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Item C26 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 8/15/2001 Bulk Item: Yes IZI No D Division: Administrative Services Department: Grants Administration AGENDA ITEM WORDING: Authorization for Countv Administrator or his desianee to acceot Local Law Enforcement Block Grant award via Internet as reauired by U.S. Deot. of Justice. Bureau of Justice Assistance. ITEM BACKGROUND: Monroe Countv has acceoted LLEBG arant awards since 1997. The funds were used the first year to enhance courthouse securitv and the followina years for Juvenile DNa Court. The Substance Abuse Policv Advisory Board will make a recommendation to the BOCC concernina the use of these funds at its Seotember 7. 2001 meetina. and this recommendation will be olaced on the BOCC aaenda for its Seot. 19th meetina. PREVIOUS RELEVANT BOCC ACTION: Authorization for Countv Administrator or his desianee to comolete and submit the online aoolication via Internet at the June meetina. CONTRACTIAGREEMENTCHANGES:nffi STAFF RECOMMENDATION: Aooroval TOTAL COST: 120.158.00 COST TO COUNTY: 12.016.00 REVENUE PRODUCING: Yes D No IZI AMOUNT PER MONTH . YEAR APPROVED BY: COUNTY A ~/PURCHASING 0 RISK MANAGEMENT ~ r f<-- ' DIVISION DIRECTOR APPROJ --.../~~--,.( James L. Roberts BUDGETED: Yes IZI No D DOCUMENTATION: INCLUDED: IZI TO FOLLOW: D NOT REQUIRED: D DISPOSITION: AGENDA ITEM #: /-~ LLEBG Correspondence Handbook Page I of I RFO Grant Chances BmOOs. CorresDondence . FY 2001 Local Law ::-..=:~~::,c' GroInts Prol/fllm Application Award Application Handbook New Mail Old Mail Sent Mail Send an Email Help/Frequentlv Asked Questions LLEBG Home !.,Qg:QjI Message Created: 13-JUL-01 From: ojp@ojp.usdoj.gov CC: S"ubJect: Award Approval Notification. Message: Congratulatlonsl Your Award for the FY 2001 Local Law Enforcement Block Grants (LLE Program has been approved by the Bureau of Justice Assistance (BJA). You have 45 calendar days from the date on your Award to review and accept this Aware Awards not accepted within this 45 day period will be deobligated and funds will be redis' among FY 2002 eligible applicants during the next LLEBG funding cycle. To accept your award, go to http://grants.ojp.usdoj.gov:8oo3lgmslplsqUllebgJogin.lle~ and log on using your user Id and password. You have 90 calendar days from the date on your Award to submit your Request for Oral Any funds not drawn down within this 90 day period will be deobligated and funds will be redistributed among FY 2002 eligible applicants during the next LLEBG funding cycle. Again, please do not reply directly to this message as your reply will not reach us. Part 1 - Eligibility and Application V' 1. Notice of upcoming funding cycle is published by Bureau of Justice Programs by mail and online. V 2. Grants Administrator publishes display ad in newspapers - Notice of Anticipated Funding. v 3. The Board of County Commissioners authorizes the completion and submission of the application. The County Administrator or his designee completes the online application and submits it to the Bureau of Justice Assistance. v' 4. The County automatically receives an application to be completed online. Application is completed and submitted online. Part 2 - Award, Receipt of Funds, and Implementation v 1. Grants Administrator publishes display ad in newspapers - Notice of Anticipated Funding and Public Meeting. This ad contains a due date for proposals and the date, time, and place of the SAPAB meeting at which the recommendation to the County Commission regarding the use of the LLEBG funds will be made. v 2. The County receives the Award Notice online, and must accept the award within 45 days from the date of posting of the award notice. ~ 3. The Board of County Commissioners authorizes the completion and submission of the acceptance of award. The Acceptance of Award is completed online by the County Administrator or his designee and submitted to BJA. 4. The County Commission approves the recommended use of the LLEBG funds. 5. The Follow-up Information form is completed online, assuring the BJA that the requirements of the grant have been met, and advising them of the purpose for which the funds will be used. 6. The County receives a Grant Adjustment Notice online from BJA, authorizing the spending of grant funds on the purpose area chosen by the County. . . ,SEVEN PURPOSE AREAS 1 . Support Law Enforcement a. Hiring, training, and employing on a continuing basis, additional law enforcement officers and necessary support personnel. For the purposes of this program, a law enforcement officer may be police, corrections, probation, parole, or judicial officers. b. Payment of overtime to currently employed law enforcement officers and necessary support personnel for the purpose of increasing the number of hours worked by such personnel. c. Procurement of equipment, technology, and other material directly related to basic law enforcement functions. 2. Enhance Security Measures a. In and around schools; and b. In and around any other facility or location that the grant recipient considers a special risk for incidents of crime. 3. Establish or Support Drug Courts a. To be eligible, a drug court program MUST include continuing judicial supervision over offenders who are substance abusers, but not violent offenders. b. Integrate administration of other sanctions and services which shall include: 1. Mandatory periodic testing of each participant for the use of controlled substances or other addictive substances during any period of supervised release or probation; 2. Substance abuse treatment for each participant; 3. Probation or other supervised release that involves the possible prosecution, confinement, or incarceration because of noncompliance with program requirements or failure to show satisfactory progress; and 4. Programmatic offender management and aftercare services such as relapse prevention, vocational job training, and job and housing placement. Evaluation. In order to evaluate Drug Court effectiveness, it is suggested that you collect and maintain the following data: 1. Follow-up data on program participants' criminal recidivism. 2. Follow-up data on drug use relapse, to the extent feasible. The data should be collected for the duration of program participation and for a minimum of three years following formal release from the drug court program. The data will be most useful when the data for the drug court participants is compared with that for similar non-participants. 4. Enhance the Adjudication of Cases Involving Violent Offenders Includes cases which involve violent juvenile offenders. For the purposes of this program, violent offender indicates a person charged with committing a Part I violent crime (murder, rape, robbery, and aggravated assault) as defined under the Uniform Crime Report (UCR) Program. 5. Establish Multijurisdictional Task Forces The task force should concentrate on rural areas and be composed of law enforcement officials who represent units of local government. The task force will work with federal law enforcement officials to prevent and control crime. 6. Establish Crime Prevention Programs Crime prevention programs should involve cooperation between community residents and law enforcement . personnel to control, detect, or investigate crime or the prosecution of criminals. 7. Defray the Cost of Indemnification Insurance for Law Enforcement Officers Supply insurance for law enforcement officers to cover damage from willful acts by officers to offenders who are lawfully carrying out their duties. Prohibited Uses Unallowable expenditures from the LLEBG Program are to purchase, lease, rent, or acquire any of the following: Tanks or armored vehicles, Fixed-wing aircraft, Limousines, Real estate, Yachts, Consultants, Vehicles not primarily used for law enforcement, New construction. However, renovations of facilities are permitted when specifically approved by BJA and the Office of the Comptroller. These costs may not exceed 10% of the total federal funds utilized in a given purpose area.