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Home My WebLink AboutItem C25 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: June 20, 2001 DIVISION: Public Works BULK ITEM: Yes x No DEPARTMENT: Facilities Maintenance Department AGENDA ITEM WORDING: Approval of a lease agreement with the City of Key West concerning parking at Jackson Square. ITEM BACKGROUND: In accordance with the parking variance granted by the City of Key West, and to alleviate parking problems at Jackson Square, the City has agreed to lease parking spaces on the 300 block of Fleming Street, the 300 block of Southard Street a'nd the 500 block of Thomas Street for County employee parking (with appropriate County parking stickers). As part of this agreement, the County will make site improvements such as landscaping and pedestri~n crosswalks, pay for the City's installation of parking meters at these locations for after-hour parking, and allow the City to pay for and install parking meters at the Thomas Street Parking Lot for after-hour parking. PREVIOUS RELEVANT BOCC ACTION: None. CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval of stated above. TOTAL COST: approx. $40,000 COST TO COUNTY: same BUDGETED: Yes: x No: Account 102-22500-530520 REVENUE GENERATED: Yes No x APPROVED BY: County Atty.: {, Ie %;pu~~/5. _/Qnageme~t: DIVISION DIRECTOR APPROVAL: ( ~ ~- Dent Pierce , I .', ~ DOCUMENTATION: INCLUDED: x TO FOLLOW: NOT REQUIRED: AGENDA ITEM #: , -(115 DISPOSITION: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: City of Key West Contract # Effective Date: Expiration Date: June 20, 2001 indefinite Contract Manager: Beth Leto (Name) 4560 (Ext. ) Public Works - #1 (Department/Stop #) for BOCC meeting on: June 20. 2001 Agenda Deadline: June 6. 2001 CONTRACT COSTS Total Dollar Value of Contract: approx. $40.000 Budgeted? Yes[8J No 0 Grant: $ County Match: $ Current Year Portion: approx. $40.000 Account Code: 102-22500-530520 Estimated Ongoing Costs: nfa (Not included in dollar value above) ADDITIONAL COSTS For: (e.g., maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Risk Management ~~ng County Attorney 0-3J-q . -- Date Out cf' :30 -0 I Date In Division Director <- }.)-Ol f {;... ~-o/ ", ~, Comments: OMS Form Revised 2/27/01 MCP #2 CITY OF KEY WEST PLANNING DEPARTMENT MEMORANDUM To: Mr. Julio Avael, City Manager Ty Symroski, City Plarm€f/ April 9, 2001 From: Date: RE: Jackson Square Parking Agreement: Monroe County & City of Key West 1. ISSUE: Approval of an Agreement between Monroe County and the City of Key West for: 1. the County's use of the parking on Southard, Thomas, and Fleming Streets . 2. The County's installation of parking meters for City to collect fees during oft hours on Southard, Thomas, and Fleming Streets 3. The County's authorization for the City to install parking meters and collect fees during offhours for the County's parking lot adjacent to Thomas Street. 4. County's improvement to the parking, landscaping and pedestrian crosswalks on Thomas and Southard Streets. This agreement is consistent with the conditions of the parking variance granted to the County for the proposed expansion of the Jackson Square Courthouse. 2. OPTIONS and Advanta2es and Disadvanta2es: A. Adopt the agreement. (I) Advantage: ../ ../ The City Streets and parking revenues are improved Parking available to courthouse customers will be improved by removing free daytime parking for visitors to this part of town. ../ Pedestrian safety will be improved. Disadvantage: There could be a slight increase in parking on the 600 block of Thomas Street and thus require a resident parking permit. Reject the agreement. (1) Advantage: Free parking would continue to be available to people whether they are using the courthouse or not. Disadvantage: This result in the continued crowded parking at the Courthouse. (2) B. (2) 4. FISCAL IMP ACTS Revenues will be increased by approximately $70,000 per year (based on approximately ", ~.. 1/3 of occupancy of parking spaces). 5. RECOMMENDED ACTION The Planning Department recommends approval of the agreement. {,'\Mv DnC:lJrnp.nt..\nrnip.C'.t..\ T:u~lc~n Aorp.p. O?ll nnC:PllOp. 1 nf 1 RESOLUTION NO. 01-127 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF KEY WEST, FLORIDA, APPROVING THE ATTACHED JACKSON SQUARE PARKING AGREEMENT BETWEEN MONROE COUNTY AND THE CITY OF KEY WEST; PROVIDING FOR AN EFFECTIVE DATE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF KEY WEST, FLORIDA, AS FOLLOWS: . Section 1: That the attached Jackson Square Parking Agreement between Monroe County and the City of Key West is hereby approved. Section 2: That this Resolution shall go into effect immediately upon its passage and adoption and authentication by the signature of the presiding officer and the Clerk of the Commission. Passed and adopted by the City Commission at a meeting held this 1st day of May , 2001. Authenticated by the presiding officer and Clerk of the Commission on May 1 , 2001. Filed with the Clerk 1 2001. OL .', ~' AGREEMENT This Agreement is made and entered into pursuant to Sec. 163.01, F.S. on this day of , 2001, by and between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA (County) and THE CITY OF KEY WEST, FLORIDA (City); WITNESSETH: WHEREAS, the County is experiencing parking problems at Jackson Square due to on-going construction in this area, and WHEREAS, to help alleviate these parking problems, the City has agreed to lease certain parking areas to the County that are located on portions of City streets that border Jackson Square; NOW, THEREFORE, the parties hereto agree as follows: 1. The City hereby leases to the County the parking spaces located on 300 block of Southard Street, the 500 block of Thomas Street and the 300 block of Fleming Street from 7:30 a.m. until 5:30 p.m., Monday through Friday, for free employee parking. The county will direct Jurors to the City's Park and Ride Parking Facility. 2. The County will, at its expense, stripe or re-stripe the subject parking areas, upon coordination with the City prior to commencing the work. The County will, at its expense, post signage stating that only those employees who possess the appropriate County parking stickers may park their vehicles in the subject parking areas between 7:30 a.m. through 5:30 p.m., Monday through Friday. The County will maintain the parking areas, and the Sheriff's Department will regulate and enforce parking during the time specified in this section. 3. The County will pay for the City's installation of parking meters on the 300 block of Southard Street, the 500 block of Thomas Street, and the 300 block of Fleming Street (estimated cost of $32,400 for 81 meters at $400 per meter). The County will, at its expense, install signage stating that between the hours of 5:30 p.m. and 7:30 a.m., all vehicles parking in these metered parking areas will be subject to paying the City's parking fees. The City will accrue all revenue from these meters, will maintain and repair the parking meters, and will regulate and enforce parking during the time specified in this section. ", ~ 4. During regular working hours, the County will direct visitors to the 45 minute parking spaces in Jackson Square. Further, the County will dedicate two parking spaces to accommodate parking for up to 16 scooters and will provide additional bicycle parking areas within Jackson Square; however, during off-hours, the parking spaces within Jackson Square will not be available to the public. 5. The County will re-configure the parking on the 500 block of Thomas Street including the placement of a sidewalk and landscaping adjacent to Jackson Square, pedestrian crosswalks, and improved pedestrian crosswalks across the 500 block of Thomas Street along the 300 block of Southard Street. .. 6. The County will allow the City to install parking meters, at the City's expense, in the County's satellite parking lot on Thomas Street. The County will, at its expense, install signage stating that between the hours of 5:30 p.m. and 7:30 a.m., all vehicles parking in this parking lot will be subject to paying the City's parking fees. The City will accrue all revenue from these meters, will maintain and repair the parking meters, and will regulate and enforce parking during the time specified in this section. 7. This written agreement represents the parties complete mutual understanding and agreement. It supersedes any prior agreements, memoranda or other communications, whether written or oral. This agreement may only be modified by a written amendment signed by duly authorized representatives of both parties. 8. This agreement will take effect when executed copies are filed with the Clerk of the Circuit Court and the City Clerk. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals, the day and year first written above. (Seal) Attest: DANNY L. KOLHAGE, CLERK By Deputy Clerk By JlICkson Square Parking Man:h. 2001 BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By Mayor/Chairman " ~