Item C29
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
7/18 -19/01
Division:
Community Services
Bulk Item: Yes X
No
Department: Social Services
Louis LaTorre
AGENDA ITEM WORDING:
Approval of Preliminary/Letter Contract between South Florida Employment and Training Consortium
(SFETC) and Monroe County Senior Community Service Employment Program (SCSEP) PY 2001 -
2002, July 1, 2001 through June 30, 2002 and resolutions to provide funding.
ITEM BACKGROUND:
A grant to provide employment and training for senior citizens who are on a limited income.
PREVIOUS REVELANT BOCC ACTION:
None.
CONTRACT/AGREEMENT CHANGES:
None.
ST AFF RECOMMENDATIONS:
Approval.
TOTAL COST: $75,625.00
COST TO COUNTY:$6,875.00
BUDGETED: Yes X
No
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH
APPROVED BY: County Arty ~ ~Mf\rChaSin~
\./1' () :,l
Year
. k Management X
" -
DOCUMENT A TION:
Included
X
James Malloch
To Follow Not Required_
AGENDA ITEM # / - Q 9
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: South Florida Employment and Training Contract #
Consortium -
Effective Date: 07/01/2001 .
Expiration 06/30/2002
Date:
Contract Purpose/Description:
The Senior Community Service Employment Program (SCSEP) is an employment and
training Program for senior citizens, 55 years of age and older, who are on a limited income.
The program serves seniors throughout Monroe County.
Contract Manager: Dianne Russell 4593 Social Services/# 1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 7/18 - 19/2001 Agenda Deadline: 7/3/2001
CONTRACT COSTS
J5; IP4S:C{J
Total Dollar Value of Contract: $ ~ Q!,Current Year Portion: $
Budgeted? Yes~ No D Account Codes: 125-61519-530490-G00601-XXXXXX
Grant: $ 68,750
County Match: $
75lP:J. 5l> ~
----
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
Estimated Ongoing Costs: $ _/yr
(Not included in dollar value above)
CONTRACT REVIEW
Date In
Division Director ~Jii11
Risk Mana~ePJJn~ ~ll~ \ 0 I.
O~~g 'lft01
County Attorney 4';/ Z~/tJ1
Changes
Needed //;
YesD NoB' _,
YesDNocg/ ,i/C\,LJ(L~r .K~-ty;'0--
YeSDNO~~.,; ';JJ;.~~?
YeSDNO~~
Date Out
Comments: S:,[ ~~'77'-C /lk' ~~-;;;:J~e.f:P-t"}-(/L~0~t;
c"?l I
OMB Form Revised 2/27/01 MCP #2
O~~;,Y ~~~E
(305) 294~1
BOARD OF COUNTY COMMISSIONERS
MAYOR George Neugent, District 2
Mayor Pro tern Nora Williams, District 4
Charles McCoy, District 3
Murray E. Nelson, District 5
Dixie M. Spehar, District 1
Office of the County Attorney
PO Box 1026
Key West, FL 33041-1026
305/292-3470 - Phone
305/292-3516 - Fax
.
MEMORANDUM
TO:
FROM:
Dianne Russell, Director
Senior Employment/SCSEP
Suzanne A. Hutton ( AD(
Assistant County Attorney ~ '\
DATE:
June 29, 2001
SUBJECT:
South Florida Employment & Training Consortium Contract
I am writing this memo to advise you of provisions in the South Florida Employment &
Training Consortium Contract which is supposed to commence July 1, 2001 which may cause
you problems or extra work.
First, I have no idea what all documentation and elements are necessary for the full
contract package if they are not included with the paperwork submitted to me. There is a
statement that the contract will not be executed if there is not an inclusion of a recent audit report
and all insurance and bonding policies. Therefore, at the very least, you are going to have to
produce a recent audit report, presumably with respect to the Senior Community Service Program
as it has previously been administered, and a statement from Risk Management as to insurance
and bonding coverage.
Under Attachment A, Section V, third paragraph, it appears to me that we will be
required at some point in time to affirm that 59% of those participants in the community service
work experience under this agreement are subsequently employed at least 15 hours a week at a
pay of at least $5.50 per hour. This may mean that the County assumes some responsibility in
assisting such placement as well as in tracking work history after completion of the community
service experience in order to provide such a report.
I see nothing else in this preliminary agreement which might Increase the County's
responsibilities over prior agreements.
Please feel free to call if you have any questions.
SAH:ss
Ene.
Resolution No.
- 2001
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2001, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2001 as, hereinafter set forth to
and from the following accounts:
Fund #001- General Fund
From: 001-5900-85500-590990 Other Uses
Cost Center # 85500- Reserves 001
For the Amount: $7,562.50
To: 001-5900-86500-590125 Transfer to Fund 125
Cost Center # 86500- Budgeted Transfers 001
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 18th day of July AD 2001.
Mayor Neugent
Mayor Pro Tern Williams
Commissioner McCoy
Commissioner Nelson
Commissioner Spehar
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
SCSEP Transfer 07/17/2001 Page 1
Resolution No.
- 2001
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to
increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2001,
now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2001 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #125- Governmental Fund Type Grants
Cost Center # 61519- SCSEP
Project #G00601- SCSEP
Revenue:
125-381001-61519-G00601
Transfer from Fund 001
$7,562.50
Total Revenue
$7,562.50
--------
--------
Appropriations:
125-5510-61519-530490-G00601-530490 Miscellaneous Expenses
$7,562.50
Total Appropriations:
$7,562.50
------
-----
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth
above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 18th day of July AD 2001.
Mayor Neugent
Mayor Pro Tern Williams
Commissioner McCoy
Commissioner Nelson
Commissioner Spehar
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
SCSEP Unanticipated Revenue 07/1712001 Page 1
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
PRELIl\1INARY/LETTER CONTRACT BETWEEN
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
AND SERVICE PROVIDER
SOUTH FLORIDA EMPLOYMENT AND TRAINING CONSORTIUM
3403 NW 82Dd Avenue, Suite 300
Miami, Florida 33122
SERVICE PROVIDER
Monroe County Department of Social Services
5100 College Road, Wing 3, Public Service
Key West, Florida 33040
Contract #: QW-PY'OI-04-00
Effective Period of Performance: July 1, 2001 or the date signed by both parties, whichever last
occurs, through June 30, 2002.
Your organization has been selected for award of a contract for the operation of a Senior Community
Service Program under the Title V - Older American Community Service Employment Act upon the
condition that all documentation and elements that are necessary for the full contract package are
incorporated by modification number into this contract no later than 90 davs from the effective date of
this contract as noted above.
NUMBER OF SLOTS
10
AMOUNT
$68,750
Documentation which may required prior to contract execution includes a recent audit report, and all
insurance and bonding policies. No contract may be executed if these documents have not been
submitted and no contract will be executed on a retroactive basis. A more extensive agreement will be
submitted for your signature as soon as possible.
Older Worker
paq. 1
2001-2002
Pace 2
Older Worker
Monroe COUDIy Board of COUllI)' Commissioners
It is very important that you sign this preliminary letter contract and return it to Maria Sierra,
Assistant Director of Operations, to be received no later than June 29. 2001.
The undersigned have the authority to legally bind by contract the entities they represent.
Sincerely,
Joseph Alfano
Executive Director
Date
Representing the South Florida Employment and Training Consortium
Authorized Signature
Date
Representing: Monroe County Department of Social Services
Older Worker
paqe 2
2001-2002
ATIACHMENT A
SENIOR COMM:UNITY SERVICE EMPLOYMENT PROGRAM
WORK STATEMENT
I. PURPOSE
The purpose of the Senior Community Service Employment Program (SCSEP) is to provide
meaningful part-time community service assignments for persons with low income who will
be transitioned to unsubsidized employment. Community service assignments are defmed as
social, health, welfare and educational services, including literacy and tutoring.
Service Provider shall use methods of recruitment and selection that assure that the
maximwn nwnber of eligible individuals have an opportunity to participate in the program.
Recruitment efforts shall be designed to ensure an equitable distribution of services.
II. ELIGIBILTY DETERMINATION
A. An individual who is fifty five (55) years or older, has poor employment prospects
and whose total family income does not exceed one hundred twenty five (125%) of
the poverty guidelines established by the Office of Management and Budget.
B. An individual who is sixty (60) years or older shall have priority for the work
opportunities provided under this agreement.
C. Eligibility determination will the sole responsibility of the Service Provider upon
completion of eligibility determination conducted by TEe. Participants shall be
determined eligible on a yearly basis.
III. ORIENTATION
Service Provider shall be responsible for providing a full and complete orientation for each
individual at the time of enrollment. Orientation shall be designed to provide information
about the goals and policies of the SCSEP. This shall include at a minimwn the availability
of supportive services, hours of work, training wages and fringe benefits, procedures for
complaint resolution, procedures for reporting assignment related accidents, and personnel
policies and procedures.
IV. ASSESSMENT
Upon enrollment and prior to placement of participant in a community service assignment,
Service Provider shall conduct a thorough and complete assessment. This assessment at a
minimwn shall include information on the skills, interests, talents, work history, physical
capabilities, aptitudes, and occupational preferences of the participant.
1
Service Provider shall use the results of the assessment to identify barriers to employment
and supportive services necessary to enhance the individual's successful participation in the
program. In addition, Service Provider shall develop an Individual Development Plan (IDP)
to establish a plan of action, which includes specific goals and objectives for the participant.
v. COMMUNITY SERVICE WORK EXPERIENCE
Service Provider is responsible for negotiating host worksites for the participants. Host
Worksites shall be either at a private non-profit 501(c)3 corporation, or a governmental
agency. The participant will be placed for twenty (20) hours a week, unless otherwise agreed
and properly authorized, at no less than the federal minimum wage. Maximum number of
hours that participant may be in community service work experience is 1,300 hours over a 12
month period.
Service Provider shall monitor the progress of the participant at the worksite on a regular
basis. Service Provider will ensure that a customer satisfaction survey is obtained from each
participant upon completion of the community service work experience.
Enrollees will be co-enrolled in the SCSEP and the WIA Adults program. Therefore, fifty
nine percent (59%) of those participants who complete community service work experience
must be placed in unsubsidized employment of at least 15 hours per week at a minimum of
$5.50 per hour or $.35 above the federal minimum wage, whichever is greater.
VI. FILE REQUIREMENTS
Service Provider shall maintain a case file for each participant enrolled in the SCSEP with
the following minimum file requirements:
A. A complete and signed intake form.
B. Eligibility determination documentation and all back up supporting documents.
C. Evidence that the participant was offered a physical examination within sixty (60)
days of initial enrollment as well as during every succeeding twelve (12) month
period. A signed waiver should be included when a participant refuses the
physical examination.
D. Documentation of temporary status and/or termination notice, if applicable.
E. An initial assessment, an Individual Development Plan (IDP) and IDP review and
documentation showing that the IDP has been updated every six (6) months at a
minimum, or more often, if needed.
F. An 1-9 form showing that the participant is a citizen or legal resident alien who is
permitted to work in the United States, a Personnel Change Document (PCD), a
W-4 Form and the Miami-Dade County Loyalty Oath.
2
vtI. SUPPORTIVE SERVICES
Service Provider shall provide supportive services designed to assist the participant to
successfully complete community service assignments and where appropriate to prepare
and assist the participant obtaining unsubsidized employment.
These services may also include but is not limited to transportation and counseling
services. Uniforms, work shoes and tools may be provided if necessary for the successful
participation in a community service assignment.
VITI. TRAINING
Service Provider shall provide or arrange for training specific to a participant's community
service assignment. Training shall consist of up to five hundred (500) hours per program
year and shall be consistent with the participant's IDP. Training may be provided through
lectures, seminars, classroom or individual instruction.
VIII. REPORTING REQUIREMENTS
Service Provider shall submit a monthly progress report by the lOth of each month that
details specific activities conducted, nwnber of participants emolled, nwnber of
terminations, nwnber of placements in community service work assignments, nwnber of
placements in unsubsidized employment and the corresponding wage rate. In addition, this
report shall include participant training including the type and nwnber of hours.
~ METHODOFPAYMENT
This contract is a cost reimbursement contract with a required 10% match in the form of
cash or in-kind services. Maximwn amount paid per slot is $6,875. All costs must be
charged to one of the following three categories:
ADMINISTRATION (10%): The cost category of administration shall include, but need
not be limited to the direct and indirect costs of providing:
. Administration, management and direction of the project.
. Reports on evaluation, management of community benefits and other aspects
of project activity
. Assistance of an advisory council, if any
. Accounting and management information systems
. . Training and technical assistance of staff
. Bonding; and audits
3
OTHER ENROLLEE COSTS (250.10): Include all costs of functions, services, and
benefits not categorized as administration or enrollee wages and fringe benefits. Other
enrollee costs shall include, but not be limited to the direct and indirect cost of providing:
. Enrollee training
. Job placement assistance
. Enrollee support services
. Enrollee follow-up services
. Outreach, recruitment and selection, intake, orientation, and assessments
ENROLLEE WAGES AND FRINGE BENEFITS (no less than 75%): Include wages
paid to enrollees for hours of community service assignments, including hours of training
related to community service assignments, and the cost of fringe benefits.
The cost of the annual physical examination, conduct by a licensed physician, shall be
charged against enrollee wages and fringe benefits.
4