Item L2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: JULY 18/19, 2001
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: COUNTY ADMINISTRATOR
AGENDA ITEM WORDING: Approval of a Fixed Amount Contract between Sunset Moving and Storage Key West,
and the Monroe County Board of County Commissioners concerning moving the designated office equipment
and other miscellaneous items from the Public Service Building (PSB) to the Gato Building (GB).
ITEM BACKGROUND: The Moving Coordinator contacted Eight (8) local movers for bids. Two movers responded
for a walk through estimate and submitted bids for the move from the Public Service Building to the Gato
Building. The Moving Coordinator selected the lowest responsible bidder of the two written bids received, which
was Sunset Moving and Storage. This move will include the moving of the State Health Offices in the PSB and in
the Depoo Hospital to the Gato Building. The State Department of Health will reimburse Monroe County for their
portion/cost of the move, which is $4,288. The move is tentatively scheduled to commence on Monday, November
5th, 2001. Sunset Moving and Storage has provided a written estimate in time for the move that estimate is 6 days
at 10 hours per day.
PREVIOUS RELEVANT BOCC ACTION: Reports given to the BOCC concerning the Gato Building moving
preparations and long range planning by the Community Services Division Director/Moving Coordinator.
CONTRACTIAGREEMENTCHANGES: N~
STAFF RECOMMENDATION: Approval.
TOTAL COST: $16,080 ($11,792 Monroe County, $4,288 State Health)
COST TO COUNTY: $16,080
BUDGETED: NO
REVENUE PRODUCING: N/A
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney XXX
OMB/Purchasing XXX
Risk Management XXX
DIVISION DIRECTOR APPROVAL -:z:-~,
JAMES L. ROBERTS, Co nty Administrator
DOCUMENTATION: Included)()U(
To Follow
Not Required
AGENDA ITEM #
/ -L-oL
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Sunset Moving & Contract #
:storage Effective Date:
Expiration Date:
Contract Purpose/Description:
Move from Public Service Building (PSB) to Gato Building (GB) on November 5,2001
Contract Manager: Jim Malloch 4500 Community Services / #1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 7-18/19-01 Agenda Deadline: 7/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $16,080
Budgeted? YesO No [g] Account Codes:
Grant: $ N/A
County Match: $ N/ A
Current Year Portion: $ $16,080
TO -BE-DETERMINED- -
:wq~r-?'-Il1X2:2~C)-(Jqaol./- 5~/'-< . '0
- - -
----
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----
Estimated Ongoing Costs: $N/ Nyr
(Not included in dollar value above)
ADDITIONAL COSTS
For: N/A
(e~. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
\"~()~.iN<: .C~~K.t\"'t\~eIn Needed /~er (J
DIVIOIAA DlfoctAr -, / "/0' Y esO NoS' ~.\L.iO/d..1(
Risk Management '1/ (, ) 0 I YesO NoB C\ W~ Ro4eJJu"
o~~ng '1JIOJOJYeSONO~ tf'~
County Attorney ?fl/c' Y esO NO~S cI/r.----#-
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OMB Form Revised 2/27/01 MCP #2
Sunset Moving & Storage
An ...\qenr for ,.
. ~t': " ~(Jle 1\1oVII1C7
Sunset Moving & Storage, Inc
Contract For Moving Services
This is a contract between Sunset Moving & Storage, Inc
121 Hwy US 1 Key West, FL Suite 105
Telephone 292-2334 Fax 292-5787
Federal Tax # 65-0801546
Monroe County # 47161-0072100
And
Monroe County Government and State Health
Public Service Building
5100 College Road Key West, FL
Telephone 292-4500 Fax 292-4417
CONTRACTORS DUTIES, Sunset Moving & Storage represents that it is qualified and
willing to perform the services described below as an independent contractor, shall
perform all duties and services in accordance with all federal, State and local laws using
recognized industry methods and procedures based upon our proposal as follows:
1) Move meeting with department heads to go over move procedures, questions and
answers
2) Deliver tote boxes (each person will be responsible to pack their area)
Everything to be moved must be packed and have a label. Tote Boxes to be rented
At the cost of .75 per tote .All totes not returned at a cost of$2.75 each. Totes will
Be picked up in two phases, one week after move and two weeks after move.
3) Move day commence on Monday, November 5th, 2001. All men and equipment
Arrive at 8:00 am at the Public Service Building. Offices to be moved first to be
Pre determined by County Move Coordinator.
4) This move will include the moving of the State Health Offices in the PSB and in
the Depoo Hospital to the Gato Building.
S) Time Estimated: 6 days at 10 hours a day
6) Total Cost of Relocation $16,080 Guaranteed not to exceed, any other cost will
first be agreed upon by both parties and an amendment to this contract will be
added for any additional services needed.
COMPENSATION: The County of Monroe shall pay Sunset Moving & Storage within
15 days of receipt of invoice upon fmal acceptance of work.
11 1 Hwy US 1
Rockland Key
Key West, FL 33040
(305) 292-2334
FAX (305) 292-5787
,,/JeIlIIlR
www.wheatonworldwide.com
Sunset Moving & Storage
4n 4gerH For ,Vi., ....-'1 ,p,.,(:,ro'c l\lOVi/H)
PERFORMANCE OF WORK: Sunset Moving & Storage shall perform all work
required under this contract in accordance with the highest standards of our profession
and to the satisfaction of the County. Sunset Moving & Storage shall perform all work in
accordance with all laws and regulations and shall obtain any permits or licenses
required.
LIABILITY I INSURANCE: The work to be performed under this contract shall be
performed entirely at risk of Sunset Moving & Storage. Sunset Moving & Storage agrees
to indemnify and hold the County of Monroe and or the State Department of Health
harmless from any and all liability or loss arising in any way out ofthe performance of
this contract.Certifacate Attached. Items to be moved at a rate of .60 cents per pound
per item. Sunset Moving & Storage will be responsible for any damage done in or around
the Goto Building by anyone of our representatives during the course of the move. A pre
move and post move inspection will be conducted.
CERTIFICATION: Sunset Moving & Storage certifies that it is an independent
Contractor engaged in the business, which is the subject ofthis contract. That our Tax ID
Number is correctly recorded on this contract. Sunset Moving & Storage further certifies
that it is an equal opportunity employer and shall not discriminate directly or indirectly
against any employee or applicant for employment because of race, creed, color, national
origin, lifestyle, sex or age.
BINDING EFFECT I AGREEMENT: This contract shall become binding when signed
by the parties. This contract contains the entire agreement of the parties and no
amendment shall be effective except in writing signed by both parties. This contract shall
be governed by the laws of the State of Florida.
SIGNATURES:
Sunset Moving & Storage, Inc
The County of Monroe
By:
By:
Print Name
Print Name
Title
Title
Date
Date
1 1 1 Hwy US 1
Rockland Key
Key West, FL 33040
(305) 292-2334
FAX (305) 292-5787
JllJelTfon
www.wheatonworldwide.com
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INSURANCE OFFICE OF AMERICA
2700 UNIVERSITY BLVD. WEST, BUILDING B
JACKSONVILLE, FLORIDA 32217
- DATE (MMlDDIYY)
1/11/01
THIS CERTIFI AT IS ISSUCD AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIfiCATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
~ COMPANIES AFFORDING COVERAGE
I COMPr AMERICAN eQUITY INSURANCE COMPANY
INSUREO SUNSET MOVING & STORAGE. INC.
5400 N.W. 35TH TERRACE. SUITE 105
FT. LAUDERDALE. FLORIDA 33309
,co~ EMPIRE FIRE AND MARINE INSURANCE CO.
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! COlA~ANY LlOYD'S OF lONDON
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THIS IS TO CER TlFY THAT THE POliCIES OF INSURANCE t ISTED BELOW HAVE BEEN ISSUED TO THE INSUReD NAMED ABOVE FOR THE POlICY PERIOD
INDICATED. NOTWITHSTANDING ANY REOUIREMENT. Ta;M OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTlFICA TF. 'MAy BE ISSUED OR 'MAy P~RT A1N. THE INSIJRANCE AFFORDED B Y THE POUClES DESCRIBED HEREIN IS SUBJECT TO AlL THE TERMS.
F.XClUSIONS AND CONDITIONS OF SUCH POLICIES. L1UlT.i SHOWN MAY HAVE BEEN "l!Ouceo BY PAID ClAIMS.
co .. ...---. -' I .. ! PO~EFFECTIVE!POUCY~TIClN'
L TR TYPE OF INSURANCE POLICY NUMBER DAlE (MMIODIYYJ I DAn! (MMIODIYYJ
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11126/00 I 11126101
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11126100 I 11/26/01 . ~1N~D~INGl.ELJMlT
UMITS
G!!"ERAL LIABILITY I ACC068593
A ~CIAL GENERAL LIA8n..ITY !
__J. ._1 ClAIMS M"DE []J OCCUR i
~ OWNER'S & CONTRACTOR'S PROT I
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. AUTOM081LE LIABILITY
ANVAUTO
--..: ALL OWNED AUTOS
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. . HIRED AUTOS
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--1 NON-QWNED AUTOS
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I PERSONAl & lorN INJURY "
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weo EXP (My one 1*10/1) i S
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2.000.000
1,000,000
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50,000
1000
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. WOIU(l!R'S'COIIP!MSA11ON ANO I
EMPLOYERS" u.uILITY
THE-.nOltt H
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C m~HOUSE LEGAL 19996207
MOTOR TRUCK CARGO : 19996207
11/22100
11122101
;$100,000.
iS15.000. ANY ONE TRUCK
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DeSCRIPTION Of OI'I!HA OOH$l\.OCA T10NSNEHlC
RE: 1992 GMC TOPKICK TRUCK #1GDJ5H1PXNJ507479
RE: 1992 GMC TQPKICK TRUCK #1GDJ6H1PONJ50n67
RE; 1998 INTERNATIONAl TRUCK #1HTSCAAN1WH528868
RE: 2000 FREIGHTLlNER Fl 70 #1FV6HJAC6YHF13~68
RE: .1995 GMC TRUCK #6780
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SHOUlD At('( OF THE AIIO\IE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EllrIRA110N DATE THElt!OF, THE ISSUING COMPANY WILL ENDEAVOR TO "'''IL
30 DAYS ~ NOTICe TO nte c:cATII'ICATE HOt.DER NAMED TO THE LEFT.
BUT I'AlUJRE TO MAIL SUCH NOTICE SHAlL IMPOSE NO OaLIG"nON OR LIABILITY
OF ANY KIND UPOtI THe COf/II'At('(. ITS AGENTS OR REPRESENTATIVES.
~2nJi~TAnve
SUNSET MOVING & STORAGE. INC.
5400 NW. 35TH TERRACE
FT. LAUDERDALE. FLORIDA 33309
FAX: 954-484-5042
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QNo198l'
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of36
months from the date of being placed on the convicted vendor list."
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETIllCS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this
day of
,19_.
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4