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Item M11 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: Wednesday, Sept. 19,2001 Division: BOCC Bulk Item: Yes No XX Department: Comm. Nora Williams .> AGENDA ITEM WORDING: Discussion of how we are doing on our 2001 Goals. ITEM BACKGROUND: PREVIOUS REVELANT BOCC ACTION: In January, the Board of County Commissioners m1animously supported a list of goals for 2001. CONTRACT/AGREEMENT CHANGES: ST AFF RECOMMENDATIONS: TOTAL COST: BUDGETED: Yes No XX COST TO COUNTY: REVENUE PRODUCING: Yes No AMOUNT PER MONTH_ Year APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_ DIVISION DIRECTOR APPROVAL: ,;f ,-' u..-', Commissioner Nora Williams, BOCC4) DOCUMENTATION: Included){ To Follow Not Required _ DISPOSITION: AGENDA ITEM # /-/l1jl Revised 2/27/01 To: My Fellow Commissioners From: Nora Williams Re: Background material for agenda item on our 2001 Goals I won't be asking us to spendi;much time discussing these items this month, but I did want to agenda this item as a reminder that our "Year 2001" will end at our November meeting. Now is a good time to quickly assess what we might still accomplish where progress hasn't been what we'd wish and to take a look at what we need to report on for a formal assessment of our progress in November. At November's meeting, we should redefine our commitments for the coming year. List of 2001 Goals for the Board of Monroe County Commissioners: A) Restructure County Government for a leaner, more efficient operation, reducing top-heavy management positions and saving tax payer dollars, and finalizing restructuring ofthe current Public Safety Division. Using good business practices, create a county government that is both efficient AND responsive. We continued to make progress on this issue this year, but haven't finished. We did make a good start with Public Safety; but have more work to do. B) Hold "town meetings" throughout the Keys communities with minimal staff present at locations requested by constituents. These meetings may be evenings or Saturday mornings for greatest accessibility. We've held a number of "town meetings." C) Make community and highway beautification a priority, starting in Big Pine Key, and create a Commission position responsible for progress on this issue, and consider setting redevelopment standards that reflect local community character We appointed Commissioner McCoy to this task. I will ask Commissioner McCoy to provide a formal update for inclusion in our year's assessment at the November meeting. D) Wrap up CommuniKeys/HCP project in Big Pine and begin CommuniKeys programs elsewhere. Follow community directions provided in the CommuniKeys program for creation of community greenspace, conservation areas and recreation needs. I will-ask Marlene Conaway to provide us a formal report on the Bigl"ine HCP. The CommuniKeys program is also underway in Tavernier. While we have not yet been provided community directions, we have expressed our commitment to move forward when those directions are made available. E) Set up a budget workshop in March for us to get together and discuss our goals for the year. Traditionally, we have met individually with the County Administrator in the spring, at the start of the budget season, to discuss our issues. With the budget being such a concern for so many of us, it seems wiser for us to get together. DONE. F) Work to streamline the building permit process without spitting on the Comp Plan: offer more consistent, faster and more reliable service. Set up a means for measurement of progress. Set up an extensive post card system that will provide homeowners and contractors with a reasonable way to complete small projects in an efficient manner. We approved an outside audit of our permitting procedure. Growth Management Director Tim McGarry will be asked to provide a formal assessment of our progress for our November meeting. In addition, the Citizen Code Committee will hold its last meeting (and finish its examination) at the end of the month. Last minutes will be presented to the Commission next month. (This also responds to Q below.) G) Find ways to make ROGO points more accessible to the less wealthy so that new construction is more possible for the working people of the county: While we have done some work on this issue, the crucial thing we accomplished this year was to make a commitment to moving forward with Land Acquisition so that we can release permits without the ROGO system by defining areas where we want building to occur. This determination is being made through the CommuniKeys process. Also note that the work of the Citizen Code Committee supported this direction. H) Continue making progress on wastewater treatment and other Comp Plan Work Plan issues, putting a grant program in place to keep wastewater projects from driving out any of our citizens. Use all of the power of the County Commission, State and Federal Representatives, Senators, and the President of the United States to find matching funds for our wastewater projects. We will be hosting a workshop next month for all the municipal governments in the Keys. This will be one of our agenda items. I) Relocate the provision of municipal services into areas actually served, with particular emphasis on Public Works and Growth Management. Provide a central service area for Key Largo. Decisions upon how extensively to implement this goal should be influenced by cost/benefit analysis. To the extent possible, County-wide government function should be centrally located in the Keys. To my- knowledge, we have made no progress herein. Municipal servtces are still being provided from the municipality to the south on Key Largo, and, for our other primary area of unincorporated Monroe, in the Lower Keys, services are primarily all the way to the South or in Marathon. We should discuss in November whether and how we wish to revise this goal. J) Move the offices of County Commissioners into the district served (with approval of the impacted County Commissioner) DONE, to a certain extent. Commission Nelson's office is within his district, and, while my primary office is not, I have a satellite office within my District where I hold office hours. K) Continue our work to address the affordable housing crisis, including consideration of tying;affordable housing to future commercial development, avoiding gentrification of the existing affordable housing stock, redeveloping existing properties for affordable housing, etc. Make sure we break ground on our Key Largo affordable housing project this year. Use mechanisms such as land trusts, private investment, the Monroe County Land Authority and Habitat for Humanity to provide housing for our teachers, police, firefighters, tourist industry workers, and our children graduating from high school who are entering the work force. We have made significant progress on affordable housing this year, moving forward on several projects, and working with the other municipal governments to create a more fruitful working environment for these efforts. L) Address the issue of the commercial moratorium to provide some support and relief to our existing businesses, including expansion to meet code requirements and handicap access. Voting on this issue this month.. M) Renew our commitment to the expenditure of Infrastructure Sales Tax funds to benefit unincorporated Monroe County. We should look at upcoming capital expenditure as in our budget calendar, prioritize and rearrange it as necessary to accommodate our priorities, and discuss the future of this expenditure. This should take place as part of our budget cycle this year. WE SHOULD ASSESS HOW MUCH PROGRESS WE HAVE MADE ON THIS ONE IN NOVEMBER. N) Create a County Commission liaison with our State Representative to maximize grants and state actions. Done. 0) Board of County Commissioners to initiate discussion with FEMA for the purpose of reviewing the FEMA inspection program and to postpone the implementation of the program for 90 days. I will ask Commissioner Nelson to provide a formal update for inclusion in our year's-assessment at the November meeting. P) Promote the Florida Keys Marathon Airport and expand its services. I will ask Commissioner Neugent to provide a formal update for inclusion in our year's assessment at the November meeting. Q) Update and simplify, to the extent possible, County Codes. See "F" above. R) Work to submit agenda items and back-up materials as computer documents, in hopes of eventually presenting such materials on the web in a timely fashion prior to meetings. When last we updated on our progress here, Information Services was talking with two vendors who are currently providing this service to other counties! municipalities. I will get an update on this for our November meeting. S) Make water reuse a priority, even if only for limited park and median use, where cost-effective or where costs are not excessively burdensome for local citizens. Weare doing this as we assess wastewater options. T) Get BOCC meeting minutes posted online immediately after their approval at the following BOCC meeting. (Catch up on Year 2000 immediately!) DONE. U) Determine from local residents what they desire the future goal of Monroe County to be: preserving what we have or continued growth? Do we feel a determination has been made? If not, how should we move forward?