Item L5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Julv 18. 2001
Division:
County Administrator
Bulk Item: Y es ~ No
Department: County Administrator
AGENDA ITEM WORDING:
Approval of an agreement with the Village of Islamorada for the distribution of $440,000 for the
purchase of emergency vehicles and equipment.
ITEM BACKGROUND:
The Village Council and the Board of County Commissioners developed an agreement in order to
settle issues surrounding the incorporation of the Village. Part of that agreement was for $440,000 to
be transferred to the Village from the Upper Keys Trauma District funds for the purpose of emergency
vehicles and equipment. Because of issues surrounding the transfer, the Board then instructed the
Administrator to find another source for those funds and to develop an agreement with the Village for
the transfer. The Administrator has identified the General Fund and the attached agreement has been
developed.
PREVIOUS RELEVANT BOCC ACTION:
As above.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval.
TOT AL COST:
$440.000
BUDGETED: Yes
No
COST TO COUNTY:
$440.000
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Arty -K- ~MBlPurcJ~g ----X- Risk Management _
DIVISION DIRECTOR APPROVAL:
James L. Roberts
DOCUMENTATION:
Included L
To Follow
Not Required_
AGENDA ITEM # I..LS-
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Village of Islamorada Contract #
Effective Date:
Expiration Date:
Contract Purpose/Description:
Approval of an agreement with the Village of Islamorada for the distribution of
$440,000 for the purchase of emergency vehicles and equipment.
Contract Manager: Debbie Frederick 4741 County Administrator/# 1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 7/18/01 Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 440,000
Budgeted? YesO No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
02L-~-~-
- - -
----
- - -
----
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes - J '-1-~~ Date Out
Date In Needed
Division Director 7-1..- 0( YesONo@ 7-,. ~
Risk Management YesONoO
~\@:lPurcbasing ,\ lUll 0 I YesDNo~~~ O~~ 7-/7-0/
YesONo~ ~;(elJ ({ )~/JU
County Attorney 'I-lie -()/
Comments:
OMS Form Revised 2/27/01 MCP #2
JUL-16-01 09,29 FROM,MUN~U~ ~UUNTY ATTY UFrl~E ID'3052923516
PAGE
2/6
INTERLOCALAGREEMENT
Village of Islands
THIS INTERLOCAL AGREEMENT is entered by and between Monroe County, (County) a
political subdivision of the State of Florida, whose address is Public Service Building, 5100 College
Road, Key West, Fl 33040 and Islamorada, Village of Islands, (Village) a munidpal corporation,
whose address is Islamorada, Village of Islands, P.O. Box 568, Islamorada, FL 33036, pursuant to
Sec. 163.01, Fla. Stat. ~
WHEREAS, the Village has requested $440,000 from the County for the purchase of n :
emergency medical services vehicles and equipment; and /" ~
WHEREAS, the BOCC has determined that the payment of $440,000 to the Village out of the < ""
County general fund for emergency medical service vehicles and equipment serves a proper County
public purpose and, hence, the BOCC is willing to pay the Village the requested amount; now,
therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree
as follows:
1. The County agrees to pay $440,000 to the Village out of the County's general fund for
the purchase of Emergency Medical Services vehicles and equipment, subject to the following terms
and conditions:
a) When the Village has entered into a contract for the purchase of a vehicle or
piece of equipment authorized by this agreement, the Village shall furnish the County's Clerk J ~
of the Orc"it Court (Clerk), with a copy of the contract. If the CIerl< dotennin.. that the (~.ft/'
contract is for the purchase of a vehide or equipment authorized by this interlocal HI'
agreement, then the Clerk shall pay the Village an amount equal to the contract price up to JPP
$440,000. Within 60 days of the Village's receipt of delivery and aCCOPlOnce of a vehicle or llrf:(:'/i.; /,\ /
equipment whose purchase price was paid by the County under this agreement, the Village C' ~ ,
shall furnish to the Clerk documentation that the vendor was paid. If the final purchase price A
(t
exceeded the amount paid by the County, the Village may request the additional amount. If i-
the final purchase price was less than the amount paid by the County, the Village shall refund
the excess payment to the County. In no event may the total amount paid to the Village by
JUL-16-01 08.28 ~ROM.MUN~U~ ~UUNTY ATTY U~~I~E IU.~~~~~~~~l~
t'A"'~
~"b
the County pursuant to this agreement exceed $440,000. Nothing in this agreement may be
construed to create on behalf of the County any privity with, or liability to, any vehide or
equipment vendor the City may have entered into it contract with.
b) All the Village's financial records pertaining to this agreement must be kept
according to generally accepted governmental accounting prinoples and must be made
available to auditors employed by the Clerk, County or the State of Florida, during regular
business hours (9 AM - 5 PM, Monday - Friday, holidays excepted). If an auditor employed
by any of the entities listed above, determines that any of the funds transferred to the Village
under this agreement were spent for a purpose not authorized by this agreement, then the
village must repay the County the amount determined to have been improperly spent plus
interest calculated under Sec. 55.03, Fla. Stat., with interest running from the date the
auditor determined that the funds were misspent. All village financial records pertaining to
this agreement must be retained by the Village for a minimum of three years beginning on
the date the County made its last payment to the Village pursuant to this agreement.
2. In the event of any litigation arising under this agreement, the prevailing party is
entitled to a market value attorney" fee plus costs.
3. This interlocal agreement will take effect on the signature date of the last party to
execute it. An original of this interlocal agreement must be filed with the Clerk of the Circuit Court
and the Clerk of the Village.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNn' COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Mayor/Chairman
Deputy Clerk
Date
(SEAL)
ATTEST:
ISLAMORADA, VILLAGE OF ISLANDS,
FLORIDA
By
By
Village Clerk
Mayor
A APP.OV~ AS TO rORM
8
Date
JdiaVOrems
~U~-lb-~l ~~:~~ ~KUM;MUNKU~ ~UUN~I ~~~. urrl~c lU:~~~~~~~~!b
I"""""-Co
.,..
Board of County Commissioners
RESOLUTION NO. -2001
A RESOLUTION Of THE BOARD Of COUNTY COMMISSIONERS Of
MONROE COUNTY. FLORIDA AUTHORIZIN6 THE MAYOR TO EXECUTE
AN JNTERLOCAL AGREEMENT WITH ISLAMORADA. VIU.A6E Of
ISUNDS. FOR THE TRANSFER OF $440.000 FROM THE MONROE
COUNTY &ENERAl FUND TO THE VILLA6E FOR THE PURCHASE OF
EMERGENCY MEDICAL SERVICES VEHICLES AND EQUIPMENT
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA:
The Mayor is hereby authorized to execute on behalf of the BOCC of Monroe. County, an
inter local agre.eme.nt between the County and Isfamorada. Village of Islands, that provides for
the payment of $440,000 out of the County's general fund to the Village for the. purchase. of
emerge.ncy medical services vehicles and equipment. A copy of the inter-local agreeme.nt is
attached to this resolution and made. a part of it.
PASSED AND ADOPTED by the Board of County Commissione.rs of Monroe. County.
Florida, at a regular me.ding of said Board held on the
day of
.2001.
Mayor George Neuge.nt
Mayor Pro Tem Nora Williams
Commissione.r Murray Nelson
Commissione.r Dixie Spehar
Commissione.r Charle.s McCoy
(SEAL)
Attest: DANNY L.KOLHAGE, Clerk
BOARD Of COUNTY COMMISSIONERS
OF MONROE COUNlY. flORIDA
By
By
Deputy Cle.rk
JdresVOIeInS
M:I,or/Chairperson
PROVED AS TO FOrlM
"lJF. I'
Resolution No.
- 2001
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2001, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2001 as, hereinafter set forth to
and from the following accounts:
Fund #001- General Fund
From: 001-5900-85500-590990 Other Uses
Cost Center # 85500- Reserves 001
For the Amount: $440,000.00
To: 001-5260-04570-560640 Capital Outlay- Equipment
Cost Center # 04570- Islamorada EMS Vehicles
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 18th day of July AD 2001.
Mayor Neugent
Mayor Pro Tern Williams
Commissioner McCoy
Commissioner Nelson
Commissioner Spehar
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Islamorada ESM Vehicle Transfer 07/17/2001 Page 1