Item F2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 15.2001
Division:
Public Works
Bulk Item: Yes
No-L
Department: Public Works
AGENDA ITEM WORDING:
Approval of Disaster Relief Corporation (DRC) as the bidder to provide pre-positioning services for
storm emergencies for the County.
ITEM BACKGROUND:
The Board of County Commissioners approved a Request for Proposals to identify a company that
could provide services to the County to a pre-positioning agreement in the event of a major storm
occurrence which would do damage in the County. The company would be obligated to provide not
only debris removal and cleanup services but also compliance with all regulations of the Federal
Emergency Management Agency. The company would also provide overall record keeping acceptable
to FEMA, the County, other agencies and related services. At present, the County has individual
agreements with various contractors and property owners but no overall management of a potential
event.
PREVIOUS RELEVANT BOCC ACTION:
Approval of RFP.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval to negotiate a contract to be presented to the Board of County Commissioners in September,
2001.
TOTAL COST: To be determined
BUDGETED: Yes
No
COST TO COUNTY: To be determined.
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_
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James L. Roberts
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X-
To Follow
Not Required_
DISPOSITION:
AGENDAITEM# /-F.L
SELECTION OF DISASTER RELIEF CORPORATION (DRC)
FOR A PREPOSITIONING SERVICE AGREEMENT
FOR MAJOR STORM EVENTS
After experiences with Hurricane Georges and Tropical Storm Mitch, the
County undertook various agreements to assure the availability of adequate
temporary debris storage capacity and debris haul out management. However, it
was obvious that even with this assistance, the County would have great difficulty in
managing a major event in which there was substantial damage and necessary
interaction with the Federal Emergency Management Agency. For that reason, the
Board of County Commissioners authorized the issuance of a Request for Proposals.
There were four responses to the Request for Proposals.
All were
experienced at some level in this type of service and were able to identify services,
costs, etc. The Board is reminded that the actual costs of these services will not be
known until the event occurs and the work is concluded and will depend heavily
upon the reimbursement rates from the Federal Emergency Management Agency.
The four proposals were evaluated by staff in reference to the following
categories:
. Costs
. Experience
· Operating PlanIMobilization/Fulfilling Scope of Work
. Resources (Equipment/Personnel/Finances/Network)
A total of 100 points was possible and evaluations were done by four staff
who would be directly involved in the response to an event.
The four companies who responded were:
. AshBritt, Inc. of Pompano Beach, Florida
· Crowder-Gulf of Theodore, Alabama and Tallahassee, Florida