Item C12
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 15. 16.2001
Division:
Public Safety
Bulk Item: Yes X- No
Department: Fire Rescue
AGENDA ITEM WORDING:
Approval to purchase one cascade truck through "piggy-backing" bid of Lake County FL in the amount
of $130,494.00.
ITEM BACKGROUND:
During the fiscal year 2001 budget process, the Board approved the purchase of a new cascade truck
for the Key Largo Volunteer Fire Department to replace a 20-year old truck. We obtained a copy of a
bid package from Lake County which included truck specifications that meet the needs of the
department. The price of the truck is $130,494.00. Funds are available in the District 6 current budget
to cover the purchase price.
PREVIOUS REVELANT BOCC ACTION:
During the fiscal year 2001 budget process, the Board approved the purchase of a new cascade truck
for the Key Largo Volunteer Fire Department to replace a 20-year old truck
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval as stated above.
TOTAL COST:
$130.494.00
BUDGETED: Yes -X- No
COST TO COUNTY: $130.494.00
REVENUE PRODUCING: Yes
NoX- AMOUNTPERMONTH_ Year
APPROVED BY: County Atty N/ A
OMB/Purchasing N/ A Risk Management N/ A
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow_
Not Required
DISPOSITION:
AGENDAITEM# /-C/a2-
Revised 2/27/01
JUL-31-2001 14:59
TEN-8 FIRE EQUIPMENT
941 756 2598
P.02/03
July))'
Monroe County Fire Rescue
490 63rd Street Ocean
Marathon, FL 33050
PROPOSAL
<lOll JUlUIIS~
~~ FIRE APPARATUS
The undenigncd is prepared to manufacture for you, upon an oreIc:r being placed by you, for f'ma1
acceptance by Pien:e MaDufacluriDg, Inc" al its home office in Appleton, Wisconsin, the apparlllUS and equipment
herein named and for the following prices:
One Pierce Encore Air/Li~ht Truck with Ford F500 Su~r
Duty chassis current model year per 3,tUChed ~cificatioDs
with eight bottle c~~ade syStem less bottles and assembly
S 130.494.00
TOlal 51.30.494.00
Said apparatus aDd equipment are 10 be buill aDd sbipped in accordance: with the specifications herelO
attached, delays due to striJg;s, war or intentional conflict, failures to obtain chassis, mata'ials. or otber causes
beyoad our cOluml Dot prevcuriDg, wilhirr about ) 80-210 worJcinC clays aller l'ecc1pt .;,f this order and the
acce:plance thereof at our Appleton, Wisconsm. and 10 be deliveftld 10 you at Kev LamQ, Fl.
The specifications herein contained Shall fonn a pan of the final contract, IDd an: $ubjecllO changes
desired by the pun:bascr, provided such alteratiODs are inrertiDed prior 10 the ac::c:eplanCC r,y the company of the order
10 purchase, and provided such alterations do not marerially affect the cosl of the constluction of the appatlltus,
The proposal for fin: apparatus conforms with all Federal Department of TrallSJ'Ortalion (DOT) rules and
regulations in effect at the lime or bid, and with. all National Fire Protection Association (NFP A) Guidelines for
AUlomOtive Fire Appantus as published althe lime of bid, except as modific:cl by ustomer specifications, Any
iIK.-reaaed C06lS incum:d by fint party because of future changes in or additions to i DOT or NFP A Slandards will
be pancd aloll& to the customers as an additioD to the price 6Cl forth above.
Unless accepled within 30 clays from dale;, thc right is reserved to wilh
PIERCE
~,
JUL-~1-2UUl lq:~~
II::N-t:j 1"'11'<'1:: l:.UlUI r-'1'll:.NI
~q! (JO ~J~O r-'.u~/03
MONROE COUNTY FIRE RESCUE
FOR KEY LARGO FIRE DEPARTMENT
PRICING COMPUTATION PER LAKE COUNTY BID 99-150
1. Vehicle Base Model Cost
2. 4% Mark-Up Over Base
3. Vehicle Accessories - Above Base Vehicle
4. 10% Mark-up Over Vehicle Accessories Cost
TOTAL VEHICLE SELLING PRICE
$72,968.00
2,919.00
49,643.00
4.964.00
$130,494,00
TOTAL P.03
and Monroe County Board of County Commissioners in the
amount of $923,054.00 (Page 1 of 8)
-'
T en-8 Fire Equipment Inc. * * melTIO
Date: November 30, 2000
To: Chief Keith Cortner (3) Pages
From: Mark Jones Ten-8 Fire Equipment Inc.
800-228-8368 Ph 941-756-2598 fax
RE: Lake County Fire Apparatus Contract
Attached is the complete Lake County Contract No, 99-150 which permits Lake
County, FL to purchase various specified and unspecified apparatus per the pricing
structure bid on June 24, 1999, This contract is renewable for up to five (5) years.
See attached pages 1 of 9 for conditions attached. The formula is 4% over dealer
cost on the base vehicle and 10% on vehicle options and equipment per page 1 of the
Lake County Bid Sheet. This contract applies to the complete line of Pierce
apparatus, We are willing to extend the same terms and condition per Lake County
Bid 99-150,
All handling. transportation, and delivery costs would be included in the base
vehicle cost from Pierce Manufacturing Inc,
We could also provide prices paid on similar units by other municipalities as
additional price justification, The following municipalities have accessed this
contract for various models of Pierce tire apparatus,
Lake County-(9) Contender Pumpers
City ofMelboume -(2) Custom Contender Pumpers
City of Pompano Beach-(3) Custom Contender Pumpers
City of South Walton Beach -105' Dash 2000 All-Steer Aerial
City ofSeminole-l05' Dash 2000 All-Steer
City of Destin-l 05' Dash 2000 All Steer
N,W, Hernando-Saber "CAFS" Pumper
1
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City of Wind em ere -Commercial Tanker
Seminole County-Two (2) Quantum Pumpers
City of Key West- One (1) Dash 2000 Pumper
City of Temple Terrace- Quantum Pumper
City of Bartow-l 05' Dash 2000 Ladder
City of Bradenton-61 ' SkyBoom Quantum
City ofHialeah-(2) Quantum Pumpers, (1) Lance Haz-Mat Vehicle
City of Eustis -85' Platform
V olusia County-Custom Contender Pumper
City of Cape Canaveral-Mini Pumper
Pinnelas Park-Dash 2000 Pumpers (2)
Lake Worth-Saber Pumper
Miramar-(2) Lance Pumpers
Spring Hill-Quantum Pumper
Bonita Springs-Quantum Pumper
City of Miami Beach-(2) 55' Skybooms
City ofMiami-(3) 65' Telesqurts, (1) Air and Light vehicle
Lake Alfred-Dash Pumper
Mascotte Fire Department-Custom Contender
Lake County (2) Contender Plus Pumpers
Castlebury, FL -Enforcer Pumper
Lakeland, FL- Quantum Pumper and Quantum 55' Skyboom
City of North Lauderdale -55' Saber Skyboom
City of Riviera Beach-Custom Contender
Lealman Fire/Rescue-Custom Contender
2
--./
Miami Beach-(2) 100' Pierce Dash Aerial Platforms
Town of Palm Beach-(3) Enforcer Pumpers
City of Stuart-Dash Pumper
Marco Island-Enforcer Pumper
Fort Myers-Enforcer Pumper
Winter Park-Dash Pumper
Tarpon Springs-Quantum Pumper
If this is contract is acceptable we will begin preparation of specifications,
component lists, and final pricing.
Thank you,
Mark Jones
3
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i
lake County
Florida
INVITATION TO BID
FIRE APPARATUS
BID REQUEST NUMBER: 99-150
BID OPENING DATE: June 23, 1999
BID OPENING TIME: 3:00 P.M.
SUBMISSION PLACE: lake County Procurement Services
315 W. Main Street, Room 416
POBox 7800
Tavares, Fl 32778-7800
Requests for information regarding this Invitation should be directed to:
Roseann Johnson, CPPB, Contracting Officer
lake County Procurement Services
315 W. Main Street, Room 416
POBox 7800
Tavares, Fl 32778-7800
SEALED BIDS SHALL BE RECEIVED PRIOR TO THE TIME AND DATE SPECIFIED ABOVE. TIME SHALL
BE DEFINED AS THE PREVAILING LOCAL TIME AT THE SITE OF THE BID OPENING. BIDS RECEIVED
AFTER SAID TIME AND DATE SHAll NOT BE CONSIDERED.
Fiscal & Administrative Services
Procurement Services Division
Phone (352)-343-9839
Fax (352) 343-9473
315 W. Main Street, Room 416
POBox 7800
Tavares, FL 32778-07800
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Lake County
Florida
,0
CONTRACT NO. 99-150
FOR GOODS AND SERVICES
LAKE COUNTY, FLORIDA, a political subdivision of the state of Florida, its successors and assigns through
its Board of County Commissioners (hereinafter "County") does hereby accept, with noted modifications, if
any, the bid of Pierce Manufacturing, Inc. (hereinafter "Contractor") to supply Fire Apparatus to the County
pursuant to County Bid number 99-150 (hereinafter "Bid"), addendums no. 1, opening date of June 23, 1999
and Contractor's June 21, 1999 Bid response thereto with all County Bid provisions governing.
A copy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making it a part of
this Contract except that any items not awarded have been struck through. The attachments noted below (if
any) are attached hereto and are also made a part of this Contract.
Attachments:
None
No financial obligation shall accrue against the County until Contractor shall make delivery pursuant to order
of the County Procurement Services Director.
Contractor shall submit the documents hereinafter listed prior to commencement of this Contract: A contract
performance surety bond and labor and materials payment bond satisfactory to the County equal to one
hundred percent (100%) of the estimated contract amount. The bond must be adjusted annually to cover
estimated dollar amount of purchases for that year.
The County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his or her option, declare this contract terminated, and for
any Joss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor
and their surety for any required bond shall be liable.
This Contract is effective from July 22, 1999 through July 31, 2000 except the County reserves the right to
terminate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice for
the convenience of the County. This Contract provides for four (4) additional twelve (12) month renewals at
the County's sole option at the terms noted in the Bid.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Services
Director.
By:
LAKE ~NTY, FLORIDA
l. \ j~"L ~..)~..,
Procurement Services Director
Date:
\"'\...'1 L'1 \99 ~
I
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Distribution: Original-Bid File';
Copy-Contractor
Copy-Contracting Officer (2)
Fiscal and Administrative Services
Procurement Services Division
315 W. Main, Suite 416
P.O. Box 7800
Tavares, Florida 32778-7800
(352) 343-9839
(352) 343-9473 (Fax)
Effective Date: August 1. 2000
l"IV~.llrl"''' I IV., ...,r ..,...,., I ""... .
LAKE COUNTY FLORIDA
I
2. Contract No,; 99-150
Effective Date; July 22. 1999
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3, Contracting Officer: Roseann Johnson. CPPB
5. Contractor-Name and address:
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1, Modification No.: 1
Telephone Number. (352) 343-9765
Pierce Mfg. Inc
4, Issued By;
Lake County. Florida
Procurement Services
Lake County Administration Building
315 W. Main St., Suite 416
Tavares, Florida 32778-7800
PO Box 2017
Appleton. WI 54913
Attn: Robert Boggus
8. SPECIAL INSTRUCTIONS: It indicated. contractor is required to sign Blocle 8 showing acceptance of the below writte~
modification and ~ttlm this form to ~ddres~ t;hown in Block ~ within ten (10\ days after reeeicl preferably 'try i
certified mail to ensure CI system of positi'Je receipts. Retain a photocoPY of the signed copy of this modJlicalion '
and attaCtl to original of contract which was previOUSly orovlded, I
7. DESCRIPTION OF MODIFICATION:
Extend contract through July 31. 2001, per special terms and conditions. item 4, pending an adjustment to
performance bond per special terms and conditions, item 27.
8,
Contractors Signature: Not applicable
9. lake County, Florida
By:
Name
l.\S[).)~ ~..,
Procurement Services Director
Title
Date
~~"t.. \ 1. -z.(,?C:)C)
,
Date
.J 0, Distribution:
Original - Bid No. 99- 150
CopIes - Contractor
Fire Rescue
Contracting Officer (2)
1 Risk Management /
Ten-8 Fire Equipment Inc:
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