Item C08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 7/18/01
7/19/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with Florida Department of
Transportation for the Runway/Taxiway project at the Key West International Airport.
ITEM BACKGROUND: Supplement revises the project description and adjusts the funding to cover actual contract costs.
PREVIOUS RELEVANT BOCC ACTION: Approval of Joint Participation Agreement dated, 11/24/98.
CONTRACT/AGREEMENT CHANGES: Project description revised from, 'Overlay Runway 9/27 & Taxiway', to 'Plans &
Specs for Runway 9/27 and Overlay Taxiways.' Total project cost reduced from $2,000,000.00 to $935,582.00. FDOT and
County shares remain at $100,000.00 each. FAA participation noted in agreement is reduced by $1,064,418.00, due to
participation percentage revision.
STAFF RECOMMENDATION: Approval
TOTAL COST: $935,582.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PASSENGER FACILITY CHARGE $100,000.00:
COST TO COUNTY: None
COST TO FAA: $735,582.00
COST to FDOT: $100,000.00
REVENUE PRODUCING: N/A
AMOUNT PER MONTH/YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
'1:t-tt
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
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DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: 9/2/98
Expiration Date: 12/31/01
Contract Purpose/Description: Supplemental Joint Participation Agreement # 1, with Florida Department of
Transportation, for the RunwaylTaxiway Project at the Key West International Airport
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 7/18/01
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 7/3/01
Total Dqllar Value of Contract: $100,000.00
Budgeted? Yes
Grant: Yes - FAA 90%, FOOT 5%
County Match: PFC Revenue 5%
Estimated Ongoing Costs: NIA
(not included in dollar value above)
Date In
Airport Manager
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Risk Managem~nt
~uJat.,g
County Attorney
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Comments:
CONTRACT COSTS
Current Year Portion: $93,000.00
Account Codes: 404-63030-530490-GAKA27
404-63041-560630-GAKA38
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
Date Out
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STATE OF FLORIDA OEPARTMeNT OF TRANSPORT AnON
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
FORM 7254Jo.aT
PUBUC iAANSP ADMIN .07/00
. "1014
FLAIR Approp.:
FLAIR Obj.: 750004
Org. Code: 55062020628
Federal No.: 3-12-0037-1400 Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: 20-106 Catalog of State Financial Assistance Number: 55004
FINANCIAL PROJECT NO.:
25437518401
Contract No.: AG1n
Fund:
Function: 637
~
THIS AGREEMENT, made and entered into this
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida.
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
day of
hereinafter referred to as Agency.
WITNESSETH:
.WHEREAS, the Department and the Agency heretofore on the 24th of November 1998
entered into a Joint PartiCipation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to partiCipate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $100,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to
flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be
amended and supplemented as follows:
1.00 Project Description: The project description is amended
THE SCOPE OF THE PROJECT HAS CHANGED FROM OVERLAY RUNWAY 9/27 & TAXIWAY TO PLANS &. SPECS
FOR RUNWAY 9/27 AND OVERLAY TAXIWAYS AT KEY WEST INTERNATIONAL AIRPORT.
FORM 725410.07
PUBUC TAANSP ADMIN . 071CO
'"-2 at..
2.00 Project Cost:
Paragraph 3.00 of said Agreement is decreased by $ .1,064,418.00
bringing the revised total cost of the project to $ 935,582.00
Paragraph 4.00 of said Agreement is increased by $ 0.00
bringing the Departmenfs revised total cost of the project to $ 100,000.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended December 31 st, 2003
FORM 7'2543Q.o7
PUBUC mAHsP ADMIN . ([1100
. P8Q.4a14
Financial Project No. 25437518401
Contract No. AG1n
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
THIS SUPPLEMENTAL AGREEMENT INCLUDES FEDERAL PARTICIPATION.
SEE COMMENTS SECTION FOR THE DEPARTMENTS PARTICIPATION RATIO.
I. . Project Cost
As Approved
As Amended
Net Change
$2,000,000.00
$935,582.00 -$1,064,418.00
Total Project Cost
$2,000,000.00
$935,582.00 -$1,064,418.00
II. Fund Participation: As Approved As Amended Net Change
Department $100,000.00 $100,000.00 $0.00
Agency: $100,000.00 $100,000.00 $0.00
FAA $1,800,000.00 $735,582.00 -$1,064,418.00
Total Project Cost $2,000,000.00 $935,582.00 -$1,064,418.00
Comments:
With Federal Participation
Federal: (FAA) (90%) $735,582.00 Agency: (5%)$40,866 Department (5%)$40,866=$817,314.00
Wiihout Federal Participation
Agency: 50% $59,134 Department 50% $59,134
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"0AN~7
1IUIl./C TRAIISP ADMIN - 01~
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Financial Project No. 25437518401
Contract No. AG 177
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated November 24th. 1998
and any subsequent supplements shall remain in full force and effect
IN WITNESS WHEREOF, the pillties hereto have caused these presents be executed, the day and year first
above written.
AGENCY
MONROE COUNTY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENCUMBRANCE FORM)
NAME
~~..J)QO
LEGAL REVIEW
CEPARTMENT OF TRANSPORTATION
TITLE
OEPARTMENT OF TRANSPORTATION
_DIRECTOR OF PLANNING & PROGIAKS. DlST. VI
TITLE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM . COMPTROLLER-FIN ADMIN 09/99
RUSH _____ (Needed by --!--!____ (date))
Reason for RUSH :
Advertise
- Award _ LOA
::: New _ Addition
(Letting Date) ___ Termination/Cert of Comp
- Supplemental ___ Renewal .JLCorrection
--- Court Order ___ Overrun
Contract # -AG177___ Contract Type -AG_ Method of Procurement _G__
vendor Name --MONROE COUNTY Vendor ID _F596000749053
Has written/Verbal Approval from a participating Federal Agency
been received ___ Yes ___ No .JL . .
Fed Agmt Amt State Funds_59,134._ Local Funds__59,134.
Beginning date of this Agmt: 09/30/98(Must be after fund approval)
Ending date of this Agmt: 12/31/03(Estimate if necessary)
Execution date of this Agmt: --!--!__(Only on original agreements)
Has work been authorized to be~in? ___ Yes .JL No
Have standard financial provis10ns been altered by contract terms?
_Yes .JL No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? ___ Yes .JL NO
******************************************************************
Brief Description of Work/Comments: PLEASE REINSTATE THE 59,134
AS IT WAS ORIGINALLY APPROVED. PLANS & SPECS FOR RWY 9/27 &
OVERLAY TAXIWAYS AT KEY WEST INTERNATIONAL AIRPORT. PENDING
SUPPLEMENTAL JPA HAS BEEN CANCELLED.
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ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
*FIN PROJ or JOB # *FCT
(FUND) alpha
55' 062020628 *PT * 750004 * S59, 134._ * 25437518401 *637
'(98/99) (OS)
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * S
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * S
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
TOTAL AMOUNT * $_59,134.00
------------------------------------------------------------------
Originator:ANDREA CHAO-G___ DATE SENT:__04/24/01 PH/SC:_452-5912__
E-mail USERID(S)___PT628AG
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TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY __100300 CATEGORY __088719
WORK PROGRAM VERIFICATION OK
ALLOTMENT YEAR _99_ DATE CHECKED _5/2/01
CI __501-01 65 LINE -ADDED BACK TO LINE 0001---
FUNDS APPROVED BY JOHN FAIN
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _05-02-2001---
******************************************************************