Item C22
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
08/15-16/01
Division:
Public Works'
Bulk Item: Yes ~ No
Department: Engineering
AGENDA ITEM WORDING: Approval to use Transportation Impact Fees to reimburse the Gas Tax Fund
for eligible projects completed between October 1997 through September 2000.
ITEM BACKGROUND: Construction of new bike paths and widening of collector roads were
previously funded by gas tax revenue, however, they were eligible for impact fee funding. Work
occurred during the period October 1997 through September 2000. The reimbursement amount is
$644,136.10.
PREVIOUS REVELANT BOCC ACTION: Every few years a transportation impact fee
reimbursement request is presented and approved by the Board.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above and contingent upon review by
Planning, Legal and OMB.
TOTAL COST:
$644.136.10
BUDGETED: Yes
No
COST TO COUNTY: N/ A
REVENUE PRODUCING: Yes
No...x AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_
~-
/Ji~
David s. Koppe~unty Engineer
~ ~ ~ ~Jf/jl(jl
Dent Pierce
ITEM PREPARED BY:
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow_
Not Required_
AGENDA ITEM # ! -C2L
~eul~d
DISPOSITION:
Revised 2/27/01
.
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
08/15-16/01
Division:
Public Works
Bulk Item: Yes ~
No
Department: Engineering
AGENDA ITEM WORDING: Approval to use Transportation Impact Fees to reimburse the Gas Tax Fund
for eligible projects completed between October 1997 through September 2000.
ITEM BACKGROUND: Construction of new bike paths and widening of collector roads were
previously funded by gas tax revenue, however, they were eligible for impact fee funding. Work
occurred during the period October 1997 through September 2000.
PREVIOUS REVELANT BOCC ACTION: Every few years a transportation impact fee
reimbursement request is presented and approved by the Board.
CONTRACT/AGREEMENT CHANGES: N/A
.:
STAFF RECOMMENDATIONS: Approval as stated above and contingent upon review by
Planning, Legal and OMB.
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY: N/A
REVENUE PRODUCING: Yes
No-X AMOUNT PER MONTH_ Year
APPROVED BY: County Atty_
OMBlPurchasing _ Risk Management _
cfJd~
. K~eer ? :.J / /o(
Dent Pierce
ITEM PREPARED BY:
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM # /- ~~
Revised 2/27/01
TRANSPORTATION IMPACT FEE
PROPOSED REIMBURSEMENT
FOR PROJECTS COMPLETED
FROM
OCTOBER 1997
THROUGH
SEPTEMBER 2000
(-
PREPARED BY:
Monroe County Public Works Division
Engineering Department
czZ-
PROPOSED TRANSPORTATION IMPACT FEE REIMBURSEMENT
FOR PROJECTS COMPLETED
OCTOBER 1997 THROUGH SEPTEMBER 2000
Prepared by: Monroe County Engineering Department
PURPOSE
The purpose of this report is to identify completed road and bike path projects
from 1997 through 2000 that were eligible for transportation impact fee funding, but used
other funding sources to pay for the work.
FINDING
We have identified nine road and bike path construction projects completed within
the last three years that meet the criteria for using transportation impact fees. Actual
contract unit costs and quantities were used to determine the exact amount of impact
fees to be applied to each project. The scope of construction performed dictated whether
the project could be funded with one hundred percent impact fees or only a portion
thereof. The conclusion of our analysis revealed that $644,136.10 in expenditures should
be reimbursed with transportation impact fees.
Appendix A is a summary of the projects analyzed and shows the proposed impact fee
reimbursement for each project. Appendices B through G contain supporting
documentation used in the report.
TABLE OF APPENDICES
APPENDIX A
Summary of Eligible Impact Fee Costs
APPENDIX B
Project Construction Total and Balance
Comparison
APPENDIX C
Individual Project Cost
APPENDIX D
Time Charge and Salary Costs
APPENDIX E
Worksheets
APPENDIX F
Map of Collector Roads
APPENDIX G
Transportation Impact Fee Reimbursement -
Legal Opinion
APPENDIX A - SUMMARY OF ELIGIBLE IMPACT FEE COSTS
Appendix A, Summary of Eligible Impact Fee Costs, indicates eligible impact fee for each
project. The "Collector Road Total" (from the Individual Project Cost Sheet in Appendix
C) is the amount proposed for impact fee funding. Based on a legal opinion from impact
fee attorney Martin L. Leitner, impact fees can pay 24.2% of the total cost for upgrading
collector roads and 100.0% of bike path projects, (See Appendix G). These percentages
are shown in Column 5. Column 6 calculates the eligible impact fee amount by
multiplying the percentage by the eligible collector road total cost (Column 4). Any
previously expended impact fees are recorded in Column 7 and then subtracted from the
eligible amount (Column 6) to equal the proposed impact fee reimbursement (Column 8).
The impact fee district number is also shown for each project. The subtotals on page 2 are
provided to identify amounts for each impact fee district. District 1 represents the area of
Monroe County from Key West up to Marathon; District 2 includes Marathon up to
Lower Matecumbe Key; and District 3 is from Lower Matecumbe Key to Key Largo.
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APPENDIX B - PROJECT CONSTRUCTION TOTAL AND
BALANCECOMPMUSON
Appendix B, Project Construction Total and Balance Comparison, shows project
construction totals for each project which were obtained from the Public Works
Department and project construction expenditure balances obtained from the Finance
Department. The difference was calculated by subtracting the Project Construction Total
from the Project Construction Expenditures Balance with negative amounts in
parenthesis. The account numbers charged for each project are listed in the final column.
PROJECT CONSTRUCTION TOTAL AND BALANCE COMPARISON
PROJECT
PROJECT CONSTRUCTION
CONSTRUCTION EXPENDITURES
PROJECT DATE TOTAL FROM FINANCE DIFFERENCES ACCOUNT NUMBERS
Cudjoe Gardens Culvert
Construction, Paved $314,868.50 102-22506-530340-R98336
Pathway and Water 1999-00 $314,868.50 $2,432,01 NtA* 102-22506-560630-R98336
Distribution System (Drost
Drive)
Key Deer Boulevard Paved 1 996-00 $179,590.37 $143,358.67 ($4,360.44 ) 102-22506-560630-R96406
Pathway, Big Pine Key $40,592.14 102-22506-541630-R96406
C - 905 Roadway 2000 $47,908.12 $47,897.00 $11.12 102-22506-560630R00301
Improvements
Cudjoe Key Roads III 1998-99 $249,395.42 $232,390.24 ($84.75) 102-22506-530340-R96403
$17,089.93 102-22506-560630-R96403
Key Largo Roads XIII 1998-99 $248,874.25 $249,390.48 ($516.23) 102-22506-560630-R96402
Roadway Improvements
Key Largo Roads XIV 1998-99 $220,221.66 $220,221.66 $0.00 102-22506-560340-R96404
Roadway Improvements
Stock Island Roads I - 1997-98 $254,661.44 $254,661.43 $0.01 1 02-22506-560630-R9730 1
Roadway Improvements I
I
Summerland Key Roads III -11999_00 $316,927.00 $313,463.27 $2,995.47 102-22506-560340-R98326
Roadway Improvements $468.26 102-22506-560630-R98326
No Name Drive 1998 $8,830.12 $8,839.15 Nt A ** 102-22503-560630-R98707
TOTAL $1,841,276.88 $1,530,804.24 ($1,954.82)
· Balance Comparison not applicable since project funded by several revenue sources.
.. Balance Comparison not applicable since road is part of a larger project.
Appendix B
Page 1 of 1
APPENDIX C - INDIVIDUAL PROJECT COST
Appendix C. Proj ect Cost Sheet, is comprised of individual project costs. The Project
Number is the .'l.ccount Number to which costs are charged. The year indicated is the year
in which the majority of the work took place. A brief description of the project is also
provided. All roads included in each project are listed by subdivision and key.
The Project Cost Sheet is divided into the following sections:
1. Engineering Cost by Monroe County
Includes costs for Surveying, Design, Administration, and
Inspection. Costs for the contracted projects were determined from
the actual time sheets of the Engineering Department employees for
each project. An Inspection and Administration cost is shown for
in-house projects.
2. Construction Costs
Shows actual construction costs. Breakdown of work, Quantities
and Unit Costs were determined from the bid sheet, pay requests,
and approved change orders for contracted projects. The in-house
projects reflect actual items and quantities used plus labor and
travel costs.
3. Cost Per Collector and Non-Collector Road
Indicates the cost per type of road. This section breaks the project
into eligible collector roads and non-eligible roads. Eligible roads
are defined as "collector roads that were improved either by
widening the road or by upgrading the surface of the road". The
cost to do the work for each road was calculated using actual
quantities and unit costs.
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APPENDIX D - TIME CHARGE AND SALARY COSTS
Appendix D shows the time charge and salary costs for the Monroe County Engineering
Department. This information is compiled from each road project awarded to an outside
contractor. All surveying, design work, administration, and inspections were completed
100% by in-house Engineering staff. The cost percentages of each project found at the
end of each report were used on all projects completed by in-house staff (Road
Department). The Monroe County Engineering Department inspected and administered
the work for Monroe County.
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APPENDIX E - WORKSHEETS
Appendix E is a compilation of the individual calculations for each construction project
included in this report. This information reflects the amount calculated for collector
roads and non-collector roads for each project.
III
CUDJOE GARDENS CULVERT CONSTRUCTION,
PAVED PATHWAY
AND WATER DISTRIBUTION SYSTEM
11/28/1998 10:38 3e5-296-51~~
TOPPII'IJ'S, INC
"!"---....,~TO'S INC
.J..',___"~.:".:l1 , .
PAGE 82
,"'c.:.:::. '"'7' ~ WmrT. FLoRIDA 3304' · (30!5) 296-8e08. FAX (305) 298-81..
lvic~
51
K,:;"
"Jnty Engineering
".;e Road
. 71. 33040
Nov. 20, 1998
A:~ . ":~e Peacock
RE. ~... ~ :,.. ~ :j> Gardens Culvert Construction
Dem-~'l1s. ?eacock.,
After careful considemtlcl4 Toppino's Inc. accepts the reduction
in their bid price with the following changes to the scope ofwork.
1. Reduce the width of culverts from 8ft. to 6ft.
2. Reduce the depth of culverts ftom minus 8ft. devation
to minus 6ft. elevation
3, Concrete footers not to exceed 1ft. in depth.
The adjusted price for this project is J 59S338.AO
Item No, 1,; Culvert crossing No. 2,3,4,5
Item NO.2. Water Main Replacement
Item No.3. Asphalt OverlaylPaved pathway
If further discussion is required, please advise.
~~.Q J....~b-
EDWARD TOPPINO, JR.
VICE PRES.IESTIMA TOR
$ 194,000.00
$ 87,070.00
S 314,938.50
-
~
Revised 1 /91
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
1 /13/99
Division:
Public Works
Bulk Item: Yes 1... No_
Department:
Enaineerina
AGENDA ITEM WORDING: Approval to enter into a contract with Toppino's, Inc. for
construction of culverts in Cudjoe Gardens Subdivision, and authorization for Mayor to
execute same.
,
ITEM BACKGROUND: Bids were opened July 7,1998. One bidder responded: Toppino's, Inc.
in the amount of $666,072.50. The bid has three parts: Culverts, asphalt overlay/paved
path, and water main replacement (FKAA is funding). The special taxing district portion
(culverts) will be negotiated to $194,000.00.
PREVIOUS RELEVANT BOCC ACTION: On August 16, 1997 the BOCC approved an Ordinance for
setting up special culvert Districts. On October 15, 1997 the BOCC approved an agreement with
FKAA for a joint project to construct culvert crossings and water line modifications. On July 8, 1998
the BOCC approved awarding the contract to the lowest responsive bidder. On October 21, 1998
the BOCC approved negotiating a contract with Toppino's, Inc.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST:
$596.008.50
BUDGETED: Yes -X- No_
Acct. No. 154-04502-560630
Acct. No. 102-22506-560630 R98336
COST TO COUNTY:
$508.938.50 ($194,000.00 for culverts)
($314,938.50 for asphalt overlay/paved patt'1J
REVENUE PRODUCING: Yes _ No ~ AMOUNT PER MONTH YEAR
DIVISION DIRECTOR APPROVAL:
OMI/Pal ~agement:-
County Engineer
~ a. - -- ,('2..,/2.rT~J-
Dent Pierce
APPROVED BY: County Atty _
Item Prepared By: ~ \L.
Project Engineer
DOCUMENTATION: Included: L
To Follow:
Not Required: _
DISPOSITION:
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March 12, 1999
(~"'- BOARD OF COUNTY COMMISSIONER~
MAYOR Wilhelmina Harvey, District I
George Neugent, District 2
Mayor Pro tern Dr. Shirley Freeman, District 3
Nora Williams, District 4
Mary Kay Reich, District 5
O~~ ~o~~~E
(305)294-'1641
Engineering Department
:?100 College Road
Key Weet, FL 33040
Mr. Edward Toppino, Jr.
ToppinD's, Inc.
P.O. Box 787
Key West, FL 33041
Re: Cudjoe Gardene Culverts
Dear Mr. Toppino:
On January 13, 1999, the Monroe County Board of County Commieeionere granted approval and
authorized execution of a contract between Monroe County and Toppino'e, Inc., for conetruction of
culverte in Cudjoe Gardene Subdivieion.
Enclosed pleaee find a fully executed duplicate original of the above contract for your recorde.
Sincerely,
Desiree Peacock
Project Engineer
DVP/eh
Attachmente
cc: Dent Pierce
David 5. Koppel
I B Crutch low
Suean Louder wi attachment
e
January 27, 1999
(~"- BOARD OF COUNTY COMMISSIONERS
MAYOR Wilhelmina Harvey, District I
George Neugent. District 2
Mayor Pro tern Dr. Shirley Freeman. District 3
Nora Williams. District 4
Mary Kay Reich. District 5
O~~~~~O~,~~~E
Engineering Deparn-n~'c-
5100 College Road
Key West, FL 33C'::'C
it
Mr. Edward Toppi~o.
Toppino's, Inc.
P.O. Box 787
Key West. FL 33C-
Re: Cudjoe GarCler',;' -~,'Ierts
Dear Mr, Toppino:
On January 13. 1999 the ~Aonroe County Board of County Commissioners approved awarding the bid
to your company for the above-referenced project in the amount of $596,008.50 (Monroe County
portion $508,938.50, FKAA portion $87,070.00).
Enclosed please find one (1) original and three (3) copies of the Contract, requiring execution on
behalf of your company. The four (4) packages, along with the Public Construction Bond and original
Certificate of Insurance with the appropriate coverage needs to be returned to me as 50011 as
possible.
Your attention to this request is appreciated. Should you,have any questions, please feel free to
contact me at 292-4468.
Sincerely.
-
~L---
Desiree Peacock
Project Engineer
DVF'/sh
Attachments
cc: Dent Pierce
David S. KOt/pei
4..... .
.~:-........
s:~~
.~;c;:~
Monroe County Engineering Department
Contract Change Order No.1
Project Title: Cudjoe Gardens Culvert Construction
Summary of Change Orders
Total Previous Change Order
Current Change Order
Original Contract Amount
Original Contract Expiration
Revised Contract Expiration
Nature of the change:
$ 0.00
0.00
$596,008.50
8/19/99
9/30/99
Addition of 42 days to contract time due to delays in the work schedule which have
occurred due to suppliers and subcontractors. The supplier of precast slabs did not come
through; consequently designs had to be drawn and approved for the slabs to be done in-
house. In addition, the initial subcontractor for the water lines failed to complete the
work and another subcontractor had to be brought in.
Prepared and Approved By:
County Engineer
Director of Public Works
County Administrator
Above changes are accepted:
Contractor
dlI /--ff~-7(
David~
Q I/~ ?/z?ffr
~
~ !-r?-f',9
James L. Roberts - ~
Z:eA- ~.9 ~ d-
T oppinos Inc.
q /2.J/ 9 7
CUDJOE GARDENS CULVERT CONSTRUCTION, PAVED PATHWAY
AND WATER DISTRIBUTION SYSTEM
$314,868.50
$19,123.35
Construction Cost
Engineering Cost
Collector ,y:::,:
$0.00
Non.Ceiic<:':::- 'otal:
100%
Reimbursc:::;' =:
07/25/01
ACCOUNTING PERIOO: 1/99
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
PAGE 2
SELECTION CRITERIA: proledgr.proj2a'R98336'
OJECT - R98336 - DROST DRIVE BIKE PATH
EXPENSES ENCUMBRANCES
ACCOUNT DATE TIC ENC/RECV REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE
530340 OTHER CONTRACTUAL SERVICE .00 .00 .00 BEGINNING BALANCE
06/28/99 15 .00
06/28/99 19 991178 1,153.06 TOPPINO CUO~OE GARDENS
06/30/99 21 14484 001571-TOPPINOS INC 10,377 .54 .00 CUOJOE GARDENS CULVERTS
07/13/99 19 991262 3,112.68 TOPPINO 2 CUDJOE GAR CUL
07/14/99 21 15242 001571-TOPPINOS INC 28,014.10 .00 DROST DRIVE PATHWAY
08/09/99 19 991384 923.66 TOPPINO APP 3 CUDJOE GAR
08/11/99 21 16744 001571-TOPPINOS INC 8,312.94 .00 PATHWAY
08/16/99 16 310,000.00 tsfr fr 530340
09/21/99 19 991616 10,226.22 TOPPINO APP 4 CUOJOE CULV
09/22/99 21 19081 001571-TOPPINOS INC 92,036.00 .00 CUOJOE GARDEN' CULVERTS
09/30/99 19 991916 10,587.50 TOPPINO APP 5 CUOJOE CUL
11/17/99 21 22150 001571-TOPPINOS INC 95,287.50 .00 CUDJOE CULVERTS
TOTAL OTHER CONTRACTUAL SERVICE 310,000.00 260,031.20 .00 49,968.80
560630 CAPITAL OUTLAY-INFRASTRUC .00 .00 .00 BEGINNING BALANCE
09/30/98 15 30,000.00 BEGINNING BALANCE
10/19/98 16 285,000.00 FROM 22506-560630
07/07/99 21 145n 001834-CITY OF KEY WEST 2,432.01 .00 DROST DRIVE BIKE PATH
08/16/99 16 -310,000.00 tsfr to 530340
TOTAL CAPITAL OUTLAY-INFRASTRUC 5,000.00 2,432.01 .00 2,567.99
07/ZS/01
ACCOUNTING PERIOD: 1/00
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
PAGE 2
SELECTION CRITERIA: proledgr.proj2='R98336'
lOJECT - R98336 - DROST DRIVE BIKE PATH
EXPENSES ENCUMBRANCES
ACCOUNT DATE T/C ENC/RECV REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE
530340 OTHER CONTRACTUAL SERVICE .00 .00 .00 BEGINNING BALANCE
10/06/99 19 NEW YEAR 154,156.20 BEGINNING BALANCE
10/06/99 15 310,000.00 BEGINNING BALANCE
10/06/99 15 .00 POSTED FROM BUDGET SYSTEM
01/05/00 21 24585 001571-TOPPINOS INC 54,837.30 .00
01/26/00 16 5,000.00 tsfr fr 22506-560630
04/21/00 19 CLOSE YR 105,875.00 TRANSfER 1nH PERIOD BAL
05/11/00 16 -310,000.00 fY 99 ADJUSTMENT
05/18/00 19 000907 -260,031.20 CLEAR FY99 PROJECT TRANS
06/12/00 16 10,000.00 tsfr fr 22506-560630
06/12/00 16 60,000.00 tsfr fr 22506-560630
TOTAL OTHER CONTRACTUAL SERVICE 75,000.00 54,837.30 .00 20,162.70
~I
KEY DEER BOULEVARD PAVED PATHWAY
BIG PINE KEY
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MAYOR. ShIrtev Freeman. DiS1nct 3
Mayor Pro Tem. Jack london. District 2
WIlhelmina Harvev. OIstrid 1
Mary Kay Reich. OIstrid 5
Keith Douglass. District 4
Engineer~nq Department
5100 Ccl=-sse Rd.
Key Wes~. 'D 33040
November
1996
Mr. Hal:.:;:::- 3rewer, President
The Br'2'.!\~r :ompany of Florida, Inc.
10400 N.7, 121 Way
Miami,?::" =3178
RE: Key Jeer Blvd. Paved Pathway
Big ?ine Key
Dear Mr. Brewer:
On September 19, 1996, the Board of County commissioners
approved awarding the bid to your company for the
construction of the above referenced project in the amount
of $143,397.87.
Enclosed please find a fully executed original of the above
referenced contract for your files. '
~~
Desiree Peacock
Project Engineer
DVPjjl
KDBPP.WB
Attachments
cc: Dent pierce
David S. Koppel
~:....~
S'~~7~Ji9
......
BOCC
CHANGE ORDER NO.1
Project TUle: Key Dee: (:)-:Jved Pathway
Job No. N/ A
Contractor: The Bre':'/ ~,. ~ ~mpany of Florida, Inc.
Contract Date:
Nature of the Chcng~: -:j 349 days to contract time for change in design and field
modifications of the:~:--::,~ ::ge system due to adjacent wetlands and poor drainage.
Adjustment in final c'-.- -:,-,::8S based upon field measurements as follows: SEE ATTACHMENT.
The changes result :n :r: -'?oilowing: Increase in the contract amount by $31,242.50. Increase
in the contract time cr ~,--9 days. Revised contract amount is $174,640.37, expiring on March
30, 1998.
prepared~ Approved:
By: ij~'R
County Engineer
By:
('~-
~
Division Director
Date:
/2., -/7 "7td
Date:
/ '2.. /7.'/"<1
.
Approved As to Correctness and Form:
By:
Date:
By:
Walter R. Brewer
The abov ',changes are ~c1eP12d: '\
Attest: / ,JJ!~LL .'-f=hlt.I.Lr[)
Debra A. Brown Assistant Secretary
Title: President
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY. FLORIDA
~n-Q~~~~&);M
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By:
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Mayor /Chairman
ATTACHMENT TO CHANGE ORDER NO.1
KEY DEER PAVED PATHWAY
FINAL QUANTITIES
Item i DescriDtion Chanae Amount
1 ) # 6 4" yellow solid add 200 LF @ .89 178.00
2) # 7 6" white solid add 700 LF @ 1 .39 973.00
3) # 8 12" white solid add 195 LF@ 7.50 1 A62.50
4) # 9 24" white stop bar add 24 LF @ 41.00 984.00
5) #10 White stop message add 1 @ 550.00 each 550.00
6) #11 White bike diamond add 10 @ 89.00 each 890.00
7) #14 Well markers add 23 @ 15.00 each 345.00
8) #15 Delineators add 44 @ 65.00 each 2,860.00
9) #16 French Drains add 23 @ 1 ,000.00 each 23.000.00
TOTAL: $31 ,242.50
KEY DEER BOULEVARD PAVED PATHWAY
Collector -'-otal:
Non-Coliec:cr Total:
Reimours:::o:e:
$179,590.37
$3,765.92
$0.00
100%
Construction Cost
Engineering Cost
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07/25/01
ACCOUNTING PERIOD: 1199
SELECTION CRITERIA: proledgr.proj2=/R96406'
tOJECT - R96406 - KEY OEER BIKE PATH
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
ACCOUNT
DATE
TIC ENC/RECV REFERENCE PAYER/VENDOR
BUDGET
560630 CAPITAL OUTLAY-INFRASTRUC
09/30/98 15
02/17/99 16
03/03/99 21 752~
TOTAL CAPITAL OUTLAY-INFRASTRUC
TOTAL
KEY DEER BIKE PATH
TOTAL REPORT
.00
48,000.00
5,996.97
000205-THE BREWER CO OF
53,996.97
63,951.31
63,951.31
RUN DATE :7/25::' 7IME 10:43:54
EXPENSES
RECEIPTS
.00
40,592.14
40,592.14
41,364.61
41,364.61
PAGE 2
ENCUMBRANCES
RECEIVABLES DESCRIPTION
BALANCE
.00 BEGINNING BALANCE
BEGINNING BALANCE
TRANS FM 560630
.00 KEY DEER PAVED PATHWAY
.00 13,404.83
.00
22,586.70
.00
22,586.70
PENTAMATION - FUND ACCOUNTING VS.4 LIVE DATABASE
..
C - 905 ROADWAY IMPROVEMENTS
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
)t
Meeting Date: 6-14-00
Division: Public Works
Bulk Item: Yes _ No X
Department: Engineering
AGENDA ITEM WORDING: Approval to construct an additional lane 1500 feet in length, on C905 at
the entrance to Ocean Reef in Key Largo,
ITEM BACKGROUND: Ocean Reef Community Association has indicated that there is a large backup
of traffic on C905' at their entrance. They have requested an additional lane entering Ocean Reef be
constructed to facilitate flow, approximately 1500 feet in length. Widening will take place five feet on one
side and seven feet on the other side ofC905.
PREVIOUS RELEVANT BOCC ACTION: Approval ofC905 from Card Sound Road to Ocean Reef is
included in the County's Seven Year Plan, approved by the Board in January 19,2000.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $60.000.00
BUDGETED: Yes X NO
Account #
Cost to County: $60.000,00
REVENUE PRODUCING: YES___ NO
AMOUNT PER MONTH
YEAR
APPROVED BY: counU' -;-r-./'OMBlPurchasing _ Risk Management
Item Prepared by: . W fl:-..........
David S. Koppel, P.E., CountY...E"jineer 4 ~ ~
DIVISION DIRECTOR APPROVAL: t:-?4/ (;:/~~
Dent Piercl!, Division Director
p ~ /od
DOCUMENTATION: Included:
DISPOSITION: ,Afff}vJ
To follow:
Not required X
AGENDA ITEM #
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"2\ J~ "A~ LaRocco ENTERPRISE, INC.., .
>::; 743 LARGO ROAD, ',' . ,-- '., <:.
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INVOICE
CONTRACIORS PROGRESS BILLING - FINAL 24,999.00
MO'NROE COUNTY PROJECT
C-905 ROADWAY IMPROVEMENTS
BASE COURSE
KEY LARGO (OCEAN REEF), MONROE COUNTY
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MONROE COUNTY PURCHASE ORDER. #214743
-~~ MONROE COUNTY VENDOR #000936
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INVOICE TOTAL 24,999.00
PLEASE INCLUDE INVOICE # ON YOUR CHECK.
.i THANK YOU.
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COtJlHY SALES TI"tX E:.c:EMPl NUMBER
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I~EQUIRE(l
APPROVED
SHIP TO
MONROE COUNTY ENGINEERING
5100 COLLEGE ROAD
WING II-B. ROOM 1508
KEY WEST.. FL ':;3040
ORDER DATE 07/05/00
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PHONE # 305-453--1)368-
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PURCHASE RDER TOTAL
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PO It 214741
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DF COUNTY COMMiSSIONERS
, COUNTY SALES TAX EXEMP1' NUMBER
, 54'O~O?~~05'r3c~
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MARATHON FL 33050
PURCHASE
REljUlRED
APPROVED
SHIP TO
?10NROE COUNTY EN(lINEERING
5100 COLLEGE ROAD
WING II -8. R00t1 it.50:3
KEY WEST. FL 33040
ORDER DATE 07/05/00
DATE
DATE
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VEt-tOOP OO~:.720
BILL ~WEENE'''''
PO 80X 501124
DEPT.
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UNI T PRICE E><TF.::t'~DED p:F<ICE
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SUBTOTAL. '7, t--::.:.: <.J";;
';;:;;" FREIGHT . 0.90
TAX 0.00
PURCHASE ORDER TorAL ~~ s';
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O'~anization Account
2250~ ~60630
TOT f\L PUI<CH(;~;.E ORDEH
Project
R00301
Proj Account Amount
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/0.51/.00 ~ : 4');.
/D; 511,00 8f)
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INVOICE
Monroe County Engineering Department
1. B. Crutchlow
5100 College Road
Wing 11-B Room #508
Key West, Fl 33040
Reference: C-905 Roadway Striping PO # 214741
September 23, 2000
Additional work:
3,619 lin' 6" solid white edge lines per field order
151 white reflective pavement markers @ $5.00 each
.~
$2,200.00 ,/
198.00 ~./
345.50~
548 . O{)"""' /'"
550.00"'" /'
100 . a<Y'" .......
785.00/
2,511.50- /'
260.00.......
350 . 00....-" /
252.00 ar /
$8,100.00........
/'
1,726.00 /"
755.00,Y /"
TOTAL $10,581.00v'
4,400 lin' 6" solid yellow striping @ $.50 per lin'
396 lin' 6" ,;hite skip striping @ $.50 per lin'
691 lin I 6" .,.hi te solid striping ~ $.50 per lin'
274 lin' 18" yellow gore striping @ $2.00 per Un'
11 straight ~hite guide arrows ~ $50.00 each
2 turn white guide arrows ~ $50.00 each
157 amber reflective pavement markers @ $5.00 each
5,023 lin' black out existing striping @ $.50 per lin'
130 lint black out 18" yellow gore striping @ $2.00 per lin'
7 black out white guide arrows @ $50.00 each
126 remove reflective pavement markers ~ $2.00 each
Thank: you,
C? tit ~\.u .JL ~ L.(.~
Bill SWeeney
305-731-0052
P.O. Box 501124
Marathon, Fl 33050
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ACCOUNTING PERIOD: 1/00
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
SELECTION CRITERIA: proLedgr.proj2:IR00301'
PROJECT - R003D1 - C905 AT OCEAN REEF
ACCOUNT
DATE
T/C ENCIRECV REFERENCE PAYER/VENDOR
BUDGET
TOTAL OTHER CONTRACTUAL SERVICE 5,402.78
560630 CAPITAL OUTLAY-INFRASTRUC .00
04/11/00 15 .00
04/11/00 16 1,000.00
06/29/00 16 25,000.00
07/05/00 17 214741 005720-BILL SWEENEY
07/05/00 17 214742 001S60-GENERAL ASPHALT C
07/05/00 17 214743 000936-J A LAROCCO ENTER
07/19/00 16 20,000.00
08/16/00 21 214743 36309 000936-J A LAROCCO ENTER
10/11/00 21 214741 39070 005720-BILL SYEENEY
10/25/00 21 214742 40251 001860-GENERAL ASPHALT C
TOTAL CAPITAL OUTLAY-INFRASTRUC 46,000.00
EXPENSES
RECEIPTS
.00
.00
24,999.00
10,581.00
12,317.00
47,897.00
PAGE 2
ENCUMBRANCES
RECEIVABLES DESCRIPTION
BALANCE
.00
5,402.78
.00 BEGINNING BALANCE
CREATED FOR TRANSFER
FR 22506-560630
FR 22506-560630
7,492.50
12,317.00
24,999.00
FR 530340
-24,999.00 C-905 BASE WORK
-7,492.50 C-905 ROADWAY STRIPING
-12,317.00 C905 IMPROVEMENTS/ASPHALT
.00 -1,897.00
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Revised 1/91
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
t./\eeting Dare: .
:'4 - -.'
Division:
Public Works
BUlk item: Yes'
,~
,,~
i'leOO'T'ment.
'o...J...., l. .:.
Enc.inee:ira
AGENDA ITEM WORD1NG.-ccrovcl to ovvard bid and enter into 0 contract with COl'Y'munity
.';sphcit Corp. fo:::: ~c:C'2 :".::cos iil Roadway Improvements, in the amount of $260,044.50
and Ciuthcrizatic: !:::;r.\c .:r ~o execute same.
ITEM BACKGROUND: -', s=:c~e of the bid opening was {v\arch 24 1998. Three bidders
re~ponded: COrr'rr-,n!:.'':'sol~cit Corp. in the amount of $260.044.50: Generai .A.sphalt Co. in
+h~ r I' t · S'~';"" c'. - ',.r" ~>'"Ir. Tt"e B e' r r . FI ! ~ ~h...,n-', . f $'"'60 ' 484'''''
,c:Jmoun,o, ./..-'~ __.~-' .....,,-,,.11 r Ne......o.or a."nl...nl.,e......;,lcunro .L :,1. ..V.
!he~e raaas ,:::e :c~-'ec~ ec cn, the Seven Year Road Plan.
PREVIOUS RELEVANT BOCC ACTION: The Board opproved the Se\/en '{ear Road Plan on
j(Jnuar~./ 14: 1 (~G5.
STAFF RECOMMENDATiON: ..c..pp~oval as sk:ted above,
iOi AL COSi:
S2,~,C;.,J44.E!J
BUDGETED: Yes 1- No
Acct. No. 1 02.22506.51 o630.R96403
C,""'ST TO COUN-,v.::r; ":"I~, ,',1..::1. :::~i
...; , . -' - - '-' ...' . -' .....
REVENUE ?RODUC:NG. Yes
No '< AMOUNT PER MONTH
YEAR
item Prepared By:' \~"'
Project Engineer
OMBiPurchasina X RIsk Management X
. -1Jd~ -
Ovv ~~:n~ln:r
Deni(erce
34/1)8'"
APPRCVED 5'(:
County Atty l
DiVISiON DIRECTOR APPROV AL:
~(-'rlUMf:'I-1 :. il:"':N' !"'C;'I,...j~d' X
\oj .J _ _l..,....."....."J .. . It. :.J - '- '_
io Follow:
Not Required: _
DiSPOSiTION'
,tJ ~CJ'; 'v-J
! '.
Agenda Item #:
D.3)
(. --}!!~ .#M~~E
(30Sl29~t
. Engineering Department
5100 College Road
. Key West, FL 33040
June 1 0, 1998
Jose L. Fernandez, President
Community Asphalt Corporation
14005 N.W. 186 street
Hialeah, FL 33018
r~--
HOARD OF COIJNTV COMMISSION~~
MAYOR Keith DoqiIss. DistriCl4
Mayor Pro tem Jack London. DisuiCl2
Wilhetmina Harvey, District 1
Shirley Freeman. Disuict 3
Mary Kay Reich. District 5
Re: Cudjoe Key Roads III Roadway Improvements
Dear Mr. Fernandez:
On April 8, 1998, the Board of County Commissioners granted approval and authorized
execution cita Contract between Monroe County and Community Asphalt Corp., for Cudjoe
Roads 11\ Roadway Improvements, in the amount of $260,044.50.
Enclosed please find a fully executed duplicate original of the above Contract for your
records.
A Pre-Construction Meeting is scheduled for Wednesday, June 24th at 2 p.m. in the
conference room of the Public Works Building on stock Island. Please plan to attend. If this is
not a convenient time for you, please give me a call so that we can re-schedule. Thank you.
Sincerely,
Desiree Peacock
Project Engineer
DVP Ish
Attachments
cc: Dent Pierce
David S. Koppel
==
-
,",UUU~J' A:JUf;saa........& &&&& .&I"~"& .&&&_aa.
...ract Change Order No.1
_ roject Title: Cudjoe Key Roads ill
3ummary of Change Orders
Total Previous Change Order
Current Change Order
Original Contract Amount
Revised Contract Amount
Original Contract Expiration
Revised Contract Expiration
Description and justification of change:
r; ~.~ ":'!\ I:: :.,
r~ "_ ,_ :." ~._
\,
l'
,.. \1 ') . . ,. -::.~
N... '"'" '
:J~. ~ Ti r\...,,!~... '"", r ;.:....~.~;::.~;~
$ .00
$ .00
$260,044.50
$260,044.50
11/12198
02/01/99
Add 81 days to contract time which changes the contract expiration to February 1, 1999. Due to Hurricane
Georges, the work on this proj eet was stopped as of September 24, 1998. It was agreed upon that work would
resume once conditions were improved, namely after debris was removed from right-of-way. On November 19,
1998, the Contractor met with the County Engineer and agreed that conditions were favorable to resume work
beginriing December 1, 1998. and would be completed no later than February 1, 1999.
Prepared and Approved By:
Project Engineer
County Engineer
Director of Public \V orks
"
County Administrator
Above changes are accepted:
Contractor
\\ ! 1- 3/9 3
\ I
Date
(\\~ ~
D~!ll.Y -
Davi~~ppe~ P.E~~ .
(~~~
Dent Pierce . ._-'~
-~-_._-- ~.~~.. -
- - . /1.. / //.
//'/,..-'
James RO~ -- Date' /
( 1-2..S--,g;
ACTING C UNT OMINISTRATOR
//- Z+-7~7
Date
1/ I z. V 1'iS-
Date
Community Asphalt Corp. Date
Monroe County Engineering Department
Contract Change Order No.2
Project Title: Cudjoe Key Roads ill
Summary of Change Orders
Total Previous Change Order
Current Change Order
Original Contract Amount
Revised Contract Amount
Original Contract Expiration
Revised Contract Expiration
Revised Contract Expiration
Description and justification of change:
$ .00
$ .00
$260,044.50
$260,044.50
11/12/98
02/01/99
07/31/99
Add 181 days to contract time which changes the contract expiration to July 31, 1999.
Due to Hurricane Georges, the work on this project stopped as of September 24, 1998. It
was agreed upon that work would resume once conditions were improved, .namely after
debris was removed from right-of-way. On November 19, 1998, the contractor met with
the County Engineer and agreed that conditions were favorable to resume work beginning
December 1, 1998, and would be completed no later than February 1, 1999. However,
due to continued delays additional contract time extension required with the revised
completion date of July 31, 1999.
Prepared and Approved By:
Project Engineer
County Engineer
Director of Public Works
County Administrator
Above changes are accepted:
Contractor
7 III??
c.
Community Asphalt Corp. Date
Monroe County Engineering Department
Contract Change Order No.3
Project Title: Cudjoe Key Roads m Roadway Improvements
Summary of Change Orders
Total Previous Change Order
Current Change Order
Original Contract Amount
Revised Contract Amount
Original Contract Expiration
Revised Contract Expiration
Nature of the change:
$ 0.00
$(10,649.08)
$260,044.50
$249,395.42
11/12/98
7/31/99
Difference in final quantities as follows:
Item # Description
6 Asphalt Concrete Surface Course
7 Asphalt Concrete Surface Course
8 6" Yellow Solid Pavement Marking
9 6" Yellow Skip Stripe Marking
10 8" White Pavement Marking
11 12" White Pavement Marking
12 24" White Stop Bar
14 Amber Reflective Marking
15 Bike Diamond
18 Traffic Sign and Post
19 Additional Sign Post
Prepared and Approved By:
Proj ect Engineer
County Engineer
Director of Public Works
County Administrator
Above changes are accepted:
Contractor
Chan~e
delete 388 SY @ $1.50SY
delete 388 SY @ $3.50SY
delete 354 LF @ $0.72 LF
delete 338 LF @ $1.05 LF
add 56 LF @ $1.10 LF
delete 210 LF @ $3.30 LF
delete 24 LF @ $6.05 LF
add 12 @ $7.15 EA
delete 2 @ $143.00 EA
delete 25 @ $258.50 EA
delete 10 @ $66.00 EA
Total
~J~')/
Dd7/?-- ~
DaV2f;~
Dent Pi~ ~
~ -=LJ9 ('-
l:.:::J
James Roberts
Amount
.$ (582.00)
(1358.00)
(254.88)
(354.90)
61. 60
(693.00)
(145.20)
85.80
(286.00)
(6,462.50)
(660.00)
$(-10,649.08)
Communi ty Asphalt Corp.
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ROADWAY IMPROVEMENTS
CUDJOE KEY ROADS III
CUDJOE KEY, FLORIDA
Name of Road: PIECES OF EIGHT RD.
Approximate Length of Road: 1300'
collector road widened
Item
No. Qtv Unit Description
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 2900 S.Y. ASPHAL TIC LEVELING COURSE
3 2900 S.Y. ASPHALTIC SURFACE COURSE
4 753 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 200 L.F. 6" SOLID YELLOW LINE (THERMO)
6 :290 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 14 L.F. 24" WHITE STOPBAR (THERMO)
8 1 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 12" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 38 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 9 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 1 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22
23
24
25
26
27
28
29
30
07/25/01
ACCOUNTING PERIOD: 1/98
SELECTION CRITERIA: proledgr.proj2='R96403'
eROJECT - R96403 . CUDJOE ROADS III
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
ACCOUNT DATE T/C ENC/RECV REFERENCE PAYER/VENDOR
530340 OTHER CONTRACTUAL SERVICE
09/30/98 15
09/30/98 19 982659
09/30/98 19 982729
09/30/98 19 982659
TOTAL OTHER CONTRACTUAL SERVICE
560630 CAPITAL OUTLAY-INFRASTRUC
10/29/97 15
10/29/97 16
03/26/98 16
04/01/98 21 305257
09/30/98 19 982325
09/30/98 19 982659
11/18/98 21 1660
TOTAL CAPITAL OUTLAY.INFRASTRUC
BUDGET
.00
.00
.00
.00
.00
115,000.00
150,000.00
001765-FLORIDA KEYS KEYN
000306-COMMUNITY ASPHALT
265,000.00
EXPENSES
RECEIPTS
.00
9,450.00
-9,450.00
1,050.00
1,050.00
84.75
1.050.00
-1,050.00
9,450.00
9,534.75
PAGE 2
ENCUMBRANCES
RECEIVABLES DESCRIPTION
.00 BEGINNING BALANCE
BALANCE
RC CUDJOE RD III CCJ4 APSH
REVERSE JE 982659
RC RETAlNAGE PAYABLE
.00 -1,050.00
.00
.00 BEGINNING BALANCE
22506 TRANSFER
TRANS FR 560630 R96402
.00
COM ASPHALT RETAIN CUDJOE
RC RETAlNAGE PAYABLE
.00 CUDJOE KEY ROADS III
.00 255,465.25
07/25/01
ACCOUNTING PERIOD: 1/99
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
PAGE 3
SELECTION CRITERIA: proledgr.proj2='R96403'
~ROJECT - R96403 - CUOJOE ROADS III
EXPENSES ENCUMBRANCES
ACCOUNT DATE T/C ENC/RECV REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE
530340 OTHER CONTRACTUAL SERVICE .00 .00 .00 BEGINNING BALANCE
06/04/99 19 CLOSE YR 1,050.00 TRANSFER 13TH PERIOD BAL
06/15/99 19 991067 -1,050.00 FY 98 EXPEND ADJ
06/30/99 16 -1,050.00 FY 98 Budget Adjustment
06/30/99 21 14172 000306-COMMUNITY ASPHALT 208,206.22 .00 CUDJOE ROADS III
06/30/99 19 991202 23,134.02 COMMUNITY CUDJOE RDS III
08/16/99 16 255,465.25 tlfr fr 560630
08/16/99 16 18,204.26 tsfr fr 560630
TOTAL OTHER CONTRACTUAL SERVICE 2n,619.51 231,340.24 .00 41,279.27
07/25/01
ACCOUNTING PERIOD: 1100
SELECTION CRITERIA: proledgr.proj2='R96403'
~~OJECT - R96403 - CUOJOE ROADS [[I
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
ACCOUNT
DATE
TIC ENC/RECV REFERENCE PAYER/VENDOR
560630 CAPITAL OUTLAY-INFRASTRUC
10/06/99 15
07/13100 16
07/26/00 21 35043
TOTAL CAPITAL OUTLAY-INFRASTRUC
BUDGET
.00
.00
31,739.20
000306-COMMUNITY ASPHALT
31,739.20
EXPENSES
RECEIPTS
.00
7,555.18
7,555.18
PAGE 2
ENCUMBRANCES
RECEIVABLES DESCRIPTION
BALANCE
.00 BEGINNING BALANCE
POSTED FROM BUDGET SYSTEM
FR 22506-560630
.00 CUDJOE KEY ROADS III
.00 24,184.02
KEY LARGO ROADS XIII
ROADWAY IMPROVEMENTS
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12/1 0/97
aID PROPOSAL
0011 0-3
Mr. Alfredo Cordero, President
Homestead Concrete and Drainage, Inc.
P.O. Box 1273
Homestead, FL 33090
(~" ..--
BOARD OF COUNTY COMMISSIONERS
MAYOR Jack London, District 2
Mayor Pro tem Wilhelmina Harvey, District 1
Shirley Freeman, District 3
Keith Douglass, District 4
Mary Kay Reich. District 5
O~~y ~o~~~E
(30Sl294-4641
Engineering Department
5100 College Road
Key West, FL 33040
July 30, 1998
~
Re: Key Largo Roads XIII
Duplicate original contract and
COORDINATION NOTIFICATION - PRECONSTRUCTION MEETING
Dear Mr. Cordero:
On April 8, 1998, the Monroe County Board of County Commissioners granted award of bid
and authorized execution of an Agreement between Monroe County and Homestead
Concrete and Drainage, Inc., for Key Largo Roads XIII Roadway Improvements, in the
amount of $248,874.25.
Enclosed please find a fully executed duplicate original of the above Agreement for your
records.
Also, please be advised that there will be a pre-construction meeting held at 11 :00 A.M. on
Tuesday, August 18, 1998, at the Monroe County Engineering Office conference room on
stock Island.
Please attend this meeting to discuss any concerns with the proposed work. Thank you for
your cooperation in this matter.
r\cerelY,
\~'- --
Desiree Peacock
Project Engineer
DVP Ish
Attachments
cc: Dent Pierce
David S. Koppe!
Dave Hoover
,A,rlene Kern
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ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: WATERWAY DR.
Approximate Length of Road: 800'
collector road widened
Inem
No. Otv Unit Descriotion
1 EA. DRIVEWAY CONNECTION (if>- 3.5 SY - included in #2 and #3
2 1469 S.Y. ASPHALTIC LEVELING COURSE
3 1469 S.Y. ASPHALTIC SURFACE COURSE
4 263 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 695 L.F. 6" SOLID YELLOW LINE (THERMO)
6 60 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 0 L.F. 24" WHITE STOPBAR (THERMO)
8 0 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 24 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 5 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 100 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 SF RIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. FILL
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: HARBOR DR.
Approximate Length of Road: 940'
collector road widened
No. aty Unit Descriotion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 3584 S.Y. ASPHALTIC LEVELING COURSE
3 3584 S.Y. ASPHALTIC SURFACE COURSE
4 194 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 400 L.F. 6" SOLID YELLOW LINE (THERMO)
6 180 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 11 L.F. 24" WHITE STOPBAR (THERMO)
8 1 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 34 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 3 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 SF RIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. FILL
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: MADIERA DR.
Approximate Length of Road: 590'
collector road widened
Im~rn
No. Oty Unit DescriDtion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 1369 S.Y. ASPHALTIC LEVELING COURSE
3 1369 S.Y. ASPHALTIC SURFACE COURSE
4 195 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 400 L.F. 6" SOLID YELLOW LINE (THERMO)
6 120 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 38 L.F. 24" WHITE STOPBAR (THERMO)
8 2 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 28 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 1 EA. TRAFFIC SIGNS WI POSTS
17 2 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. FILL
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: PALM BEACH DR.
Approximate Length of Road: 610'
collector road widened
Illt::fJ1
No. Qtv Unit DescriDtion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 1390 S.Y. ASPHALTIC LEVELING COURSE
3 1390 S.Y. ASPHALTIC SURFACE COURSE
4 141 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 400 L.F. 6" SOLID YELLOW LINE (THERMO)
6 90 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 35 L.F. 24" WHITE STOPBAR (THERMO)
8 2 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 25 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 1 EA. TRAFFIC SIGNS WI POSTS
17 2 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. FILL
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: HIBISCUS DR.
Approximate Length of Road: 630'
collector road widened
Illern oty I U~;1' !
No. Descriotion
1 111...
1 ~- L> iJ""?iVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
~, ,
2 1485 S.';' :,c.SPHALTIC LEVELING COURSE
3 1485 S " .-SPHALTIC SURFACE COURSE
. .
4 283 " " C:~TiONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
0.. .
5 4001 L.:= 6" SOLID YELLOW LINE (THERMO)
6 1001 L.F ':"' '/ELLOW SKIP STRIPE (THERMO)
7 40 1-. ;- :"2-' WHITE STOPBAR (THERMO)
8 2 EA i"STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA WHITE BIKE LANE DIAMOND
14 26 EA AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 1 EA TRAFFIC SIGNS WI POSTS
17 1 E,L JDITIONAL POSTS
18 0 SF ,T~=E REMOVAL (INVASIVE EXOTICS)
19 0 EA ' OELlNEATORS
20 0 L.F. :GUARDRAIL
21 0 c:;:r- !RIP - RAP BAGS (OR BOULDERS)
,--,.j
22 0 SY ; Fill
23 I
24 i
I
25 ~
,
26 I
27 I
,
I
I
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: MIAMI DR.
Approximate Length of Road: 660'
collector road widened
No. Otv Unit Description
1 EA DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 1526 S.Y. ASPHALTIC LEVELING COURSE
3 1526 S.Y. ASPHALTIC SURFACE COURSE
4 298 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 400 L.F. 6" SOLID YELLOW LINE (THERMO)
6 110 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 40 L.F. 24" WHITE STOPBAR (THERMO)
8 2 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 27 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 1 EA. TRAFFIC SIGNS WI POSTS
I
17 1 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. FILL
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: PARK DR.
Aooroximate Lenqth of Road:
collector road widened
800'
No. Oty Unit Description
1 NIA EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 1543 S.Y. ASPHALTIC LEVELING COURSE
3 1543 S.Y. ASPHALTIC SURFACE COURSE
4 120 S.Y OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 350 L.F 6" SOLID YELLOW LINE (THERMO)
6 130 L.F 6" YELLOW SKIP STRIPE (THERMO)
7 29 L.F. 24" WHITE STOPBAR (THERMO)
8 1 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 27 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 2 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 2 EA. TRAFFIC SIGNS WI POSTS
I
I
i
I
I
17 2 EA :,ACDITIONAL POSTS
18 0 SF iTREE REMOVAL (INVASIVE EXOTICS)
19 0 EA :DELlNEATORS
20 0 L.F. !GUARDRAIL
21 0 SF IRIP - RAP BAGS (OR BOULDERS)
22 0 EA. ! REr-AOVE BARRICADE
23
24
25
26
27 I
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: SUNSET BLVD.
Approximate Length of Road: 1500'
collector road widened
11lt::1II
No. Qty Unit Descriotion
1 NIA EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 3691 S.Y. ASPHALTIC LEVELING COURSE
3 3691 S.Y. ASP HAL TIC SURFACE COURSE
4 234 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 695 L.F. 6" SOLID YELLOW LINE (THERMO)
6 285 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 28 L.F. 24" WHITE STOPBAR (THERMO)
8 1 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 o EA. WHITE BIKE LANE DIAMOND
14 54 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 2 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 8 EA. TRAFFIC SIGNS WI POSTS
17 1 EA. ADDITIONAL POSTS
18 600 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22 1 EA. REMOVE BARRICADE
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: ROYAL PALM DR.
Approximate Length of Road: 1880'
collector road widened
No. Qty Unit Descriotion
1 NIA EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 2888 S.Y. ASPHALTIC LEVELING COURSE
3 2888 S.Y. ASPHALTIC SURFACE COURSE
4 165 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 400 L.F. 6" SOLID YELLOW LINE (THERMO)
6 290 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 40 L.F. 24" WHITE STOPBAR (THERMO)
8 2 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 53 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 2 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 2 EA. TRAFFIC SIGNS WI POSTS
17 1 EA. ADDITIONAL POSTS
18 YES SF ITREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 SF RIP - RAP BAGS (OR BOULDERS)
22
23
24
25
26
27
28
29
30 ,
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIII
KEY LARGO, FLORIDA
Name of Road: FLORIDA DR.
Approximate Length of Road: 2070'
collector road widened
No. atv Unit Descriotion
1 NIA EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 4972 S.Y. ASPHALTIC LEVELING COURSE
3 4972 S.Y. ASPHALTIC SURFACE COURSE
4 130 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 580 L.F. 6" SOLID YELLOW LINE (THERMO)
6 465 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 0 L.F. 24" WHITE STOPBAR (THERMO)
8 0 EA. "STOP" MESSAGE (THERMO)
9 165 L.F. 8" WHITE GORE STRIPE
10 115 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 83 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 5 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 YES S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22 34 S.Y. FILL
23
24
25
26
27
28
29
30
07/25/01
ACCOUNTING PERIOD: 1/98
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
SELECTION CRITERIA: proledgr.proj2='R96402'
ltOJECT - R96402 - KEY LARGO ROADS XIII
ACCOUNT
560630
TOTAL
DATE T/C ENC/RECV REFERENCE PAYER/VENDOR
CAPITAL OUTLAY-INFRASTRUC
10/29/97 15
10/29/97 16
02/12/98 21
02/12/98 21
02/19/98 21
03/18/98 21
03/18/98 21
03/26/98 16
CAPITAL OUTLAY-INFRASTRUC
302673
302554
302495
304448
304359
BUDGET
.00
.00
405,000.00
001326-THE REPORTER
0008SS-KEY WEST CITIZEN
001765-FLORIDA KEYS KEYN
000888-KEY WEST CITIZEN
001765-FLORIDA KEYS KEYN
-150,000.00
255,000.00
EXPENSES
RECEIPTS
.00
132.00
110.19
79.10
110.19
84.75
516.23
PAGE 2
ENCUMBRANCES
RECEIVABLES DESCRIPTION
BALANCE
.00 BEGINNING BALANCE
22506 TRANSFER
.00
.00
.00
.00
.00
TRANS TO 560630 R96403
.00 254,483.77
07/25/01
ACCOUNTING PERIOD: 1199
MONROE COUNTY BotC
PERIOD PROJECT AUDIT TRAIL
PAGE 3
SELECTION CRITERIA: proledgr.proj2='R96402'
'OJECT - R96402 - KEY LARGO ROADS XIII
EXPENSES ENCUMBRANCES
ACCOUNT DATE TIC ENC/RECV REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE
560630 CAPITAL OUTLAY-INFRASTRUC .00 .00 .00 BEGINNING BALANCE
09/30/98 15 255,000.00 BEGINNING BALANCE
09/30/98 19 NEW YEAR 516.23 BEGINNING BALANCE
01/06199 21 4271 002292-HOMESTEAD CONCRET 123,213.60 .00 KEY LARGO ROADS XIII-#1
01/07199 19 990382 13,690.40 HOMESTEAD KL RD XIII
03/03/99 19 990654 6,101.85 HOMESTEAD CONCRETE KLRD\IY
03/03/99 21 7433 002292-HOMESTEAD CONCRET 54,916.65 .00 KEY LARGO ROADS XII I
OS/24/99 19 990985 5,095.17 HOMESTEAD/KL RD XIII
OS/26199 21 12048 002292-HOMESTEAD CONCRET 45,856.58 .00 KEY LARGO ROADS XII I
06115/99 19 991067 -516.23 FY 98 EXPEND ADJ
06/30/99 16 -516.23 FY 98 Budget Adjustment
TOTAL CAPITAL OUTLAY-INFRASTRUC 254,483.77 248,874.25 .00 5,609.52
.,
KEY LARGO ROADS XIV
ROADWAY IMPROVEMENTS
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JIP PROPOSAL
tT~ r.1 ~~.
O~~~~~E
(305) 294--4&41
Engineering Department
~1 00 College Road
Key West, Fl 33040
October 20, 1998
Mr. Walter R. Brewer
The Brewer Company of Florida, Inc.
10400 NW 121 Way
Miami, Fl 33178
Re: Key largo Roads XIV
Duplicate original contract
Dear Mr. Brewer:
r-"-
BOARD OF COUNTY COMMISSIONERS
MAYOR Jack London, District 2
Mayor Pro tem Wilhelmina Harvey, District I
Shirley Freeman. District 3
Keith Douglass, District 4
Mary Kay Reich, District 5
On August 12. 1998, the Monroe County Board of County Commissioners granted award of
bid and authorized execution of an Agreement between Monroe County and The Brewer
Company of Florida, Inc., for Key Largo Roads XIV Roadway Improvements, in the amount of
$227,788.48.
Enclosed please find a fully executed duplicate original of the above Agreement for your
records.
Sincerely,
Desiree Peacock
Project Engineer
DVP Ish
Attachments
cc: Dent Pierce
David S. Koppel
Monroe County Engineering lJepartment
Contract Change Order No.1
Projec.i: Title~ Key Largo Roads XIV Roadway Improvements
Summary of Change Orders
Total Previous Change Order
Cmrent Change Order
Original ContraCt Amount
Percent of Original Contract
Percent After Prior Change Orders
Revised ContraCt Amount
Original ContraCt Expir:.tion
Revised ContraCt Exniranon
. .
$ .00
$< 7,566.82>
$ 227,788.48
3.3%
3.3%
$ 220,221.66
4/15/99
4/15/99
Nature of the change:
Difference in final quantities as ~ollows:
Item #
5
6
7
8
9
11
13
14
15
16
17
~"
~_t
D~~
Cdd,
David S. Koppel, P.E.
/t~~
~t Pi~ . --lJ. _ -=
~-~-
James Roberts ...
Description
Asphalt Concrete Leveling Course
Asphalt Concrete Surface Course
fr Yellow Solid Pavement Marking
(I' Yellow Skip Stripe Pavement Marking
24" White "Stop" Bar
12" White Pavement Marking
Amber Reflective Pavement Markers
Temporary Paint Striping
Traffic Sign and Post
Additional Sign Post
Guardrail
Prepared and Approved :3 ;..
Project Engineer
County Engineer
Director of Public W cr::..s
County Administrator
Above changes are accepte:..:;
~
Challie
delete 1705 SY @ $1.50 p~ SY =
delete 1705 SY @ $2.00 per SY =
delete 330 LF @ $.51 per LF =
delete 330 LF @ $.51 per LF =
delete 40 LF @ $2.86 per LF =
delete 184 LF @ $1.43 per LF =
add 12 @ $4.40 EA =
delete 1 @ $250.00 LS =
delete 1 @ $200.00 EA =
add 1 @ $200.00 EA =
delete 43 LF @$16.00 per LF =
TOTAL:
0ll~.I~
Date
b -ZI-77
Date
';/2.~/ff
Date
- t~ h~
Efate /
Contractor
1/1/t)tj
The Brewer Company of Florida, Inc. Date
Amount
$ < 2,557.50> .
$ < 3,410.00>
$ < 168.30>
$ < 168.30>
$ < 114.40>
S < 263.12>
S 52.80
$ < 250.00>
$ < 200.00>
S 200.00
$ < 688.00>
$ < 7,566.82>
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ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIV
KEY LARGO, FLORIDA
Name of Road: SWEETING ROAD
Approximate Length of Road: 450'
collector road
uocrade from cravel to asohalt
nam Unit I
No. Qty Descriotion
1 EA. I DRIVEWAY CONNECTION ((i} 3.5 SY - included in #2 and #3
2 975 S.Y. IASPHAL TIC LEVELING COURSE
I
3 975 S.Y. iASPHAL TIC SURFACE COURSE
4 975 S.Y. ! OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 200 L.F. 16" SOLID YELLOW LINE (THERMO)
6 0 L.F. 16" YELLOW SKIP STRIPE (THERMO)
7 25 L.F. 24" WHITE STOPBAR (THERMO)
8 1 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 8 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 0 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ,"",COITIONAL POSTS
18 0 SF TFEE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DEliNEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RiP - RAP BAGS (OR BOULDERS)
22 0 S.Y. Fl: 1
,,--
23 0 EA. REr,,10VAL OF RUMBLE STRIPS
24
25
26 I
!
27 I
I
28 !
29 .
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIV
KEY LARGO, FLORIDA
Name of Road: TRANSYLVANIA AVE.
Approximate Length of Road: 2295'
collector road widened
uoorade from double surface treatment to asohalt
Item Unit I
No. Qty Descriotion
1 EA. ! DRIVEWAY CONNECTION ra>. 3.5 SY - included in #2 and #3
I
2 5360 S.Y. IASPHALTIC LEVELING COURSE
3 5360 S.Y. !ASPHAL TIC SURFACE COURSE
4 410 S.Y. !OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDINGDRIVEWAYSY
I (THERMO)
5 400 L.F. 16" SOLID YELLOW LINE
6 520 L.F. i6" YELLOW SKIP STRIPE (THERMO)
7 30 L.F. 124" WHITE STOPBAR (THERMO)
8 2 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 160 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 2 EA. WHITE BIKE LANE DIAMOND
14 8 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 1 EA. TRAFFIC SIGNS WI POSTS
17 2 EA. ,.: JDITIONAL POSTS
18 500 S.F.T~EE REMOVAL (INVASIVE EXOTICS)
19 0 EA. 'DELINEATORS
20 650 L.F. i C;UARDRAIL
21 0 S.F. Kip - RAP BAGS (OR BOULDERS)
22 0 S.Y. . FiLL
23 0 EA. ,REMOVAL OF RUMBLE STRIPS
24 i
25 ,
26 :
27 ,
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIV
KEY LARGO, FLORIDA
Name of Road: MARLIN AVE.
Approximate Length of Road: 2195'
collector road widened
uporade from double surface treatment to asphalt
nem
No. Otv Unit Descriotion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 5200 S.Y. ASPHALTIC LEVELING COURSE
3 5200 S.Y. ASPHALTIC SURFACE COURSE
4 160 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 400 L.F. 6" SOLID YELLOW LINE (THERMO)
6 490 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 36 L.F. 24" WHITE STOP BAR (THERMO)
8 2 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 160 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 2 EA. WHITE BIKE LANE DIAMOND
14 8 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 0 EA. TRAFFIC SIGNS WI POSTS
17 1 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL--REMOVAL ONLY
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. FILL
23 2 EA. REMOVAL OF RUMBLE STRIPS
24
25
26
27
28
29
30 I
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIV
KEY LARGO, FLORIDA
Name of Road: SNAPPER AVE.
Approximate Length of Road: 2100'
collector road
uoorade from double surface treatment to asohalt
No. Qtv Unit Description
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 5060 S.Y. ASPHALTIC LEVELING COURSE
3 5060 S.Y. ASPHALTIC SURFACE COURSE
4 90 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 400 L.F. 16" SOLID YELLOW LINE (THERMO)
6 470 L.F. 16" YELLOW SKIP STRIPE (THERMO)
7 36 L.F. 24" WHITE STOPBAR (THERMO)
8 2 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 160 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 2 EA. WHITE BIKE LANE DIAMOND
14 8 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 0 EA. TRAFFIC SIGNS WI POSTS
17 3 EA. IP.CDITIONAL POSTS
18 0 S.F. iTREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. !DELlNEATORS
20 0 L.F. !GUARDRAIL----REMOVAL ONLY
21 0 S.F. IRIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. !Fill
23 I
24 I
25 I
I
26 I
27 !
28 I
!
29 i
;
30 !
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIV
KEY LARGO, FLORIDA
Name of Road: JEWFISH AVE.
Approximate Length of Road: 2040'
collector road widened
Item
No. Otv Unit Descriotion
1 EA. DRIVEWAY CONNECTION {Ci} 3.5 SY - included in #2 and #3
2 4900 S.Y. ASPHALTIC LEVELING COURSE
3 4900 S.Y. ASPHALTIC SURFACE COURSE
4 485 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 800 L.F. 6" SOLID YELLOW LINE (THERMO)
6 410 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 72 L.F. 24" WHITE STOPBAR (THERMO)
8 4 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 160 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 2 EA. WHITE BIKE LANE DIAMOND
14 8 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 0 EA. TRAFFIC SIGNS WI POSTS
17 3 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL---REMOVAL ONLY
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. FILL
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIV
KEY LARGO, FLORIDA
Name of Road: JEWFISH AVE.
Approximate Length of Road: 2040'
collector road widened
Inem
No. Qtv Unit Descriotion
1 EA. ORIVEWA Y CONNECTION @ 3.5 SY - included in #2 and #3
2 4900 S.Y. IASPHAL TIC LEVELING COURSE
3 4900 S.Y. ASPHALTIC SURFACE COURSE
4 485 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 800 L.F. 6" SOLID YELLOW LINE (THERMO)
6 410 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 72 L.F. 24" WHITE STOPBAR (THERMO)
8 4 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 160 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 2 EA. WHITE BIKE LANE DIAMOND
14 8 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 0 EA. TRAFFIC SIGNS WI POSTS
I
I
I
i
i
17 3 EA. I,ADOITIONAL POSTS
18 0 S.F. ITr<EE REMOVAL (INVASIVE EXOTICS)
19 0 EA. !OELlNEATORS
i
20 0 L.F. iGUARDRAIL----REMOVAL ONLY
21 0 s.F.1RIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. i FILL
23
24
25 I
26
I
27 I
28
29
30 ,
ROADWAY IMPROVEMENTS
KEY LARGO ROADS XIV
KEY LARGO, FLORIDA
Name of Road: BASS AVE.
Approximate Length of Road:
collector road widened
2200' upqraqe from double surface treatment to asphalt
rnem
No. Qtv Unit Descriotion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 5070 S.Y. ASPHALTIC LEVELING COURSE
3 5070 S.Y. ASPHALTIC SURFACE COURSE
4 980 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 200 L.F. 6" SOLID YELLOW LINE (THERMO)
6 500 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 18 L.F. 24" WHITE STOPBAR (THERMO)
8 1 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 18" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 225 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 2 EA. WHITE BIKE LANE DIAMOND
14 8 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 3 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22 0 S.Y. FILL
23
24
25
26
27
28
29
30
07/25/01
ACCOUNTING PERIOD: 1/99
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
PAGE 2
SELECTION CRITERIA: proledgr.proj2='R96404'
lJECT - R96404 - KEY LARGO ROADS XIV
EXPENSES ENCUMBRANCES
ACCOUNT DATE TIC ENC/RECV REFERENCE PAYER/VENDOR BUlGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE
530340 OTHER CONTRACTUAL SERVICE .00 .00 .00 BEGINNING BALANCE
03/03/99 15 .00
03/03/99 19 990651 13,850.00 BREWER KL XIV
03/03/99 21 7629 00020S-THE BREWER CO OF 124,650.00 .00 KEY LARGO ROADS XIV
03119/99 16 420,000.00 FR 560630
03/24/99 21 8908 000205-THE BREWER CO OF 66,879.00 .00 KEY LARGO ROADS XIV
03/25/99 19 9907~8 7,431.00 BREWER KL ROADS XIV
08118/99 21 17168 00020S-THE BREWER CO OF 7,411.66 .00 KL ROADS XIV
TOTAL OTHER CONTRACTUAL SERVICE 420,000.00 220,221.66 .00 199,778.34
II
STOCK ISLAND ROADS I
ROADWAY IMPROVEMENTS
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9/20/96 -
00110-3
BID PROPOSAL
June 06, 1997
r---
BOARD OF COUNTY COMMJ~anNtE
1M YOR Keida .",..,- Disaic:l4
Mayor Pro rem Jade London, DlsaiCE 2
WDltfl!lrniqa Harvey, Dimic:t J
Shirley Freeman. DiSD'iCE 3
MIry Kay Reich. DiSD'iCE 5
Q.OUNTYo!MONROE
KEY wesT ~ ":'ORIDA 33OtO
(30:51 294-4&41
Engineering Department
SlOG college Rd.
Key West, Fl 33040
Mr. Walter Brewer, President
The Brewer Company of Florida, Inc.
10400 N.W. 121 Way
Miami, FI 33178
RE: stock Island Roads I
Contract
Dear Mr. Brewer:
On May 20, 1997, the Board of county Commissioners granted
approval and authorized execution of a Contract between
Monroe County and The Brewer Company of Florida, Inc., for
stock Island Roads I Roadway Improvements, in the amount of
$251,245.50.
Enclosed please find a fully executed duplicate original of
the above Contract for your records.
If you have any questions on the above, please do not
hesitate to contact this office.
;Jrcerel~ '/
aJ~~
David S. Koppel, P.E.
County Engineer
DSKjjl
SIRDSI.WB
cc: Dent Pierce
Desiree Peacock
-
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Monroe County Engineering Department
Contract Change Order No. 1
Project Title: Stock Island Roads I
Summary of Change Orders
Total Previous Change Order
Current Change Order
Original Contract Amount
Revised Contract Amount
Original Contract Expiration
Revised Contract Expiration
Description and justification of change:
$ .00
$ 3,415.93
$251,245.50
$254,661.43
12/22/97
N/A
I
.
I
.
Nature of the change: Final quantities crre b~ed 0:.1 field lileasurements. The following adjustmeI}ts in contract
quantities are made:
lWn.it Description ChanKe Amount ~
6. Asphaltic Concrete add 785.6 SY @ 4.00 SY $3,142.40
7. 6" YeHow Thenno delete 623 LF @ .73 LF ( 454.79)
8. 6" YeHow Skip delete 99 LF @ .99 LF ( 98.0 I)
9. 6" White Thenno add 45 LF@ 1.10 LF 49.50
10. 24" White Stopbar add 31.5 LF @4.95 LF 155.92
11. White Stop Message add 1 @ 110.00 Ea. 110.00
1~. RPM add 334 @ 6.60 Ea. 2,204.40
8" White Thenno delete 29 LF @ 1.37 LF ( 39.73)
14. 18" White Thenno delete 98 LF @ 4.12 LF ( 403.76)
17. Traffic Signs delete 5 @ 250.00 Ea. ( t .250.00)
TOTAL: $3,415.93
Project was substantially completed by December 22, 1997, however final punch list and close-out documents
were not accepted or approved until now.
Changes: Add $3,415.93 to contract amount. Revised contract amount is $254,661.43. No change in contract
time.
Prepared and Approved By: ( ~.:J .o~
Project Engineer ,~- ~--
County Engineer
Director of Public Works
County Administrator -.....
Dove changes are accepted:
Contractor
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ROADWAY IMPROVEMENTS
STOCK ISLAND ROADS I
STOCK ISLAND, FLORIDA
Name of Road: 2nd ST.
Approximate Length of Road:
collector road widened
1235'
Hem
No. Otv Unit Descriotion
1 NIA EA. DRIVEWAY CONNECTION to>. 3.5 SY - included in #2 and #3
2 1560 S.Y. ASPHALTIC LEVELING COURSE
3 1560 S.Y. ASPHALTIC SURFACE COURSE
4 180 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 335 L.F. 6" SOLID YELLOW LINE (THERMO)
6 100 L.F. 6" YELLOW SKIP STRIPE <THERMO)
7 42 L.F. 24" WHITE STOPBAR (THERMO)
8 3 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 12" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 0 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 2 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
STOCK ISLAND ROADS I
STOCK ISLAND, FLORIDA
Name of Road: MACDONALD AVE.
Aooroximate Lenath of Road: 2666'
collector road widened
[lrem
No. Otv Unit Description
1 NIA EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 1950 S.Y. ASPHAL TIC LEVELING COURSE
3 1950 S.Y. ASPHALTIC SURFACE COURSE
4 330 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 750 L.F. 6" SOLID YELLOW LINE (THERMO)
6 70 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 70 L.F. 24" WHITE STOPBAR (THERMO)
8 4 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 12" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 0 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 3 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
STOCK ISLAND ROADS I
STOCK ISLAND, FLORIDA
Name of Road: COUNTY ROAD
Approximate Length of Road: 550'
collector road
litem
No. Qtv Unit Descriotion
1 NIA EA. DRIVEWAY CONNECTION @ 3.5 SY - include in #2 and #3
2 1420 S.Y. ASPHAL TIC LEVELING COURSE
3 1420 S.Y. ASP HAL TIC SURFACE COURSE
4 50 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 200 L.F. 6" SOLID YELLOW LINE (THERMO)
6 100 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 28 L.F. 24" WHITE STOPBAR (THERMO) .
8 1 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 12" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 0 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 0 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS
22
23
24
25
26
27
28
29
30 I
07/25/01
ACCOUNTING PERlOO: 1198
SELECTION CRITERIA: proledgr.proj2='R97301'
lOJECT - R97301 - STOCK ISLAND ROADS I
MONROE COUNTY BOtC
PERIOD PROJECT AUDIT TRAil
ACCOUNT
DATE
TIC ENC/RECV REFERENCE PAYER/VENDOR
Bill GET
560630 CAPITAL OUTlAY-INFRASTRUC
10/29197 15
10/29197 16
11/12/97 21 297199
11/18/97 19 980335
12/08/97 19 980444
12/09/97 21 298727
03/11/98 19 980868
03/12/98 21 304159
09/30/98 21 5979
TOTAL CAPITAL OUTLAY-INFRASTRUC
.00
.00
260,000.00
000205-THE BREWER CO OF
000205-THE BREWER CO OF
000205-THE BREWER CO OF
000205-THE BREWER CO OF
260,000.00
EXPENSES
RECEIPTS
.00
108,448.20
12,049.80
10,849.75
97,647.75
1,997.07
17,973.64
5,695.22
254,661.43
PAGE 2
ENCUMBRANCES
RECEIVABLES DESCRIPTION
BALANCE
.00 BEGINNING BALANCE
22506 TRANSFER
.00
SG-BREWER SI ROS OCT 97
JC BREWER 11-97 RETAINAGE
.00 STOCK ISLAND ROADS 1
JC BREWER 3-97 RETAINAGE
.00
.00 STOtIC ISLAND ROADS I
.00 5,338.57
..
SUMMERLAND KEY ROADS III
ROADWAY IMPROVEMENTS
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/13/99
Division:
Public Works
Bulk Item: Yes X
No
Department: Enqineerinq
AGENDA ITEM WORDING: Approval to award bid and enter into a Contract with
General Asphalt Co., Inc. in the amount of $316,927.00 for Summerland Key
Roads III Roadway Improvements and authorization for Mayor to execute same.
ITEM BACKGROUND: The date of the bid ~pening was September 9, 1999. Two
bidders responded: Pavex Corporation l.n the amount of $524,097.90 and
General Asphalt Co., Inc. in the amount of $316,927.00.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the Seven Year Plan on
August 12, 1998.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $316.927.00
BUDGETED: Yes X No
Acct.#102-22506-560630 R98326
COST TO COUNTY: $316.927.00
REVENUE PRODUCING:Yes
No X AMOUNT PER MONTH
YEAR
DIVISION DIRECTOR APPROVAL:
OMB/Purchasing ~~~~:: ~
Enginan~~ng;;~r7)~5'
~ Dent pierce
APPROVED BY: coun~ ~
Item Prepared By: 1--
Project
DOCUMENTATION: Included: X To Follow:
Not Required: ___
DISPOSITION:
AM){bi/~
/I
Agenda Item #:
c4C.
Engineering Department
5100 College Road
Key West. FL 33040
,--
BOARD OF COUNTY COMMISSIONERS
Mayor Shirley Freeman, District 3
Mayor Pro tem George Ncugmt, Dislrict 2
WilMlmina Harvey, Dislrict I
Nora Williams, District 4
MIry Kay Reich, District 5
0.. OUNTY~ONROE
KEYWEST .:J I~ORlDA 33CMO
. (3115)~1
November 29. 1999
.
~(Q)[P)V
General Asphalt Co.. Inc.
Royal Webster. President
4850 NW 72nd Avenue
Miami. FL 33166
RE: SUHMERLAND KEY ROADS I I I ROADWA Y IMPROVEMENTS
Duplicate Original Contract & Coordination Notification
Dear Mr. Webster:
On October 14. 1999. the Board of County Commissioners granted award of bid and authorized
execution of an Agreement between Monroe County and Homestead Concrete and Drainage. Inc.
for Summerland Key Roads III Roadway Improvements. in the amount of $316.927.00.
Enclosed please find a fully executed duplicate original of the above Agreement for your
records.
A pre-construction meeting will be scheduled with I.B. Crutchlow. Engineer at the Marathon
Engineering Office.
Should you have any questions. please feel free to contact me at 292-4469
S;nC~)lY.
cY~
David Koppel
County Engineer. P.E.
DK/sb
Enclosures:
c: Dent Pierce
1. B. Crutch low
Dalia Rivera
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ROADWAY IMPROVEMENTS
SUMMERLAND KEY ROADS III
SUMMERLAND KEY, FLORIDA
Name of Road: HORACE ST.
Approximate Length of Road:
collector road widened
550'
.....
No. Qtv Unit Descriotion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 1462 S.Y. ASPHALTIC LEVELING COURSE
3 1462 S.Y. ASPHALTIC SURFACE COURSE
4 322 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 200 L.F. 6" SOLID YELLOW LINE (THERMO)
6 110 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 24 L.F. 24" WHITE STOPBAR (THERMO)
8 1 EA. "STOP" MESSAGE (THERMO)
9 62 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 12" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 0 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 3 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
SUMMERLAND KEY ROADS III
SUMMERLAND KEY, FLORIDA
Name of Road: JOHN ST.
Approximate Length of Road:
collector road widened
500'
nem
No. atv Unit Descriotion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 1040 S.Y. ASPHALTIC LEVELING COURSE
3 1040 S.Y. ASPHALTIC SURFACE COURSE
4 100 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 200 L.F. 6" SOLID YELLOW LINE (THERMO)
6 100 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 0 L.F. 24" WHITE STOPBAR (THERMO)
8 0 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 12" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 0 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 2 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
SUMMERLAND KEY ROADS III
SUMMERLAND KEY, FLORIDA
Name of Road: 46TH ST.
Approximate Length of Road:
collector road widened
1000'
11Lt:= III
No. Otv Unit Descriotion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 2130 S.Y. ASPHALTIC LEVELING COURSE
3 2130 S.Y. ASPHALTIC SURFACE COURSE
4 366 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 200 L.F. 6" SOLID YELLOW LINE (THERMO)
6 220 L.F. 6" YELLOW SKIP STRIPE (THERMO) .
7 14 L.F. 24" WHITE STOP BAR (THERMO)
8 1 EA. "STOP" MESSAGE (THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 12" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 0 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 0 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 2 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
SUMMERLAND KEY ROADS III
SUMMERLAND KEY, FLORIDA
Name of Road: 41 ST ST.
Approximate Length of Road:
collector road widened
580'
I n"'"1
No. atv Unit DescriDtion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 1360 S.Y. ASPHALTIC LEVELING COURSE
3 1360 S.Y. ASPHALTIC SURFACE COURSE
4 176 S.Y. OPTIONAL BASE COURSE (ASPHALT OR L1MEROCK INCLUDING DRIVEWAY SY
5 400 L.F. 6" SOLID YELLOW LINE (THERMO)
6 80 L.F. 6" YELLOW SKIP STRIPE (THERMO)
7 32 L.F. 24" WHITE STOPBAR (THERMO)
8 2 EA. "STOP" MESSAGE '(THERMO)
9 0 L.F. 8" WHITE GORE STRIPE
10 0 L.F. 12" GORE STRIPE
11 0 L.F. 6" WHITE STRIPE
12 92 L.F. 12" WHITE STRIPE (BIKE CROSSING)
13 2 EA. WHITE BIKE LANE DIAMOND
14 0 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 0 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 L.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22
23
24
25
26
27
28
29
30
ROADWAY IMPROVEMENTS
SUMMERLAND KEY ROADS III
SUMMERLAND KEY, FLORIDA
Name of Road: MARGARET ST.
Approximate Length of Road: 580'
collector road widened
No. atv Unit Descriotion
1 EA. DRIVEWAY CONNECTION @ 3.5 SY - included in #2 and #3
2 1300 S.Y. ASPHALTIC LEVELING COURSE
3 1300 S.Y. ASPHALTIC SURFACE COURSE
4 288 S.Y. OPTIONAL BASE COURSE (ASPHALT OR lIMEROCK INCLUDING DRIVEWAY SY
5 400 l.F. 6" SOLID YELLOW LINE (THERMO)
6 80 l.F. 6" YELLOW SKIP STRIPE (THERMO)
7 26 l.F. 24" WHITE STOPBAR (THERMO)
8 2 EA. "STOP" MESSAGE (THERMO)
9 0 l.F. 8" WHITE GORE STRIPE
10 0 l.F. 12" GORE STRIPE
11 0 l.F. 6" WHITE STRIPE
12 0 l.F. 12" WHITE STRIPE (BIKE CROSSING)
13 0 EA. WHITE BIKE LANE DIAMOND
14 0 EA. AMBER REFLECTIVE PAVEMENT MARKERS
15 0 EA. BLUE REFLECTIVE PAVEMENT MARKERS (AT FIRE HYDRANTS)
16 0 EA. TRAFFIC SIGNS WI POSTS
17 0 EA. ADDITIONAL POSTS
18 0 S.F. TREE REMOVAL (INVASIVE EXOTICS)
19 0 EA. DELINEATORS
20 0 l.F. GUARDRAIL
21 0 S.F. RIP - RAP BAGS (OR BOULDERS)
22
23
24
25
26
27
28
29
30
07125/01
ACCOUNTING PERIOO: 1199
MONROE CCllNTY BOCC
PERIOD PROJECT AUDIT TRAIL
SELECTION CRITERIA: proledgr.proj2='R98326'
10JECT - R98326 - SUMMER LAND KEY ROADS
ACCOUNT DATE T/C ENC/RECV REFERENCE PAYER/VENDOR BUDGET
560630 CAPITAL OUTLAY-INFRASTRUC .00
09/30/98 15 80,000.00
03/16/99 16 -13,382.69
03/16/99 16 -66,617.31
09/30/99 16 204.26
10/27/99 21 21086 005233-THOMSON FLORIDA K
TOTAL CAPITAL OUTLAY-INFRASTRUC 204.26
EXPENSES
RECEIPTS
.00
204.26
204.26
PAGE 2
ENCUMBRANCES
RECEIVABLES DESCRIPTION BALANCE
.00 BEGINNING BALANCE
BEGINNING BALANCE
TO 510120
TO 22506-560630
FR 22506-560630
.00 SUMMERLAND RDS-KWC
.00 .00
07/25/01
ACCOUNTING PERIOD: 1/00
MONROE COUNTY BOCC
PERIOD PROJECT AUDIT TRAIL
SELECTION CRITERIA: proledgr.proj2a'R98326'
lJECT - R98326 - SUllERLANO KEY ROADS
ACCOUNT
530340
TOTAL
560630
TOTAL
DATE
TIC ENC/RECV RE~fkE~CE PAYE~iVENDO~
BUOGH
OTHER CONTRACTUAL SERVICE
04/12/00 15
04/12/00 21 29575
04/13/00 19 000776
06/12/00 16
06/13/00 19 000995
06/14/00 21 32998
06/19/00 16
09/30/00 19 001933
OTHER CONTRACTUAL SERVICE
CAPITAL OUTLAY-INFRASTRUC
10/06/99 15
10/18/99 16
11/23/99 21 22482
01/04/00 16
01/10/00 16
04/27/00 19 CLOSE YR
04/27/00 15
05/16/00 16
05/18/00 19 000907
06/12/00 16
06/19/00 16
06/19/00 16
06/19/00 16
06/19/00 16
CAPITAL OUTLAY-INFRASTRUC
.00
.00
00186G-GENERAL ASPHALT C
165,000.00
001860-GENERAL ASPHALT C
160,000.00
325,000.00
.00
.00
320,000.00
001326-THE REPORTER
204.26
-204.26
204.26
-204.26
500.00
-160,000.00
-250.00
-159,886.00
-100.00
264.00
ElCPEI"SES
RECt'lPTS
.::u
137,538.51
15,282.06
14,140.45
127,264.10
19,238.15
313,463.27
.00
264.00
204.26
-204.26
264.00
PAGE 3
ENCUMBRANCES
RECEIVABLES DESCRIPTION
BALANCE
.00 BEGINNING BALANCE
.00 SUMMERLAND KEY ROADS [II
GEN ASPHALT APP 1 SUM ROS
tsfr fr 22506-560630
APP2 GENERAL ASPHALT
.00 SUMMERLAND KEY RDS II I
tsfr fr 560630
APP 3 GEM ASPHALT SUM RD
.00 11,536.73
.00 BEGINNING BALANCE
POSTED FlOM BUDGET SYSTEM
FR 22506-560630
.00 SUMMERLAND KEY RDS
FR 22506-560630
REVERSE POSTED WRONG FY
TRANSFER 13TH PERIOD BAL
TRANSFER 13TH PERIOD BAL
FY 99 ADJUSTMENT
CLEAR FY99 PROJECT TRANS
tsfr fr 22506-560630
tsfr to 530340
tsfr to 510220
tsfr to 22506-560630
tsfr to 510210
.00 .00
NO NAME ROADS
(NO NAME DRIVE AND BAHIA ROAD)
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APPENDIX F - MAP OF COLLECTOR ROADS
Appendix F includes maps identifying the roads that were analyzed with qualifying
Collector Roads indicated in solid black.
II
CUDJOE GARDENS CULVERT CONSTRUCTION,
PAVED PATHWAY
AND WATER DISTRIBUTION SYSTEM
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMPACT FEE
Road Name:
Subdivision:
Key:
Project Name:
Drost Drive
Cudjoe Gardens
Cudjoe Key
Cudjoe Gardens Culvert Construction,
Paved Pathway and Water Distribution
System
IMPACT FEE REPORT
SHEET NO.
PREP ARED BY THE MONROE COUNTY
1
ENGINEERING DEPARTMENT
of 1
O,~~1Y ~~~E
(:ml29ol~'
11\
KEY DEER BOULEVARD PAVED PATHWAY
BIG PINE KEY
Road Name:
Key Deer Boulevard Paved Pathway From
Watson Boulevard to Kyle Boulevard
Subdivision:
Key:
Project Name:
Big Pine Key
Key Deer Boulevard Paved Pathway, Big Pine
PREPARED BY THE MONROE COUNTY
1
ATE:
14 June 01
DESIDRW
bbr
PROJECT:
IMP ACT FEE
IMPACT FEE REPORT
SHEET NO.
ENGINEERING DEPARTMENT
of 1
O!!,~T,Y ~2~~E
(305)~1
~I
C - 905 ROADWAY IMPROVEMENTS
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMP ACT FEE
Road Name:
Subdivision:
Key:
Project Name:
C-905
Key Largo
C-905 Roadway Improvements - Asphalt Paving
SHEET NO.
IMPACT FEE REPORT
PREP ARED BY THE MONROE COUNTY
1
ENGINEERING DEPARTMENT
of 1
O!!,~;,y ~2!!~E
(XlSi29ol"*"l
..
CUDJOE KEY ROADS III
Road Name:
Subdivision:
Key:
Project Name:
PIECES OF EIGHT ROAD
Cutthroat Harbor Estates
Cudjoe Key
Cudjoe Key Roads III
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMPACT FEE
SHEET NO.
IMPACT FEE REPORT
PREPARED BY THE MONROE COUNTY
1
ENGINEERING DEPARTMENT
of 1
O~~T,Y ~~~E
(JO!;I29oI"'1
II
KEY LARGO ROADS XIII
ROADWAY IMPROVEMENTS
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMPACT FEE
Road Name:
Subdivision:
Key:
Project Name:
Florida Drive and Royal Palm Drive
Key Largo Park
Key Largo
Key Largo Roads XIII Roadway Improvements
IMPACT FEE REPORT
SHEET NO.
PREPARED BY THE MONROE COUNTY
1
ENGINEERING DEPARTMENT
of 3
O,~~T,Y~~~E
(:e1294~1
ATE:
14 June 01
DESIDRW
bbr
PROJECT:
IMPACT FEE
Road Name:
Lauderdale Drive, Madeira Drive, Palm Beach Dr,
Hibiscus Drive, Miami Drive, Park Drive, Sunset
Boulevard, Waterway Drive
Key Largo Park; Sunset Waterways
Key Largo
Key Largo Roads XIII Roadway Improvements
Subdivision:
Key:
Project Name:
IMPACT FEE REPORT
SHEET NO.
PREP ARED BY THE MONROE COUNTY
2
ENGINEERING DEPARTMENT
of 3
O!!'~rY~2~~E
(305)2114-4641
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMPACT FEE
Road Name:
Subdivision:
Key:
Project Name:
Harbor Drive
Harbor Shores
Key Largo
Key Largo Roads XIII Roadway Improvements
IMPACT FEE REPORT
SHEET NO.
PREP ARED BY THE MONROE COUNTY
1
ENGINEERING DEPARTMENT
of 3
O~~T,Y ~2~~E
(:)05)2901-$1
.
KEY LARGO ROADS XIV
ROADWAY IMPROVEMENTS
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMPACT FEE
Road Name:
Bass Avenue, Bonefish Avenue, Jewfish Avenue, Marlin
Avenue, Snapper Avenue and Transylvania Avenue.
Largo Sound Park Subdivision
Key Largo
Key Largo Roads XIV Roadway Improvements
Subdivision:
Key:
Project Name:
IMPACT FEE REPORT
PREPARED BY THE MONROE COUNTY
SHEET NO.
1
ENGINEERING DEPARTMENT
of 2
O~~;,Y~2~~E
1:xl5)2!W....l
lATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMPACT FEE
Road Name:
Subdivision:
Key:
Project Name:
Sweeting Road
Angler's Park Lodges Subdivision
Key Largo
Key Largo Roads XIV Roadway Improvements
SHEET NO.
IMPACT FEE REPORT
PREPARED BY THE MONROE COUNTY
2
ENGINEERING DEPARTMENT
of 2
O~~T,Y ~2~~E
(305129ol...1
III
STOCK ISLAND ROADS I
ROADWAY IMPROVEMENTS
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMP ACT FEE
Road Name:
Subdivision:
Key:
Project Name:
Stock Island
Balido 1 & 2
Stock Island
Stock Island Roads I - Roadway Improvements
SHEET NO.
IMPACT FEE REPORT
PREPARED BY THE MONROE COUNTY
1
ENGINEERING DEPARTMENT
of 2
O!;(~TY !:~!!!2E
l3O$)2ll4-46ol1
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMPACT FEE
Road Name:
Subdivision:
Key:
Project Name:
MacDonald Avenue, 2nd Street
Maloney
Stock Island
Stock Island Roads I - Roadway Improvements
SHEET NO.
IMPACT FEE REPORT
PREP ARED BY THE MONROE COUNTY
2
ENGINEERING DEPARTMENT
of 2
O~~T,Y ~~!!2E
(~129oI~1
..
SUMMERLAND KEY ROADS III
ROADWAY IMPROVEMENTS
Road Name:
Subdivision:
Key:
Project Name:
John Street, Horace Street
Summerland Yacht Harbor
Summerland Key
Summerland Key Roads III Roadway Improvements
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMP ACT FEE
SHEET NO.
IMP ACT FEE REPORT
PREP ARED BY THE MONROE COUNTY
1
ENGINEERING DEPARTMENT
of 2
O,Y,~1Y ~~~~E
(~)~1
Road Name:
Subdivision:
Key:
Project Name:
Margaret Street, 41 st Street, 46th Street
Summerland Estates Resub 1 & 2
Summerland Key
Summerland Key Roads III Roadway Improvements
ATE:
14 June 01
DES/DRW
bbr
PROJECT:
IMP ACT FEE
SHEET NO.
IMPACT FEE REPORT
PREPARED BY THE MONROE COUNTY
2
ENGINEERING DEPARTMENT
of 2
O~~rY ~2~~E
lJ05)294~'
"
NO NAME ROADS
(NO NAME DRIVE AND BAHIA ROAD)
ATE:
14 June 01
DESIDRW
bbr
PROJECT:
IMPACT FEE
l~~
''-.lXlit'
"\ t
. j
1: -I
I '.
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~Gi
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e l{~~r'"
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~ {':i
~s
f..;.1!"i
. .-.~"
l.'
Road Name:
Subdivision:
Key:
Project Name:
No Name Drive
Bahia Shores
NoName Key
In-House
SHEET NO.
IMPACT FEE REPORT
PREP ARED BY THE MONROE COUNTY
1
ENGINEERING DEPARTMENT
of 1
M
!
-'" ~~.
O,~~;,Y ~~~E
rxe)29ol..~.l\
APPENDIX G - TRANSPORTATION IMPACT FEE
REIMBURSEMENT - LEGAL OPINION
Appendix G is comprised ofa I5-page legal opinion from Martin L. Leitner and
Elizabeth A. Garvin, Legal Consultants, of the firm Freilich, Leitner & Carlisle.
Questions 1 and 2 on page I address reimbursement. Responses, appearing on pages 10
through 13, state that reimbursement may occur in the amounts of 24.2% for roadway
projects and 100% for bike path projects.
CONFIDENIlAL: ATrORNEY-CLIENT PRIVILECED
MEMORANDUM
Freilich, Leitner & Carlisle
Date:
January 5, 1994
To:
Marx Rosch, Acting Capital Improvements Coordinator, Lorenzo Aghemo,
Planning Director, and David Koppel, Director of Engineering, Monroe
County, Florida
Martin L. Leitner and Elizabeth A Garvin, Legal Consultants
From:
Subject
Transportation Facilities Impact Fees
OUESTIONS PRESENTED
1. Whether Fair Share Transportation Impact Fees ("transportation impact fees")
already collected by the County pursuant to S 9.5-491 of the Land Development
Regulations of Monroe County ("LDR's") between 1986 and 1992 but not spent may be
used to proportionately reimburse the County gas tax fund for gas tax fund monies
expended on transportation improvement projects during the same time period that
would have been 2ligible for transportation impact fee funding when undertaken? H so,
what limitations, '.i any, would need to be applied to reimbursements (transfers of funds)
from the transpc::ation impact fee fund to the gas tax fund to ensure that applicable
legal requiremez:::s are met? Are there restrictions on the specific projects or categories
of projects that can be funded? Are there limitations on the amount of funding that can
be allocated to ;;ac..'1 project due the extent, if any, to which the project is needed to
correct an existing deficiency?
2. Whether "transportation impact fees" already collected by the County pursuant
to ~ 9.5-491 of the LDR's between 1986 and 1992 but not spent can be used to
14237
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...-- -.. ;-:r"'fj""""'r:""\
. ". .. I~ :...J 1 ~ 1
, .
JanlW)' 5, 1994
CONFIDENllAL: ATrORNEY..cUENT PRIVILEGED
proportionately reimburse the County gas tax fund for gas tax fund monies spent on
bike paths during the same time period that may have been eligible for transportation
impact fee funding when undertaken?
3. Whether it is necessary/desirable to use transportation impact fee funds collected
from 1986 to 1992 or subsequently for the Card Sound Road Project, since the project has
been fully funded with revenue bonds?
4. Whether the County can use transportation impact fee funds to match federal
and/or state funding for improvement projects/upgrades on U.S. 1 in order to advance
the priority of such projects despite the fact that (a) S 9.5-491 of the LDR's restricts the
use of transportation impact fees to the "major road network system" in Monroe County?
("Major road network system" is not defmed; however, there is express authorization for
use of impact fee funds for projects outside of the district where collected on U.S. 1,
Card Sound Road and C-90S in Key Largo.); and (b) Resolution No. 497-1992 establishing
the schedule of transportation facilities impact fees restricts the use of the impact fees
to "transportation improvement projects for collector roads, intersections of County roads
with U.S. 1 and bike trails."
DISCUSSION
I. Reimbursement of the General Fund
A. Introduction
In 1986, Monroe County implemented a system to collect proportionate share
transportation impact fees from new developments which created additional
transportation demand on the Monroe County transportation system.l Fees collected
pursuant to the regulations were earmarked for the funding of transportation
1 "Fair Share Transportation Impact Fee," Monroe County Land Development
Regulations, S 9.5-491 (1986).
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January 5.1994
CONFIDENTIAL: AlTORNEY-CUENT PRMLECED
improvement projects to the "major road network system" in the County, including the
upgrade of Card Sound Road. Based upon the then current estimate of the cost to
upgrade Card Sound Road, as calculated by the transportation consulting firm under
contract to the County, the County retained and accumulated a certain amount of the
transportation impact fee funds collected specifically for the Card Sound Road project.
When the project was opened for bids just a few months ago, it was discovered that the
resulting bids were substantially lower than had been proje~ted. % As a result, the
County has a substantial surplus of retained transportation impact fee revenues which
have not been expended nor allocated to any specific transportation improvement
project.
B. Legal Basis
The Fair Share Transportation Facilities Impact Fee program was designed to meet
the rational nexus test required of all impact fees in Florida. This test was summarized
in Hollywood, Inc. v. Braward County, 431 So.2d 606, 611-12 (Fla. 4th D.C.A. 1983):
[TJhe local government must demonstrate a reasonable connection,
or rational nexus, between the need for additional capital facilities
and the growth in population generated by the subdivision. In
addition, the government must show a reasonable connection, or
rational nexus, between the expenditure of the funds collected and
the !:;enefit accruing to [the development].
% The Card Sound Road improvement project was originally estimated to cost $9.6
million with the intent to fund one-haH ($4.8 million) with revenue bonds and one-half
($4.8 million) with transportation impact fees. In January 1993, the County authorized
the issuance of $4,585,000 in Card Sound Road and Bridge Improvement Revenue Bonds,
Series 1993. When bids on the improvement project were opened in late 1993, it was
discovered that the project costs had been substantially over-estimated and that the bids
were, in fact, less than one-half of the originally estimated costs. The Board of County
Commissioners has already awarded the construction contract to the low bidder at a cost
of $3.1 million.
14237
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January 5, 1994
CONFIDENTIAL: AlTORNEY-CUENT PRMLECED
In the case of the transportation impact fees, the nexus between the additional
population and the need for new transportation facilities was incorporated into the
methodology used to determine the amount of the fee.3 The nexus between the funds
collected and the benefit accruing to the new devel.opment was reflected in the
earmarking of the funds, pursuant to the adopting ordinance, to limit their use
specifically to designated types of projects i.e., improvements to the major road network
system, which were predetennined to benefit new development. Contractors & Builders
Association TJ. City of Dunedin, 329 So.2d 314, 321 (Fla. 1976) (ordinance must "spell out
necessary restrictions on the use of fees it authorizes to be collected"). Although not
expressly stated in the Hollywood Inc. v. Broward County case, it is recognized that an
attribute of the rational nexus or "reasonable relationship" test is that there is a
reasonable connection between the time when the impact fees are collected and the time
when they are expended on a project benefitting the development paying the fees.
Despite this caveat, generally, once the impact fees are collected and properly earmarked
by- being placed :.:1 a segregated account or fund, expenditure of the funds is left to the .
discretion of the '::::llecting governmental entity. Accordingly, the decision to spend the
3 See e.g.,Draft Transportation Facilities Impact Fee Report for . Monroe County,
Florida, submitted to the County on August 31, 1992 by Freilich, Leitner, Carlisle &:
Shortlidge. Although we do not have access to the methodology report prepared prior
to the adoption of the Fair Share Transportation Impact Fee Ordinance in 1986, we
presume that it re!1ected a similar methodology and met this aspect of the rational nexus
test.
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January 5.1994
CONFIDENTIAL: ArrORNEY-CUENT PRIVILECED
funds within the time period designated by the impact fee ordinance belongs to the
County.
Some commentators have expresse~ the view that impact fee funds must be spent
within 5 to 6 years-the conventional capital improvements programming period-in
order to meet the rational nexus test. This view has been reinforced by the fact that
State impact fee enabling legislation in many states addresses this issue. For example,
the Georgia legislation provides that funds must be refunded to the property owner if
not encumbered within six (6) years. Ga. Code. Ann. ~ 36-71-9(1)(Supp. 1992). The
Nevada legislation requires that impact fees must be refunded upon request of the
property owner if construction is not initiated within five (5) years or fees are not
expended within ten (10) years.4
Where no state legislation is in effect, greater discretion is left to the local
government. However, based on a comprehensive review of state enabling legislation,
the key to a legally valid time period may be more closely related to the size and scale
of the capital improvements project (i.e., a major transportation, water, sewer or storm
drainage project which takes many years for the conceptualization, programming,
planning, design, engineering, land acquisition and construction, may require more time
than a smaller, less expensive and less complex improvement project) and the time when
the impact fee funds are "encumbered," rather than when they are expended.
" Leimer &: Schoettle, A Survey of State Impact Fee Enabling Legislation, 25 URB.
LAWYER 3 (Summer 1993) at 491-518.
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January 5, 1994
CONfIDENTIAL: AlTORNEY-CUENT PRIVILECED
One of the limitations on the usefulness of impact fees is that because they are
dependent upon new development, the amount and timing of new development dictates
the rapidity with which sufficient fees will be collected for particular improvement
projects. If only some new development occurs in a particular area and fees are
collected, but these are inadequate to fully fund the contemplated improvement, the local
government must defer the improvement project, thereby triggering the issue of the time
period between collection and expenditure of the impact fees; or supplement the impact
fee funds with other County general funds; or refund the impact fees collected to date.
While none of these options is perfect, supplementing the impact fee funds with County
general fWlCis is palatable if the general fund can subsequently be reimbursed when
additional development occurs and impact fees are paid. Oearly, the payor of the
impact fees has no complaint since he is being provided with the contemplated
improvement wiiliin the specified time period and, therefore, receives benefit.
C. Re~...:nd Provisions
The Pair Sh::re Transportation Impact Fee (s 9.5-491{i)(3)(d) of the LDR's) specifies
that fees collectec shall be subject to refund if an application for a refund is made within
one (1) year follmving the end of the sixth year from the date on which the fee was paid.
This provision operates in effect as a statute of limitations within which refund
applications must be made; however, it does not spell out, except by implication, when
impact fee fW1ds must be spent. Section 9.5-491(i)(3)(0 and (g) of the LDR's provides
14237
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January 5,1994
CONFIDENTIAL: ATIORNEY.cuENT PRIVILECED
that the refund application shall be approved if the Planning Director determines that
the impact fees collected from the applicant for the refund have not been "spent or
encumbered" within six (6) years from the date of the fee payment. (Note that the word
"encumbered" is not defmed.)5
Since the fair share transportation impact fee ordinance was adopted on
September 15, 1986, and the flI"St fees were collected on October 1, 1986, a worst-case
scenario would result from the failure of the County to expend or encumber any impact
fee funds collected by October 1, 1992 (6 years from the earliest date on which any
impact fee payment was made).
A review of information provided by Melonie Bryan, Director, Office of
Management and Budget of Monroe County' reveals tha.t no transportation impact fee
funds collected were expended in the five (5) FY's 1987-1991. In FY 1992, funds were
expended in all transportation impact fee subdistricts with the exception of Key Colony
Beach.' However, the amount of funds expended was very small compared with the
impact fee revenues collected over the flI"St six (6) fiscal years, 1987-1992, i.e.,
approximately $70,000 was expende~ in all subdistricts, although close to $7.5 million
had been collected.
5 We have had occasion in the past to defme the word "encumber." See
Memorandum titled It " (Freilich, Leitner &: Carlisle, Date: ).
, Summary of Impact Fees (Revenues, Expenditures, Balances) By Facility and By
Impact Fee Subdistrict (where applicable), Effective September 30, 1993.
1 Through September 30, 1993, no transportation impact fee funds have been
expended by Key Colony Beach.
14237
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January 5,1994
CONFIDEN11AL: AlTORNEY-CUENT PRMLECED
approximately $70,000 was expended in all subdistricts, although close to $7.5 million
had been collected.
The principal reason for not expending impact fee revenues was to accumulate
a sufficient amount to defray at least one-half of the'estimated cost of the Card SOWld
Road and Bridge project, which was originally estimated to cost $9.6 million.
In addition to Card SOWld Road, the COWlty initiated not less than 28
transportation improvement projects' utilizing constitutional gas tax' and county gas
taxtO revenues between 1987 and 1993 which could have been funded, at least in part,
with transportation impact fees. There are limitations on the use of constitutional gas
tax and COWlty gas tax funds but, if impact fee funds were used to supplement gas tax
funds for projects undertaken between 1987 and 1993, it would have released a
significant portion of the gas tax funds, which then could have been used for additional
transportation improvement projects.
Smce impact fee funds could have been used in place of gas tax funds, it is
essential to establish the total cost of each of the 28 transportation improvement projects
and the percentage of the project costs that can legitimately be funded with impact fees,
i.e., that percentage of the project cost attributable to new growth (versus that percentage
, See ''Potential Reimbursement Projects Complet.!d/Underway" provided to
Freilich, Leitner & Carlisle by David Koppel, Director of Engineering, Monroe COWlty,
on November 24, 1993.
9 Fla. Stats. 99 206.41 and 206.47.
to Fla. Stats. 9 206.60.
14237
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January 5, 19M
CONFIDENTIAL: A1TORNEY-CIJENT PRMLECED
attributable to serving the needs of existing residents).u As noted in footnote 11, the
applicable new development share of each transportation project is 24.2%. As noted in
footnote 12, however, the applicable new development share for bike path projects is
100%. Thus, in order to determine the amount of impact fee revenues that could have
been expended on transportation projects from 1986 to date, the County will have to
c:a1c:ulate the total cost of each project and then multiply by 24.2% for transportation
projects and by 100%12 for bike path projects. The resulting amounts then also
represent the amount of gas tax revenues that would be freed up for use on other
eligible projects.
II The methodology for development of a legally-valid impact fee ordinance must
assure that improvement projects which are designed only in part to serve new growth
demands and in part to serve existing development have costs proportionately allocated
between the two. In Monroe County, the 1992 transportation impact fees relied on a
methodology, which related then current COWlty functional population (98,963) to
projected future functional population in 2010 (130,574) (the comprehensive plan horizon
date). Projected new population' (1992-2010) (31,611) was determined to be 24.2% of total
projected functional population in 2010 (while existing 1992 population was determined
to be 75.8%). While this methodology was used in the 1992 transportation impact fee
ordinance (not in the 1986 ordinance), the difference between the proportion in 1992 and
1986 is not considered to be significant Moreover, the impact fee expenditures are being
made now.
12 . Bike path/trail projects undertaken after 1986 are 100% attributable to new
development The 1992 transportation impact fee methodology established that the
County was providing 1.9 linear feet of bike paths per capita, which was established as
the level of service standard. Therefore, there were no existing deficiencies and all
additional bike paths would be needed to serve projected new growth.
14737
9
January 5, 1994
CONFIDENTIAL: ATrORNEY-cIJENT PRMLEGED
O. Response to Ouestion #1
Transportation impact fee revenues already collected pursuant to S 9.5-491 of the LDR's
between 1986 and 1992 but not yet spent may be used to now reimburse the COUIZty gas tax
fund for gas tax fund revenues expended during that tinu: period on eligible projects provided
that
(1) the amount of reimbursement shall be limited to 24.2% of the
project costs for transportation projects, which represents the
proportionate share attributable to new development projected to
2010 (the comprehensive plan horizon year);
(2) the amount of reimbursement for bike. path project costs shall be
100%.
E. Response to Ouestion #2
Transportation impact fee revenues already collected pursuant to S 9.5-491 of the LDR's
between 1986 and :992 but not yd spent may be used to now reimburse the County general
fund for general fund revenues expended during that time period on eligible bike paths/trails
projects.
Bot? S 9.5-491 of the LOR's and Resolution No. 497-92list new bicycle paths as
eligible improvement projects for use of impact fee revenues. See ~ 9..5-491(i)(3)(ix) with
respect to the 1986 Fair Share Transportation Impact Fee Ordinance and Resolution No.
497-92 and Draft Transportation Facilities Impact Fee Reoort for Monroe County. Florida
14231
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January 5.1994
CONFIDENTIAL: A'ITORNEY-CIJENT PRMLECED
(August 31, 1992) at pp. 5-6, 14-15 and 16. The methodology for calculating the "fair
share" transportation impact fee in 1986 is not available; therefore, we do not know what
level of service standard was used nor how much of the impact fee amount was for bike
trails versus other transportation improvements.
Fortunately, in 1992, the new transportation impact fee ordinance was based
expressly on two (2) components which were independently calculated; one was bike
trails (the other being all other transportation improvements). The calculation
methodology established that the existing level of service in 1992 was 1.9 linear feet of
bike-trail per capita. It then adopted that same level of service for projected growth
anticipated between 1992 and 2010 so that the level of service would not be diminished
over time. In this way, 100% of the costs could be legitimately and validly attributable
to new growth.
If the 1986 fair share transportation impact fee methodology could be
.
reconstructed, it would be possible to determine the exact percentage of bike trail costs
to be attributable to new growth between 1986 and 1992. In order to do this, the County
would need to establish the number of miles of bike trails in 1986, the County functional
population in 1986, the resulting level of service standard measured in linear feet of bike
path per capita, the bike trail cost per linear foot, and the persons per household in 1986.
If this information is available and the calculation can be done, it would establish the
percentage of bike trail costs attributable to new growth. Bike trail projects initiated
between 1986 and 1992 and funded with gas tax funds could then be identified and
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CONFIDENllAL: A1TORNEY.cuENT PRMLECED
.appropriate reimbursement could be made from the impact fee fund to the County
general fund.
According to the project list forwarded by David Koppel, Director of Engineering
(see footnote 8, supra), the following projects had bike trail components:
1989 Aviation Blvd Bike Path (Marathon)
1990 U.S. 1 Bike Path (Plantation Key)
1990 Woods and Gardenia Bike Path (Plantation Key)
1992 Cross St. and Sth St. Bike Path (Stock Island)
1992 Sugarloaf Blvd Bike Path (Sugarloaf Key)
1993 Sombrero Blvd Bike Path (Marathon)
1993 U.S. 1 - Marathon Bike Path (Marathon)
Gas tax revenues may be used for bike paths and trails and were, in fact, fully used to
fund 100% of the project costs, despite the fact that the projects are 100% attributable to
demands generated by new development. Therefore, the County may and should
reimburse the gas tax fund for 100% of the costs of the above-listed bike path projects
out of accumulated but unspent and unencumbered transportation impact fee revenues.
Moreover, the County should identify additional bike path projects in the current (1994)
FY budget, in the 1995-1999 capital improvements program, and in the Monroe County
Seven-Year Roadway/Bicycle Path Plan. The County should consider the following:
(1) adding projects as needed in the 1995-1999 capital improvements
program so as to maintain the 1.9 linear feet per capita standard
based on development projections to 2010 and enabling all of such
projects to be initiated by 1999; and
(2) shifting (advancing) projects currently in the 1995-1999 capital
improvements program to the current FY to the extent possible to
immediately encumber the impact fee funds needed for such
projects.
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CONFIDENTIAL: ATrORNEY-cLIENT l'RMLECED
After identifying the actual costs of the above-listed and described projects, we
can determine the amount of the previously collected impact fee revenues which can be
encumbered to avoid refunds.
F. Response to Question #3
Because the Card Sound Road and Bridge project is primtzrily needed to serve hurricane
et1acuation demands resulting from new development, use of pret1iously collected but expended
transportation impact fee ret1enues to fund the project is permissible. The real question though
is whether such reimbursement would be effective, i.e., will it allow the use of
accumulated impact fee revenues to fund a portion of the cost of the project rather than
toll receipts and then permit the transfer of the collected tolls to be used to reimburse
the gas tax fund, or, better yet, the County general fund. If so, the County would gain
$3.1 million plus (the cost of the Card Sound Road project) for the gas tax or general
fund. H~wever, the project is currently fully funded by revenue bonds backed by tolls
and related project revenues, not by County general fund or gas tax or impact fee
revenues.
The key issue to be resolved in response to Question #3 is whether, pursuant to
the Card Sound Road and Bridge Improvement Revenue Bonds, Series 1993, the toll
revenues can be used for a purpose other than debt retirement assuming that the debt
is retired by other revenues. Since we are not Bond Counsel, we have not attempted to
answer this question; nor, to indicate any opinion as to whether such a change might
-;:
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CONFIDENTIAL: ATrORNEY-a.IENT PRMLECm
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affect the tax exempt status of the bonds; nor to indicate an opinion about a myriad of
other potential legal issues associated with such a change.
If the bonds have been authorized,13 but not issued and the project costs are now
financed largely with accumulated impact fee revenues, can the County still collect tolls?
Are there any restrictions imposed by the State or federal government on the ability of
the County to utilize toll revenues for purposes other than operation and maintenance
of the project? If possible, and subject to confirmation by Bond Counsel and other appropriate
County consultants, staff and officials, we recommend that the proportionate share of the cost of
the Card Sound Road and Bridge impTOTJement project attributable to new dt!'Delopme,zt be funded
by accumulated impact fee reuenues aud that toll and othn- rwenues from the Card Sound Road
and Bridge impr01Jement project be placed. in the County general fufJd.
If the bonds have been authorized, but are now rescinded in light of the
significant change in project costs, the County can fund the project 50% with
accumulated impact fee revenues and 50% with accumulated gas tax revenues (including
gas tax revenues freed-up by virtue of the use of impact fees for past and current
transportation and bike path projects). The issue that is then raised is what the toll
revenues would be used for if not for debt retirement. However, that issue is beyond
the scope of this Memorandum (and the request by County statf).
13 The bonds were authorized by a resolution adopted by the Board of County
Commissioners on January 13, 1993, as amended and supplemented. See Bond
Prospectus, p. 1.
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G. Response to Ouestion #4
The County may use transportation impact fee ref1enue5 to match federal or state funding
for improvement projects on U.S. 1 in order to advance the priority of such projects OIl State or
federal capital program lists subject to the following:
(1) the project is part of the "major road network system" as that term
is used in S 9.5-491 of the LOR's; or
(2) the project is part of an intersection improvement of any County
road with U.s. 1 pursuant to Resolution No. 497-92. "Intersection
improvement" may be subject to a broad interpretation to allow for
the addition of, for example, left and right turn lanes on U.s. 1,
medians, traffic signals, signage, landscaping, widenings, right-of-
way acquisition, curb and gutter, sidewalks, drainage
improvements, utility relocations, etc. However, "'mtersection
improvement" would, presumably, be subject to some limitation
related to distance from the intersection. And, more importantly,
"intersection improvement" could not be considered expansive
enough to include such things as the addition of a third travel lane
for an extensive distance between intersections.
H the County perceives that the use of impact fee funds for this purpose is important
and desirable, consideration should be given to revising the current transportation
impact fee calculation methodology, to amending Resolution No. 497-92, to amending
the current FY 1994 County Annual Budget and FY 1995-1999 Capital Improvements
Program and to revising the Seven Year Roadway/Bicycle Path Plan.
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