Loading...
Item E3 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: JUNE 21, 2001 Division: TDC Bulk Item: Yes X No Department: AGENDA ITEM WORDING: Approval of a TurnKey events Agreement with The Florida Keys Corvette Club for the production of the 8th annual Corvettes In Paradise Show on November 2- 3, 2001 in an amount not to exceed $4,000, DAC IV, FY 2001, Event Resources. ITEM BACKGROUND: DAC IV approved same at their meeting of June 20,2000 TOC approved same at their meeting of July 19, 2000 PREVIOUS REVELANT BOCC ACTION: SOCC approved FY 2001 budget at their meeting of September 21,2000 CONTRACT/AGREEMENT CHANGES: This is a new contract STAFF RECOMMENDATIONS: Approval TOTAL COST: $4,000 BUDGETED: Yes X No COST TO COUNTY: $4,000ITOURIST PAY REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year APPROVED BY: County Arty --L OMB/Purchasing ~ Risk Management xtC ,.-( , ~~~Lc-/// (Lynda Stuart) DIVISION DIRECTOR APPROVAL: DOCUMENT ATION: Included X To Follow Not Required_ AGENDA ITEM ~t~ DISPOSITION: Revised 2/27/01 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Florida Keys Corvette Club Contract # Effective Date: Expiration Date: June 21,2001 January 3, 2002 Contract Purpose/Description: Approval of a TurnKey events Agreement with The Florida Keys Corvette Club for the production of the 8th Annual Corvettes In Paradise Show on November 2-3,2001 in an amount not to exceed $4,000, DAC IV, FY 2001, Event Resources. Contract Manager: Maxine Pacini (Name) 3523 (Ext. ) TDC # 3 (Department/Stop #) for BOCC meeting on 6/21/01 Agenda Deadline: 6/6/01 CONTRACT COSTS Total Dollar Value of Contract: $ 4,000 Budgeted? Yesrgj No D Account Codes: Grant: $ County Match: $ Current Year Portion: $ 120-70030-530340- T1 OS 186X-530340 ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Date Out ~.;~ Needed ~~~~~ /-/ f/"2 ~ Division Director .. '/ YesDNo~ ~~-i'~ y3/?/ Risk Manageihft '4$1 YesO No0 C\, Y\o-i~" R,,~ ~""- OOik.fpur~ 5.1l)( YesO Nol0 C L;.I ':il:";' ,2wJ}v sh 101 'Vl- l. -' County Attorney 4/30/01 YesD Noif' S.Hutton 4/30/01 Comments: OMB Form Revised 2/27/01 Mep #2 Turn Key Events Aqreement This AGREEMENT dated the day of 2001, is entered into by and between the BOARD OF COUNTY COMMISSIONERS FOR MONROE COUNTY, hereinafter "County," on behalf of the TOURIST DEVELOPMENT COUNCIL, hereinafter "TDC" and The Florida Keys Corvette Club, hereinafter" The Florida Keys Corvette Club". WHEREAS, the BOCC finds it in the best interest of the County to promote tourism by entering into this agreement, NOW, THEREFORE, and in consideration of the mutual covenants, contained herein the parties agree as follows: 1. The BOCC agrees to pay $4,000 (Four Thousand Dollars) for the 8th Annual "Corvettes In Paradise" Show on November 2-3, 2001 from tourist development tax funds provided Event sponsor meets all of its obligations under this agreement. 2. Scope of Services: The Florida Keys Corvette Club agrees to provide the County with the "Corvettes In Paradise" show on November 2-3, 2001, with a minimum of services as described below: a. Display of Corvettes b. Special guest appearances c. , Novelty vendors 3. Payment: Upon receipt from Event Sponsor of documentation, reviewed and verified by the Tourist Development Council (TDC) Administrative Office, proving that event has been produced and promoted through marketing literature, advertising program/publication ads, television coverage, publicity and on-site advertising, and that the required insurance was obtained no less than twenty days prior to the event, BOCC shall pay $4,000 Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the BOCC. 4. Accountinq: Financial records of Florida Keys Corvette Club pertaining to this project shall be kept on generally recognized accounting principles and shall be available to the BOCC or to an authorized representative for audit. Records shall be retained a minimum of three years after contract has been performed. 5. Modification: Any changes to this contract may be made only by written mutual agreement, recommended by the TDC and approved by the BOCC. 6. Termination: This Agreement will be terminated on January 3, 2002. All invoices must be submitted prior to January 3, 2002. 7. Non Occurrence of Event: The Florida Keys Corvette Club shall give written notice to the Monroe County Tourist Development Council if it is found 1 FY 2001, DAC IV Event Funding Florida Keys Corvette Club necessary to cancel an event. The notice shall contain the following specifics: 1) reason for cancellation, 2) documentation of the reason for cancellation and 3) person authorized to cancel including title and stated affiliation. 8. Indemnification and Hold Harmless: The Florida Keys Corvette Club agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the event sponsored by Florida Keys Corvette Club. 9. Insurance Requirements: Florida Keys Corvette Club, as a pre-requisite of the Special Event governed by this agreement, shall obtain, at its own expense, insurance as specified in this section: Florida Keys Corvette Club will not be permitted to commence work associated with the Event (including pre-staging of personnel and material) until satisfactory evidence of the required insurance has been furnished to the County as specified below. Florida Keys Corvette Club shall maintain the required insurance through out the entire duration of the Special Event and any extensions specified in any attached schedules. Failure to comply with this provision shall release County of any obligation to compensate event sponsor. Further, any material misstatement in the application for insurance coverage shall release County from it's obligations to pay under this agreement. Florida Keys Corvette Club shall provide, to the County, as satisfactory evidence of the required insurance, including the insurance policy application and either: * Original Certificate of Insurance or * Certified copy of the actual insurance policy An original certificate or a certified copy of any or all insurance policies required by this contract shall be filed with the Clerk of the BOCC prior to the Event. The Insurance policy must state that the Monroe County BOCC and Monroe County Tourist Development Council is the Certificate Holder and additional Insured for this event. Insurance should be mailed to: Monroe County Board of County Commissioners C/O Risk Management 5100 College Road Room 203 Stock Island Key West, FL 33040 2 FY 2001, DAC IV Event Funding Florida Keys Corvette Club All insurance policies must specify that they are not subject to cancellation, non- renewal, material change or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. Acceptance and/or approval of Florida Keys Corvette Club's insurance shall not be construed as relieving Florida Keys Corvette Club from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as "Additional Insured" on all policies. Any deviations from these General Insurance Requirements must be requested in writing on the County form titled "Request for Waiver of Insurance Requirements" and must be approved by Monroe County Risk Management. Florida Keys Corvette Club shall furnish the County with a certificate evidencing the insurance required by this paragraph not later than twenty (20) days prior to the event. Prior to commencement of work governed by this contract, Florida Keys Corvette Club shall obtain General Liability Insurance Coverage shall be maintained throughout the life of the contract and include, as a minimum: * Premises Operations * Products and Completed Operations * Blanket contractual Liability * Personal Injury Liability * Expanded Definition of Property Damage The minimum limits acceptable shall be: * $1,000,000.00 combined Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be: * $500,000.00 per Person * $1,000,000.00 per Occurrence * $100,000.00 Property Damage An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve (12) months following the acceptance of work by the County. 10. Permits: The Florida Keys Corvette Club will secure all required permits, licenses including but not limited to occupational licenses. 3 FY 2001, DAC IV Event Funding Florida Keys Corvette Club 11. Laws and Requlations: Any and all services, materials and equipment shall comply fully with all Local, State and Federal laws and regulations, and Florida Keys Corvette Club agrees that the venue for any dispute concerning this agreement shall be in Monroe County, Florida. 12. Taxes: The BOCC and TDC are exempt from Federal Excise and State of Florida Sales Tax. 13. Finance Charqes: The BOCC and TDC will not be responsible for any finance charges. 14. Relation of BOCCITDC: It is the intent of the parties hereto that the Florida Keys Corvette Club shall be legally considered as an independent contractor and that neither it nor its employees shall, under any circumstances, be considered servants or agents of the BOCC and TDC, and the BOCC and TDC shall at no time be legally responsible for any negligence on the part of said Event Sponsor, its employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 15. Disclosure: The Florida Keys Corvette Club shall be required to list any or all potential conflicts or interest, as defined by Florida Statute 112 and Monroe County Code. The Florida Keys Corvette Club shall disclose to the BOCC and TDC all actual or proposed conflicts of interest, financial or otherwise, direct or indirect, involving any client's interest which may conflict with the interest of the BOCC and TDC. 16. Assiqnment: The Florida Keys Corvette Club shall not assign, transfer, convey, sublet or otherwise dispose of this agreement, or of any or all of its right, title or interest therein, or his or its power to execute such agreement to any person, company or corporation without prior consent of the TDC and BOCC. 17. Compliance with laws - Nondiscrimination: The Florida Keys Corvette Club shall comply with all federal, state and local laws and ordinances applicable to the work or payment for work thereof, and shall not discriminate on the grounds of race, color, religion, sex, age, or national origin in the performance of work under this Agreement. This Agreement shall be subject to all federal, state, and local laws and ordinances. 18. Security Protection: The Florida Keys Corvette Club agrees to provide adequate security for the event. 19. Ethics Clause: The Florida Keys Corvette Club warrants that it has not employed, retained or otherwise had act on its behalf any former County officer of employee subject to the prohibition of Section 2 of Ordinance No 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this provision the County may. in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or 4 FY 2001, DAC IV Event FundingeFlorida Keys Corvette Club purchase price, or otherwise recover, the full" amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. 20. Media riqhts: The TOC shall have the right to broadcast, rebroadcast, use, reproduce or transmit for any purpose whatsoever, radio, television, pictures, sound, film and tape motion pictures and still photographs paid by the BOCC and TDC under this agreement. 21. Loqo: All promotional literature and display advertising with the exception of generic advertising must display the Florida Keys and Key West logo/trade mark (as per enclosed). 22. Severability: If any provision of this Agreement shall be held by a Court of competent jurisdiction to be invalid or unenforceable, all remaining provisions shall not be affected thereby; and each provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 23~ Authority: Each of the signatories for the sponsor below certifies and warrants that: a) The sponsor's name in the agreement is the full name as designated in its corporate charter, and b) they are empowered to act and execute agreement for the sponsors and c) this agreement has been approved by the sponsor's Board of Directors. 24. Public Entity Crimes: "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list". 5 FY 2001, DAC IV Event Funding Florida Keys Corvette Club 25. Entire Aqreement: The parties agree that the Agreement above constitutes the entire agreement between the BOCC and Florida Keys Corvette Club. IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year first above written. (SEAL) Attest: Florida Keys Corvette Club By President (SEAL Attest: DANNY L. KOLHAGE, Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By Deputy Clerk By Mayor/Chairman AIWO'VIb AS re PeRM AND L};GAl SUFFICle~'1;', ,If ~~sOt*~;;~t:HJ~i~':j:C f)ATE_ '/" </ 6 FY 2001, DAC IV Event Funding Florida Keys Corvette Club mE [LO~IDA KHS &KHWEST HONRO[ COUNTYTOURIST DmLOPHiln COUNCIL UJt1e (N Y~w aTe.1I mE [lORIDAKHS&KHWEST HONRO[ COUNTY TOURIST DmLOPH[NT COUNCIL UJt1e at? Y~w aTe.1I mE [LORIDA KHS & KEY WEST HONRO[ COUNTY TOURIST D[llllOPMfNT COUNCil C~#te at? ,/&w aTe.1I TUE [LORIDA KHS & KH WEST HONRO[ COUNTY TOURIST D[VUOPMfNT COUNCIl C~Jt1e a~ ,/&w aTe.1I TUE [lOR IDA KHS & KH WEST HONRO[ COUNTY TOURIST D[V[lOPH[NT COUNCIl C~#te at? ,/&w aTe.1I TUE [LORIDA KHS & KH WEST HONRO[ COUNTYTOURIST D[V[LOPM[NT COUNCIL C~#te at? ,/&w aTe.1I THf nORIDA KHS &KHWfST MONRO[ COUNTY TOURIST OmLOPM[NT COUNCIL CtJJ1rB at;; YtJu aTB.@ THf [LORIDA KHS & KH WfST MONRO[ COUNTY TOURIST OmLOPM[NT COUNCIL CtJJ1rB at;; 'ltJu aTB.@ T~f [lORIDA KHS &KHWfST MONRO[ COUNTY TOURIST OmLOPM[NT COUNCIL CtJJ1rB at;; 'ltJu aTB.@ T~f [LORIDA KHS & KH WfST MONRO[ COUNTY TOURIST OmLOPM[NT COUNCIL CtJJ1rB at;; 'ftJu aTB.@ THf nORIDA KHS &KHWfST MONRO[ COUNTY TOURIST OmLOPM[NT COUNCIL CtJJ1rB at;; 'ltJu aTB.@ T~f [lORIDA KfYS & KH WfST MONRO[ COUNTY TOURIST OmLOPM[NT COUNCIL CtJJ1rB at;; 'ftJu aTB.@ THE [lORIDA KEYS & KEY WEST THE [lORIDA KEYS & KEY WEST THE [lORIDA KEYS & KEY WEST MONROf COUNTY TOURIST DfVROPMfNT COUNCIL MONROf COUNTY TOURIST DPlROPMfNT COUNCIl MONROf COUNTY TOURIST DfVROPMfNT COUNCIl CfJh1e a'i? YtJu are,c~ CfJh1e a'i? YtJu are,c~ CfJfi1e ()'i? YtJu ()re,c~ THE [lORIDA KEYS & KEY WEST THE [lORIDA KEYS & KEY WEST THE [lORIDA KEYS & KEY WEST MONROf COUNTY TOURIST DfVROPMfNT COUNCIL MONROf COUNTY TOURIST DfVROPMfNT COUNCIL MONROf COUNTY TOURIST DPlROPMfNT COUNCIL CfJh1e a'i? YtJu ()re,@ CfJh1e ()'i? YtJu ()re,@ CfJh1e ()'i? YfJU ()re,ctl TH[ [lOR IDA K[YS & K[Y W[ST MONRO[ COUNTY TOURIST D[V[LOPM[NT COUNCIL CfJlrtB a'f? '/fJu aTBfp TH[ [lORIDA KHS & KH W[ST MONRO[ COUNTY TOURIST D[VROPM[NT COUNCIL CfJlrtB a'f? '/fJu aTB,@ TH[ [lORIDA K[YS & K[Y W[ST MONRO[ COUNTY TOURIST D[VROPM[NT COUNCIL CfJlrtB a'f? Wu aTB,@ TH[ [lORIDA K[YS & K[Y W[ST MONRO[ COUNTY TOURIST D[VROPM[NT COUNCIL CfJlrtB a'f? YfllA r2TB,@ MCTG-9864 Logo Slick L01