Item C28
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
~a~
DEPARTMENT DIRECTOR
(LOUIS LATORRE)
Meeting Date: 7/18-19/01
Division: Community Services
Bulk Item: Yes X
No
Department: Social Services/Nutrition .
AGENDA ITEM WORDING:
Approval of USDA Rate Agreement Amendment #001 of Contract US-151 between the Alliance for
Aging and the Monroe County Nutrition Program.
ITEM BACKGROUND:
The USDA Rate Agreement reimburses the Monroe County Nutrition Program for meals provided to
senior clients over 60 years old in the county who receive meals at the Congregate Nutrition Sites or
home-delivered meals.
PREVIOUS REVELANT BOCC ACTION:
USDA Rate Agreement, US-151 approved on 9/20/01.
CONTRACT/AGREEMENT CHANGES:
Changes amount of reimbursement from $27,351.00 to $26,300.00 due to availability of funds. Unit
rate of reimbursement remains the same at $.5404 per unit (meal). However, funds available are
decreased by $1,051.
STAFF RECOMMENDATIONS:
Approval
TOT AL COST: $26,300.00
COST TO COUNTY: Reimbursed
BUDGETED: Yes X
No
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
--
APPROVED BY: County Arty OMB/Purchas~ Risk Management (.J, R
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X-
To Follow
Not Required_
AGENDA ITEM # /--(! .u
DISPOSITION:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance for Aging Contract #USDA 151 Amendment #001
Effective Date: July 18,2001 ..
Expiration Date: September 30, 2002
Contract Purpose/Description:
Amendment #001 to USDA Rate Agreement #US-151 changing total amount of
reimbursement from $27,351.00 to $26,300.00 based on availablity of funds.
Contract Manager: Louis LaTorre 4572 Social Services/Stop 1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 7/18/01 Agenda Deadline: 7/03/01
CONTRACT COSTS
Total Dollar Value of Contract: $ 26,300.00
Budgeted? YeslZJ No 0 Account Codes:
Grant: $ 26,300.00
County Match: $ -0-
Current Year Portion: $
125-61531-331-620-G50101
----
125-61532-331-620-G50102
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
County Attorney
Changes c82
D~te k I Needed ~\(tfwer
7 I D 0 YesD No ('XJL ' .
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711010/ YesDNo /n _~ (}&7~
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Date Out
Division Director
Risk Management
~ .
O.M.B./Purchasmg
Comments:
OMB Form Revised 2/27/01 MCP #2
AMENDMENT 001
Contract US-151
Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc.,
hereinafter referred to as the "Alliance" and Monroe County Board of
Commissioners, hereinafter referred to as the "provider", amends Contract US-151.
The purpose of this amendment is to amend the total amount of the rate
agreement and the number of meals to be provided. The per eligible congregate and
home delivered meal unit rate remains the same at $.5404 per meal.
1. Section 1\ is hereby amended to read:
II. The Alliance Agrees:
Contract Amount
To pay for contracted services according to the conditions of Attachment
I in an amount not to exceed $26,300.00, subject to the availability of
funds. The Alliance's performance and obligation to pay under this
contract is contingent upon an annual appropriation by the Legislature.
The costs of services paid under any other contract or from any other
source are not eligible for reimbursement under this contract. The funds
awarded to the provider pursuant to this contract are in the state grants
and aids appropriations and consist of the following:
Program Title Year Funding Source CFDA# Fund
Amounts
Nutrition Program 2000-2001 USDA 10.570 $26,300.00
for the Elderly
TOTAL FUNDS CONTAINED IN THIS CONTRACT: $26,300.00
2. ATTACHMENT I, Section III, Paragraph A is amended to read:
A. The Alliance shall make payment to the provider for provision of services up to a
maximum number of units of service and at the rate stated below:
Service to be Provided
Eligible Congregate
and Home Delivered
Units of Services Unit Rate
Maximum Units
Meals 1 unit = 1 meal 0.5404
48,668
AMENDMENT 001
Contract US-151
Page 2
3. This amendment shall begin on June 15, 2001, or the date on which the
amendment is signed by both parties, whichever is later.
All provisions in the contract and any attachments thereto in conflict with this
amendment shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be
performed at the level specified in the contract and the Master Agreement.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 2 page amendment to be
executed by their officials thereunto duly authorized.
PROVIDER:
MONROE COUNTY BOARD OF ALLIANCE FOR AGING, INC. FOR
COMMISSIONERS DADE AND MONROE COUNTIES
SIGNED SIGNED
BY: BY:
NAME: NAME: KATE CALLAHAN, PH.D.
TITLE: TITLE: PRESIDENT
DATE: DATE:
FEDERAL 10 NUMBER: 59-6000749
PROVIDER FISCAL YEAR ENDING DATE: 09/30
CLERK'S ORIGINAL
Rate Agreement Number US-1 51
STANDARD RATE AGREEMENT
2000-2001
Monroe Countv Board of Commissioners
(Provider Name)
THIS CONTRACT is entered into between the Alliance for Aging, Inc., hereinafter referred to
as the "Alliance", and the Monroe County Board of Commissioners, hereinafter referred to as
the "provider". This contract is subject to all provisions contained in the MASTER
AGREEMENT executed between the Alliance and the Provider, Agreement No. PA-129, and
its successor, incorporated herein by reference.
The parties agree:
I. Provider Agrees:
A. Services to be Provided:
To plan, develop, and accomplish the services delineated, or otherwise cause the
planning, development, and accomplishment of such services and activities, under the
conditions specified and in the manner prescribed in AttachmentJ.... of this agreement.
B. Requirements of Section 287.058, Florida Statutes:
These requirements are herein incorporated by reference.
C. Final Request for Payment
The provider must submit the final request for payment to the Alliance no more than
30 days after the contract ends or is terminated; if the provider fails to do so, all right
to payment is forfeited, and the Alliance will not honor any requests submitted after
the aforesaid time period. Any payment due under the terms of this rate agreement
may be withheld until all reports due from the provider, and necessary adjustments
thereto, have been approved by the Alliance.
II. The Alliance Agrees:
Contract Amount
To pay for contracted services according to the conditions of Attachment I in an amount
not to exceed $27, 351.00, subject to the availability of funds. The Alliance's performance
and obligation to pay under this contract is contingent upon an annual appropriation by the
Legislature. The costs of services paid under any other contract or from any other source
are not eligible for reimbursement under this rate agreement. The schedule of funds
awarded to the provider pursuant to this rate agreement is in state grants and aids
appropriations and consists of the following:
1
Rate Agreement Number US-1 51
Program Title Year Funding Source CFDA# Fund Amounts
-
Nutrition Program 2000-2001 USDA 10.570 $27,351.00
for the Elderly (NPE)
TOT AL FUNDS CONTAINED IN THIS $27,351.00
CONTRACT:
III. Provider and Alliance Mutually Agree:
A. Effective Date:
1. This rate agreement shall begin on October 1, 2000 or on the date the contract has
been signed by both parties, whichever is later.
2. This rate agreement shall end on September 30, 2002.
B. Termination, Suspension and/or Enforcement
The causes and remedies for termination or suspension of this rate agreement shall
follow the same procedures as outlined in Section III. B. And Section III. C. of the Master
Agreement.
C. Notice, Contact, and Payee Information:
1. The name, address, and telephone number of the contract manager for the Alliance
for this rate agreement is:
John L. Stokes berry
Alliance for Aging, Inc.
9500 South Dadeland Boulevard, Suite 400
Miami, Florida 33156
(305) 670-6500 SC 455-6500
2. The name, address, and telephone number of the representative of the provider
responsible for administration of the program under this rate agreement is:
Louis La Torre
Monroe County Board of Commissioners
5100 College Road - Wing III
Key West, Florida 33040
(305) 292-4573
2
Rate Agreement Number US-151
3. In the event different representatives are designated by either party after execution of this
rate agreement, notice of the name and address of the new representativ-~ will be
rendered in writing to the other party and said notification attached to originals of this rate
agreement.
4. The name (provider name as shown on page 1 of this rate agreement) and mailing address
of the official payee to whom the payment shall be made:
Monroe County Board of Commissioners
5100 College Road - Wing III
Key West, Florida 33040
IN WITNESS THEREOF, the parties hereto have caused this -L page rate agreement to be executed
by their undersigned officials as duly authorized.
PROVIDER:
MONROE COUNTY BOARD OF
COMMISSIONERS
ALLIANCE FOR AGING, INC. FOR
DADE AND MONROE COUNTIES
BOARD PRESIDENT OR
AUTHO IZED DESIGNEE
d~~~NED~~~
NAME: MARTY URRA
NAME: G!",o-:J "'- R. N<< "j<<"
TITLE: (V~ -A '-{ Z ~ r:. <:> r ~
DATE: r2-eJ,/ tJ-r3
TITLE: PRESIDENT
DATE: / tJ - ( r ~ tJ 0
,
FEDERAL 10 NUMBER: 59-6000749
PROVIDER FISCAL YEAR END DATE: 09/30
3
Rate Agreement Number US-151
UNITED STATES DEPARTMENT OF AGRICULTURE
"
ATTACHMENT I
I. STATEMENT OF PURPOSE
The United States Department of Agriculture program provides reimbursement for the purchase
of United States produced agricultural and other food commodities for use in nutrition projects
operating under approved Older Americans Act Title "' contracts.
II. SERVICES TO BE PROVIDED
A. Services:
Upon receipt of a prior authorization for services from Alliance staff, it is the provider's
responsibility to provide the following services: The purchase of United States produced
agricultural and other food commodities for use in nutrition projects operating under approved
Title 1/1 contracts for nutrition services with the provider. Prior authorization for these
services will be provided by the Alliance or its designee.
B. Manner of Service Provision:
The services will be provided in a manner consistent with the Department of Elder Affairs
Client Services Manual. In the event the manual is revised, the rate agreement will
incorporate any such revision and the provider will be given a copy of the revision.
III. METHOD OF PAYMENT - FIXED RATE
A. The Alliance shall make payment to the provider for provision of services up to a maximum
number of units of service and at the rate stated below:
Service to be Provided
Eligible Congregate
and Home Delivered
Units of Services
Unit Rate
Maximum Units
Meals
1 unit =
1 meal
0.5404
50,613
B. All requests for reimbursement shall be submitted on DOEA Form 117, Request for
Reimbursement, USDA Cash-In-Lieu of Commodities. DOEA Form 118, PSA/Provider Monthly
Meals Report must be submitted with the request for reimbursement. DOEA Form 119,
USDA Commodities, Supplemental Report, must be submitted with the request for
reimbursement when the provider utilizes USDA commodities. Duplication or replication of
the forms via data processing equipment is permissible but replication must include all data
elements in the same format as included on the departmental forms. The due date for the
request for reimbursement and report(s) shall be no later than the 10th day of the month
following the month being reported.
4
Rate Agreement Number US-151
UNITED STATES DEPARTMENT OF AGRICULTURE
C. In the event that the final reimbursement rate established by the United States Department
of Agriculture (USDA) is greater or less than the rate in Section III, C.1., then this rate
agreement shall be appropriately adjusted and the final rate shall be effective for the entire
rate agreement period.
ATTACHMENT I
D. This rate agreement is for services provided during the 2001 Federal Fiscal year beginning
October 1, 2000 through September 30, 2001. The additional twelve months (October 1,
2001 through September 30, 2002) are to allow rates to be adjusted for the twelve month
service period. Rate adjustments will be based on the final reimbursement rate established
by the USDA. This rate agreement shall automatically terminate after the final rate for the
federal fiscal year has been established and the release of final payments are authorized by
the Alliance.
E. Any payment due by the Alliance under the terms of this rate agreement may be withheld
pending the receipt and approval by the Alliance of all financial and programmatic reports due
from the provider and any adjustments thereto.
IV. SPECIAL PROVISIONS
A. State Laws and Regulations
1. The provider agrees to comply with applicable parts of the Florida Statutes, Rule 58A-1,
Florida Administrative Code and the Department of Elder Affairs Client Services Manual.
2. The Alliance and provider agree to provide the services and implement the provisions of
this rate agreement in accordance with the Federal, State and Local laws, rules,
regulations and policies that pertain to USDA cash payments and Older Americans Act
program.
B. Outcome Achievement
1. The Alliance will assign the provider legislatively approved outcome measures.
2. The Alliance will track outcome achievement on a monthly basis. Technical assistance
will be provided to service providers when achievement levels drop 1 % or more from the
assigned outcome measures. Corrective action will be required speCifying actions the
providers will take to bring achievement levels up to assigned amount if achievement
drops 2% or more.
5