Item B05
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 21, 2001
Division: Growth Management
Bulk Item: Yes X
No
Department: Planning & Environmental Resources
AGENDA ITEM WORDING: Resolution approving a Grant Memorandum of Agreement between the South
Florida Community-Urban Resources Partnership, Inc. (SFCURP) and Monroe County Board of County
Commissioners Community Volunteers to implement an urban forestry project that improves the community's
natural resources and assists with ecosystem restoration at Old Settler's Park, Tavernier, Florida.
ITEM BACKGROUND: In April, 2000 the Board of County Commissioners, Community Volunteers applied
to the South Florida Community-Urban Resources Partnership, Inc. (SFCURP) for a matching grant to assist in
the restoration planting of native vegetation at Old Settler's Park, Tavernier, a Trailhead for Florida National
Trails / the Overseas Heritage Trail. SFCURP subsequently granted the sum of $14,000 to be matched from the
Monroe County Environmental Restoration Fund.
PREVIOUS RELEVANT BOCC ACTION: On April 19, 2000, the Board authorized the Grant Application
to the South Florida Community-Urban Resources Partnership Program for the restoration of Old Settler's Park.
CONTRACT/AGREEMENT CHANGES: N/A
ST AFF RECOMMENDATIONS: Approval
$28,000
BUDGETED: Yes X
No
TOTAL COST:
COST TO COUNTY: $14,000
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH N/A
Year
APPROVED BY:
County Atty ~ OMB/Purchasing ~
Risk Management ---K-
DOCUMENTATION: Included )(
To Follow
DIVISION DIRECTOR APPROVAL:
AGENDA ITEM # Ji:::W
DISPOSITION:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with:
CONTRACT SUMMARY
ScvtJ.., F/ ~I ~ 4. Cot"MW1~ ~
Urkn Re5~~~(:fontract# 91-39
, Effective Date:
Expiration Date:
Contract Purpose/Description:
Contract Manager: f~ I AJiJ::p 'ife/SI^~e,-
(Name) tV
7/10
(Ext. )
t%PA I G,vfflln~~
Department/Stop #)
for BOCC meeting on JV/le. U j 2.00/
Agenda Deadline: Jt.me. /f ~t!1 /
CONTRACT COSTS
Total Dollar Value of Contract: $ :Zf,o(J-c
Budgeted? Yeslk:f" No 0 Account Codes:
Grant: $ I~ ~o
County Match: $ /4, t>-e-e>
Current Year Portion: $ (?. S I 00 (J
.i6JL-a')S"'6-~~-
ADDITIONAL COSTS
Estimated Ongoing Costs: $ ..{}-' /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Man~gmn:
WPU~g
County Attorney
Date Out
I ?e9An
Division Director ~ 1
~\
(p.- ([J-o I
~
Comments:
JUN-06-01 10,11 FROM,MONROE COUNTY ATTY OFFICE 10,3052823516
PAGE
1/1
RESOLUTION NO.
.2001
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, APPROVING A GRANT
MEMORANDUM OF AGREEMENT BETWEEN THE SOUTH FLORIDA
COMMUNITY-URBAN RESOURCES PARTNERSHIIP, INC. AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
COMMUNITY VOLUNTEERS TO IMPLEMENT A MATCHING GRANT
PROJECT TO ASSIST IN THE RESTORATION PLANTING OF NATIVE
VEGETATION AT OLD SETTLER'S p~ TAVERNIER.
WHEREAS, on April 19,2000, the Board authorized the grant application to the
South Florida Community-Urban Resources Partnership (SFCURP) Program to assist in
t..l-te restoration plant'ng of Old Settler's Park; and
~'HEREAS, based on that applicatior" L"':.e South Florida COffi.."l1unlty-l!rban
Resources Pfu-tncrship. Inc. a.warded a grant for the Su....1 of $14,000 to be matched wiL~
monies from the Monroe Cm.ty Envirow.....nental Restor.uion Fund; and
\VHEREAS, the Suuth Florida Com.munlty-U1"ban Resow'ces Partnership, inc.
(SFCURP, Inl.:.) ::;ubmined. <l. Grant lv1emori:Uldurll of Agreement for execution by the
Board.
NOW THEREFORE, BE IT RESOLVED BY THE MONROE COUNTY
BOARD OF COM~fiSSIONERS: [0 approve the Grant Memorandum of Agreement
between the South Florida Community-Urban Resources Partnership, Inc. and Monroe
County Board of County Commissioners COlDrll1.mity V olunteers to implement a
matching grant project to assist in the restoration planting of native vegetation at Old
Settler's Park, Tavernier.
PASSED AND ADOPTED BY THE BOARD OF COUNTY
COMMISSIONERS of Monroe County, Florida, at a meeting of the Board held on the
21 st day ofJ une, 200 L
Mayor George Neugent
Mayor Pro Tem Nora WiUiams
Commissioner Murray Nebo..
Commissioner Dixie Spehar
Commissioner Charles. McCoy
(SEAL)
Attest: DANNY LKOLHAG"E, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY. FLORIDA
By
By
Deputy Clerk
Mayor/Chairperson
EXHIBIT 1
SOUTH FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSHIP. INC.
(SFCURP. INC.)
GRANT MEMORANDUM OF AGREEMENT
This agreement, made and entered into this the day of .20_
(Effective Date) by and between the SOUTH FLORIDA COMMUNlTY~URBAN RESOURCES
PARTNERSHIP, INC., hereinafter called the .SFCURP, Inc." and Monroe County Board of County
Commissioners CommunitY Volunteers, hereinafter called the Sub-grantee (Sub-recipient).
WITNESSETH
WHEREAS, the SFCURP, Inc. desires to increase the principles of urban and community foresuy
by granting funds to the Sub-grantee (Sub-recipient) for the purpose as outlined in Grant Project Number
99-39 included herein as Exhibit "AM and by reference made a part hereof:
WHEREAS, the SFCURP, Inc. and the Sub-grantee (Sub-recipient) are of the opinion that the
citizens of the Stale of Florida would benefit from the implementation of urban and community forestry
Projects that improve our communities natural resources and assist with ecosystem restoration;
WHEREAS, the SFCURP, Inc. has awarded the Sub-grantee (Sub-recipient) a South Florida
Community-Urban Resources Partnership (SFCURP) grant for the specific Project set forth in the
SFCURP Grant Project Number ~ hereinafter the "Project";
WHEREAS, the Sub-grantee (Sub-recipient) by Resolution No. . dated
, has indicated its support of the grant Project and authorized its officers to
execute this Agreement on its behalf;
WHEREAS, the parties hereto mutually recognize the benefits of such a Project as described in the
SFCURP Grant Project and the need for entering into an agreement designating and setting forth the
responsibilities of each party;
NOW THEREFORE, {or and in consideration of the mutual benefits that flow each to the other
herein and in Exhibit "2", the Grant Maintenance Memorandum of Agreement, the parties covenant and
&jree as follows:
1. Failure by the Sub-grantee (Sub-recipient) to sign and return this agreement by Julv 31. 2001
shall constitute forfeiture of the award.
2. The Effective Date of this agreement is
,20_.
3. The Sub-grantee (Sub-recipient) shall complete the Project twelve (12) months of agreement
date contained herein as set forth in the South Florida Community-Urban Resources Partnership Grant
Project Number 99-39 approved by the SFCURP t during which time the grant shall continue in effect.
The criteria for the Project is set fOM therein. The f'mal date by which such criteria must be met for
completion of this agreement is twelve (12) months from Effective Date.
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The Project to be performed by the Sub-grantee (Sub-recipient) shall be subject to periodic inspections by
the SFCURP, IDc and/or the SFCURP Federal Support Team and/or their UJignees. The Sub-grantee
(Sub-recipient) shall not change or deviate from the Project without written 1ppfOVa! by the SFCURP, Inc.
.
4. The Sub-grantee (Sub-recipient) has estimated the Project cost to be $28,000.00 as shown on the
grant Project budget sheet attached as Exhibit "B". The SFCURP, Inc. agrees to reimburse to the Sub..
grantee (Sub-recipient) the total sum of $14,000.00 or fifty percent (50%) of the final approved Project
costs, whichever is less (the "Grant Amount"). The Grant Amount is limited to only those items which are
directly related to this Project as described in Exhibits "A" and "B". Project costs incurred prior to the
Effective Date of this agreement are ineligible for reimbursement. To assist the Sub-grantee (Sub-
reCipient) with the initial three (3) months of implementation. the SFCURP, Inc. may make an advance of
no more than 25 percent of the grant award. The Sub-grantee (Sub-recipient) must request the advance
payment in writing using forms provided by the SFCURP, Inc. Funds provided as an advance payment
must be placed in a non-interest bearing account. Only one advance payment will be made, thereafter,
disbursements will be made on a reimbursement basis. No more than 7S percent of the Grant Amount
will be paid to the Sub-grantee (Sub-recipient) prior to Certification of Acceptance by the SFCURP, Inc.
The final payment shall not be made until Certification of Acceptance is received from the SFCURP, Inc.
For installed plant material5. a sixty (60) day grow-in-pcriod will be required after Project completion.
Certification of Acceptance by the SFCURP, Inc. may be requested sixty (60) days after Project
completion. Upon receipt of the Certification of Acceptance, the Sub-grantee (Sub-recipient) may submit
an invoice for final payment.
(a) Two or more verbal quoteS are required for all purchases, expenditures exceeding
$1,000.00 and up to $5,500.00. A minimum of three written quotes or a fozma! bid
process is required for all purchases/expenditures exceeding 55,500.00 and not
gre&ter than $15.000.00. Sealed bids are required fot' all purchucs exceeding
515.000.00. Justification must be provided for a sole source award or for an award
to a vendor other than the vendor submitting the lowest bid or quote.
(b) Bills for fees or other compensation for services or expenses shall be submitted in
detail sufficient for a proper pre-audit and post-audit thereof, and bills for travel
expenses specifically authorized by this Agreement shall be submitted and paid in
accordance with the rates specified in Section 112.061, Florida Statutes.
(c) Records of costs incurred under terms of this Agreement shall be maintained and
made available upon request to the SFCURP, Inc. at all times during the period of
this Agreement and for three years after final payment is made. Copies of these
documents and records shall be furnished to the SFCURP. Inc. upon request.
Records of costs incurred include all records of the costs of the Sub-grantee (Sub-
recipient) and subcontractors considered necessary by the SFCURP, Inc. for a
proper audit of the Project.
(d) A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a
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public entity for the construction or repair of a public building or public work. may
not submit bids on leases of real propcrty to a public entity. may not be awarded or
perl'01D1 work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact bU5inC$s with any public
entity in excess of the threshold amount provided in Section 287.017, for
Demonstrated or Site Specific Projects, for a period of 36 months from the date of
being placed on the convicted vendor list.
5. The Sub-grantee (Sub-recipient) agrees to maintain plant materials established as a part of
the Project for a period of three years and enter into an Agreement which designateS and sets forth the
duties and responsibilities oithe panies in maintaining the Project.
6. The Sub-grantee (Sub-recipient) agrees to submit to the SFCURP, Inc. an interim report on
Proj= accomplishments within six months of Effective Date and a fInal report summarizing Project
accomplishments as a prerequisite to final acceptance by the SFCURP. Inc. Failure to submit a required
report or submission of an unsatisfactory report is sufficient grounds for tennination of this asrccmcnt
according to the provisions of Section 7(b). The Sub-grantee (Sub-recipient) upon Project completion
shall submit a news release to local newspaper media highlightinj the succcsses of the Project.
7. This Agreement may be terminated under any ODe of the follOwing conditions:
(a) By the SFCURP, Inc., unilaterally, for refusal by the Sub-grantee (Sub-rcoipicnt) to allow
public access to all documents, papers, letters, or other material subject to Chapter 119,
F.S. and made or received by the Sub-grantee (Sub-recipient) in conjunction with this
Agreement.
(b) By the SFCURP, Inc., if the Sub-grantee (Sub-recipient) fails to perfonn its duties under
this Agreement, following thirty (30) calendar days written notice by the SFCURP, Inc.
(c) By either party foHowing sixty (60) calendar days written notice.
(d) By both parties following the complete execution by both partics of an agreement to
tenninate this Agreement.
(e) Notice to Sub-grantee (Sub-recipient): The SFCURP, Inc. shall consider the employment
by any Sub-grantee (Sub-recipient) ofunauthori~ed aliens a violation ofsectioD 274A(e)
of the Immigration and Nationalization Act. Such violation shall be cause for unilateral
cancellation of this agreement.
8. Notwithstanding any provision of this Agreement to the contrary but subject to Subparagraph
7(b). in the event this Agreement is terminated before the SFCURP, Inc. has paid the Sub-grantee (Sub-
recipient) the entire Grant Amount, then the SFCURP, Inc. agrees to pay the Sub-grantee (Sub-recipient)
the entire Grant amount, if the Project has been completed. If the Project has not been completed, the
SFCURP, Inc. shall pay to the Sub-grantee (Sub-recipient) a percentage of the Grant amount equal to the
percentage of the Project's completion.
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Sub-grantee (Sub-recipient) the entire Grant Amoun~ then the SFCURPIBSWCD agrees to pay the Sub-
grantee (Sub-recipient) the entire Grant amoun~ if the Project has been completed. If the Project has not
been completed, the SFCURPIBSWCD shall pay to the Sub-grantee (Sub-recipient) a percentage of the
Grant amount equal to the percentage of the Project's completion.
9. Extension of a contract for contractUal services shall be in writing for a single period only
not to exceed six (6) months and shall be subject to the same terms and conditions set forth in the initial
contract. There shall be only one extension of a contract unless the failure to meet the criteria set forth in
the contract for completion of the contract is due to events beyond the control of the Contractor. If
initially competitively procured, contracts for contractual services may be renewed on a yearly basis for no
more than two (2) years, or for a period no longer than the original contract, whichever period is longer.
Renewal of a contract for contractual services shall be in writing and shall be subject to the same terms
and conditions set forth in the initial contract. Renewals shall be contingent upon satisfactory performance
evaluations by the SFCURPIBSWCD.
10. As applicable under Florida Statute 768.28, the Sub-grantee (Sub-recipient) eovenants and
agrees that it will indemnify and hold harmless the SFCURP/BSWCD and all of the SFCURPIBSWCD
officers, agents and employees from any claim, action, neglect or omission by the Sub-grantee (Sub-
recipient) during the performance of the Agreement, whether direct or indirect, and whether any person or
property to which the SFCURPIBSWCD or said parties may be subject, except that neither the Sub-
grantee (Sub-recipient) nor any of its sub-contractors will be liable under this paragraph for cia.mqes
arising out of injury or damage to persons or property directly caused or resulting from the sole negligence .
of the SFCURP/BSWCD or any ofiu officers, agents or employees.
11 ~ _ The sub-grantee (Sub-recipient) certifies that neither it or its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for participation
in this grant program by any Federal department or agency.
12. This Agreement, together with any Maintenance Agreement, if executed, ~bodies the
entire agreement and understanding between the parties hereto and there arc no other agreements or
understandings, oral or written, with reference to the subject matter hereof that are not superseded hereby.
13. This Agreement may not be assigned or transferred by the Sub-grantee (Sub-recipient), in
whole or in part without the prior expressed written consent of the SFCURP/BSWCD.
14. This Agreement, regardless of where executed, shall be governed by and construed in
accordance with the laws of the State of Florida.
15. All notices, demands, requests or other instNments shall be given by depositing the same in
the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex (FAX) or
telegram:
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(a) If to the SFCURP, Inc., address to Russell M. Setti, SFCURP Regional Director, South
Florida Community-Urban Resources Partnership, Inc., USDA Service Center, 6 I 91
Orange Drive, Suite 61 S3Q, Davie, Florida 33314 or at such other address the SFCURP,
Inc. may from time to time designate by written notice to the Sub-grantee (Sub-recipient)
voice: (954) 792-1984 or fax: (954) 792-3996;
(b) lfto the Sub-grantee (Sub-recipient) addressed to:
or at such other address as the Sub-grantee (Sub-recipient) from time to time designates by
written notice to the SFCURP, Inc. All time limits provided hereunder shall run from the
date of receipt of all mailed notices, demands, requests and other instrUments, or from the
date telexed or faxed.
16. Time is of the essence of this agreement.
17. This contract, which disburses grants and aids appropriations, is subject to the requirements of
Section 216.347, Florida Statutes, and the Sub-grantee (Sub-recipient) is therefore not allowed to expend
any funds received through this contract for the purpose of lobbying the Florida Legislature, the SFClJRP.
Inc., the Judicial Branch, or any other state agency. This contract, which disburses grantS and aids
appropriations, is subject to the requirements of Section 216.349, Florida Statutes, which are:
(a) The SFCURP. Inc. and the ComptrOller before disbursing any funds must independently
ensure that the proposed expenditure is in accordance with all legal and regulatory
requirements and that this contract specifically prohibits the use of funds for the pW'pOSC of
lobbying the Legislature, the SFCURP,lnc., the Judicial Branch, or any state agency.
(b) If the Sub-grantee (Sub-recipient) is a local government agency, nonprofit organization, or
not-far-profit organization it shall: ro for amounts $25,000 or less, have its head attest that
it has complied with grant provisions, (ii) for amounts greater than 525,000 but not more
than Sloo,OOO have a grant-specific audit performed in accordance with the rules of the
Auditor General or have a statement prepared by an independent certified public
accountant which attests that the grant provisions have been complied with,(Hi) for
amounts greater than $100,000, have a grant-specific audit performed in accordance with
the rules of the Auditor Gener~ and (iv) have such audits, statements, or attestations flied
with the SFCURP. Inc. and the Auditor General. .
(c) The intent of this paragraph is to include lobbying, of applicable federal agencies.
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18. If this agreement contains federal funding in excess of $100,000, the Sub~iI'antec (Sub~
recipient) must, prior to agreement execution, complete the Certification Regarding Lobbying form. If a
Disclosure of Lobbying Activities, Standard Fonn LLL, is required, it may be obtained from the
SFCURP, Inc. All disclosure forms as required by the Certification Lobbying form must be completed
and returned to the SFCURP, Inc.
19. The-undersigned Sub-grantee (Sub-recipient) receiving federal financial assistance underthis
agreement hereby acknowledges and agrees that it will comply with the applicable provisions of me latest
version of Office and Management Budget CircuJarNo. A-l33 -Revisedlune 24, 1997 (AuditS of States,
Local Governments, and Non-profit Organizations). Copies of the latest version of the above which would
relate to the undersigned Sub~grantee (Sub~recipicnt) may be obtained by contacting SFCURP, mc.:
South Florida Community-Urban Resources Partnership
USDA Service Center
6191 Orange Drive, Suite 6183Q
Davie, FL 33314
(Contact SFCURP, Inc. office for assistance in obtaining copies at (954) 792-1984)
If the undersigned Sub-grantee (Sub-recipient) expends $300,000 or more in federal financial
assistance in a fiscal year, either directly from federal agencies or indirectly through other units of state or
local governments or a combination thereof, the Sub~grantee (Sub-recipieDt) shall have an audit made in
accordance with the Office of Management and Budget Circular No. A~133 (Audits of State, Local
Governments, and Non-profit Organizations). The 5300,000 threshold specified above shall be from all
federal sources, not just the amount provided by this agreement. The undersigned Sub-grantee (Sub~
recipient) receiving funds under this agreement hereby agrees that it will allow the SFCURP, Inc. and any
federal agency to audit the Sub-grantee's (Sub~recipient's) books for compliance with the above applicable
circulars.
20. The Sub-grantee (Sub~recipient) acknowledges and agrees that public use of all reports or other
printed material, videos, audio recordinp, filnu and photographs produced as part of this Project shall not
be restricted under the copyright laws of the United States of America. All products (brochures, signs,
videos, etc.) funded by the South Florida Community-Urban Resources Partnership grant must display a
statement that the material has been prepared using South Florida Community-Urban Resources
Partnership grant funds received through the Florida Department of Agriculture and Consumer Services-
Division of Forestry and USDA-Forest Service.
21. The Sub-grantee (Sub~recipient) is infonned that a person or affiliate who has been placed on
the convicted vendor list following a conviction for a public entity crime may not submit a bid on an
agreement to provide any goods or services to a public entity, may not submit a bid on an agreement with
a public entity for the construction or repair of a public building or public work, may not submit bids on
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leases of real propeny to a public entity, may not be awarded or perform worle as a contractor, supplier,
subcontractor. or consultant under an agreement with any public entity, and may not ttansact business with
any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list
22. The Sub-grantee (Sub-recipient) is informed that the SFCURP. Inc. shall consider the
employment by a Sub-grantee (Sub-recipient) of unauthorized aliens a violation of Section 274A(e) of the
Immigration and Nationalization Act. Such violation shall be caused for unilateral cancellation of this
agreement.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day
and year fust above written.
SOUTH FLORIDA COMMUNITY
URBAN RESOURCES PARTNERSlDP, INC.
(SFCURP, INC.)
BY:
President
SFCURP, Inc.
Attest:
Secretary
SFCURP, Inc.
Monroe County Board of County Commissioners
Community Volunteers
Name of Sub-grantee (Sub-recipient)
BY:
Title:
Witn...:
(SEAL)
B
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EXHIBIT 2
sounr FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSHIP. INC.
(SFClJRP. INC.)
MAINTENANCE MEMORANDUM OF AGREEMENT
This agreement, made and entered into this the day of 20----> by
and betWeen the SOUTH FLORIDA COMMUNITY-URBAN RESOURCES PARTNERSHIP. INC..
hereinafter called the "SFCURP. Inc. II and Monroe County Board ofCountv Commissioners Community
Volunteers, hereinafter called the Sub-grantee (Sub-recipient).
WITNESSETH
WHEREAS, the SFCURP. Inc. desires to increase the general level of knowledge of the principles
of urban and community forestry enhancement of natural resources and ecosystem restoration by granting
funds to the Sub-grantee (Sub-recipient) for the establishment of a demonstration tree planting Project as
outlined in the South Florida Community-Urban Resources Partnership Grant Project Number ~ and
Grant Memorandum of Agreement (the "Grant Agreement") attached hereto as Exhibit "1" and by
reference made a part hereof;
WHEREAS, the SFCURP, Inc. has awarded the Sub-grantee (Sub-recipient) a South Florida
Community-Urban Resou~ Partnership (SFCURP) grant, more particularly set forth in the Grant
Aareement;
WHEREAS, the Su1).arantee (Sub-recipient) agreed in the Grant Agreement to maintain the
Project (as described in the Grant Project);
WHEREAS, the parties hereto recognize the need for entering into an agreement designating and
setting forth the responsibilitiCi of each party in maintaining the Project; and
WHEREAS. the Sub-grantee (Sub-recipient) by Resolution desires to enter into this Agreement
and authorizes its officers to do so.
NOW TImREFORE, for and in consideration of the mutual benefits that flow each to the other
herein and in Exhibit "1", the Grant Memorandum of Agreement. the parties covenant and agree as
follows :
I. The Sub-grantee (Sub-recipient) shall maintain the Proj eel in a responsible manner and with due
care in accordance with the below listed "Project Standards" for the propeny at the following location:
Attach Site Plan and/or Map of location (if applicable)
Specifically, the Sub-grantee (Sub-recipient) accepts the below listed responsibilities and duties:
(a) Proper watering and proper fertilization of all trees/plants.
(b) Keeping trees/plants as free as practicable from disease and harmful insects;
( c) Proper mulching of trees and/or planting beds; Keeping the premises free of weeds;
Mowing and/or cutting grasses to the proper length;
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(d) Proper pmning of all treeS which includes; (i) remo~ng dead or diseued partS of
treeS or (ii) pruning such pans thereof which present a hazard;
(e) Removing and replacing dead or diseased trees/plants in their entirety, or removing
and replacing those that fall below oriJinal Project Standards.
The Sub-grantee (Sub.recipicnt) agrees to repair, or remove and replace at its own expense all or
part of the Project that falls below Project Standards. In the event any part or parta of the Project,
including all plantS, must be removed and replaced for whatever reason, then they shall be replaced with
the same pe, size and specification as provided in the original plans for the Project. Funhennore, the
Sub-grantee (Sub-recipient) shall keep litter removed from the Project area. The above named functions
to be perf'onned by the Sub-srantee (Sub-recipient) shall be subject to periodic inspections by the
SFCURP, Inc. It is the intent of the parties bereto that except as otherwise provided in parasraphs 2 and 4
hereof, the Sub-grantee (Sub.recipient) shall be the owner of the planting and other installations included
and stipulated in the grant application comprising the Project.
2. This Agreement may by terminated under anyone of the following conditions:
(a). By the SFCURP, Inc., if the Sub-arantee (Sub-recipient) fails to perfonn its duties
under this Agreement or for refusal by the Sub-JIUtee (Sub-recipient) to allow
public acceas to all documents, papers, leners, or other material subject to the
provisions of Chapter 119, Florida Statutes and made or secured by the Sub-
~tee (S~b-recipient) in conjunction with this Agreement following reasonable
wrItten notice.
(b). By either pany following sixty (60) calendar days written notice.
(c). By bo~ pani~ following the complete execution by both parties of an agreement
to termmate this Agreement.
3: The terms of this Agreement commence on the date of Certification of Acceptance and continue
for a penod of three (3) yellS.
4. In the ~~t this Agreement is terminated in accordance with subparagraph 2(a) then the Sub-
ifBtltee (Sub.r~lplent) shall refund to the SFCURP, Inc. a pro-rated portion of the grant award based
upon the follOWIng schedule:
(a). If this agreement is terminated within one year of the date in Paragraph 3 7S
percent of the grant award. '
(b). lithit agreement is terminated during the second year or this agreement, SO
of the lI'aDt award. percent
(c). If this agreement is terminated during the third year of this agreement, 2S percent
oCthe grant award.
5. ~ applicable under Florida Statute 768.28, the Sub-grantee (Sub-recipient) Covenants d
agrees that It shall hold harmless the SFCURP, Inc. and all of the SFCURP In' ffi an
employees from an claim . g1 , c. s 0 ICers, agents and
.J. y, action, ne ect or omission by the Sub-grantee (Sub-recipient) dunn' g th
pellormance of the Agreements wheth d' eel . d' e
. ' cr l~ or In lrect, and whether any person or property to h' h
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99-39. Old Scttlm Park LanciKlpe and Imlation Plan 2l1li Edition
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the SFCURP, Inc. or said parties may be subject, except that neither the Sub-grantee (Sub-recipient) nor
any of its sub-contractors shall be liable under this paragraph for damages ansina out of injury or damage
to persons or property directly caused or resulting from the sole nesligence of the SFCURP> Inc. or any of
ita officers, agents or employees.
Notwithstanding any verbiage within this paragraph (S), the City of West Palm Beach docs now
wave its right to sovereign immunity as provided by Florida Stature 768.28.
6. This Agreement, together with the South Florida Community-Urban Resources Partnership, Inc.
Grant Memorandum of Agreement, embodies the entire agreement and understanding betWeen the parties
heretO and there are no other agreements or understandings, oral or written, with reference to the subject
matter hereof that are not superseded hereby. .
7. This' Agreement may not be assigned or transferred by the Sub-grantee (Sub-recipient) or
SFCURP, Inc., in whole or in part without the expressed written consent of the other party.
8. This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida. Venue shallliko in Palm Beach Count)', Florida.
9. All notices, demands, requests or other instrUments shall be given by depositing the same in the
U. S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex (FAX) or
telegram:
(a) If to the SFCURP, Inc., addressed to Russell M. Sem, SFCURP Regional Director,
USDA Service Center, 6191 Orange Drive, Rm. 6183Q, Davie, Florida 33314,
Phone: (954) 792-1984 or Fax: (954) 792-3996 or at such other address the
SFCURP, Inc. may from time to time designate by Written notice to the Sub-
grantee (Sub-recipient)~ and
(b) If to the Sub-grantee (Sub-recipient)addressed to:
or at such other address as the Sub-grantee (Sub-recipient) from time to time
designateS by written notice to the SFCURP, Inc.
All time limits provided hereunder shall run from the date of receipt of all mailed notices,
demands, requests and other instnlmcnts, or from the date telexed or faxed.
10. Time is of the cssence of this agreement.
11. This contract, which disburses grants and aids appropriations, is subject to the requirements of
Section 216.347, Florida Statutes, and the Sub-grantee (Sub-recipient) is therefore not allowed to expend
any funds received through this contract for the purpose of'lobbying the FloridaLegis1ature, the SFCURP,
Inc., the Judicial Branch, or any other state agency or federal agency as it may apply.
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This contract, which disburscs grants and aids appropriations, is subject to the requirements of
Section 216.349. Florida Statutes, which are:
(a) The SFCURP. Inc. and the Comptroller before disbursing any funds must independently
ensure tbat the proposed expenditure is in accordance with all legal and regulatory
requirements and that this eontract specifically prohibits the use of funds for the pwposeof
lobbying the Legislature, the SFCURP, Inc., the 1udicial Branch or any state agency.
(b) If the Sub-grantee (Sub-recipient) is a local government agency, non-profit organization,
or not-for-profit organization it shall: (1) for amounts $25,000 or less, have its head attest
that it has complied with grant provisions, (ii) for amounts greater than 525,000 but not
more than 5100,000 have a grant-specific audit performed in accordance with the IUles of
the Auditor General or have a statement prepared by an independent cenified public
aecountant which attests that the grant provisions have been complied with, (Hi) for
amounts. greater than Sloo,OOO have" arant-specific audit perfonned in accordance with
the rules of the Auditor General, and (iv) have such audits, statements. or attestations f1led
with the SFCURP, Inc. and the Auditor General.
IN WITNESS WHEREOF, the parnes hereto have caused these presents to be executed the day
and year first above written.
sourn FLORIDA COMMUNITY
URBAN RESOURCES PARTNERSHIP, INC.
(SFCURP.INC.)
BY:
President
SFCURP. Inc.
Attest:
Secretary
SFCURP. Inc.
Monroe County Board of County Commissioners
Community Volunteers
Name of Sub-grantee (Sub-recipient)
BY:
Title:
Witness:
(SEAL)
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EXHIBIT A
South Florida Community-Urban Resources Partnership
SUB-GRANTEE INFORMATION (please Print or Type)
Project Applicant Name: Monroe County Board of County Commissioners Community Volunteers
Project No.: 99-39
Project Title: Old Settlers Park Landscape and Irrigation Plan
Sub-grantee Information~a1 Gov~9onprofit Organization. Indian Tribe
or Educational Institution):
Nam..nd Title of ConlBct Penon: ::r~.<. Y) , ~r, \::D' ~ I "i' ~~~ Co" Y\~ 1 d/)Q.' t
M.HJtlD8'L)Ll~L"4 1>J-AIVNIN~ f- 41t..Dl pI-. oJ 1'<)
Address: ~<1sC( DO ()//~~"b&A~ H/~JW At} I TAJ}B~AJJlSf2-
City~ VeAIl5U t:!/ Zip: ~~()1 D
Phon.(~ ") ~~ d---i ( '-\0 Fax:(~) X-~J. - / l () ~
Email:
Web Address: --
IRS FEW Number
Name of Landowner:
As the duly authorized officer/representative of the Sub-grantee named above, I hereby certify that all
parts of the proposal and required grant information have been read and understood and that all
information submitted herein is true and correct.
Authorized OfficerlReprntntative:
Title:
Signature:
Date:
Please attach project description, work plan, flow clIart, and related documents
that will become part of this agreement.
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EXHIBIT A
GRANT PROGRAM INFORMATION
Project Applicant Name: Monroe County Board of County Commissioners Community Volunteers
Project Title: Old Settlers Park Landsc&1)c and Imp-tion Plan
Project No.: ~
SUMMARY OF COSTS (A 50/50 match on behalf of the Sub-grantee is required)
Requested Grant S Local Match $
I n
Conua.ctual COlts
Personnel ~,t&
Travel costs
Equipment costs
Supplies costs
Operating costs
Tree costs
Overhead costs
Total Requested Grant (I) $
Total Matching Cosu (II) $ 0
Total Program Costs (Ill) $
Add columna I and n for total ill (lOOOIi)
% Grant Request
o
$
% Local Match
A bud2et. detamD2 all eosts identified above must be attached.
PROJECT LOCATION INFORMATION (please Print or Type)
(Complete where applicable)
County M () Y\ Y't) ~ Local Government Jurisdiction (~unty Go...emm~
Municipality, School Board District or Independent Special District):
Describe the Specific Location ~e Project:"
Y'
Who has Maintenance Respopsibility for the Propeny?:
f f.:, l. ( ~,
Is the Land Ownershi~ Private?:
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Project Title: Old Settlers Park Landscape and Irrigation Plan
Project No. 99-39
EXHmIT B
Attach your budget or use the endosed form. Db is the type of detail required.
~ 5~e. ~ rr~.Q. ~
BUDGET P,b\~~~ A~~~R,
Please note: All Projects must include a detailed itemized budget summary which lists all anticipated
expenditures and explains all project costs. Proposals for aite specific demonstration tree planting
projects must list the quantity, species, and approximate s~e (container size. or caliper and height) of
trees to be planted.
Cost Items Quantity (#) Rate or Price ($) SFCURP 500A 50% Match Cost
Share Cost ($) ($)
ContractUal
(description)
P~onnel
(list titles or
positions)
..
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Budget
Please note: All Projects must include a detailed itemized budget summary which lists all anticipated
expenditures and explains all project costs. Proposals for site specific demonstration tree planting
projects must list the quantity, species, and approximate size (container size, or caliper and height) of
trees to be planted.
Cost Items Quantity (#) Rate or Price SFCURP 50% Match Leverage
($) 50% Cost Cost ($)
Share ($)
Contract Labor
None (water lines were
installed
by Public Works)
Personnel
Project Manager, County
BioloQist Jean "Niko" ReisinQe
Oversee Holes 1 week 37.5 hr $746.25 $746.25
Oversee Planting 2 weeks 75 hr $1,492.50 $1,492.50
Weekly Inspections 48 hours $955.20 $955.20
Quarterly Reports 2 weeks 75 hr $1,492.50 $1,492.50
Retirement Benefits $475.70 $475.70
Health Benefits $680.60 $680.60
Monroe County Public Works
General Laborers
Planting Trees and Shrubs 320 hours $2,880.00 $2,880.00
Worker's Comp Insurance 320 hours $230.76 $230.76
Health Benefits 320 hours $867.70 $867.70
Retirement Benefits 320 hours $291.38 $291.38
Subtotal, County 'LaborAutl $\1J(1l,11i~;~.E!} $.9,431. .99 $680.60
Benefits
Volunteer Labor (over match) 500 hours @ $5GGG~$:(1) $5000.00
$10.00/ hour
Old Settlers Park, Tavernier, Monroe County
Budget
S ~\:lt~ IT 'B
~~ ~uf. S-
Cost Items Quantity (#) Rate or SFCURP 50% 50% Match Cost Leverag
Price ($) Cost Share ($) ($)
Travel
(NONE)
Equipment
Backhoe 120 hr 19.00/hr $1,140.00 $1,140.00
Front-end Loader 120 hr 19.00/hr $1,140.00 $1,140.00
Motor Grader 80 hr 25.00/hr $1,000.00 $1,000.00
Dump Truck 80 hr 32.00/hr $1,280.00 $1,280.00
Equipme;td._~.t.1 i@.1&0"ti> ~!i91~.I.fi) $4.560.00
,__;<-;,.c.}l.v-........,.,.,'.. -.,
e
BUDGET
Quantity Rate or Price SFCURP 50% Match Leverage
$ 50% Cost Cost $
Share $
Supplies.
(list items)
Soil 80 Cubic yards $1,920.00 $1,920.00
Mulch, Cypress 40 Cubic Yards $1,640.00 $1,640.00
6-6-6 Fertilizer 3 @ 40 Pounds $11.97 $11.97
M icortree Saver 41 Pound Pail $98.18 $98.18
Pathway Herbicide 2.5 Gallon $93.62 $93.62
Spray Bottles 3 $18.00 $18.00
Arbor Tie, White 5 rolls (@ 250') $178.52 $178.52
Flagging Tape, Surveyors 12 rolls $19.68 $19.68
Metal Stakes for Guys 255 @ 1.5' $57.37 $57.37
Spray Paint, Fluorescent each $32.00 $32.00
Hose, 5/8" X 80 feet 6 cans $119.94 $119.94
Hose, Drip, 5/8" X 50 feet 6 $109.90 $109.90
Fan Sprayer 10 $3.87 $3.87
3
Supply Subte>t;:lI $~,,~ma~;fi)'5 $4,303.05
Old Settlers Park, Tavernier, Monroe County
Budget
e~lll~lT ~
~a... f2- ~ of S'
Cost Items Quantity (#) Rate or SFCURP 50% Match Levera
Price ($) 50% Cost Cost ($) ge
Share ($)
Operating Costs
(list)
(NONE)
Not in this request,
Operating costs part of normal park
maintenance, once plants and
irrigation are installed. Community
volunteers will maintain plants for
the first year.
Old Settlers Park, Tavernier, Monroe County
Budget
e~l{ I ~lT ~
~L\()t ~
Tree
- (list species and size)
**Please Note:
Canopy trees are 8-12 feet tall, 2.5
to 3.5" caliper, container grown.
Understory trees are 5-6 feet tall,
1.5 to 2.5" caliper, container grown.
Shrubs are 2-3 feet tall, container
grown in 3 to 7 gallon pots.
See also Plant List with landscape
plans for trade names of plants and Quantity 50% Match Leverage
special status. Cost $
Bursera simaruba, Canopy 12 @ $45 $540.00 $540.00
Chrysophyllum oliviforme, Canopy 2 @ $40 $80.00 $80.00
Citharexylum fruiticosum, Undo 8 @ $25 $400.00 $400.00
Coccoloba diversifolia, Canopy 4 @ $60 $240.00 $240.00
Coccoloba uvifera, Canopy 5 @ $125 $625.00 $625.00
Coccoloba uvifera, Understory 1 @ $45 $45.00 $45.00
Colubrina arborescens, Canopy 2 @ $45 $90.00 $90.00
Colubrina elliptica, Canopy 2 @ $100 $200.00 $200.00
Colubrina elliptica, Understory 1 @ $25 $25.00 $25.00
Conocarpus erecta, Understory 2 @ $30 $60.00 $60.00
Conocarpus erecta, Canopy 4 @ $60 $240.00 $240.00
Cordia sebestena ,Canopy 5 @ $65 $325.00 $325.00
Eugenia axillaris, Understory 3 @ $25 $75.00 $75.00
Eugenia foetida, Understory 3 @ $25 $75.00 $75.00
Ficus aurea, Understory 1 @ $25 $25.00 $25.00
Ficus citrifolia, Understory 5 @ $45 $225.00 $225.00
Guapira discolor, Understory 5 @ $10 $50.00 $50.00
Mastichodendron foetidissimum, C. 6 @ $125 $750.00 $750.00
Piscidia piscipula ,Understory 4 @ $10 $40.00 $40.00
Sapindus saponaria, Canopy 2 @ $50 $100.00 $100.00
Simaruba glauca, Canopy 4 @ $45 $180.00 $180.00
Swietenia mahogani, Canopy 4 @ $125 $500.00 $500.00
Sophora tomentosa, Shrub 19 @ $8 $152.00 $152.00
Hamelia patens, Shrub 40 @ $8 $320.00 $320.00
Acacia farnesiana, Shrub 9@$8 $72.00 $72.00
Acacia choriophylla ,Shrub 18 @ $8 $144.00 $144.00
Byrsonima lucida, Shrub 27 @ $8 $216.00 $216.00
Myrcianthes fraarans, Shrub 10 @ $8 $80.00 $80.00
Old Settlers Park, Tavernier, Monroe County
Budget
G~W-l~lT B
p~* ~,(2 ~-.,
Calyptranthes pallens, Shrub 18 @ $8 $144.00 $144.00
Gossypium hirsuitum, Shrub 16 @ $8 $128.00 $128.00
Cordia globosa, Shrub 5 @ $8 $40.00 $30.00 $10.00
Cassia chapmanii, Shrub 34 @ $8 $272.00 $272.00
Pithecellobium keyense, Shrub 10 @ $8 $80.00 $80.00
Callicarpa americana, Shrub 16 @ $8 $128.00 $128.00
SubtotalPJatlt$ $:t~~1i$jlt)" $1, 1j~I,;'() $1,530.00
Overhead
Project Total
$3I,.1'.lfiI, $i1;~.!!i.S5 $13,991.99 $7,210.60
Old Settlers Park, Tavernier, Monroe County
Budget
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Project Title: Old Settlers Park Landscape and Irrigation Plan
Project ID: 99-39
EXHIBIT C
PLANTING AND MAINTENANCE GUIDELINES
A) Planting
Site factors which influence long-term survivability should be considered: overhead and
undersround utilities, sidewalks, sign conflicts, traffic visibility, light poles, right-of-way
or site improvements, size of planting space/site, etc.
AlI'PlantilUt stock must be Florida Grade #1 or better.
All synthetic or non-biodegradable material such as nylon rope, synthetic wrap, treated
burlap, etc. must be removed from the root ball before planting. All biodegradable material
should be removed from the upper 1/3 of the root ball. Precautions should be taken to
eliminate any material from extending above the 50ilsurface where it can act as a wick and
dry the surrounding soil.
If trees are planted with wire baskets around the root ba1~ it is recommended that the top
two tien of wire be cut and removed after the root ball is set in the planting hole.
The planting hole should be at least 3-5 times the diameter of the root ball (where possible)
and the same depth as the root ball.
Position the tree or palm in the center of the planting hole with the top of the root ball even
with the surrounding soil surface.
Backfill with soil from the planting site ifit is not contaminated. Alllarae rocks should be
removed. When the hole is half full, slowly water to saturate the soil and remove air
pockets, then continue to fill the hole with soil. It is not recommended that large amounts
of organic matter be incorporated into the backfill. Rake the soil evenly around the entire
planting area.
Water thoroughly to remove air pockets, secure the soil around the roots, and provide
nourishment.
B) Mulchin&
Mulch an area at least three times the diameter of the root ball to a depth of 2-4" with
wood chips, bark mulch, shredded mulch, leaves or pine needles. Keep the mulch several
inches away from the tree or palm trunk.
Replenish mulch as it decomposes maintaining a 2-4" layer over the life of the project.
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C) Staking
D) Pruninit
E) Watering
F) Fertilizing
Stake only if necessary. For example, if the tree or palm will not stand on its own due to
potential vandalism or strong winds.
Use flexible materials such as strapping or commercially available ties that give as the tree
diameter increases and as the tree moves. Biodegradable material is recommended. Do not
use wire even if wire is inside rubber hOle.
Stakes and ties should remain on the trees no longer than one year to avoid girdling.
At the time of planting only dead, damaged, n.zbbing or cross branches or fronds should be
removed.
Remove sucker sprout! from the bue of the tree after planting.
Corrective/structural pruning can begin approximately one year after p1antina. Do not
femove more than 1/3 of the live crown during one growing season.
Establish a regular watering schedule and follow it Slow deep watering is recommended.
Additional water may be needed during hot or dry periods.
As tree or palm growth progresses, be sure to water outward (away from the trunk) to the
surrounding soil area, this will promote the outward srowth and spread of fOOts.
Various species of trees or palms and/or soil types may require varied degrees ofWBtering.
Soil moisture and tree health should be monitored and irrigation adjusted accordingly.
Non-irrigated sites need to be monitored more closely.
Belin a fertilization program within the fltSt year of planting. Broadcast fenilizing
or fertilizer plugs/stakes are rewmmended.
F crtilize lightly after the first year using a balanced fertili~er (rates should be bued
on the size of the tree or palm and any special nutrient requirements).
If micronutrient deficiencies are suspected. have a soil test completed and
supplement the fertilization program accordinsly.
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