Item C09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 7/18/01
7/19/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with Florida Department of
Transportation for the General Aviation Apron Project at the Key West International Airport.
ITEM BACKGROUND: This supplement revises the project description and adjusts the funding to actual contract costs.
PREVIOUS RELEVANT BOCC ACTION. Approval of Joint Participation Agreement dated 9/2/98.
CONTRACT/AGREEMENT CHANGES: Project description revised from 'Rehabilitate/Expand General Aviation Aircraft
Parking' to 'GA Apron Overlay and Part of the Hi-Mast Lighting'. FOOT funding reduced from $1,174,000.00 to
$1,002,344.00.
STAFF RECOMMENDATION: Approval
TOTAL COST: $1,002,344.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $453,775.00
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
~
Peter J. Horton
KEY WEST AIRPORT DIRECTOR APPROVAL
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
/-~-?
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: 9/2198
Expiration Date: 12/31/01
Contract Purpose/Description: Supplemental Joint Participation Agreement # 2, with Florida Department of
Transportation, for the General Aviation Apron Project at the Key West International Airport
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 7/18/01
# 5195
(Ext. )
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 7/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $453,775.00
Budgeted? Yes
Grant: Yes - FDOT 50%
County Match: PFC Revenue 50%
Estimated Ongoing Costs: N/A
(not included in dollar value above)
Current Year Portion: $453,775.00
Account Codes: 404-63043-560630-GAKA40
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airport Manager _~_)~ 1 / ~
&:::J:: ; ;O~
County Attorney -.-! _/_
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
( ) W
( ) (\;(
( ) (t.-Y'
( ) ( )
Reviewer
Date Out
?r-tf
. \ Peter{iorton ' _
(( ,L)c~."\..C {~~\~'~c.."--'
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~ b. S.h.ejla. B~er
( /( ,c_ We i:t.:...e.-
Rob Wolfe
J;;irlJ .oJ
Cc /20/ Q I
t.0A-57-121
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STATE OF FlORIDA DEPARTMENT OF l'RANSPORTATlON
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 2
FORM 72543O.m
Pl/BUC lRANSP ADMIN . 071CO
. P.ge1af4
FlAIR Approp.:
FlAIR Obj.: 750004
Org.Code: 55062020628
Federal No.: 3-12-0037-1399 Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: 20-106 Catalog of State Financial Assistance Number: 55004
FINANCIAL PROJECT NO.:
25437118401
Contract No.: AF374
Fund:
Function: 637
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 330450
hereinafter referred to as Agency.
WITNESSETH:
VYHEREAS, the Department and the Agency heretofore on the 2nd
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
of September
1998
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $453,775.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as fC?"ows:
1.00 Project Description: The project description is amended
THE SCOPE OF THE PROJECT CHANGED FROM REHABILITATE/EXPAND GENERAL AVIATION AIRCRAFT
PARKING TO THE GA APRON OVERLAY AND PART OF THE HI-MAST LIGHTING AT KEY WEST INTERNATIONAL
AIRPORT.
SEE ATTACHMENT "A" FOR THE REDUCTION OF PROJECT COST.
FORM 725-030.07
~ TRANSP ADMIN. 07100
P.ge 2 of4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is decreased by $ -171 ,656.00
bringing the revised total cost of the project to $ 1,002,344.00
Paragraph 4.00 of said Agreement is decreased by $ -96,225.00
bringing the Departmenfs revised total cost of the project to $ 453,775.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended December 31 st, 2001
RlItM 72UIOO7
IIuIuc 'IRANSP AQIM -07_
- IllIee 'If.
Financial Project No. 25437118401
Contract No. AF371,
Agreement Date
Except as hereby modified, amendtJd or changed, all other terms of said Agreement dated September 2nd. 1998
and any subsequent supptements shill' r6main in full force and elfect.
IN WiTNeSS WHEREOF, the parties hereto have caused these presents be executed. the day and year first
above written.
AGENCY
MONROE COUNTY
NG APPROveO BY COMPTROLLER
HEO ENCUMBRANCE FORM)
NAME
LEGAL REVIEW
OEPARTMENT OF TRANSPORTATION
nTLE
OEPARTMENTOFTRANSPORTAnON
,Di rector of Plann ;"9 & Proarams
TITLE
'.
FORM 725-030.07
PUBLIC TRANSP AOUN .071llO
P.ge 4 of 4
Financial Project No. 25437118401
Contract No. AF374
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL_JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
of Floridli, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 330450
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
ACTUAL BID ITEMS SUBMITTED BY THE AGENCY CHANGED THE TOTAL PROJECT COST AND THE
DESCRIPTION. THIS SUPPLEMENTAL INCLUDES FEDERAL PARTICIPATION.
SEE COMMENTS SECTION FOR THE DEPARTMENrS PARTICIPATION RATIO.
. I.
Project Cost
As Approved
As Amended
Net Change
$1,174,000.00
$1,002,344.00 -$171,656.00
Total Project Cost
$1,174,000.00
$1,002,344.00 -$171,656.00
II. Fund Participation: As Approved As Amended Net Change
Department $550,000.00 $453,775.00 -$96,225.00
Agency: $550,000.00 $453,775.00 -$96,225.00
FAA $74,000.00 $94,794.00 $20,794.00
Total Project Cost $1,174,000.00 $1,002,344.00 -$171,656.00
Comments:
With Federal Participation
Federal: (FAA)Hi-Mast (90%) $94,794.00Agency: (5%) $5,266.00 Department: (5%) $5,266..00= $105,326.00
Without Fedral Participation
Agency: (50%) $448,509.00 Department: (50%) $448,509.00= $897,018.00
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
RUSH _____ (Needed by --1--1____ (date))
Reason for RUSH :
--- Advertise (Letting Date) ___ Termination/Cert of Comp
Award --- LOA __ Supplemental ___ Renewal ___ Correction
::: New ___ Addition ___ Court Order ___ Overrun .
**NEGATIVE ENCUMBRANCE**
Contract # -AF374___ Contract Type -AG- Method of Procurement _G__
Vendor Name MONROE COUNTY Vendor ID F596000749053_____
Has written/verbal Approval from a participating Federal Agency
been received N/A Yes ___ No -X-
Fed Agmt Amt State Funds (96,225) Local Funds
Beginning date of this Agmt: 11/15/97(Must be after fund approval)
Ending date of this Agmt: 12/31/01(Estimate if necessary)
Execution date of this Agmt: --I--I__(Only on original agreements)
Has work been authorized to begin? ___ Yes -X- No
Have standard financial provis10ns been altered by contract terms?
___Yes -x- No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? ___ Yes -X- No
******************************************************************
Brief Description of Work/Comments: THE SCOPE OF THE PROJECT
CHANGED. THIS IS FOR THE GA APRON OVERLAY AND PART OF THE HI-MAST
LIGHTING AT KWI. RECIPIENT "c" CSFA NO.55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
-~
*FIN PROJ or JOB # *FCT
(FUND) alpha
=:=-
-=-~===
----~-------------------------------------------------------------
55 062020628 *PT * 750004 *($96,225) * 90000690950* *637
(97/98) (DS/)
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
TOTAL AMOUNT *($96,225)*
------------------------------------------------------------------
Originator:Andrea Chao-G_ DATE SENT: PH/SC:452-5912___
E-mail USERID(S)____PT628AG
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY _55100300 CATEGORY _088719
WORK PROGRAM VERIFICATION ____NEG ENe
ALLOTMENT YEAR _98_ DATE CHECKED _02-19-2001-
CI __04/S02 ____ 6S LINE _0001- __
FUNDS APPROVED BY JOHN FAIN
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _02-19-2001---
-*****************************************************************