Item C33
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 20.21. 2001
Division:
Public Works
Bulk Item: Yes -X- No
Department:
Facilities Maintenance
AGENDA ITEM WORDING: Approval to declare a tenninated agreement with Pepsi Cola for the
vending drinks at Harry Harris Park and Key Largo Community Park,and authorization to receive
quotations from other vending companies.
ITEM BACKGROUND: Monroe County BOCC and Pepsi Cola entered into an agreement whereas
scoreboards would be provided to the Parks in exchange for a two year period exclusive sales privilege
for chilled beverages. Effective April 2 I, 2001, Pepsi Cola discontinued full-service routes to the
Florida Keys, and the vending machine's beverages have yet to be replenished,
PREVIOUS REVELANT BOCC ACTION: On September 8, 1999 BOCC granted approval and
authorized execution of an Agreement with Pepsi Cola to provide refreshments and scoreboards at the
Key Largo Community Park and Harry Harris Park.
CONTRACT/AGREEMENT CHANGES: Terminate Agreement effective April 21, 2001.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST:
N/A
BUDGETED: Yes Nt A No
COST TO COUNTY: N/A
REVENUE PRODUCING: Yes
No X
AMOUNTPERMONm_ Year
APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management _
ITEM PREPARED BY:
. King, Acti~r Key, Operatinn'
DIVISION DIRECTOR APPROVAL: ~~ V / k / e::? /
.
Dent Pierce, Director of Public Works
DOCUMENTATION:
Included
X
To Follo\\'_
Not Required_
DISPOSITION:
AGENDA ITEM #~
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Pepsi Cola Contract #
Effective Date: September 8, 1999
Expiration Date: April 21, 2001
Contract Purpose/Description:
Terminate Lease with Pepsi Cola for the vending machines located at the Key Largo
Communitv Park and Harrv Harris Park.
Contract Manager: Ann Mytnik 4431 Facilities Maint/Stop 4
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 06/20/01 Agenda Deadline: 06/06/01
CONTRACT COSTS
Total Dollar Value of Contract: $ N/A
Budgeted? YesD No D Account Codes:
Grant: $ N/ A
County Match: $ N/ A
Current Year Portion: $ N/ A
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ADDITIONAL COSTS
Estimated Ongoing Costs: $N/ A/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Division Director ({I fo 1
'0 I
Risk Manage~ent ltr SOl
~~~{fl{P'()1
County Attorney 4/, ~I
Changes
Needed ~ n Reviewer
YesDNolZf IJt'OO
YesDNo~C0l. ~-~- j}b
YesD NOr::!Y..;j!o; j A Q !To ~
YesDNo~~
Date Out
b- I( - DI
Comments:
OMB Fonn Revised 2/27/01 MCP #2
AMENDED AGREEMENT
(To provide refreshments and scoreboards at the Key Largo Community Park, and Harry Harris
Park)
THIS Amendment is made and entered into this 20th day of June 2001, between the COUNTY
OF MONROE and PEPSI COLA, in order to amend the agreement Approved by the BOCC on
September 8, 1999 (a copy of which is incorporated hereto by reference) as follows:
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1. Monroe County .BOCC declares the original lease. approved September 8, 1999
terminated as of April 21, 2001 due to the discontinuance of full-service provided by
Pepsi Cola.
2. Pepsi Cola shall retrieve all vending machines owned by them located at Key Largo
Community Park and Harry Harris Park.
3. In accordance to the second sentence of Item lOin the original agreement approved
September 8, 1999, ownership of the scoreboards and controls shall remain with the
BOCC.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and year
first written above.
(Seal)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
Witness
PEPSI COLA
By:.. .
,', " .,
Witness
Title
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i
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April I?, 2001
Dear Business Partner:
Pepsi values our relationship as business partners, and is always looking tor ways to
improve our relationship. For this reason we would like to make you aware of the
following changes. Hopefully, these changes will be beneficja] to you, as well as for
Pepsi Bottling Group.
Pepsi has decided to make the following adjustments to our business operations in the
Keys. Effective April 21 ~t of this year. we will discootinue our full-service route in the
Keys. However, our products will be available through our single-channel program.
Remember that Pepsi wants to make this transition easy for you. That is why we are
communicating this infonnation directly to you. Enclosed you will find infonnation On
our brands, packages and pricing structure.
We appreciate your comprehensiveness, and value your comments. We appreciate any
suggestions you may have, and encourage your questions. Thank you for allowing Pepsi
to be your business partner, simultaneously growing your business, as well as ours. We
will continue to be committed to you by providing consistent service.
Sincerely,
Cesar Del Carpio
New Business Sales Representative
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Agreement
Between: The Monroe County Board of County Commissioners
Key West, Florida
Being the party of the first part and also referred to hereinafter. as the BaCC.
,
And: Pepsi Cola
Miami. Florida
Being the party of the second part and also referred to hereinafter a:J the Supplier.
Whereas the Monroe County Board of County Commissionel'~ (BaCC) is desirous of
obtaining electronic scoreboards for the baseball fields in the Key ~go Community
Park and the Harry Harris Park, hereinafter referred to as the Parks. and
"
Whereas the DOCC wishes to make available chilled beverages for purchase at these
parks, and
Whereas an offer has been made to tllc HaeC to provide scoreboards to the Parks in
exchange for a limited time exclusive sales privilege in the aforesaid Parks
Therefore, is this Agreement executed with the itemized terms and conditions as follows:
Item 1. Monroe Co. BOee agrees to exclusive right of Pepsi to vend
drinks at Harry Harris Park and Key Largo Community Park. for two years from the date
of signing of this Agreement
Item 2. Monroe Co. BaeC agrees to provide, at no cost to Supplier,
placement space and electricity for the vending machines and in addition agrees to
provide water to Supplier's beverage dispensing machines if used.
Item 3. Monroc Co. HOCC will provide installation and maintenance of
the scoreboards and controller wiring, except that in the event of catastrophic loss of any
of the scoreboards during the two year period of exclusive sales discussed in item I.,
Supplier ngrees to replnce the scoreboards.
Item 4. Monroe Co. Baec agrees to allow display of the Aqua Fina logo
on or under the scoreboards, size not to exceed 4 feet by 5 feet.
Item S. Supplier agrees to purchase and deliver 2 baseball scoreboards
wic.h controls and control wires of a previously agreed make and model for each of the
Parks. r
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Item 6. Supplier agrees to provide, stock, and maintain an equal number of
carbonated and non-carbonated ven.ding machines at each of the Parks adequate to
Rccommodate the number of persons using the Parks.
Item 7. Supplier agrees to pay to the BOeC a commission of fifty percent
(50%) of the gross sales of non-carbonated beve:-ages. Machine vended bottles of non-
carbonated beverages shall be priced at one dollar ($1.00) per-20 fluid ounce container.
Item 8. Supplier agrees to pay to the BOeC a commission of forty percent
(40%) of the gross sales of all carbonated beverages. Machine vended bottles of
carbonated beverages shall be }Jli\:ca at seventy-fiv~ ccn~~ ($0.75) per 20 fluid ounce
container.
Item 9. Supplier agrees to provide "as needed", at no charge to thc BOee,
maintained and stocked by Supplier with Supplier's prqduct, any of the fOllowing
beverage vending or dispensing units:
8 or 6 flavor ice/drink combo machines with flavor sold to concession at $401bag
20 oz bottle vcndors with COmmissions as detailed in Item 7 and Item 8
12 oz can venders with COmmission at 25%
Special Events Premix units-
BIB (Bag In Box) racks and pumps.
Visi-coolers
Item 10. Terms of this agrce~ent following the intial two years discussed in Item 1.
'." . continue until 30 calendar days following written notification delivered by
(.~r.. .' ~ "; . of either party to the other of a desire to terminate this Agreement in its
hip of the scoreboards and controls shall remain with the BOCC.
Board of County Commissioners
of Monroe County, Florida
By\':':::;':' ~,~........ ----~
Mayor/Chairman
(seal)
Attest:
:d.:
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Pepsi
BY~~
Title C), f ~(' o~ D"'- ~ ~') ..L
By