Item B09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
June 21. 2001
Division:
Growth Management
Bulk Item: Yes X No Department: Planning
AGENDA ITEM WORDING:
Approval of a Supplemental Joint Participation Agreement with the Florida Department of Transportation for
the Monroe County Bicycle and Pedestrian Planner to encumber $68,500.00 for the second year of funding for
the position.
ITEM BACKGROUND:
The Florida Department of Transportation has provided grant funding to Monroe County since 1998 for a
position of Bicycle and Pedestrian Planner to facilitate the completion of the Overseas Heritage Trail, the
designation of the Florida Keys Scenic Highway and encourage bicycling and walking in Monroe County.
PREVIOUS RELEVANT BOCC ACTION:
October 19, 2000-Board granted approval and authorized execution of a Joint Participation Agreement,
Contract No. AI931 between Monroe County and the Florida Department of Transportation for the
purposes of hiring a Bicycle and Pedestrian Planner.
CONTRACT/AGREEMENT CHANGES:
Supplemental Joint Participation Agreement - Contract AI931, page 2 part 3.00 Project Cost to
increase the total estimated project cost to $ 138,500.00.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
$ 138.500.00
BUDGETED: Yes NI A
No
COST TO COUNTY:
$0.00
REVENUE PRODUCING: Yes N/A No
AMOUNT PER MONTH N/A Year
DOCUMENTATION:
Included ~
Risk Management ..lL-
APPROVED BY: County Atty ..lL-
DIVISION DIRECTOR APPROVAL:
Not Required_
DISPOSITION:
AGENDA ITEM #c2 -Be;
Revised 2/27/01
1~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
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Contract #
Effective Date:
Expiration Date:
AI q3 J
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Contract Manager: 8;"Z-0I ~ tz" Hv II D~ ZS J if
(Name) (Ext.)
for BOCC meeting on J () ~
'&00 I Agenda Deadline: J (,IV\( 4 WD I
CONTRACT COSTS
Total Dollar Value of Contract: $ 13~.Sb3.oD Current Year Portion: $ 70,000.00
Budgeted? Yes[R]' No 0 Account'Codes: =-51J5QL- &-tJ Q.LH- '
Grant: $ I?tb SG.3.o0 ____
County Match: $ fI _ _ __
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
-
(N ot included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
County Attorney
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Comments:
OMS Form Revised 2/27/01 Mep #2
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
FORM 725-030-07
PUBLIC TRANSP ADMIN - 07/00
Page 1 of 5
FINANCIAL PROJECT NO.:
25207711401
Contract No.: AI931
Fund: D
Function: 635
FLAIR Approp.: 088854
-~---_.- ._--~~-- -
FLAIR Obj.: 790052
Org. Code:5~06201 0630
Vendor No.: 596-000-749-054
Federal No.:
Catalog of Federal Domestic Assistance Number:
Catalog of State Financial Assistance Number:
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County
2798 Overseas Highway, Suite 410, Marathon, FL 33050
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 19th
of September
2000
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $138,563.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
to provide funds to Monroe County to retain and prolong the employment of the Bicycle Pedestrian Planner for the year
two (2) of the Joint Participation Agreement; entered into on September 19, 2000 and expires on September 30, 2002.
FORM 725-030-07
PUBLIC TRANSP ADMIN - 07/00
Page 2 of 5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 68,563.00
bringing the revised total cost of the project to $ 138,563.00
Paragraph 4.00 of said Agreement is increased by $ 68,563.00
bringing the Department's revised total cost of the project to $ 138,563.00
3.00 Amended Exhibits:
Exhibit(s} B
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended Not Applicable
FORM 725-030-07
PUBLIC TRANSP ADMIN - 07/00
Page 3 of 5
Financial Project No. 25207711401
Contract No. AI931
------.-.- _.._---~-----
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated September 19th, 2000
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first
above written.
AGENCY
Monroe County
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENCUMBRANCE FORM)
~'-'\~~
~----------~-------
NAME
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
TITLE
DEPARTMENT OF TRANSPORTATION
TITLE
FORM 725-030-07
PUBLIC TRANSP ADMIN - 07/00
Page 4 of 5
Financial Project No.
Contract No. AI931
Agreement Date
25207711401
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County
2798 Overseas Highway, Suite 410, Marathon, FL 33050
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
This supplement is a funding increase from the initial funding of $70,000 to $138,563. The increase is necessary, to pay
for salary/benefits and travel for the Bicycle Pedestrian Planner. When the JPA was entered into only $70,000 in funds
were available.
I.
Project Cost:
As Approved
As Amended
Net Change
$70,000.00
$138,563.00
$68,563.00
Total Project Cost
$70,000.00
$138,563.00
$68,563.00
II.
Fund Participation:
As Approved
As Amended
Net Change
Department:
$70,000.00
$138,563.00
$68,563.00
Agency:
Other:
Total Project Cost
$70,000.00
$138,563.00
$68,563.00
Comments:
FM # 252077-1-14-01
CONTRACT # AI931
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of
Florida, Department of Transportation and the Monroe County Planning Department, 2798 Overseas
Highway, Suite 410, Marathon, Florida, 33050-2227, dated
PROJECT LOCATION: Monroe County, Florida
PROJECT DESCRIPTION: Monroe County Bicycle/Pedestrian Planner
To provide funds to hire a Bicycle/Pedestrian Planner for Monroe County
SCOPE OF SERVICES
TASK 1: Provide leadership related to bicycle/pedestrian planning for the Livable Communities
Program (LCP) 70 %
ACTIVITIES
.:. Develop strategies including partnerships, projects and programs in concert with the LCP
.:. Disseminate information related to bicycle/pedestrian needs & opportunities
.:. Manage/oversee consultant work related to bicycle/pedestrian planning and design
.:. Prepare bicycle/pedestrian elements of community master plans, make amendments to
comprehensive plan and land development regulations
.:. Review bicycle/pedestrian! ADA project proposals on the State or local roadway system for
technical, policy and cost feasibility and determine acceptability to local governments and
citizens
.:. Lead project development activities in Monroe County's communities
.:. Provide technical assistance to community groups and organizations
TASK 2: Coordinate programmatic and procedural aspects of bicycle/pedestrian planning program
with transportation planner and the Florida Department of Transportation 15 %
ACTIVITIES
.:. Field review citizen complaints and resolve design issues on State facilities as requested by
FDOT
.:. Coordinate project development activities with FDOT and other agencies
.:. Attend and hold scoping meetings with Monroe County, other local agencies and FDOT
.:. Coordinate review and ranking of enhancement applications related to bicycle/pedestrian
facilities
.:. Coordinate with other municipalities on their activities related to bicycle/pedestrian planning,
programming, outreach and education
FM # 252077-1-14-01
CONTRACT # AI931
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
(Continued)
TASK 3: Coordinate efforts related to the Overseas Heritage Trail
15%
ACTIVITIES
.:. Attend DEP-Ied Community workshops and Meetings
.:. Provide technical assistance to DEP and FDOT
.:. Coordinate among DEP, Monroe County and FDOT
.:. Coordinate with Monroe County Public Works
.:. Assist with the Scenic Highway effort as it relates to the Overseas Heritage Trail
SPECIAL CONSIDERATIONS BY AGENCY:
I. AUDIT REPORTS
The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule of project
assistance that will reflect the Department's contract number, FM number and Job number and the Federal
Identification number, where applicable, and the amount of state funding action (receipt and disbursement
of funds) and any federal or local funding action and the funding action from any other source with respect
to the project.
FM # 252077-1-14-01
-CONTRACT # AI931
EXHIBIT "B"
ESTIMATED PROJECT COST AND BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of
Florida, Department of Transportation and the Monroe County Planning Department, 2798 Overseas
Highway, Suite 410, Marathon, Florida, 33050-2227, dated
I.
ESTIMATED PROJECT BUDGET:
Salary /Benefits
Travel Expenses
$138,563.00
$135,000.00
$ 3,563.00
ESTIMATED TOTAL PROJECT COST:
$138,563.00
II. FUND PARTICIPATION:
Maximum Federal Participation
(0%) or $0.00
Public Agency Participation
In-Kind (0%) $0.00
Cash (0%) $0.00
Other (0%) $0.00
Maximum Department Participation,
Primary
(D) (100%
Federal Reimbursable (DU)(FRA)(DFTA) (0%)
Local Reimbursable (DL) (0%)
or $138,563.00
or $0.00
or $0.00
TOTAL PROJECT COST
$138,563.00
FM # 252077-1-14-01
-CONTRACT # AI931
EXHIBIT "C"
(GENERAL)
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of
Florida, Department of Transportation and the Monroe County Planning Department, 2798 Overseas
Highway, Suite 410, Marathon, Florida, 33050-2227, dated
INVOICING AND PROGRESS REPORTS
In order to obtain any payments, the Public Agency shall:
1. Submit quarterly progress reports which are acceptable to the Department describing the work and
which adequately justify and support the payment requested; and
2. Submit to the Department its quarterly invoice on forms prescribed by the Department, and such other
data pertaining to the Project Account and the Project as the Department or the Federal Highway
Administration may require to justify and support the payment requested; and
3. Comply with all applicable provisions of this Agreement.
Pursuant to Section 22.00, the Department shall have ten (10) working days to inspect and approve the
quarterly progress report prior to processing the submitted invoice.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
==================================================================
RUSH
Reason for RUSH
JPA needs to be
2001.
Advertise
Award
New
___x__ (Needed by 06/07 /2001
_Monroe County Commission meets on
deliverd to Monroe County for review
(date))
June 20
by June
and June 21 the supplemental
11,
LOA
Addition
(Letting Date)
X Supplemental
Court Order
Termination/Cert of Comp
Renewal Correction
Overrun
Contract # AI931 Contract Type A1 Method of Procurement G
Vendor Name _Monroe County___ Vendor ID _596-000-749-054
Has Written/Verbal Approval from a Participating Federal Agency
been received Yes No N/A
Fed Agmt Amt State Funds_$68,563 Local Funds $0.00
Beginning date of this Agmt: __/__/____(Must be after fund approval)
Ending date of this Agmt: 09/30/02_(Estimate if necessary)
Execution date of this Agmt: _09_/19/_00_(Only on original agreements)
Has work been authorized to begin? X___ Yes ___ No
Have standard financial provisions been altered by contract terms?
Yes X No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? Yes X No
******************************************************************
Brief Description of Work/Comments:
Funding for salary, year two (2) of Monroe County,
Bicycle/ Pedestrian Planner.
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
*FIN PROJ or JOB # *FCT
(FUND) alpha
------------------------------------------------------------------
------------------------------------------------------------------
55 062010630 * TP* *790052 * $68,563.00. * 25207711401* 635
(01) (D)
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
TOTAL AMOUNT * $ 68,563.00
*
Originator:_Kenneth Jeffries DATE SENT: 06/05/2001 PH/SC: 452-5683
E-mail USERID(s)__p1630kj
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY 55100100 CATEGORY 088854
WORK PROGRAM VERIFICATION encumber funds
ALLOTMENT YEAR 01 DATE CHECKED
CI sOl 6S LINE 0002
FUNDS APPROVED BY JOHN FAIN
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 06-05-2001FOR ROBIN M. NAITOVE, CPA,
COMPTROLLER DATE:
******************************************************************
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
June 21. 2001
Division:
Growth Management
Bulk Item: Yes X No Department: Planning
AGENDA ITEM WORDING:
Approval of a Supplemental Joint Participation Agreement with the Florida Department of Transportation for
the Monroe County Bicycle and Pedestrian Planner to encumber $68,500.00 for the second year of funding for
the position.
ITEM BACKGROUND:
The Florida Department of Transportation has provided grant funding to Monroe County since 1998 for a
position of Bicycle and Pedestrian Planner to facilitate the completion of the Overseas Heritage Trail, the
designation of the Florida Keys Scenic Highway and encourage bicycling and walking in Monroe County.
PREVIOUS RELEVANT BOCC ACTION:
October 19, 2000-Board granted approval and authorized execution of a Joint Participation Agreement,
Contract No. AI931 between Monroe County and the Florida Department of Transportation for the
purposes of hiring a Bicycle and Pedestrian Planner.
CONTRACT/AGREEMENT CHANGES:
Supplemental Joint Participation Agreement - Contract AI931, page 2 part 3.00 Project Cost to
increase the total estimated project cost to $ 138,500.00.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
$ 138.500.00
BUDGETED: Yes Nt A
No
COST TO COUNTY:
$0.00
REVENUE PRODUCING: Yes N/A No
AMOUNT PER MONTH N/A Year
Included
Risk Management ...K-
APPROVED BY: County Atty ...K-
DIVISION DIRECTOR APPROVAL:
DOCUMENT A TION:
Not Required_
DISPOSITION:
AGENDA ITEM #~
Revised 2/27/01
1~
AGENDA ITEM WITH LATE DOCUMENTATION
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