN WITNESS WHEREOF, the parties hereto have hereto set their harlds and seal
this day of ,2_.
ATTEST:
Mayor-Commissioner
. APPROVED AS TO FORM AND
CORRECTNESS:
City Manager
District President
~eference: Pinellas County Automatic/Closest Unit Response Agreement
Mutual aid agreements should be drafted" by the legal system of the participating agencies
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MUTUAL AID AGREEMENTS ~ MUNICIPALITIES
CITY OF KEY WEST
1. Letter to Julio Avael, City Manager, City of Key West,
dated March 29, 2001,
Re: Mutual Aid Agreement for fires and other emergencies
2. Response received from Julio Avael, City Manager, City of
Key West, dated March 26,2001
Re: City Fire Coverage at Stock Island
3. Copy of letter received from Julio Avael, City Manager,
City of Key West, addressed to Fire Chief Fahey,
dated March 22, 2001, Re: Stock Island Fire Coverage
4. Page 10 from Monroe County Master Public Fire Defense
Plan, prepared by Varley-Campbell & Associates,
dated September 26, 1989
Accepted by MCBOCC: October 31, 1989
5. Letter to Eddie Castro, Fire Chief, Key West Fire
Department, dated May 19, 1989,
Re: Mutual Fire Fighting Assistance Agreement
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OUNTY 0 MONROE
KEY WEST ~ FLORIOA 33040
(305) 294-4641
PUBLIC SAFETY DMSION
James R. "Reggie" ParDs, Director
490 63rd Street, Suite 140
Marathon, Fl. 33050
MEMORANDUM
TO:
Julio A vael, City Manager
City of Key West, Florida
FROM:
James R. "Reggie" Paros, Director
Public Safety Division
BOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tern, Nora Williams, District 4
Dixie M. Spehar, District 1
Charles "Sonny" McCoy. District 3
Murray E. Nelson, District 5
SUBJECT:
Mutual Aid Agreement for fires and other emergencies
DATE:
March 29,2001
I received your letter concerning City Fire Coverage at Stock Island on March 28, 2001.
I appreciate the timely response.
During our telephone conversation of March 26th, you indicated that Fire Chief Fahey
didn't approve the Automatic Aid Agreement that we previously had offered to the City.
Consequently, I have enclosed a sample Mutual Aid Agreement for your review and
consideration. The difference between the two is that instead of being automatically
dispatched, as is the case with Automatic Aid, this would be on arl as needed basis only.
I will be awaiting your response.
Enclosure: (1)
Cc: James L. Roberts, County Administrator
(50
Monroe County Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 5 of 13
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Sample Mutual Aid Agreement
This agreement, made and entered into this
and the
by and between the
WITNESSETH:
WHEREAS, each of the parties hereto maintain equipment and personnel for the
suppression of fires or other emergency operations within its own jurisdiction and
areas, and
WHEREAS, the parties hereto desire to augment the fire and emergency
protection available in their establishments, districts agencies and municipalities
in the event of large fires, conflagrations, and natural or technological disasters,
and
WHEREAS, the agencies entered into this Agreement have an interest in
providing mutual assistance in emergencies for which each respective fire
department has the capabilities to respond, and
THEREFORE BE IT AGREED THAT:
(a) Whenever it is deemed advisable by the ~ommanding pfficer of a fire
department belonging to a party to this Agreement, or whenever the
commanding 'officer of any such fire department is actually present at an
emergency incident, such commanding officer may request assistance for
the purpose of extinguishing, controlling, or aiding in the extinguishment or
controlling of fires, or in the mitigation of emergency medical service
incidents or other emergency incidents from the fire department which are
signatory to this Agreement. Under the terms of this Agreement, such
commanding officer is authorized to make such a request and the
commanding officer of the department receiving the request or authorized
subordinates, shall forthwith take the following action.
1. Immediately determine if apparatus and personnel can be spared in
response to the call;
2. What apparatus and personnel might most effectively be dispatched;
3.
The exact mission to be assigned in accordance with the detailed plans
and procedures of operation drawn in accordance with this Agreement by
the managing representatives of the fire department concerned.
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Monroe County Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 6 of 13
4. Dispatch such apparatus and personnel as the responsible officer
receiving the call reasonably believes should be sent, with complete
instructions as to the mission, in accordance with the terms of this
Agreement and pursuant to the instructions received in the request for
assistance.
(b) The tendering of assistance under the terms of this Agreement shall not
be mandatory, but the party receiving the request of assistance should
immediately inform the requesting agency if, for any reason, assistance
can not be rendered.
(c) Each party to this Agreement waives all claims against the other party or
parties for compensation for any loss, damage, personal injury, "or death
occurring in consequence of the performance of this Agreement.
(d) Each party to this Agreement shall maintain its own insurance coverage or
self-insure for equipment and personnel.
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(e) All services performed under this Agreement shall be rendered without
reimbursement of either party or parties.
(f) The commanding officer of the fire department requesting assistance shall
not relinquish responsibility for mitigating the emergency incident to those
officers responding pursuant to the terms of this Agreement. A senior
officer of a responding mutual aid department will make him I herself
available to the commanding officer for consultation as a resource person,
to assist in tactical or strategical decisions during the emergency. As
often as is practically possible, the mutual aid department win remain
intact under the direct supervision of the highest-ranking officer from their
own department. Direction for the responding department's fire fighters
and subordinate officers' activities will, however, come from the
commanding officer of the fire department initiating the request for
assistance.
(g) The chief fire officer and personnel of the fire departments of both parties
to this Agreement are invited and encouraged, on a reciprocal basis, to
frequently visit each other's activities for guided familiarization tours and
as feasible, to jointly conduct pre-fire planning inspections and drills.
)
(h) The commanding officers of the fire departments of the parties of this
Agreement are authorized to meet and draft any detailed plans and
procedures of operation necessary to effectively implement this
(S s-)
Monroe CountY Fire - EMS
Mutual Aid - Automatic Aid
SOG 600.07
9/29/00
Page 7 of 13
Agreement. Such plans and procedures of operation shall become
effective upon ratification by the signatory parties.
(i) This Agreement shall become effective upon the date hereof and shall
remain in full force and effect until canceled by mutual agreement of the
parties hereto or by written notice by one party to the other party, giving
ten (10) days notice of said cancellation.
IN WITNESS THEREOF, the parties hereto have executed this Agreement at
Monroe County, Florida, on the day and year first above written.
Reference: NFP A 402
Mutual aid agreements should be drafted by the legal system of the participating
agencies
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Julio Avael, MPA
525 Angela St.
305-298-8 t 00
KWCMGR@aol.com
Mlmarlndum
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To:
From:
Re:
Date:
This follows my conversation with you this afternoon regarding city coverage of
fires at Stock Island.
The attached memo followed my meeting with County Commissioner McCoy and
requested Chief Fahey to study the feasibility of the Kennedy Fire Station covering
the Stock Island area in the evenings.
In;lsmuch as the city is considering annexing Stock Island in the future, I thought it
would be advantageous to investigate the feasibility of the city fire department
covering the county property.
As you know, there will probably be many hurdles to consider, e.g., the union
contract, whether or not the city will need additional resources in terms of fix assets
and manpower, and lastly, approval from the city commission will be required.
At the minimum, the concept will be studied, recommendations received from our
fire chief will be pursued and we will be prepared when the annexation subject
matter is considered.
C: County Commissioner McCoy
Chief Fahey
(5?)
a~~t~~ If ImJ~ Clly IJlmlll1
Julio Avael, MPA
525 Angela St.
305-298-8100
KWCMGR@aol.com
Memaflft1ldum
To:
From:
Re:
Date:
ChiefFahe~.nl1l n
Julio A vael, Ci N ~~
Stock Island Fir Coverage
March 22, 2001
I have been approached by a county commissioner who is concerned with the safety of
the residents of Stock Island with respect to the fire protection presently available in
Stock Island. The commissioner has asked if the city would be willing to help the county
respond to Stock Island fires.
Considering the fact that the City of Key West is anticipating annexing Stock Island in
the near future, it may be to our advantage to be proactive by immediately studying the
option of serving Stock Island and providing the service.
Inasmuch as a request has been officially communicated to my office and there is
virtually no county coverage in the evenings, I am respectfully requesting you to initiate a
feasibility study, wherein the Key West Fire Department will respond to fires from the
Kennedy Fire Station.
Your focus should be: the distance from the Kennedy Fire Station to the furthest point in
Stock Island, the time it will take for fire engines to reach the area from the Kennedy
station (evening hours), and the availability of tankers, and additional resources, e.g.,
manpower and equipment that will be required, if any, to protect the area. The county
has requested coverage as soon as possible from 8:00 p.m. to 8:00 a.m., seven-days
weekly.
Your study, with empirical data, and your recommendations should be prepared and
forwarded to my office no later than April 20, 2001.
c: Mayor and Commissioners
John Jones, Assistant City Manager
County Commissioner McCoy
Reggie Paros
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SOURCE: Monroe County Master Public Fire
Defense Plan
Prepared by: Varley-Campbell & Associates
Dated: September 26, 1989
Accepted by MCBOCC: October 31, 1989
Coppit. Each vehicle is staffed by"2 EMTs 24 hours per day
except for the unit at Conch Key which is assigned only one
technician. Conch Key or Layton fire fighters provide back-
up support to the Conch Key unit. EMS crews are stationed
in fire stations at Big Pine, Marathon Station No.2, Conch
Key, Islamorada, Cudjoe Key and Stock Island.
The Tavernier Volunteer Fire Department furnishes EMS
response in MSTD No.5; local funding provides one full paid
man and the county provides expense reimbursement.
A volunteer EMS organization provides EMS response in M~TD
No.6 which includes the Key Largo area.
EMS response in the Ocean Reef Development and the remainder
of District 7 is supplied by full time employees of the
Ocean Reef Volunteer Fire Department. Inc., a not for profit
corporation.
2.2.4
MttqlA1fi
The 10 fire departments in the MSTDs assist one another from
time to time. The Ocean Reef organization is included in
existing over-all" fire suppression plans. Tile all paid City,
of Key..We.st fire!pJ:"c:~h.as assi~ted the StocR' Islalttt':F1r~ "
D . ..e\'t"" bfltf'ttie i'.t-e~~nt labor agreement with the Key West
- . ..J~~op.()f"Intem"~lon..l A....oclat1.on of ll'ir"~
F1gHte~sJ AFL-CIO, precludes use of volunteer fire fighters
w1 thin the Ci ty'.: "
Effective use of fire forces in mutual fire assistance
operations is seriously limited by the geography of the
Keys. The distances between fire stations are a factor;
e.g., the Big Pine station is more than 18 miles from the
closest station to the northeast and is 13 miles distant
from the closest station to the southwest. This fact when
considered with the heavy traffic on the single traffic
artery which was closed by accidents 20 times in 1988
creates a serious lack of reliability of mutual aid
response. Mutual aid operations are further impaired by the
inherent limitations of the existing radio con~unications
system.
The U.S. Coast Guard responds to fires on the water and on
floating equipment at waterfront locations throughout the
Keys. Coast Guard crews respond to some waterfront fires
from locations at Miami, Islamorada, Marathon and Key West.
10
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(305) 2944641
DIVISION OF:
PUBLIC SAFElY
5192 Overseas Highway
Marathon, FL 33050
May 19, 1989
Eddie Castro, Fire Chief
Key West Fire Department
525 Angela Street
Key West, Florida 33040
fAi~( .
Dear Chief ('""cotd:'a;--
..
BOARD OF COUNTY COMMISSIONERS
Wilhelmina Harvey, District 1
Mayor Pro Tem Gene Lytton, District 2
Douglas Jones, District 3
MAYOR Mike Puto, District 4
John Stormont, District 5
Pursuant to our recent telephone conversation, I am herewith
enclosing for your review a copy of the Mutual Fire Fighting
Assistance Agreement currently in effect between Monroe County and
N.A.S. Key West. My Division would prefer to formalize a similar
agreement between M:>nroe County and the City of Key West.
Please review the enclosed. as to its content and inform ~ if you
would be receptive to a similar agreement. Please provide any
comnents, suggestions, recortllB'ldations and requirenents that you would
like to have incorporated. into such an agreerrent.
I look forward to hearing from you in this matter.
Sincerely,
/;:f[~-( "
Janes R. Paros, Assistant County Administrator
Division of Public Safety
JRP /sd
attachrrent
cc: Joe London, Fire Marshal
File: 3-04089
bec: Mayor Puto
([;6)
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M1JtlAL FIRE FIGITING ASSISTANCE AGREfNENT
nns AGRlBfENT, Made and entered into this .:J.J;L day of ..J/ (J <4 l~';' h,"
and between COONTY OF MMOE, STATE OF FLOOlDA, a political s~rsion or'thc
State of Florida, and the Carmanding Officer, N.A.S. Key West, Floridn ,
WIlNESSElll:
WlfEREAS, each of the parties hereto maintains equipment and personnel for
the sll'pressioo of fires within its CM\ jurisdictien and arens, and
MIERENi, the parties hereto desire to augment the fire protection avai lahle
in their various establism.ents, districts, agencies and municipalities in tht~
event of large fires or cooflagratioos, and
W1lffifAS, the lands or districts of the parties heretc nre a(~.iacent or C\.l:-
tiguous so that mutual assistance in a fire anergency is ccem.:-d feasihlc, ar-;:
WHEREAS, it is the policy of the Navy Department and of the r.ilInicij1ali ti(~
or other districts and of their governing bodies to conclude sllch agreel"cn'~
wherever practicable, and
WHffiEAS, it is mutually deemed sound, desi rabIe, practicable, <lno beneficL:!
for the parties to this agreement to render assistance to one another in aC:0r-
dance wi th these terms;
TIlFREFCRE, BE IT AffiEED llIAT:
1. Whenever it is deemed advisable by the senier officer of a fire cep"r~-
r.lent belalging to a party to this agreement, or by the senier officer (If ar.:--
such fire department actually present at any fire, to request fire fightir~
assistance under the terms of this agreement, he is authorized tc co so, nnc' tho.:
senior officer on duty of the fire department receiving thE' request shall f!';rt~.
wi th take the following actial:
a. IlIIIlediate1y determine if apparatus and personnel cnn hc' sp.lred in
response to the call.
b. What apparatus and personnel might most effectively he t1i~patd~c_:.
c. The exact missial to be assigned in nccordance wirh the ('t.'tai]e'.: rl","~
and procedures of operatioo drawn in accordance wi th thi s :1freemcr.t b:; rhe te:~-
nical heads of the fire departments involved.
d. Forthwith dispatch SUdl apparatus and persofUlel as, in t:',C' ju('pl;cr:: ~;
the senior officer receiving the call, should be sent, Idth cornrJete instn"c-
tions as to the missial, in accordance ,,'i th the terms of this ?gree~e::r.
Provided, however, that when a call for assistance is recei\'cc I':' .:J \3\," iir'~
ccpartment, it shall be referred at once to the COIT1n:L,ding Offict'f of tr.e ;:,=ti-
\"it)' concerned, or his duly authori7ec Dut.." Officer, bef"re an: ':'\~l!il'-::c~t ':~
FersO/mel is dispntched.
2. The rendering of assistunce under the' terms of thi__ :J!!ret"llCrlt sh:lll n,~
be mandatory, but the party receiving the n'qllest fer assistnncC' ~h01:Jc: i;'!;:c-
diately inform the requesting service if, for any reason nssist:il~':C' e.:Jr~n(',:: :--~
rendered.
3. e. Each party to this agreement wnivc~ all c}.,ims :Ig,:linst t!lC othcr ~,,~~;-.
or parties for compensation for any loss, darn:lge, pcrso:lnl in711ry, or '~C;::!'
occurr i ng inconsequence of the per formancc of this :Jgr'~ement.
b. All services performed under this agreement sh;Jll be repc,_red k i rh'".:r
reimbursement of either party or parties.
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4. The techni cal head of the [j re dep<lrtlllcnt of the request i I1g servi ce ~~~;:; I
assune full charge of the operations, hut if he spC'Cificallv requcsts a seri,~
officer of a firc department furnishinp. assist:m"lJ to olun';'l' ~otr!~alll: he !'!~:lll
not, by relinquishing cOlm1and, be relieved of hit; r!3~pC1n~jh,1!ty [,'r ,l:c
operation; provided, that the apparatus, personnel, ;md CCjpip"f'flt of the :1."..'rc\
rendering assistance shall be under the ilmlCdiate superyjsicr: pC and sh:1I' "".
the irrunediate respcnsibility of the senior ()[ficer of the fire departlCcnt ,(1'
dering assistance.
S. The chief fire officers :md personnel of the fire dcp.1rtment~ cf ....:..
parties to this a[-.reemcnt (Ire invited <lnJ encouraged, OIl.1 reciprocal basi:, '"
fr.~qucntly visit cach other's activities for guic'ed f<lmiliariz:ttion t(jur~ c~r..
sistent \~ith loc<ll security requirements ancl, as f(,3sihle, to .iointlr cC'r!(":C'
pre-fire pI ann ing inspectioos :md drill s.
6. The technical he3ds of the fire (lepartments o[ tl~(' r,l:-ties to t'"l~
3grccment are iluthorized and directed tel meet and <'ruft (lny (!~tailed p);ins ::!'.
rroccdures of operation necessary to effectively impler.lellt thj~ ;rrce~~nt. ~I :'
r1:1ns ,md procedures of operations sh3JJ heC'C'fI1e effect i "C 11f'C"'1 r:1t ific;it i ;.:- :
the signatory parties.
7. This agreement shall become efft'CtivC' upon the (!Jtc Lt.:'rl.'of an~ ~i:~~;
remain i" full force and effect III1til GlIlcc11ed by mutual :JglTcn'cnt c"f thl' j'.~'
til's hereto or by "Titten notice by 0ne rarty to the other party, rivinr ,"--
(t ()) days not i cc of s:litl c,mce 11 ati on.
L'l I\TIN~.sS \\llBlf:OF, the part ics hereto h<lve executed t hi s :1~r(L''''_:lt,-
__ A~ (,...'" f ~.!--_ on the day ,111.1 year [j r~.J;~ above hT i tten.
cr)IJ!\L1-~ 'U~l{QE, STAn?OF FU .j{! r:"~
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.. ~'<l)'or and Chainn~n ()(tlle Rc'ir2:-"
of COlmty COl11lli~sicners of "crr:.:"
(mUlty, Florid;!
(Sen I)
"t tesP:ANNY L. KOLIIAGE, CIer!~
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D~t'~,", Cl~
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r IIStEBY CmnFY that this c'XI:r.Cr.~ ·
bec~r wed for 1 eg;! 1 suf fie' n:-~
thJt c <;ame meets \\'ith 0\';,1,;
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By ~~...::...._._. --'-~---i.: .
Cmmty Att(lr~er's 1.~tfl:C(
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MUTUAL AID AGREEMENTS ~ MUNICIPALITIES
CITY OF MARATHON
1. Interlocal agreement between Monroe County, the Lower
and Middle Keys Fire and Ambulance Taxing District and
the City of Marathon, Providing for Delivery of Emergency
Medical & Fire Rescue Services
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l'lonroe l.ouncy l,J.er-K. ::; VJ..J....L.'-'" V1...L.b..L.Ud..J..
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INTERLOCAL AGREEMENT BET\VEEN
MONROE COUNTY,
THE LO\VER AND MIDDLE KEYS FIRE AND AMBULANCE TAXING DISTRICT
AND
THE CITY OF MARATHON
PROVIDING FOR DELIVERY OF
EMERGENCY l\'IEDICAL & FIRE RESCUE SERVICES
This Interlocal Agreement (hereinafter called the" AGREEl\1ENT") is made by and between
MONROE COUNTY, a political subdivision of the State of Florida (hereinafter called the
"COUNTY"), the LOWER AND MIDDLE KEYS FIRE AND AMBULANCE TAXING
DISTRICT (hereinafter included in any reference to the "COUNTY"), and the CITY OF
MARATHON, a municipal corporation of the State of Florida (hereinafter call the "CITY").
WHEREAS, the COUNTY and the CITY desire to enter into this AGREEl\1ENT to provide
for the delivery offire rescue and emergency medical services within and adjacent to the municipal
boundaries of the CITY; and
WHEREAS, the respective elected bodies of the COUNTY and the CITY find the method of
delivery of the fire rescue and emergency medical services set forth in this AGREEl\1ENT is in the
interest of the public and can be best accomplished through coordination of the provision of such
services as set forth herein; and
WHEREAS: the COUNTY and CITY agree to the transfer of certain equipment and property
from the COUNTY to the CITY;
NOW THEREFORE, in consideration of the mutual covenants, promises, terms and
conditions set forth herein, the COUNTY and the CITY do hereby agree as follows:",
ARTICLE 1
BACKGROUND
1.1 Pursuant to Chapter 97-348, Laws of Florida, the CITY was incorporated on November 2,
1999.
1 .2 Prior to incorporation, the area included within the CITY boundaries was part of the
unincorporated area of the COUNTY.
1.3 The COUNTY holds in fee simple certain property located within the CITY and holds lease
interests in certain other property located within the CITY.
1.4 Chapters 125, 163.01 and 166, Florida Statutes, allow counties and municipalities to
contract for services to be rendered by the COUNTY to the CITY and by the CITY to the
COUNTY.
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1.5 This AGREErvlENT will itemize which certain responsibilities and services are to be
continued by the COUNTY and which will be taken on by the CITY.
ARTICLE 2
GENERAL TERMS & CONDITIONS
2. I The effective date of this AGREEl\IlENT is October 1, 2000 (hereinafter, the EFFECTIVE
DATE).
2.2 The County will transfer title to all real property described in this agreement through quit
claim deeds. The County will also deliver to the City any environmental assessments, site
assessments, engineer/architect reports, affadavits of title, permits, or surveys regarding the
real property that the County may have in its possession but the County is under no
obligation to prepare any such documents for the purpose of the transfer of the property to
the City.
2.3 A condition precedent to proceeding with the transfer by the COUNTY to the CITY of any
tangible personal property encompassed by this AGREErvlENT is that the CITY is in receipt
of all bills of sale from the County to the City for all such tangible personal property"
2.4 A condition precedent to proceeding with the transfer by the COUNTY will assign to the
CITY all of its interest in any operating agreements encompassed by this AGREErvlENT
and provide the CITY with all existing County/vendor contracts for services.
2.5 By the EFFECTIVE DATE, the COUNTY also must have completed all steps necessary to
facilitate the transfers encompassed by this AGREErvlENT, including, but not limited to,
transferring relevant ownership of real and tangible property owned by the COUNTY and
assigning relevant ownership rights to which the COUNTY is a party.
2.6 With respect to each transfer, if the COUNTY has not completed all steps necessary to that
transfer by the EFFECTIVE DATE, the COUNTY shall continue to be responsible for all
services and responsibilities contemplated by this AGREErvlENT which pertain to those
certain documents until such time as such steps are completed.
2.7 Any unreasonable delay on the part of the COUNTY to complete all steps necessary shall be
deemed a breach of this AGREEMENT.
ARTICLE 3
REAL PROPERTY
3.1 Marathon Fire Station # 1. The COUNTY will deed to the CITY at no cost, all of its right,
title, and interest in the building and property located at 3299 Overseas Highway in
2
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Marathon, commonly known as Marathon' Fire Station #1. The CITY will allow the
COUNTY to utilize two (2) garage bays for the storage of COUNTY equipment for a
period of up to one (I) year at no cost to the COUNTY.
3.2 Marathon Fire Station # 2: The COUNTY will deed to the CITY at no cost, all of its
right, title, and interest in the building located at 8900 Overseas Highway in Marathon,
commonly known as Marathon Fire Station # 2. The COUNTY will lease to the CITY,
seventeen thousand (17,000) square feet ofland for use by the Fire Department located at
8900 Overseas Highway in Marathon (Exhibit D) at the rate of forty five and one half cents
($0.455) per square foot per year ($7,735.00 per year) for a period of twenty (20) years.
The CITY will lease to the COUNTY eight hundred fifty (850) square feet of space within
Marathon Fire Station # 2 for the storage of two (2) airport rescue vehicles and equipment
at a rate of nine dollars and ten cents ($9.10) per square foot per year ($7,735.00 per year)
for a period of twenty (20) years.
3.3 Mobile Home. The COUNTY will maintain and operate the small mobile home used by
EMS personnel and located at Marathon Fire Station # 2 during the first year of this
AGREElVIENT. If the CITY begins provision of it's own Emergency Medical Services on
October 1,2001, the COUNTY shall transfer to the CITY at no cost, its right, title, and
interest in said mobile home on October 1, 200 I. However, if the CITY terminates
receipt of COUNTY EMS services prior to that date, the COUNTY will transfer ownership
of the mobile home to the CITY upon the earliertermination date. The utilities and
payment for the utilities connected to the mobile home shall remain as they are currently
during the term of this AGREElVIENT.
ARTICLE 4
TANGIBLE PROPERTY
4.1 The COUNTY will transfer to the CITY at no cost its right, title, and interest to all tangible
property located in and around Marathon Fire Station # 1 and Marathon Fire Station # 2,
previously and commonly used by Marathon Volunteer Fire Department per the attached
inventory, (Exhibit A).
4.2 The COUNTY will provide to the CITY for its use during the term of this AGREEMENT
one (I) rapid intervention vehicle and one (1) 1000 gallon ARFF vehicle for use by the
CITY at the Marathon Airport. Operational costs for these vehicles shall be funded by
Airport revenues through the COUNTY. In the event that the 1000 gallon ARFF unit is
destroyed, wears out, or is otherwise removed from service, it will not be replaced by the
COUNTY unless the Marathon Airport certification at that time requires a vehicle of that
size.
4.3 On October 1, 2001, the COUNTY will transfer to the CITY at no cost its right, title, and
interest to the following ambulance units: # 1416-121 and # 1416-02-16, and their
associated equipment, including but not limited to the attached (per) vehicle inventories,
(Exhibit C). In the event the CITY decides to terminate receipt of COUNTY EMS services
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prior to that date, the COUNTY will transfer ownership of the ambulances and their
associated equipment to the CITY at the earlier termination date. In the event, any of the
ambulances or associated equipment are destroyed, damaged, stolen, lost, or removed from
service during the first year of this AGREEMENT, the COUNTY shall replace said unit or
equipment with unit or equipment of equal or greater value prior to October I, 2001. This
provision is not intended to apply to the normal wear and tear placed on the vehicle or
equipment stemming from its normal course of service. Should there be disagreement
among the parties, the issue shall be resolved as provided by Chapter 164, Florida Statutes.
4.4 The CITY reserves the first right to purchase at fair market value any vehicles or equipment
commonly used within the CITY which may have been excluded from any of the
aforementioned inventories. Any disagreement as to value shall be resolved by arbitration.
4.5 COUNTY shall provide to the CITY one (1) Automatic External Defibrillator (AED),
contingent upon there being no grant conditions or restrictions to the contrary.
4.6 COUNTY shall provide all maintenance files on all vehicles and equipment transferred to
the CITY.
4.7 COUNTY shall honor all reasonable maintenance requests submitted by the Marathon
Volunteer Fire and Rescue Department, Inc. to the Acting Senior Director of Fire Rescue
for Monroe County before September 30,2000, within the budgeted appropriation.
ARTICLE 5
FIRE RESCUE SERVICES
5.1 The CITY will operate, maintain, and provide its own Fire Rescue Services, Fire Protection
Services, and Fire Marshall Services within the CITY boundaries.
5.2 The COUNTY will provide Fire Rescue and Fire Protection Services to the CITY in the
incorporated areas previously served by Conch Key Fire Department (south end of Tom's
Harbor Bridge to Banana Boulevard (Valhalla Beach)). The fee for this service will be
figured annually per Article 8. Such services shall not include the provision of "emergency
medical services" or any associated services commonly referenced to as basic or advarlced
life support or transport as defined in Chapter 401, Florida Statutes.
5.3 The COUNTY will provide Fire Rescue and Fire Protection Services to the CITY on a
twenty-four (24) hour, seven (7) days a week basis during the term of this AGREEMENT
for Services Rendered in Section 5.2. The level of service provided to the CITY shall, at
minimum, be equal to the average historical level of services provided by the applicable
departments in other areas of Monroe County.
5.4 The CITY will assume control, inspection, and maintenance of all fire hydrants within the
CITY boundaries in accordance with Florida Key Aqueduct Authority guidelines.
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5.5 The COUNTY will permit the CITY to utilize the County Fire Rescue Training Fadlity at
no charge. The scheduled use of the facility shall be coordinated with the County Public
Safety Division. The CITY shall replenish supplies utilized by CITY personnel while
training (ie: propane, refill air bottles, etc). The CITY may not subcontract the use of the
training facility to other agencies.
5.6 The CITY and the COUNTY will provide automatic and mutUal aid to one ~~other fOf
applica1:lte. emersency incidents.?
ARTICLE 6
EMERGENCY MEDICAL SERVICES
6.1 The COUNTY will provide Emergency Medical Services for FY2000-200 1 to the CITY
within the boundaries of Marathon and Key Colony Beach. The fee for this service is
stated in Article 8.
6.2 The CITY will operate, maintain, and provide its own Emergency Medical Services within
the CITY boundaries beginning on October 1, 2001.
6.3 The COUNTY will provide Emergency Medical Services to the CITY on a twenty-four (24)
hour, seven (7) days a week basis during the term of this AGREE~NT. The level of
service provided shall, at minimum, be equal to the average historical level of services
provided by the applicable departments in other areas in Monroe County, in accordance with
all applicable local and state rules and regulations.
6.4 During FY2000-2001, the CITY shall provide at no cost to the COUNTY space for two (2)
ambulance units at Marathon Fire Station # 2.
6.5 The COUNTY shall provide one (1) primary and one (1) back up rescue / transport vehicle
at Marathon Fire Station # 2 and at Conch Key Fire Station. The back up vehicle is not
staffed.
6.6 The COUNTY shall be responsible for training of their EMS personnel.
6.7 The CITY'S manager shall have the right to request the COUNTY to transfer personnel out
of the CITY upon providing the COUNTY with written notice to transfer such personnel.
The COUNTY shall strongly consider the City Manager's transfer request and County shall
provide documentation as to the actions being taken. Such requests from the CITY shall
not be made arbitrarily.
6.8 The COUNTY shall provide emergency medical transportation for all patients requiring
transportation to an appropriate hospital emergency department. The COUNTY agrees to
provide an average response time for Advanced Life Support Transport Units, staffed with
at least minimum staffing. The COUNTY agrees to furnish the CIT'( manager with a
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written report specifYing cause for any response time in excess of ten (10) minutes.
Response time calculations shall be based upon the time of dispatch until the appropriate
Advanced Life Support Transport Unit arrives on the scene of the incident as recorded by
the COUNTY. The COUNTY shall not utilize a third party provider for the provision of
services unless approved by the CITY manager.
6.9 The COUNTY possesses and shall maintain throughout the term of this AGREE~NT a
Class A-Advanced Life Support Transport Certificate of Public Convenience and Necessity
("COPCN") and an appropriate State of Florida license enabling said party to provide
advanced life support services to patients upon arrival at emergency scenes requiring
immediate emergency medical care.
6.10 The COUNTY shall maintain an agreement with a Medical Director for services as required
by Chapter 401, Florida Statutes.
6.11 The CITY agrees that it will give first consideration to all COUNTY EMS employees who
are displaced by the transfer of Emergency Medical Services in 200 I, but shall be under no
obligation to hire such personnel.
6.12 When the CITY applies for a Certificate of Public Convenience and Necessity, the
COUNTY shall expedite the processing, review, and approval/disapproval of the CITY's
application to ensure the CITY is able to perform EMS functions within the municipal
boundaries of Marathon and Key Colony Beach effective October 1, 2001.
6.13 The CITY and theCOUNTY.will provide automatic . and mutUal aid to one anotherfor '"
applieabte""tm-;gency"lnCidentS! .
If
6.14 The COUNTY agrees that each ambulance assigned primarily to the CITY shall prominently
display on the vehicle's exterior the legend "City of Marathon" in a format to be mutually
agreed upon by the CITY and the COUNTY.
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6.15 The COUNTY shall continue to coordinate Air Rescue Services.
ARTICLE 7
COMMUNICA TIONS
7.1 The COUNTY will continue to provide the CITY with dispatch and communication
services, including handling 911 calls and dispatch through the Monroe County Sheriff's
Department, at a minimum, at the same levels currently in place. The COUNTY shall
supply to the CITY all audio frequencies and fire tone frequencies. On October 1, 2001,
should the CITY provide its own EMS services, the COUNTY shall provide EMS
emergency radio frequencies as well as EMS tone frequencies on an on-going basis.
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7.2 The CITY will remain in the COUNTY fire/rescue communications network. All
emergency vehicles used by the CITY shall have identification numbers assigned by the
CITY Fire Chief in compliance with the identification system used by the COUNTY.
ARTICLE 8 .
PAYMENTS AND FEES
8.1 The CITY shall pay the COUNTY $506,855.00 for Emergency Medical Services within the
boundaries of Marathon and Key Colony Beach during FY2000-200 1. The CITY is not
entitled to receive any of the funds from transport fees generated by the COUNTY during
the term of this AGREENIENT. Payment shall be made in four (4) equal payments, billed
quarterly, and paid in arrears.
8.2 The CITY shall pay the COUNTY $39,000.00 for Fire Rescue Services in the incorporated
area of Conch Key Fire's response zone during FY2000-200 1. Payment shall be made in
four (4) equal payments, billed quarterly, and paid in arrears.
8.3 The COUNTY shall pay the CITY $ 22,561.00 in fire related impact fees collected but not
yet spent by the COUNTY.
ARTICLE 9
TERMINA TION
9. 1 This AGREENIENT shall be deemed automatically terminated and of no further force and
effect if the CITY has filed or consented to the filing of a petition for reorganization or
bankruptcy or is otherwise adjudicated insolvent. In such event, the CITY consents and
acknowledges that the COUNTY shall have the right to provide such level of Fire Rescue
and Emergency Medical Services to the CITY as the COUNTY deems appropriate and shall
be entitled to recover the reasonable costs of providing such services.
9.2 This AGREEMENT provides in Article 10 "Default" for the judicial remedy of specific
performance to cause either party to perform its obligations in accordance with the terms
and conditions herein. In the event a court was to determine that either party was in default
in the performance of its obligations pursuant to this AGREEMENT and that specific
performance was not any adequate remedy to cause the other party to perform its
obligations herein, the parties shall be entitled to utilize all available remedies under the law.
9.3 In the event of termination of this AGREEMENT, the COUNTY and CITY shall cooperate
in good faith in order to effectuate a smooth and harmonious transition of service as
necessary and to maintain during such period of transition the same high quality of Fire
Rescue and Emergency Medical Services as contemplated by this AGREEMENT.
9.4 Either party may terminate this AGREEl\I1ENT effective on September 30 of any year with
not less than ninety (90) days written notice to the other party.
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ARTICLE 10
DEFAULT
10.1 Notwithstanding a party's right to tenninate this AGREElYIENT as set forth in Article 9
above, if the COUNTY or CITY fails to perform or observe any of the material terms and
conditions of this AGREEMENT for a period often (10) days after receipt of written notice
of such default for the other party, the party giving notice of default may be entitled, but is
not required, to seek specific perfonnance of this AGREEl\1ENT on a expedited basis, as
the performance of the material tenns and conditions contained herein relate to health,
safety, and welfare of the residents subject to this AGREElYIENT. The parties acknowledge
that money damages or other legally available remedies may be inadequate for the failure to
perform, and that the party giving notice is entitled to obtain an order requiring specific
performance by the other party. Failure of any party to exercise its rights in the event of any
breach by the other party shall not constitute a waiver of such rights. No party shall be
deemed to have waived any failure to perform by the other party unless such waiver is in
writing and signed by the waiving party. Such waiver shall be limited to the terms
specifically contained herein. This Article shall be without prejudice to the rights of any
party to seek a legal remedy for any breach of the other party as may be available to it in law
or equity.
ARTICLE 11
INSURANCE
11.1 Each party shall maintain a qualified insurance program in the limits specified in Florida
Statute 768.28. Said insurance program shall provide coverages for General and
Automobile and Workers Compensation and Employers Liability.
11.2 Each party shall maintain a qualified insurance program to cover the replacement cost of
each piece of tangible equipment valued at over five hundred dollars ($500.00). Said
insurance program shall provide comprehensive coverage to include loss from theft, fire, or
damage.
11.3 Each party shall provide the other party with a Certificate ofInsurance evidencing said
programs. In the event the insurance program(s) is modified by either party, said party shall
notify the other party with at least thirty (30) days prior written notice.
ARTICLE 12
LIABILITY
12.1 The CITY and the COUNTY shall each be individually and separately liable and responsible
for the actions of its officers, agents and employees in the performance of their respective
obligations under this AGREEMENT.
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12.2 The CITY and the COUNTY shall each individually defend any action or proceeding
brought against their respective agency pursuant to this AGREEMENT and shall be
individually responsible for all of their respective costs, attorneys fees, expenses and
liabilities incurred as a result of any such claims, demands, suits, actions, damages and
causes of action, including the investigation or the defense thereof, and from and against any
orders, judgements or decrees which may be entered as a result thereof
12.3 The CITY and the COUNTY agree that no indemnification or hold harmless agreement
shall be in effect concerning any claims, demands, damages, and causes of action which may
be brought against either party pursuant to this AGREEMENT.
12.4 The parties shall individually maintain throughout the term of this AGREEMENT any and
all applicable insurance coverage as required by Florida law for government entities.
ARTICLE 13
CASUALTY
13.1 Prior to the EFFECTIVE DATE, the entire risk ofloss or damage by"fire, hurricane, theft
or other casualty shall be borne and assumed by the COUNTY.
13.2 Until the EFFECTIVE DATE, the COUNTY shall keep in effect all insurance policies
relating to the real and personal property which are the subjects of this AGREEMENT
(hereinafter called the "PROPER TYtI).
13.3 If prior to the EFFECTIVE DATE, any part of the PROPERTY is damaged or destroyed by
fire, hurricane, theft, or other casualty, the COUNTY shall immediately notify the CITY of
such fact.
13.4 If such damage or destruction is material (as defined below), the CITY shall have the option
to terminate this AGREEMENT upon written notice to the COUNTY within thirty (30)
calendar days after receipt of the COUNTY's notice.
13.5 "Material" is any uninsured damage or destruction to the PROPERTY (except that casualty
shall not be deemed uninsured solely because all, or a portion, of the cost of the casualty is
subjected to a deductible) or any insured damage or destruction (i) where the cost of
replacement is estimated in the CITY's good faith judgment, to be Fifty Thousand and
00/100 dollars ($50,000.00) or more for any part of the PROPERTY or (ii) where the repair
or replacement is estimated, in the CITY's good faith judgment, to require more than one
hundred twenty (120) days.
13.6 If the CITY does not exercise this option to terminate this AGREEMENT, or if the casualty
is not material, the COUNTY, on the EFFECTIVE DATE, shall assign to the CITY, and
the CITY shall be entitled to receive and keep, all insurance proceeds payable with respect
to such casualty (which shall then be repaired or not at the CITY's option and cost).
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13.7 If the CITY does not elect to terminate this AGREEMENT by reason of any casualty, the
CITY will have the right to participate in any adjustment of the insurance claim and, in such
event, the CITY and the COUNTY shall cooperate with each other in good faith.
ARTICLE 14 .
MISCELLANEOUS
14.1 Merger/Amendments: This AGREEMENT incorporates and includes all prior negotiations,
correspondence, agreements, or understandings applicable to the matters contained herein;
and the parties agree that there are no commitments, agreements or understandings
concerning the subject matter of this AGREEMENT that are not contained in this
document. Accordingly, the parties agree that no deviation from the terms hereof shall be
predicated upon any prior representations or agreements whether oral or written. It is
further agreed that no change, amendment, alteration or modification in the terms and
conditions contained herein shall be effective unless contained in a written document
executed with the same formality and of equal dignity herewith by all parties to this
AGREEMENT.
14.2 Assignment: The respective obligations of the parties set forth in this AGREEMENT shall
not be assigned, in whole or in part, without the written consent of the other party.
14.3 Records: The CITY and the COUNTY shall each maintain their own respective records
and documents associated with this AGREEMENT in accordance with the requirements for
records retention set forth in Chapter 119, Florida Statutes.
14.4 Contract Administrator: The Contract Administrators for this AGREEMENT are the
County Administrator or designee for the COUNTY, and the City Manager or designee for
the CITY. In the implementation of the terms and conditions of this AGREEMENT, as
contrasted with matters of policy, all parties may rely upon instructions or determinations
made by the respective Contract Administrator.
14.5 Exhibits: The Exhibits referred in and attached to this AGREEMENT are incorporated
herein in full by this reference.
14.6 Law and Venue: This AGREEMENT shall be governed, construed and controlled
according to the laws of the State of Florida. Any claim, objection or dispute arising out of
the terms of this AGREEMENT shall be litigated in the Sixteenth Judicial Circuit in and for
Monroe County, Florida.
14.7 Attorney's Fees: If either the CITY or COUNTY is required to enforce the terms of this
AGREEMENT by court proceedings or otherwise, whether or not formal legal action is
required, the prevailing party shall be entitled to recover from the other party all such costs
and expenses, including but not limited to, costs and reasonable attorney's fees.
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14.8 Waiver of Jury Trial: Both the CITY and the COUNTY knowingly, voluntarily, and
irrevocably waive their right to a trial by jury in any civil proceedings that may be initiated
by either party with respect to any term or condition of this AGREErvffiNT.
14.9 Severability: In the event a portion of this AGREEMENT is found by a court of competent
jurisdiction to be invalid, th~ remaining provisions shall continue to be effective.
ARTICLE 15
NOTICES
15.1 All notices hereunder must be in writing and shall be deemed validly given if sent by certified
mail, return receipt requested, or overnight delivery addressed as follows:
The COUNTY
Mr. James Roberts
County Administrator
Monroe County
Public Service Building, Wing II
5100 College Road, Stock Island
Key West, Florida 33040
A copy to:
James Hendrick, Esq.
County Attorney
310 Fleming Street
Key West, Florida 33040
The CITY
Craig Wrathell
City Manager
City of Marathon
c/o Moyer & Associates
210 North University Drive
Suite 301
Coral Springs, Florida 33071
A copy to:
Nina Boniske
John R. Herin, Jr.
City Attorney
Weiss, Serota, Helfman
Pastoriza & Guedes, P.A.
2665 South Bayshore Drive
Suite 420
Miami, Florida 33133
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IN WITNESS WHEREOF, the parties have made and executed this AGREElMENT on
the respective dates under each signature: MONROE COUNTY through its BOARD
OF COUNTY COrvfMISSIONERS, signing by and through its Chair or Vice Chair, duly
authorized to execute same, THE LOWER AND MIDDLE KEYS FIRE AND
AMBULANCE TAXING DISTRICT through its BOARD OF GOVERNORS, signing
by and through its Chair or Vice Chair, duly authorized to execute same, by and the
CITY OF MARATHON, signing by and through its Mayor, duly authorized to execute
same.
(SEAL)
ATTEST:
By: et1IA,~ (]/~nd~L~'kJ
City Clerk
APPROVED AS TO FORivl
AND LEGAL SUFFI~ CY:
By
COUNTY
BOARD OF COUNTY COl\tf.NIISSIONERS
MONROE COUNTY, FLORIDA
-;J;.~ t. ..,.,. Cl9i A
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an, Mayor / Chairman
DISTRICT
BOARD OR GOVERNORS
THE LOWER AND MIDDLE KEYS
FIRE Ai'ID AMBULANCE TAXING DISTRICT
By:
Yvonne Ha'rper, Ch~iriT1an .'
CITY
By:
--'-
APPROVED AS TO FORivl
AND LEGAL SUFFICIENCY:
~
By: ~ At:~ C;
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MUTUAL AID AGREEMENTS - MUNICIPALITIES
ISLAMORADA.. VILLAGE OF ISLANDS
1. Interlocal agreement between Monroe County and
Islamorada, Village of Islands
6bJ
INTER LOCAL AGREEMENT
This is an Interlocal Agreement between Monroe County. Florida. a political subdivision of the
state of Florida (the "County"). and Islamorada. Village of Islands. Floridq,a mun~p9!:,co*ramn
./ o' 'r
.' t:1f _:r.>', ~ - rTl
of the State of Florida (the "Village"). entered this /~ . day of November .%!lS2(thS:lor ffiis
rn?:. -: , .."
("') . r- (J\ 0
"Agreement"). 0('")' :;0
S:i3 ::....;: -0 :;0
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BACKGROUND ~C"'>c:. CJ
-<.~- - ,....,.
- .. ~ .. "-"
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WHEREAS. pursuant to Chapter 97-348. Laws of Florida. the Village was in~~at~ of?
December 31. 1997;
WHEREAS. prior to incorporation. the area included within the Village boundaries (the "Village
Area") was part of the unincorporated area of the County (the "Unincorporated Area");
WHEREAS. the County holds in fee simple certain property located within the Village Area and
holds lease interests in certain other property located within the Village Area;
WHEREAS. the County has agreed to transfer such property interests to the Village;
WHEREAS. Chapters 125 and 166. Florida Statutes. allow counties and municipalities to
contract for services to be rendered by the County to the Village and by the Village to the County;
WHEREAS. this Agreement will itemize which certain responsibilities and services are to be
continued by the County and which will be taken on by the Village;
NOW. THEREFORE. for and in consideration of the fully mutual covenants and promises
contained herein and of other good and valuable consideration. the receipt and sufficiency of
which are hereby acknowledged. the parties agree as follows:
1. EFFECTIVE DATE. CONTINGENCIES
1.1 The effective date of this Agreement is as of October 1. 1998 (the "Effective Date").
1.2 A condition precedent to completing the transfer by the County to the Village of any
fee simple interest in real property encompassed by this Agreement is that the Village is in receipt of
such title reports. title insurance. affidavits of title. permits. environmental audits and surveys. site
assessments. engineering reports. and any other such documents pertaining to the transfer of the
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real property as the ViII~ge may deem necessary in a form and sufficiency reasonably satisfactory to
the Village.
1.3 A condition precedent to completing the transfer by the C.qunty to the Villag~ of any
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lease interest in real property encompassed by this Agreement is that the Village is in receipt of such
assignments of lease. estoppel letters. non disturbance agreements. operating agreements. and any
other such documents pertaining to the transfer of the lease interest in the real property as the
Village may deem necessary and in a form and sufficiency reasonably satisfactory to the Village.
1.4 A condition precedent to completing the transfer by the County to the Village of any
tangible personal property encompassed by this Agreement is that the Village is in receipt of such
bills of sale. UCC searches. and any other such documents pertaining to the transfer of the tangible
personal property. as the Village may deem necessary. and in a form and sufficiency reasonably
satisfactory to the Village.
1.5 A condition precedent to completing the transfer by the County to the Village of any
interest in any operating agreements encompassed by this Agreement is that the Village is in receipt
of such contracts for services. estoppel letters from the service providers. and any other such
documents pertaining to the operating agreements. as the Village may deem necessary, in a form
and sufficiency reasonably satisfactory to the Village.
1.6 As soon as is practical after the execution of the Agreement. the County shall take all
steps necessary on its part to facilitating the transfers encompassed by this Agreement. including .but
not limited to. transferring relevant ownership rights of real and tangible property owned by the
County and assigning relevant contractual rights to which the County is a party, and requesting
permission from any third parties to assign such contractual rights.
1.7 With respect to each transfer, until the County has completed the steps required of it
under Paragraph 1.6. the County shall continue to be liable as owner or lessee of the property being
transferred. unless or until the Village has taken possession or control thereof. Any unreasonable
delay on the part of either party to complete any obligation hereunder shall be deemed a breach
of this Agreement.
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1.8 Transfer bf any interest by the County in real property. shall be by statutory deed as
provided by F.S. ~ 125.411. Transfer of personal property shall be by bill of sale. Transfer of any
leasehold shall be by assignment.
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1.
1.9 The Village shall be responsible for obtaining such title reports. title insurance. permits.
environmental audits and surveys. UCC searches. estoppel letters. nondisturbance agreements and
the like as it may require. at its expense. The County shall cooperate by making its files and reports
available to the Village.
2. CODE ENFORCEMENT
2.1 The Village has assumed control of all Code enforcement functions on the Effective
Date. pursuant to the July 8. 1998 Transition Agreement between the Village and the County for
building and code enforcement services. Those cases currently pending in the County system will
continue to travel under the County's direction.
3. REAL PROPERTY. PARKS AND BEACHES
3.1 Anne's Beach. The County possesses a lease interest in the land known as Anne's
Beach. pursuant to a Lease Agreement between the County and the Florida Department of
Transportation (the II FOOT") dated September 17. 1991 (the II Anne's Beach Agreement"). attached
as Exhibit A.
3.1.1 The County will transfer to the Village its interest in the Anne's Beach Agreement. and
the Village will operate and maintain Anne's Beach.
3.1.2 Pursuant to 1I 10 of the Anne's Beach Agreement. the County must obtain the prior
written approval of the district Secretary of the FOOT to assign its rights in the lease to the Village. and
the County will undertake all steps reasonably necessary to obtain such approval. The Village will
undertake all steps necessary to assume the duties of Lessee under the Anne's Beach Agreement.
3.1.3 The Village will operate and maintain Anne's Beach as of the effective date of this
Assignment.
3.2 Islamorada Librarv Park.
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3.2.1 The County owns in fee simple a parcel of real property located behind the
Islamorada Library ("Islamorada Library Park"). pursuant to a deed. attached as Exhibit B.
3.2.2 The County will transfer to the Village all of its rig I:) t. title. and intere!.! in the
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Islamorada Library Parl<.
3.2.3 The Village will operate and maintain Islamorada Library Park.
3.3 Islamorada Fire Station
3.3.1 The County possesses a leasehold interest in the land known as the Islamorada
Fire Station. including the land directly behind the fire station (collectively. the "Islamorada Fire
Station").
3.3.2 On August 1. 1951. the County entered into a Lease Agreement concerning
the Islamorada Fire Station with the County and the District School Board of Monroe County. Florida
(the "School Board"). (the "Islamorada Fire station Lease Agreement") attached as Exhibit C.
3.3.3 In 1976. the County entered into an agreement with the School Board whereby
the County agreed that the School Board could deed its interest tin the Islamorada Fire Station to the
Monroe County Mosquito Control District ("Mosquito Control"). The parties attach a copy of the
agreement as Exhibit D.
3.3.4 On March 14. 1977. the School Board deeded the Islamorada Fire Station in fee
simple to Mosquito Control. The parties attach a copy of the deed as Exhibit E.
3.3.5 The County will assign to the Village its interest in the Islamorada Fire Station
Lease Agreement. reserving (during the term of any agreement with the Village for the provision of
EMS services) the right to maintain. use, and have access to the existing mobile home thereor:' for
EMS purposes.
3.3.6 The County will undertake all steps reasonably necessary to facilitate this
assignment. including. but not limited to. requesting the consent of Mosquito Control.
3.3.7 The Village will allow Monroe County Emergency medical Services (the "EMS")
at no charge to maintain and operate the mobile home located on this property pursuant to a
separate Interlocal Agreement.
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3.4 Hurrican~ Monument.
3.4.1 The County owns in fee simple the property known as the Hurricane
Monument. pursuant to a deed. attached as Exhibit F. . . 1.
3.4.2 The County will transfer to the Villoge all its right. title, and interest in the
Hurricane Monument.
3.4.3 The Village will operate and maintain the Hurricane Monument.
4. PUBLIC WORKS
4.1 Roadwavs. Riahts of Way.
The formal transfer of County roads (including both the paved roadways and rights of
way) within the Village Area is the subject of a separate Interlocal Agreement between the parties.
4.2 Bike Paths.
4.2.2 The County owns property on which it operates bike paths and possesses right
of way permits to operate bike paths on certain other property located within the Village Area.
4.2.3 The County will transfer to the Village all it right. title, and interest in these bike
paths and will assign to the Village all interests it holds in permits governing such paths.
4.2.4 Where assignment of interests is necessary. the County will undertake all steps
reasonably necessary to facilitating the assignments. including. but not limited to. requesting the
approval of the FOOT.
4.2.5 These bike paths and lanes include:
4.2.5.1 On both sides of US-1 from the north end of Lignumvitae
Channel Bridge at Mile Marker ("MM") 77.7 to the south end of Tea Table Relief Bridge at MM 79.7 in
Tea Table Key.
4.2.5.2 On the bay side of U$-l from MM 80.2 in Tea Table Key to the
north end of Tea Table Relief Bridge at MM 79.8.
4.2.5.3 On both sides of US-1 from MM 8.2 5 to MM 83.3.
4.2.5.4 On the bay side of US-1 from the south end of Whale Harbor
Channel Bridge at MM 83.8 in Islamorada to MM 83.3.
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4.2.5.5
On the bay side of US-1 from MM 90.0 in Plantation Key to High
Point Road at MM 88.8 in Plantation Key.
4.2.5.6
On the frontage road from Tollgate_~oulevard at US-~at MM
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73.7 in Lower Matecumbe to the south end of the Lignumvitae Channel Bridge at MM 77.5.
4.2.5.7
On both sides of Venetian Boulevard in Windley Key from US-1
at MM 86.0 to Bayview Isle Drive.
4.2.5.8
On the west side of the frontage road in Plantation Key from
Coral Road at US-1 at MM 86.7 to Coral Shores School at MM 90.0.
4.2.2 The County has certain rights and responsibilities pursuant to August 19, 1996
path and landscaping agreements pertaining to bike paths in upper Matecumbe and Indian Key.
4.2.2.1
The County will assign to the Village its interest in theses
agreements, and the Village will assume all of the County's duties thereunder.
4.2.2.2
The County will undertake all steps reasonably necessary to
facilitate and complete these assignments, including, but not limited to, requesting the approval of
FOOT, assigning all permits and providing copies of all permits, plans, surveys, and other such
documents that it has relating to the properties.
4.2.2.3
The parties attach copies of the August 19, 1997 path and
landscaping agreements between the County and FOOT as composite Exhibit G.
4.3 Street Liqhtinq.
4.3.1 The County is engaged in the operation and maintenance of street lights
within the County, including street lights located within the Village Area, pursuant to an agreement
between the County and the Florida Keys Eectric Cooperative Association, Inc. ("FKEC"), attached
as Exhibit H (The II FKEC Agreement").
4.3.2 The Village will enter into a separate agreement with FKEC to operate and
maintain street lights within the Village Area.
4.3.3 The County will encourage FKEC to enter into a separate agreement with the
Village.
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4.3.4 The County will modify the FKEC Agreement to exclude the property and street
lights located within the Village Area.
4.4
Traffic Sianals.
1.
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4.4.1 The County is engaged in the operation and maintenance of traffic signals
within the County. including traffic signals located within the Village Area. pursuant to the FKEC
Agreement. attached as Exhibit I.
4.4.2 The Village will eoter into a separate agreement with FKEC to operate and
maintain traffic signals within the Village Area.
4.4.3 The County will encourage FKEC to enter into a separate agreement with the
Village.
4.4.4 The County will modify the FKEC Agreement to exclude the property and traffic
signals located within the Village Area.
4.5
Sianaae.
The Village will assume control and maintenance of traffic signage.
5. ANIMAL CONTROL
5.1 The County will continue to provide to the Village. at a minimum. the same level of
services currently in place with regard to animal control.
6. FIRE PROTECTION
6.1 The Village will operate. maintain. and provide its own Fire Protection Services.
including Fire Marshal Prevention services. inspections. issuance of violation notices. etc.
6.2 The County owns certain tangible property located within and around the Islamorada
Fire Station (the "Equipment"). including one emergency generator. The Equipment includes. but is
not limited to. the inventory attached as Exhibit J. In addition to assigning the Village the lease
governing the Islamorada Fire Station (as addressed in Section 3.3.1 above). the County will also
transfer to the Village all right. title. and interest in the Equipment.
6.3 The County will continue to provide the Village with dispatch and communications
services. including handling 911 calls and dispatch through the County Sheriff's Office. at a minimum.
at the same levels currently in place.
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6.4 The Village will remain within the County's fire/rescue communication network District
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1. All emergency vehicles used by the Village shall have identification numbers assigned by the
Village Fire chief. who shall coordinate such identification with the County~;.
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6.5 The County will transfer to the Village the sum of $18.000 to be used for the installation
of fire hydrants within the Village Area. The village will assume control of inspection and
maintenance of all fire hydrants within the Village Area in accordance with Florida Keys Aqueduct
Authority Guidelines.
6.6 The County and the Village will provide automatic aid to one another for applicalale '/
emergency incidents. /,
6.7 The County will permit the Village to continue to utilize the County Fire Rescue Training
Facility located at Crawl Key (the "Facility") at a reasonable charge. The scheduled use of the
Facility by the Village shall be coordinated with the County Training Coordinator.
7. EMERGENCY MEDICAL SERVICES
7.1 The County will provide to the Village EMS services for FY 1998-1999. at a minimum at
the same levels currently in place for the sum of $610.000
7.2 The Village shall pay the County quarterly for such services.
7.3 As long as the County is providing EMS services to the Village. the Village shall allow
the County to utilize the EMS mobile home located on the Islamorada Fire Station Property at no
charge.
7.4 If the Village applies for a Certificate of Convenience and Necessity. the County will
take all steps reasonably necessary to expedite processing. review. and approval of the Village's
application.
8. CABLE TELEVISION
8.1 The Village will maintain its own cable television franchise.
8.2 The Village has not established its own franchise by the Effective Date. Accordingly.
the County will provide the Village with the Village' s proportionate share of franchise fees
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generated from customers in the Village Area retroactive from October 1, 1998, until the Village
establishes its own franchise.
9.
IMP ACT FEES
:t
9.1 Roadwav Impact Fees (Account 130) The County will pay to the Village $680,000 in
roadway impact fees collected within the Village Area.
9.2 Park Impact Fees. (Account 131) The County will pay to the Village $28,245 in parks
impact fees collected within the Village Area.
9.3 Fire Impact Fees. As previously mentioned in Section 65, the County will transfer to the
Village the sum of $18,000 to be used for installation of fire hydrants within the Village, in lieu of
receiving a reimbursement of fire impact fees collected by the County
9.4 Timina. The County will provide the Village with a lump sum payment of all monies
due from the County to the Village under this section within 30 days after the date that this
Agreement has been fully executed.
9.5 Expenditure of Impact Fees. Expenditure of impact fees shall be for all lawful
purposes in accordance with Sections 9.5-490 - 9.5-510, Monroe County Code, pursuant to the
Village Charter. Chapter 97-348, Laws of Florida.
10. LAND AUTHORITY FUNDS
10.1 The members of the'Monroe County Board of County Commissioners (the "Board"), sit
as the Monroe County Comprehensive Plan Land Authority (the "Authority"). The Authority presently
collects a County-wide tourist impact tax (the "Tax") from sources including those located within the
Village Area, and considers the recommendations of the Authority's advisory committee (the
"Committee") regarding land acquisitions as provided under F.S. 9 380.0667.
10.2 The Village will make recommendations for acquisitions to the Committee, which will
give due consideration to such recommendations in fulfilling its duties under F.S. 9 380.0667. It is the
intent of the Board and of the Village that the approximate amount of the tax generated within the
Village Area should. to the extent that is practical and consistent with the policies, procedures and
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objectives set forth in ~ ~ 380.0661-.0667, be allocated for use within the Village for any of the
authorized uses listed in Sections 2-571 and 2-572, Monroe County Code, and applicable State law.
11.
TRANSPORTATION
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11. The County will continue to provide Social Service Transportation. Veterans
Transportation, and Transportation for the Disadvantaged, at a minimum, at the same level currently
in place.
12. PAYMENTS BY VILLAGE TO COUNTY
12.1 Any contractual services hereunder rendered by the County to the Villoge will be
paid by the Village to the County on a quarterly installment basis. The first of these such payments
will be due on January 1, 1999.
13. TERMINATION
13.1 This Agreement will expire on September 30, 1999 (the "Termination Date").
13.2 This Agreement may be terminated prior to the Termination Date by written, mutual
consent of both parties.
13.3 Should the Village wish to continue to utilize the County's EMS services after the
Termination Date, the Village will notify the County in writing of its intention to do so no later than
January 1, 1999. The County will respond in writing to such notification no later than March 1, 1999.
13.4 The County Administrator will prepare a resolution regarding the renewal to be placed
before the Board of County Commissioners for consideration at a public hearing 45 days prior to the
Termination Date.
13.5 Upon expiration of this Agreement. unless renewed as provided herein, the Village will
pay to the County any outstanding payments due the County under this Agreement. the County will
pay to the Village any outstanding payments due the Village under this Agreement. and the County
will cease providing Services and performing any other provisions of this Agreement.
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14. NOTICES
14.1 All notices hereunder must be in writing and shall be deemed validly given if sent by
certified mail. retum receipt requested. hand delivered. or overnight deliv~ry addressed as f~ws (or
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any other address that the party to be notified may be designated to the sender by the like notice):
The County:
Mr. James Roberts
County Administrator
Public Service Building. Wing II
Floor
5100 College Road. Stock Island
Key West. Florida 33040
A copy to:
James Hendrick. Esq.
County Attorney
Monroe County Courthouse Annex. 3rd
500 Whitehead Street
Key West. Florida 33040
The Villaae:
Mr. James Chisholm
Village Manager
Islamorada. Village of Islands
P. O. Box 568
Islamorada. Florida 33036
A copy to:
Richard J Weiss, Esq.
Nina L. Boniske, Esq.
Village Attomeys
Islamorada. Village of Islands
Weiss. Serota. Helfman. Pastoriza &
Guedes. P.A.
2665 South Bayshore Drive. Suite 420
Miami. Florida 33133
14.2 Unless otherwise required by law. any notice sent hereunder shall (subject to proof of
receipt or refusal of same) be deemed to have been delivered on the same day it hand-delivered.
on the next business day if sent by ovemight courier, or on the day of receipt or refusal. if sent by
certified or registered mail.
15. CASUALTY
15.1 Prior to the Effective Date. the entire risk of loss or damage by fire. hurricane. or other
casualty shall be borne and assumed by the County.
15.2 Until the Effective Date. the County shall keep in effect all insurance policies relating
to the real and personal property which are the subjects of this agreement (the "Property").
15.3 If. prior to the Effective Date. any part of the Property is damaged or destroyed by fire,
hurricane, or other casualty. the County shall immediately notify the Village of such fact.
15.4 If such damage or destruction is material (as defined below), the Village shall have
the option to terminate this Agreement with respect to the damaged or destroyed property upon
written notice to the County within 30 days after receipt of the County's notice.
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15.5 "Material" is any uninsured damage or destruction to the Properly (except that
casualty shall not be deemed uninsured solely because all. or a portion of. the cost of the casualty is
subjected to a deductibie) or any insured damage or destruction (i) where the cost of repla1;ement
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Is estimated in the Village's good faith judgment. to be Fifty Thousand and Noll 00 dollars 1$50.000.001
or more for any part of the Properly or Iii) where the repair of repiacement is estimated. in the
Village's good faith judgment. to require more than one hundred twenty days (120).
15.6 If the Viilage does not exercise the option to terminate this Agreement. or if the
casualty is not material. the County. on the Effective Date. shall assign to the Viilage. and the Vlilage
wiil e entitled to receive and keep. all insurance proceeds payable with respect to such casuaity
(which shall then be repaired or not at the Village's option and costl. plus the County shall pay over
to the Viilage the sum of la) all insurance proceeds previousiy paid to the County with respect to
such casuaity.{b) an amount equai to the deductible amount with respect to the insurance. and lei
an amount equai to reasonable attomeys' fees and other expenses incurred by the VIllage in
adjusting the insurance award. In such event. the County will not be obligated to repair or restore
the Property.
15.7 if the Village does not elect to terminate this Agreement by reason of any casualty.
the Viilage wiil have the right to participate in any adjustment of the insurance claim and. in such
event. the Village and the County shall cooperate with each other in good faith.
16. AMENDMENTS
16.1 The Agreement may be modified oniy by an agreement in writing authorized by the
Village Council and the Board of County Commissioners. Monroe County.
17. INDEMNIfICATION
17.1 To the extent allowed by law. each parly hereto shall also indemnify and save
harmless lhe other from any and all claims. liability. losses. and causes of action which may arise out
of the other's actions in fulfillment of this Agreement.
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18. OUTSTANDING ISSUES
18.1 The parties acknowledge that there are pending outstanding issues between the
parties pertaining to other municipal and County services (the "Pendin,9. Issues") which h~ve not
been addressed in this Agreement.
18.2 The parties agree that by executing this Agreement. each party expressly reserves its
right to take any and all actions with respect to the Pending Issues. and neither party waives any of
its rights with regard to those Pending Issues.
18.3 The parties also agree that this Agreement will not be asserted as an estoppel or
waiver, nor in any other manner as a bar to any suit. claim, or challenge with regard to the pending
issues.
19. MUNICIPAL POLICING AND SHERIFF'S SERVICES
19.1 The parties acknowledge that there are pending policing issues relating to provision of
municipal policing and sheriff's services and the funding sources associated with such services.
19.2 The parties agree that by executing this agreement, each party expressly reserves
whatever right it may have to take any and all actions with respect to such pending policing issues.
including. but not limited to, the return of ad valorem taxes, special assessments. or any other funds
derived from monies collected within the Village Area and utilized for the provision of sheriff's and
municipal policing services. and neither party waives any of its rights with regard to such pending
policing issue.
19.3 The parties agree that this agreement will not be asserted as an estoppel or waiver,
nor will it operate in any other manner as a bar to any suit. claim. or challenge with regard to such
pending policing issues.
20. SERVICES EXCLUDED FROM THIS AGREEMENT
20.1 This Agreement does not apply to the following municipal services:
Solid Waste/Garbage Collection
21. EXHIBITS
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25.3 No waiver of any covenant or condition or of the breach of any covenant or
condition of this Agreement shall constitute a waiver of any subsequent breach of such covenant or
condition. or justify or authorize the nonobservance on an other occasion,9f the same or of cr other
covenant or condition of this Agreement.
IN WITNESS WHEREOF. the parties hereto have set their hands and affixed their respective
seal this j ~ -fA day of )...JQ v~/17 h e.. /? . 1998.
(SEAL) ,/-:-~'~'-:-",,:,
ATTES;f:'~DB1F~KOLHAGE. Clerk
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APPROVEO-m(rl:ORM
AND LEGAL SUFFI IENCY
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY. FLORIDA
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By
Mayor/Chairman
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
BY~~yO
ISLAMORADA. VILLAGE OF ISLANDS
a municipal corporation of the state of Florida
By
pcon/Village.doc
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MUTUAL AID AGREEMENTS
MUNICIPAL SERVICES TAXING DISTRICTS
1. Page from existing month-to-month agreements with
Tavernier and Key Largo Volunteer Fire Departments,
Effective date: October 1, 1992
2. Page from existing month-to-month agreements with Big
Coppitt, Sugarloaf, Big Pine, Conch Key, and Layton
Volunteer Fire Departments
Effective date: October 1, 1997
3. Page from current agreement with Ocean Reef Volunteer
Fire Department
Effective date: October 1, 2000
4. Copy of Mutual Fire Fighting Assistance Agreement with
N.A.S. Key West
5. Copy of Cooperative Agreement with Department of
Agriculture and Consumer Services - Division of Forestry
6. Copy from Monroe County Code Chapter 6.5
Emergency and Nonemergency Medical Services
MCBOCC adopted January 26, 1982
7. Copy from Rules and Regulations Class A
Emergency Medical Services (revised)
MCBOCC adopted February 21, 1995
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. .. h-to-month pgryements with
~RCE: EXlstlng mont V 1 nteer'Ffre Departments
Tavernier and Key Lar~o ~ u1992
Effective date: Octo er ,
specified herein, or violates any standard specified in this
AGREEMENT, or violates any other law, regulation or standard
applicable to furnishing of Fire and Rescue Services in Honroe
County. In such event, the Administrator of the County shall
furnish the DEPARTMENT written notice of any such defaul t or
violation and the DEPARTMEN'r shall have thirty (30) days from
receipt of said notice to correct or remedy such fault~r
violation. If such violation is not corrected or such default 1S
not r~medied wi thin said thirty (30) day period, or is of Such
nature that it can not be corrected or remedied, this AGREEMENT
shall be considered void. The DEPARTMENT may terminate this
AGREEMENT without cause by giving sixty (60) days written notice
indicating its desire to terminate same.
3. RESPONSE AREA AND MUTUAL AID
The DEPARTMENT shall be the primary provider of Fire Rescue
Services and secondary provider of Basic Life Support Services
wi thi~r .their response area. The .DEPARTMElfi' shall also provide
mutual aid response to any other department upon request and/or
inaceq~.c;:l4nC;. with ex.~sting protocol, applicable laws, rules,
r~f!tfons and standards.
4. PERSONNEL
The DEPARTMENT shall maintain volunteer and/or paid personnel
so as to ensure a complement of personnel to provide Fire and
Rescue Services on a twenty four (24) hour basis to the
DISTRICT. Scheduling and assignment of personnel shall be
arranged so as to utilize, to the maximum extent POSSible,
volunteer personnel. Only in the event the DEPARTMENT deems it
necessary to maintain Coverage or to meet administrative needs
shall paid part-time or fUll-time employees be employed.
5. MINIMUM STANDARDS AND TRAINING
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The DEPARTMENT shall require that all volunteer personnel
engaged in Fire and Res~~e SerVices comply with the minimum
training, education and performance requirements of the State of
Florida for, volunteer fire fighters and the Standa+,d on Monroe
County Fire Rescue Occupational Safety and Health Program adopted
by the DEPARTMENT, the Monroe County Fire Chief's ASSOCiation,
and the DISTRICT. FUll-time paid fire fighters shall meet
minimum State qualification standards for paid fire fighters or
achieve same within one (1) year from date. of hire. The
DEPARTMENT shall establish and maintain a training and continUing
education program designed to ma1ntain a high degree of
competence and skill on the part of all volunteer and/or paid
fire rescue personnel. The DEPARTMENT shall "also facilitate and
encourage attendance by all volunteer and/or=-paid fire rescue
personnel at proficiency training programs provided by the
DEPARTMENT and/or the Monroe County Fire Marshal's Office. The
DEPART~ENT shall maintain current and accurate training and
proflqency records for all V:1unteer and/or paid fire rescW
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SOURCE: Existing month-to-month agreements with:
; Big Coppitt, Sugarloaf, Big Pine, Conch Key and Layton
.: Vol. Fire Department. Effective date: Oct. 1, 1997
The term of this AGREEMENf shall be for a period of two (2) years, commencing on
and expiring' on unless terminated earlier under
provisions specified herein... Upon expiration, if necessary the contract may continue on a month
to month basis until re-negotiated.
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2. TERMINATION
Either party may terminate this AGREEMENT without cause by giving sixty (60) days
written notice to the other indicating its desire to terminate same.
AU equipment and facilities of the DISTRICT or Monroe County and used by the
CORPORATION to provide Fire Rescue Services shall be returned to the DISTRICT when
requested upon expiration or termination of this AGREEMENT. During the interim period
which might exist between expiration of this AGREEMENT and the execution of a new
AGREEMENT, the CORPORATION may be authorized to continue use of the equipment and
facilities.
3. SERVICES TO BE PROVIDED
The CORPORATION shall be the primary provider of Fire Rescue Services within their
assigned geographical service area; that being: from the east end of Boca Chica Bridge (approx.
MM 6.5) to the east end of Shark Channel Bridge (approx. MM 12), and provide mutual aid in
accordance with established policies and procedures to any departmentoI'ageneyupMrequest, if'f
~t:fUipment and personnel resources are available without leaving its service area unattendel.
Fire Rescue Services shall include, as a minimum, but not limited to the following: fire
suppression, rescue, first responder level basic life support emergency medical services (non-
transport), and other related emergency services within the CORPORATION's capability.
Additionally, the CORPORATION shall provide hazardous material response in accordance with
the current Monroe County Hazardous Material Emergency Plan and perform fire rescue
services related emergency support functions for local emergency management efforts in
accordance with the current Monroe County Peacetime Emergency Plan or Monroe County
Comprehensive Emergency Plan, Monroe County Hurricane Preparedness, Evacuation,
Shelter and Refuge of Last Resort Plan, Monroe County Fire Rescue Hurricane Plan, Turkey
Point Emergency Procedure, Monroe County Mass Immigration Emergency Plan arld other
emergency plans and procedures which.~ay be applicable to a particular service area. The
CORPORATION shall conduct its busmess operations and provide Fire Rescue Services in
accordance with applicable laws, rules, regulations, policies, procedures, protocols,' and
standards.
4. LEVEL OF SERVICE
The CORPORATION shall provide Fire Rescue Servi~es in accordance with
A TT ACHMENT "A", which establishes standards for the minimum number of appropriately
trained personnel, the minimum number and type of motor vehicles and equipment, arld the
maximum response time for initial responses to various kinds of incidents requiring Fire Rescue
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SOURCE: Current agreement with Ocean Reef
Vol. Fire Department. Effective date:
, October 1, 2000
AGREEMENT FOR EMERGENCY MEDICAL
AND FIRE PROTECTION SERVICES
AGREEMENT, made this JO~ day of ~pf~h-u' ,2000 by and between
the Board of County Commissioners of Monroe County, Florida, acting as the governing body of
Municipal Service Taxing District #7, hereinafter referred to as the "District" arld the Ocean Reef
Volunteer Fire Department, Inc. hereinafter referred to as the "Department".
Whereas, the District has the power to contract for emergency medical, rescue arld fire
protection services for the area having territorial boundaries:
From the northern boundary of the City of North
Key Largo Beach up to the Dade County line.
(Corresponding with 500 R from the northern boundary
to 50 N.L. and the same being a portion of Election
Precinct 25 lying north of the northern boundary of the
City of North Key Largo Beach up to the Dade County line) Ocearl Reef,
and
WHEREAS, the Department desires to provide emergency medical, rescue, and fire
protection services to the District, now, therefore,
BE IT UNDERSTOOD, that the parties hereto mutually agree as follows:
1. The term of this Agreement shall commence as of the 1st day of October, 2000,
and end on the 30th day of September, 2001, and is subject to renewal by agreement of both
parties in writing.
2. The Department shall be primarily responsible for providing advarlced life support
level emergency medical transport services, rescue services and fire protection to the District.
3. The Department shall provide mutual assistance response toadj~!!!I,,!Jrict
when requested, unless all departmental resources are already in service on other. business,
incapacitated or to do so would leave the District unattended.
4. The Department shall have on call and available for immediate response all
necessary trained personnel, emergency vehicles and associated and/or related equipment to
provide the intended services on a twenty-four (24) hour basis. (See Attachments A & B.)
5. All operations of the Department shall conform to applicable laws, rules,
regulations and standards.
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Mm.IAL FIRE FIGfTING ASS I STANCI: AGRE.ENENT
nus AGREEMENT, Made and entered into this..!:/J;L d<lY of :l/ () ~ , 19R'<I. b~'
and between croNTY OF M:H.OE, STATE OF FLCRIDA, a political s~ISion O1thc
State of Florida, and the Commanding Officer, N.A.S. Key West, Flor~da ,
WI1NESSt:i1I:
WUffiEAS, each of the parties hereto maintains equipment and personnel [Oi
the suppression of fires within its own jurisdiction and areas, and
MlmEAS, the parties hereto desire to augment the fire protection availahle
in their various establislnents, districts, agencies and mlDlicipali ties in the
event of large fires or conflagrations, and
MlrnFAS, the lands or districts of the part i es heretc are :J(' iacen t or cel:-
tiguous so that mutual assistance in a fire anergency is clcemc-d feasible, m~(:
WHrnFAS, it is the policy of the Navy Department and of ther:illniciralitics
or other districts and of their governing bodies to condlude SllCh agreel"cnl~
wherever practicable, and
WHIREAS, it is mutually deemed sOlDld, desirable, practicable, and benefic!.:l
for the parties to this agreement to render assistance to one another in aC:0r-
dance with these terms;
mffiEFCRE, BE IT ftaFED 11IAT:
1. Whenever it is deemed advisable by the senior officer of a fire c.er~r~-
~ent belonging to a party to this agreement, or by the senior officer of an:-
such fire department actually present at any fire, to request fire fightir~
assistance lIlder the terms of this agreement, he is authorized tc co so, ant' the
senior officer on duty of the fire department receiving the request shall fcrth-
wi th take the following action:
a. Inmediately determine if apparatus nnd personnel can be' spnred in
response to the call.
b. What apparatus and personnel might most effectivel)' be dispatch('~.
c. The exact missicn to be assigned in nccordance Id th the ,'etai 1(',-: pl;:r.~
and procedures of operation drawn in accordance with this npreemcr.t b:.. the ted'.
nical heads of the fire departments involved.
d. Forthwith dispatch such appnratus and persOlmel ::IS, in the .~u('grr;er:: ~:
the senior officer receiving the call, should be sent, ~'ith comr-Jete instrt.c-
t ions as to the missioo, in accordunce wi t h the terms of tb i::: ?greer.1c:;t.
Provided, however, that when <I call for assistance is ret.:eivec 1').::1 ~::I\-\" iir~
ccpartment, it shall be referred at once to the COIl1n:mdill!! Officer of tr.e ."1,:ti-
\"i t Y concerned, or his duly author i 7 ed Dutv Offi cer, bef (Ire <ln~ (-qui 1'7.c". t -:-,..
rersonnel is dispatched.
2. The rendering of assistance under the terms of thi-; agre(":ncnt sh:l!i net
be mandatory, but the party receiving the r~'qllest fer nssistancL' ~h01;k i;-!;'c-
diately inform the requesting service if, for <In)' rcas(ln assist:m-:(' C.:lr~n0~ ~,:
rendered.
3. e. Each perty to this agreement wnivcs all claims ng.:Jinst tIle other ~,~,..t~.
or p.:Jrties for cOOlpensation for any loss, clam:Jge, perso:lal in~llry, rof LCi::!1
occurring in consequence of the performance of this i1gr.~ement.
b. All services performed lDlder this :Igreement sh::lll be rcnc(r('c! '" i th'.I,t
reimbursement of either party or parties.
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4. The technical head of the fire dcp~rtlllent of the requesting scn'icc ~~::ll1
nss~e full ch~rge of the operations, hut if he specifically requests n sCl'ii~
offIcer of a fIre department furnishinp. assistnncD to (lIUHlllt' 1.!00f'!~al1tl he !lt~nl1
not, by relinquishing coomand, he relieved of hi~ rll~pon~jhjIit}' [c-r lh
operation; provided, that the apparatu~, personnel, ~nd e<]pipJ1f'f'\t oftne ;J,(I'.'r.~\
rendering assist<1nce shall be under the il11l1cdinte supervisicr. pf and sh:111 ....~
the immediate respcnsibili ty of the senior officer of the fire depnrtlCent rel'
dering assistance.
s. The chief fire officers .llld personnel of the fire dep:1rtmcnt~ cf ....,:..
part i es to this ar-:reement are invi ted ~nd encouraged, on .1 reci procnl has i:, I'
fr.~q\lent1y visit each other's activities for guided f:lmiliariz:ltion tGur~ c;:r.-
sistent "i th loc:lI security reqt1irement~ :md, as feasihle, to jointly CCIH',:c-
pre-fire pi ann ing inspectiCl15 ~nd drill s.
. 6. The technical heads of the fire ('ep:lrtmcnts of tl~(' r.1:ties to t"l-
. ;Jgrccment nre iluthorized and directed t(l meet :lnd ('raft any r'~t.1il~d pl;;n~ ,~r,
rroccdure5 of opcrntion necessary to effccti vel)' implement thi~ ~rrcc~~r.t. ~I :'
[11nns ;Jnel procedures of operations ~ha]J hccC'mc effect i \'e llf'Pl r.1t iCicit i ;'; :
the ~ign:ltory parties.
7. This a~~rccment ~hall hecome effecti\'e upon thl.: ,!:ltC L([l.'of ane: "l:~;:
remain if; full force and effect until cancelled by mlltll<ll :J!!l'ecn'cnt (.f tho i'-~-
tics hereto or by ..Titten notice by one rarty to the other party, gi~'jnt~ ,."
(1O) d<lYs not i ce of s:1id cance 11 ation.
I ~ I\TINhSS l\llmrilF,
___. 1(. \, It--I'f \ f ~L'
I
the paniC's hereto have executed Ihis ngrc(''''',:lt .:.
on the day nlld year firs,J:.:<lbove hTitten.
C()IJl'(Ly-.of'~\()MWE, Snn?OF FL\'!{! r:.~
, /.
,/ \.,,;. , ~ - . ~..,,;,"- - .
By ~ '..-/ - t-... 1. "__:_
M:1yor nnt! Chainn~n0Tthe !\c-1r2-
of COlmty COllT1li~~;icners of "('1'1',::
County, rlori (1:1
( Sent)
i\ttesP:ANNY L. KOLIIAGE, Cler!\:
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D~f~tAj Cl~
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J "StEllY CrnnFY tklt this bCI::re~. ,
bec~r ,,'cd for I eg~ 1 suff i c. n:-~',
that c same mcct~ \,1 th 0,':;, I
.
lly ~~ .._. _ ------1.:
COlmty Attorr.cr' s I_~ffi :l{
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FDACS CONTRACT if
Rev. 10/95
1928
STATE OF FLORIDA
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COOPERATIVE AGREEMENT
BETWEEN
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DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
DIVISION OF FORESTRY
AND
..- . - ..
The County of
MONROE
, in the State of Florida
.
42.221 Acres Land
THIS COOPERATIVE AGREEMENT, made and entered into this 21st day
of No v em be r , 1995 , by and be~ween the State of Florida, Department of Agriculture
and Consumer Services, Division of F orestIy, hereinafter called the "Department," and the
County of
Monroe
of the State of Florida, Hereinafter called the "County."
WHEREAS, Section 125.27, Florida Statues, provides that the Division of Forestry of the
Department of Agriculture and Consumer Services shall enter in~o agreements with the Board of
County Commissioners of each county in the State for the establishment and maintenance of
county wide fire protection of all forest and wild lands within said county, and
WHEREAS, Section 125.27, Florida Statutes, also provides that each county shall, under
the tenns of this agreement, be assessed each Jscal year as its share of the cost of providing such
fire protection a sum in dollars equal to the total forest and wild land acreage oftPie county, ~s "
determined by the Department, multiplied by three cents (3c), and
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WHEREAS, Section 125.27 Florida Statutes, also provides that the Division of Forestry
may include in this agreement other services directly related to fire protection within the county
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other than forest fire control, on a cost reimbursable basis only, .
NOW, THEREFORE, this Cooperative Agreement shall be in full force and effect on and
after November 21
, 1 995 , and shall continue in full force and effect until
superseded by a new agreement or cancelled by the Florida Statutes.
:
1. The department shall provide wildland fire protection for 42.221 acres of
forest and wild lands within
MONROE County,
2. The County Shall, under the terms of this agreement, pay to the Department
annually as its share of the cost of providing such wild land fire protection $ 1.266.63 , said
receipts to be deposited in the General Revenue Fund of the State as required by the Statute.
3. The Department shall respond to structural and vehicular fires from the southern
end of the Seven Mile Bridge to Cudjoe Key as dispatched by the county.
4. The Department shall provide the county quarterly invoices and copies of all
incident reports for services provided other than forest fire control to which the Division of
Forestry was the initial attack responding uniJ. The currently published rates for labor and
equipment in the Division of Forestry's Fire Manual will be used for reimbursement.
5. The County shaH, under the terms of this agreement reimburse the Department
quarterly from invoices provided by the Division of Forestry. Said receipts to be deposited in the
Division of Forestry's Incidental Trust Fu~d.
6. Mutual aid requests. from the County for st~ctu~al and vehicular fire protection. in l
which the Division of Forestry was not the initial attack responding unit shall nofbe reimbursable,~
,..,
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under the terms of this agreement. .'
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7. No amendment, addendum, or changes in this agreement shall be valid and binding
upon the parties hereto. unless such amendment, addendum, or changes are reduced to writing and
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executed by both parties.
8.
"Notwithstanding anything to the contrary contained elsewhere in .this agreement,
"
the Department shall have the right to terminate its agreement to respond to structural and
.
vehicular fires as set forth in paragraph number 3 above upon giving the County 90 days written
notice. "
IN WITNESS WHEREOF, the parties hereto have caused this agreemenf to be executed
the day and year first above written.
STATE OF FLORIDA, DEPARTMENT OF I THE BOARD OF COUNTY
AGRICULTURE AND CONSUMER COl'vIl\.1ISSIONERS MONROE
SERVICES, DIVISION OF FORESTRY County, Florida
By/Jil4.L - c;J ~;if-~~LAv-F~
Commissioner of Agricultur Chairma~fBoard
DateJf1J.-1/f1J
)? .~, -KGJub
ness
'-""
Date:
1/-,,'-9S-
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. SOURCE: Monroe County Code Chapter 6.5
Emergency and Nonemergency Medical Services
MCBOCC Adopted: January 20, 1982
EMERGENCY, ETC. MEDICAL SERVICES ~ 6.5-6
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(d) Acceptance of a class A certificate by the applicant shall
obligate the applicant to:
(1) Provide continuous basic life support and/or advanced life
support services, whichever is applicable, on a 24-hour,
7 -day-week basis within his assigned zone(s);
,
(2) Provide mutual "assistance responses to adjoining zones,
when requested to do so by the dispatch center for calls
when the certificate holder for that zone is unable to re-
spond or has vehicles insufficient in number to render the
services needed;
(3) Respond to all calls issued to it, unless all vehicles are in
service on other ambulance business, incapacitated, or i.n:
sufficient in number to render services needed;
(4) Abide by all requirements of this chapter, and rules and
regulations adopted by the board, and all state and local
laws;
(5), Provide access to the applicant's business for inspection by
the administrator at reasonable times;
(6) Keep posted at his place of business a copy of the fee
schedule required by this chapter;
(7) Notify the administrator of any changes in the fee schedule;
(8) Notify the administrator at least thirty (30) days prior to
termination or reduction of any service.
(e) The acceptance of a class B certificate by the applicant
obligates the applicant to:
(1) Operate in accordance with this chapter, the rules and
regula4;ions adopted pursuant to this chapter, and all state
and local laws;
(2) Provide access to its place of business for inspection by the
administrator at reasonable times;
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(3) Notify the administrator a.t least thirty (30) days in ad-,
vance of termination or reduction of service;
(4) Notify the administrator of any:changes in the fee sched-
ule. (Ord. No. 1-1982, 9 6; Ord. No. 20-1983, ~ 6)
Supp. No. 16
609
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SOURCE: Rules and Regulations Class A
Emergency Medical Services (Revised)
MCBOCC adopted April 14, 1999
1.2 It shall be a violation of these Rules and Regulations for any ambulance to respond for
the purpose of providing prehospital care and transportation of persons needing
emergency medical attention in the zone of another emergency medical service (EMS),
unless:
1.3 l\~~~i~.~Y1.~,~~1?~tCp. <;enter tOJ"'J~~~~~~Ul' .~tor.:fer I'
proVider responsIble for the zone, or fot Ii masseastmltyiriddent,"
1.4
1.5
2.
2.1
2.1.1
2.1.2
3.
3.1
3.1.1
3.2
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or
The ambulance, for whatever reason, is at or near an accident (or other situation requiring
an ambulance) in the zone of another emergency medical service. Any questions relative
to responding in another zone without the dispatch center's direction should be resolved
in a manner which is in the best interest of the person(s) needing emergency medical
attention. Thus, the EMT or Paramedic may transport the patient after stabilization, if
that is deemed necessary in his judgment. However, the EMT or Paramedic will notify
the dispatch center as soon as possible to avoid another ambulance having to respond
unnecessarily.
The aforementioned shall apply only to prehospital care and transportation of persons
needing emergency medical attention.
INTERF ACILITY TRANSFERS AND NON-EMERGENCY MEDICAL
TRANSPORTATION
Contingent upon local municipal rules, regulations and ordinances, any ambulance may
go anywhere within the County when requested to do so by a private citizen or his agent
(hospital, doctor, nurse, relative, etc.) for that private citizen's benefit for the purposes of:
Conducting an interfacility transfer.
Conducting nonemergency medical transportation of persons whose condition is such that
they do not need, nor are likely to need, immediate medical attention during transport.
OPERATING PROCEDURES
Each emergency medical service shall maintain a business office in Monroe County and
sufficient ambulance substation sites to provide optimum coverage of its service area.
A copy of these rules and regulations shall be posted in a conspicuous place at the
business office and each ambulance substation site for all employees to review.
Each emergency medical service shall be required to operate a sufficient number of
staffed vehicles at all times to insure immediate response to no less than 95% of the calls
for prehospital care and transportation of persons needing emergency medical attention in
its assigned zone(s) l?er calendar month.
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STANDARD OPERATING PROCEDURES
(SOP'S)
1. Letter from Teresa Fletcher, EMS Battalion,
dated April 18, 2001
Re: SOP/SOG review for possible merge
2. Letter to Michael Puto, President, Monroe County Fire
Chiefs' Association, dated February 23, 2001
Re: Chief's Association adoption of Standard Operating
Procedures and standardized job descriptions for various
volunteer emergency responders' positions at its January
2001 meeting
3. Response from Michael Puto, President, Monroe County
Fire Chief's Associated, dated February 28, 2001
Re: Fire Chief's Association Adoption of SOP's
4. Letter to Terry Fletcher, EMS Battalion Chief, and
Keith Cortner, Fire Rescue Logistics and Training Officer
dated March 22, 2001
Re: Fire Chief's Association Adoption of SOP's
5. Response from Keith Cortner, Logistics and Training
Officer, dated March 26, 2001, Re: Adoption of SOP's
6. Response from Teresa Fletcher, EMS Battalion Chief,
dated April 3, 2001, Re: Fire Chief's Association Adoption
of SOP's
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OUNTY 0 MONROE
KEY WEST 31 FLORIOA 33040
(305) 294-4641
OFFICE of
FIRE & EMS
490 63rd Street
Marathon, FL 33050
(305) 289-6088 / (305) 289-6004
To: James "Reggie" Paros, Public Safety Director
\
From: Teresa L. Fletcher, EMS Battalio~.e;
Re: SOP/SOG review for possible merge
i '\
Dat~:" AIJril18, 200 I
BOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tern, Nora Williams, District 4
Dixie M. Spehar, District 1
Charles "Sonny" McCoy, District 3
Murray E. Nelson, District 5
f}ei 0/
In reference to the review of the SOP/SOG's, both Monroe County Fire/EMS and
the Monroe County Fire Chiefs Association Adopted version. Progress is being made,
however slow.
Susan told me today that she is about seventy (70%) done with the combination of
the Fire/EMS SOP/SOG and Monroe County Administrative Instruction 5403.
Everything will be titled and organized into one book by the end of next week. As stated
earlier, there will still need to be some clean up of grammatical errors and adjustments as
to current forms.
I began looking into the possibility of combining the completed project that Susan
is working on and the MCFCA adopted version. As of today 1 have reviewed through the
200's with suggestions on how to combine into one. The adopted copy that the MCFCA
presented is somewhat similar to our SOP/SOG's without a lot of the items necessary for
the career staff. The combination of the two is going to be time consuming but not
impossible.
I will continue to pursue the above unless I hear otherwise from you, and will
keep you informed as to the progress.
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OUNTY 0 MONROE
KEY WEST d' FlORIDA 33040
(305) 294-4641
OFFICE OF:
PUBLIC SAFETY
490 63RD STREET, SUITE 140
MARA THON, FL. 33050
TELEPHONE: (305) 289-6002
FAX: (305) 289-6013
February 23, 2001
Michael H. Puto, President
Monroe County Fire Chiefs' Association
8900 Overseas Highway
Marathon, Florida 33050
HOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tern, Nora Williams, District 4
Dixie M. Spehar, District 1
Charles "Sonny" McCoy, District 3
Murray E. Nelson, District 5
RE: Chiefs' Association adoption of Standard Operating Procedures (SOP's) arld
standardized job descriptions for various volunteer emergency responders' positions at its
January 2001 meeting.
Dear Mr. Puto:
I have been told that your association adopted the above referenced SOP's and job
descriptions last month. As I am sure you are well aware, the association's SOP's arid
those of the County must interface for effectiveness in emergency operations and certain
other volunteer and career personnel interactions. However, to date, I haven't been
provided with a copy of your SOP's and job descriptions. Accordingly, I request that a
complete copy of each be provided to me soonest so that we may begin to accomplish
that interface in an efficient manner.
Si~JJelY.,
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~ames R. "Reggie" Paros, Director
Public Safety Division
cc: James L. Roberts, County Administrator
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MONROE COUNTY
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FIRE CHIEF'S
ASSOCIATION
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February 28, 2001
Monroe County Public Safety
James R. Paros, Public Safety Director
490 - 63 Street, Ocean
Marathon, FL 33050
RE: Fire Chiefs Association Adoption of SOP's
Dear Mr. Paros:
I am confused about your letter dated February 23,2001 requesting a copy of the adopted
SOP's and if the association was aware of the coordination of those SOP's between the
volunteers and career staff. During the entire process starting from the approval of the
Ward report your division had been represented by former acting Fire Rescue Director
Chief Ross Willmarl, Training Coordinator Keith Cortner arld your EMS Supervisor
Terry Fletcher. A copy of the SOP's along with a computer floppy in word format was
provided to them at every phase including the final adopted set.
In reference to your question regarding the interface of the SOP's in emergency
operations and certain other volunteer and career personnel interactions, the Fire Chief s
Association has always arld will always represent all of the firefighters and EMS
personnel in our County at large, regardless of a paid or volunteer status. Please note that
the adopted SOP's were formatted using the recommendations of the Ward report,
National Fire Academy and industry starldards for combination departments. We went at
great lengths to identify all operational issues for our combination system within Monroe
County. It should also be noted that both Islamorada and Marathon fire rescue municipal
departments adopted the same SOP's to assure that operations would be starldard during
mutual aid. The Fire Chiefs Association's Recommended Job Descriptions are an
appendix to the SOP's.
I will provide you with arlother copy and computer floppy in word format of the final
adopted SOP's and the applicable appendixes for your convenience.
8900 OVERSEAS HIGHWA V, MARATHON, FLORIDA 33050
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Please feel free to contact Vice President Chief William Wagner or me if you need any
assistance coordinating the additional interface of the SOP's between the career and
vo~unteer fire fighters.
Sincerely,
#t'CU #/~
Chief Mike Puto, President
cc: James L. Roberts, County Administrator
All Fire Chiefs
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COUNTY o.('MONROE
KEY WEST J I FLORIDA 33040
(305) 294-4641
PUBLIC SAFETY DIVISION
James R. "Reggie" Paros, Diredor
490 63rd Street, Suite 140
Marathon, FL 33050
Telephone: (305) 289-6002
Fax: (305) 289-6336
MEMORANDUM
BOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tern, Nora Williams, District 4
Dixie M. Spehar, District 1
Charles "Sonny" McCoy, District 3
Murray E. Nelson, District 5
TO:
Terry Fletcher, EMS Battalion Chief
Keith Cortner, Fire Rescue Logistics and Training Officer
FROM:
James R. "Reggie" Paros, Director
Public Safety Division
SUBJECT:
Fire Chiefs Association Adoption of SOP's
DATE:
March 22, 2001
I have enclosed a copy of a letter received from Mike Puto, President, Monroe
County Fire Chief s Association, concerning the Fire Chief s Association Adoption of
SOP's.
Please respond to me in writing whether the reference he makes to your
participation is accurate, and also if you were given copies of the SOP's, including the
final adopted set, in behalf of this Division.
JRP/sd
enclosure
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O~~rv ~o~~~E
(305) 294-4641
OFFICE of
FIRE & EMS
490 63rd Street
Marathon, FL 33050
(305) 289-6088 I (305) 289-6004
(~""-""'- BOARD OF COUNTY COMMISSIONERS
MAYOR George Neugent, District 2
Mayor Pro Tern Nora Williams, District 4
Dixie Spehar, District 1
Charles "Sonny" McCoy, District 3
Murray Nelson, District 5
~ti~
To;
CC:
From:
Subject:
Date:
Reggie Paros, Public Safety Director
Mi~e Puto, pre. side~t ~ire Chiefs. ~ssociation~
KeIth Cortner, LOgIStiCS and TraImng Officer .
Adoption of SOP's
March 26, 2001
In response to your memo of March 22, 2001 I must first apologize for an oversight on my part. I did not
remember the revised version of SOP's given to the fire chiefs as a fmal adopted set. I questioned the fact that the
SOP's were given to the chiefs as a corrected version several times to different fire chiefs and at the recent
meeting of March 19,2001. In a conversation with you I also stated that the revision had not been produced. On
Monday March 26,2001 as I was looking in my file at home to ensure my accuracy on the revised disk I found
two of the disks with revisions for sections 100 and 200. I realized at that time that I was incorrect in stating that
the revisions had not been made and in fact was given a revision disk for the fire rescue office. This disk contains
the revisions for sections 100 arld 200 only. I was not given a complete disk of SOP's for the county offices. .
As for the representation of county staff at the fire chiefs meetings I will have to dispute that statement in the
letter from Mike Puto. Although I have been in attendance at most chiefs meetings I am representing the
Tavernier Volunteer Fire Department not Monroe County. At the meeting of March 19,2001 I expressed my
dissatisfaction to the association membership of this assumption. As you know I walk a fine line with my
responsibilities of a Monroe county employee and a Volunteer Fire Chief. I take great pride in serving both
entities to the best of my capabilities. I requested to the Chiefs association that I only assume the role of county
staff if speaking of training issues or requested verbally and on the record to do so for other matters. I would also
assume that role at your request at any or all meetings. It is possible to have the Assistant Chief of Tavernier
represent that department. There is no instance were this association should have assumed that I was attending as
county staff.
I apologize for any inconvenience or embarrassment this oversight may have caused you or our office.
COUNTY 5MONROE
KEY WEST FLORIDA 33040
(305) 294-4641
OFFICE of
FIRE & EMS
490 63rd Street
Marathon, FL 33050
(305) 289-6088 / (305) 289-6004
BOARD OF COUNTY COMMISSIONERS
MAYOR, George Neugent, District 2
Mayor Pro Tern, Nora Williams, District 4
Dixie M. Spehar, District J
Charles "Sonny" McCoy, District 3
Murray E. Nelson, District 5
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To:
James "Reggie" Paros, Director _'
Public Safety Division /~l, )
Teresa Fletcher, EMS Battalion Chie~
Fire Chiefs Association Adoption of SOP's
April 3, 2001
From:
Subject:
Date;' . .
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'.' :: . ,1,11 r~sp~n~e to your memorandum of March 22, 200 I regarding the Monroe
County Fire Chiefs Adoption of the SOP's, I would like to clarify several issues.
When the Fire Chiefs began to review the SOP's, with the intent to adopt them
county wide, I received a copy ofa SOP from Islamorada Fire that the Chiefs were
reviewing for possible additions or deletions. I received that copy through Chief Wayne
Fletcher, however Chief Ross Willman was also given a copy. Through out the review of
the SOP's,which was a lengthily process, I was asked for input into the SOP's in relation
to the career staff. Those comments were well received by the members present at the
various meetings.
However, at no time was I given a copy of the final adopted set of SOP's noting
the changes made. Had I received a copy of the final draft rest assured I would have
forwarded that copy on to you. And in fact, in a recent conversation with you, we
discussed the need to receive a adopted copy, with the approved changes, so that we
could begin looking into the feasibility of merging the two SOP versions into one
countywide SOP.
I have since made a copy of the two disks that were sent to you and are in the
process of reviewing the Fire Chiefs SOP's.
In a recent conversation with Chief William Wagner, I discovered that the disks
recently sent to you had the changes for the 100's and 200's only. Per William those
were the only two sections that were gone over line by line. The others were adopted as
draft form. In addition, the appendix's were not attached, including the Firefighter
Qualifications section, which is in the process and being rewritten as agreed upon by the
Fire Chiefs.
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