Item E1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Aug. 15-16. 2001
Division:
BOCC
Bulk Item: Yes
No X
Department: District Five
AGENDA ITEM WORDING: Approval ofa Resolution of the Board of County
Commissioners of Monroe County, Florida resolving to terminate the current contract to
administrate the cultural umbrella and to contract with the Florida Keys Council of the
Arts.
ITEM BACKGROUND: See attached resolution.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
ST AFF RECOMMENDATION:
TOTAL COST: N/A
BUDGETED: Yes
No
COST TO COUNTY:
REVENUE PRODUCING: Yes No
AMT. PER MONTH
YEAR
APPROVED BY: County Attorney_X_ OMB/Purchasing_ Risk Mgt.
DMSIONDIRECTORAPPROVAL: mAJ./V7~ !:- jJ?~
Murray, . elson, Commissioner
DOCUMENTATION: Included X To Follow
Not Required
DISPOSITION:
AGENDA ITEM # ~ -E7
Resolution No.
2001
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA RESOLVING TO TERMINATE
THE CURRENT CONTRACT TO ADMINISTRATE THE CULTURAL
UMBRELLA AND TO CONTRACT WITH THE FLORIDA. KEYS
COUNCIL OF THE ARTS
WHEREAS, in 1990, Monroe COWlty entered into its first contract for Cultural Umbrella
Administration by the Key West Art and Historical Society; and
WHEREAS, the Cultural Umbrella is a mechanism for reviewing promotional funding
application for events ranging from Pigeon Key Art Festival to the Key West Writers Workshop, Key
West Symphony Orchestra, Taste ofthe Keys, Pirates in Paradise and the Renaissance Faire; and
WHEREAS, the Florida Keys Federation of Chambers of Commerce, Inc. (Federation)
incorporated in 1994 primarily for the purpose of administering the County-wide Cultural Umbrella
through which tourist development revenues are used to fund promotional and advertising
expenditures for cultural activities in Momoe County; and
WHEREAS, the first contract for administration by the Federation commenced October
1, 1994; and
WHEREAS, the use of tourist development revenues is restricted by State statue and
County Code; and
WHEREAS, the Monroe COWlcil of the Arts Corporation d/b/a Florida Keys Council of
the Arts (Arts COWlci1) has been accepted by the State as the local arts agency for Monroe COWlty;
and
WHEREAS, the Monroe County cQmprehensive plan designates the Florida Keys
Council of the Arts as the lead organization for implementing the Cultural elements of the plan;
and
WHEREAS, the Arts Council has determined it is prepared to administer the Cultural
Umbrella and because of its composition of members from the Arts and Cultural Community of the
Keys, offers itself to the Board of County Commissioners to administer its duties; and
WHEREAS, the Federation has a current contractual agreement which covers their costs
only to the extent permitted by the IDC Operations Manual Section 4, page 30; and
WHEREAS, said contract expires September 30, 2002; and
WHEREAS, cultural events allocations have already been established for fiscal year
ending September 30, 2002, through the Tourist Development Council and BOCC budget process,
the RFP evaluation process administered by the Federation, and contracts with the BOCC; and
WHEREAS, it is desired that the action contemplated by this resolution shall not
increase administrative cost or otherwise have the effect of reducing in anyway the amount ofTDC
or Arts Council money used for advertising, promotion or any programs of either entity; and
WHEREAS, the Arts Council has stated that it will assume responsibility for all cost
previously borne by the Federation of Chambers, and
WHEREAS, the Arts Council has stated that the Cultural Umbrella would continue to pay
the presently paid administrator for her services; and
WHEREAS, the Arts Council has stated that it will ask current members of the Cultural
Umbrella to remain in the Umbrella for their current term for continuity; and
WHEREAS, the Arts Council has stated it would select representatives from each County
Commission district to replace the representatives on the Cultural Umbrella after their term expires;
now, therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA:
Section 1.
That on or before August 31, 2001 the County shall give to the Florida Keys
Federation of Chambers, Inc. written notice of its intent to terminate the current
contract on December 31,2001, as provided for in the current contract.
Section 2.
That the IDe shall be directed to negociate a contract with the Monroe Council of
the Arts Corporation d/b/a Florida Keys Council of the Arts to commence January
1, 2002 for the purpose of administering the Cultural Umbrella through which
promotion and advertising of cultural events is funded from tourist development
revenues. This contract should be in the same fonn and for the same length, with the
same extension, as the contract originally negotiated with the Federation of
Chambers.
- --- -- ._-- --~ --
Section 3.
That conditions of this contract shall include provisions: (a) that no salary, bonus
or other compensation will be paid directly or indirectly, out of the Cultural
Umbrella funds and that no Cultural Umbrella funds shall be use in the
computation of any salary, bonus or other compensation to any person; (b)
that reflect the intent and comply with all clauses in this resolution; (c) that the Arts
COWlcil reimbursable administrative cost shall never exceed an amoWlt which
is greater proportion to the Cultural Umbrella funds than exists WIder the current
scheme, to wit: no more than $1 administrative cost per $550 cultural event
funding~ and (d) that recommendations of the Cultural Umbrella Committee shall
be submitted to the TDC prior to the adoption of the annual budgetthrough the
same procedures currently established in the contract between the COWIty and
the Federation. .
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said the Board held on the day of 200 I
Mayor George Neugent
Mayor Pro Tern Nora Williams
Commissioner Murray Nelson
Commissioner Dixie Spehar
Commissioner Charles McCoy
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FL
By
By
Mayorl Chairperson
Deputy Clerk
.......
Key West TfIE.~SPAPE~)ulyi7,2001 P~~3
'.': . . .~. . . . .,:..:.. ':. . '.. .'
'. . .
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~.$h'ir'~y:' 'Pre.f.!.man
Offers' To'Cha;r
Cultural. Umbrella
Former Mayor Shirley Freema~ has agreed to chair the.
Cultural Uri:lbrella if the' B()ard of. County Commissioners
adopts a resolution to transfer t~eaqministration of the Tourist.
Development Council Cultural.l.Jmbrella from the'Federated
Chambers of CQmmerce to the Florida I<eys Council of the Arts..
. The reS91ution.goes before the County Commission of August ,
: 15-16. As mayor of Monroe Cdunty, Freemanbuilt a'ieputatipn . 1
. as a stauncli.supp<?rter of th~ a~ts,..In add.~tion.to se~~g as \.\
. Mayor. and TDCBOard Membe.r, she was' the county Con:unis-., '
: sion~ra'ppqii:\ted:to the Ai.ts'Council aridais6: i;er'ved.as the Arts. :,'
'Coordlnatof, ,feif th~' Monr~Courity School~istrict~:. . ~:.' .' '. . ;.
. ": .1n.anotherdiivelo'PIllent, David Cohn, (1 curcenfmember. :
: 'of the Cultural :Uinb'rel1a Board~ announced his suppOrtfor.the :
. 'cnai)ge'in:adrilini'S~~tion'of.the'Umbrella frORl"the Fe4era~e(t,
. . Cha.moefs to, thc Ronda I(cys Council 'of: the..ArtS:.. ;.' . ,.,' ".. :
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Let Council of the Arts decide some rDG' funding.
IDITOR: . ..
. OnAug. 15 a~d.16~ the Monroe County .
. Cominiss~onwi11vole.ori:a res9lution to transfer
adini'nistrail~e r:esponsibUily.-(or' the Tourist
Development Cpuncil's Cultural Umbrella from
. the FederatedCharnbers ofCQmmerce to the
Florida KeysCouncil.oftheAr\s (formerly tbe
M~>nroe COllnCil.qf the ArtS)~,r urge the commis-
. sionto vote i~da'Vor of tbf$.proposal. . .'
. Thefupd~g~n~r~~etn}y.io~J'i~t taxes in.
. MonrQeCo4Iity:coJ.iie~n4pfthe auspices of the'
, .' TDC~, The:tDt ~di~p'e~ses tl:ie$'e. funds to umbrella
groups,sudl'a:; the Fi.shiilg'Umbrella and lhe.'
Dive Umbrella,.iIi6rder to. promote the KeyS as a
tourist destination: All of tbe umbrella 'groups.
save one, ar~ composed of members of their
. respective field.. 'the.Fi~bing Umbrella. for'
example. is composed of individuals whose
live1iboodandpassionsq~r~, de~W:aled to fishing.
The same is true of the Diving UmbrelJa. " ,
The Cultural Umbrella, on the other hand, is
administered by' an organiz.ation that is notrepre-
s'entative of our artistic community. In the 1980s,
when the Cultural.Umbrella was formed, there'
was not a countyw.ide cultural' arts organization.
so the Key West Art and Historical Society took
on the task. Some years later;when the society
declined to continue this role, the Federated
Chambers of Commerce asstlmed the responsi-
bility. While the Federated Chambers of
Commerce is to be commended for its efforts, it
. does not now'have, rior.has it eve~ had;.a cultural
or artistic mission. .
Since the objective of the CultunilUmbteIlais
, to enhlince"the' vil?ran't, artistic at1l10sphere we
~njoy througbout the, Ke.ys; it is absQhitely.criti-
cal that people whoa,:e involved., iIi "the arts;
administer the' Cu1tur~l Uinb:r;ella. The Florida -
Keys CQuncil ofthe Arts is exactlythdype of .
organization we need,:,.:.. .': ,.'. ..: '
'"T,he. <';:opnty Commission has: legally..designat- "
.edthe<;o~ncil of the ~rtli~,stl,ie,'l,?cal.f\rts... '
.agency fof MonroeC.ounl}f; A:stheJoca.lca!1'S
.: .aglm~y.,itS'mission'is:(Qidentiiy aJ:li,stic':ili!dcul~.
, turalne~dsin Mt)lu-oe,Cpuiltyandprtupot~:a'Iid
provide services to Uleet tb~seneeds: AIso,the
Monroe County co'mprehensive.land-'use i>l'~n' ,
designates the Council of the Arts as tlie,lead
organization for implementing the cuIturalele-
mcnts'ofthe'plan. . .' . ,',
The council's board, composed of persons
activdyirivolVed in arts communhies throughout
tbe Keys, is dedicated to supporting our arts '
communities for the benefit of local resideJits
and visitors. The Council of the Arts is the:
appropriat(: organization to administer the.
Cultural Umbrella. .'
" William Andersen '
Key West
, Editor's note:, The writer is past chairman of
the Council of the Arts board. .
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On August 15 and 16, the
Board of County
Commissioners will vote on
a resolution to transfer the .
administrative responsibility for
the Cultural Umbrella from the
Federated Chamber~ of
Commerce to the Florida Keys
Council of the Arts (formerly the
Monroe Council of the Arts
Corporation). We urge the
Commission to vote in favor of
this proposal.
'l'he funds generated by
tourist taxes in Monroe County
come under the
auspices of the.
urist
ment
'" , TDC).
dis.
ese
o umbrella
ps, such as
the Fishing
Umbrella and the
Dive Umbrella, in
order to promote
Key West as a
tourist destina.
tion. All of the
umbrella groupS, .'
save one, are com.
posed of members
of their respective
field. The Fishing
Umbrella, for
example, is com. .
posed ofindividu-
als wno's livelihood and passions
are dedicated to fishing. The
same is true of the Diving
Umbrella.
The Cultural Umbrella, on
the other .hand, is currently
... administered by a.n organization.
that is not representative of our
artistic community. In the 1980s,
when the Cultural Umbrella was
fonned, there was not a county-
wide cultural arts organization,
so the Key We:;t Art and
Historical Sodety took on the
task. Some years later, when thc
KWAHS declined to continue this
role, the Federated Chambers"of '
Commerce assumed the responsi-
bility. While the Federated
Chambers of Commerce is to be
.;^~",,<.....tlotl for it.q pffnrt.~. it does
not now have, nor has it ever
had, a cultural or artistic mis-
SIon.
Since the objective of the
Cultural Umbrella is to enhance
the vibrant artistic atmosphere
we enjoy throughout the Keys, it
is absolutely critical that people
who arc iIivolved in the arts
administer the Cultural
UmbreUa.:The Florida Keys
Council for the Arts is exactly th
type of organization we need.
The Monroe County Board 0
County Commissioners has legal
. ly designated the
FKCA as the Loc;
Arts Agency for
Monroe County. l
the Local Arts
Agency, the
FKCA's mission i
to identify artisti
and cultural neee
in Monroe COlmt
and promote and
provide services 1
meet these needf
Also, the Monroe
County
Comprehensive
Plan desigpates
the FKCA as the
lead organizatiOl
for implementinl
the cultural cle-
mcnts of the PIa
The FKCA
Board of Directo
composed of persons actively
involved in arts communities
throughout the Key.s, is dedical
to supporting our arts commun
ties far the benefit ofloeal resi.
dents and visitors. Because of
this deep involvement with the
arts in Monroe County, the
Florida Keys Council of the AI
is the appropriate organizatior
administer the Cultural
Umbrella.
The Federated Chambers (
Commerce has its own, impor-
tant, business related agenda.
The Cultural Umbrella should
administered by individuals
whose livelihood and passions
dedicated to culture, and this
should happen now.
- William Ande