Item H2
BOARD OF GOVERNORS
LOWER AND MIDDLE KEYS FIRE AND AMBULANCE DISTRICT
AGENDA ITEM SUMMARY
Meeting Date: September 19-20, 2001
Division: Public Safety
Bulk Item: Yes
No .x
Department: Public Safety
AGENDA ITEM WORDING: Approval ofInterlocal Agreement with the City of Marathon
concerning provision of fire rescue and emergency medical services within and adjacent to the municipal
boundaries of the City of Marathon on a quarterly basis, effective October 1, 2001
ITEM BACKGROUND: The current Interlocal Agreement with the City of Marathon to provide
emergency medical and fire rescue services covers Fiscal Year 2001, which ends September 30,2001.
Craig Wrathell, City Manager, requested that an agreement be prepared to provide fire and EMS service
to the City for the first quarter of Fiscal Year 2002. The attached Interlocal Agreement also provides
an option for the City to renew the agreement on a quarterly basis.
:PREVIOUS RELEVANT BOCC/BOG ACTION: On September 20,2000, the Board granted
approval and authorized execution of an Interlocal Agreement between Monroe County, the Lower and
Middle Keys Fire & Ambulance Taxing District and the City of Marathon providing for delivery of
emergency medical & fire rescue service.
CONTRACT/AGREEMENT CHANGES: The term of the agreement is October 1 - December 30,
2001, with the option to renew the agreement on a quarterly basis. The contractual amount has been
increased five percent, on a quarterly basis.
STAFF RECOMMENDA nONS: Approval
TOTAL COST:
BUDGETED: Yes
No
COST TO COUN'{Y:
RE~NUEPRODU~ING: Yes_ No_ A~OUNTPERMONTH_ Year_
APPROVED BY: County Atty YES OMB/Purchasing YES Risk Management YES
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included lL
To Follow
Not Required_
AGENDA ITEM # /.. H ~
DISPOSITION:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: City of Marathon Effective Date:October 1. 2001
Expiration Date:December 31. 2001 w/option to
renew on a quarterlv basis
Contract PurposelDescription:Provision of fire rescue and emergency medical services within
and adiacent to the municipal boundaries of the City of Marathon
Contract Manager:James "Reggie" Paros
(Name)
6002
(Ext.)
Public Safety if
(Department)
for BOCC meeting on September 19. 2001 Agenda Deadline: Seotember 5.2001
CONTRACT COSTS
Total Dollar Value of Contract: $Revenue Current Year Portion: $nla
producing
Budgeted? YesD No D
Grant: $
County Match: $
Account Codes:
- - -
----
- -
----
- - - -
----
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Change~~
~~f Needed iewer
Division Director 9' /1e.w1 YesD No ,
RiskManagement ~131\OI YesDNo~~C\.' W~ ~~
O.M.B./Purchasing 8!:JlI!OI YesD Nol2I-"
County Attorney 9 /3J!O{ YesD No
Date Out
~j.,./
<6\3\\O{
C5\6\\O
I/r;~/
Comments:
OMB Form Revised 9/11/95 MCP #2
fflTERLOCALAGREEMENT
BETWEEN
LOWER AND MIDDLE KEYS FIRE AND AMBULANCE DISTRICT
AND
CITY OF MARATHON
This Interlocal Agreement, hereinafter called "AGREEMENT", is made by and
between the Lower and Middle Keys Fire and Ambulance District, hereinafter
"DISTRICT", and the City of Marathon, hereinafter "CITY", for the delivery of fire
rescue and emergency medical services within and adjacent to the municipal boundaries
of the City of Marathon.
WHEREAS, the DISTRICT and the CITY desire to enter into this AGREEMENT
to provide for the <ielivery of fire rescue and emergency medical services within and
adjacent to the municipal boundaries of the CITY; and
WHEREAS, the respective elected bodies ofthe DISTRICT and the CITY find
the method of delivery of the fire rescue and emergency medical services set forth in this
AGREEMENT is in the interest of the public and can be best accomplished through
coordination of the provision of such services as set forth herein;
NOW THEREFORE, in consideration of the mutual terms and conditions set
forth herein, the DISTRICT and the CITY do hereby agree as follows:
SCOPE:
1. The DISTRICT agrees to provide Fire Suppression and Rescue Services to the
CITY in the incorporated areas from the south end of Tom's Harbor Bridge to Banana
Boulevard (Valhalla Beach).
2. The DISTRICT agrees to provide Fire Suppression and Rescue Services to the
CITY on a twenty-four (24) hour, seven (7) days a week basis during the term of this
AGREEMENT. The level of service provided to the CITY shall, at minimum, be equal
to the average historical level of services provided by the applicable departments in other
areas of Monroe DISTRICT.
3. The DISTRICT will provide Emergency Medical Services to the CITY within the
boundaries of Marathon and Key Colony Beach.
4. The DISTRICT will provide Emergency Medical Services to the CITY on a
twenty-four (24) hour, seven (7) days a week basis during the term of this
AGREEMENT. The level of service provided shall, at minimum, be equal to the average
historical level of services provided by the applicable departments in other areas in
Monroe DISTRICT, in accordance with all applicable local and state rules and
regulations.
5. The DISTRICT shall provide as a minimum two (2) ambulances, one (1) each at
Marathon Fire Station #2 and at Conch Key Fire Station.
6. The DISTRICT and CITY will provide automatic and mutual aid to one another
for applicable emergency incidents.
7. Upon termination of services under this agreement and any extension hereof and
subsequent contract for such services, the COUNTY will transfer to the CITY at no cost
its right, title, and interest to the following ambulance units:. 1999 Ford Ambulance,
County ill #1416-121 and 1993 Ford Ambulance #141602-16, and their associated
equipment.
PAYMENTS AND FEES
1. The CITY shall pay the DISTRICT $133,050.00 per quarter for Emergency
Medical Services within the boundaries of Marathon and Key Colony Beach during FY
2001-2002. The CITY is not entitled to receive any ofthe funds from transport fees
generated by the DISTRICT during the term of this AGREEMENT.
2. The CITY shall pay the DISTRICT $10,238.00 per quarter for Fire Suppression
and Rescue Services in the incorporated area of Conch Key Fire's response zone during
FY 2001-2002.
3. Payment will be made on a quarterly basis and paid in arrears.
TERM
1. The initial term of this agreement shall be for the first quarter of Fiscal Year
2002, a period commencing October 1, 2001 and ending December 31, 200 I, unless
terminated earlier under this agreement. This agreement period may be extended on a
quarterly basis three times by the CITY, providing written notice each time to DISTRICT
of its intent to continue the agreement for an additional quarter of the year. Said notice
shall be provided at least sixty days prior to the termination of the quarter from which
service is desired to be extended. In no event shall this agreement be extended beyond
December 31, 2002. Any provision of services after December 31, 2002 shall require a
new written agreement.
EARLY TERMINATION:
1. Either party may terminate this agreement without cause upon giving to the other
at least thirty days prior written notice of the effective termination date. Either party may
terminate the agreement for cause upon giving the other party written notice of the breach
and providing five days during which to cure the breach. If the breach is not cured within
the five day period, the non-breaching party may give the breaching party written notice
of early termination effective immediately upon receipt of said notice.
2
Notice under this agreement shall be given to the CITY by sending written notice
to Craig Wrathell, City Manager, c/o Moyer & Associates, 210 North University Drive,
Suite 301, Coral Springs, Florida 33071, and notice shall be given to the DISTRICT by
sending written notice to James L. Roberts, County Administrator, Public Service
Building, Wing II, Key West, Florida 33040.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT as of
the day and year written below their names.
DISTRICT
BOARD OF GOVERNORS OF
THE LOWER AND MIDDLE KEYS
FIRE AND AMBULANCE TAXING
DISTRICT
(SEAL)
ATTEST: DANNY L. KOLHAGE BY:
Yvonne Harper, Chairman
DATE:
BY:
Deputy Clerk
(SEAL)
CITY
CITY OF MARATHON
ATTEST:
BY:
BY:
Robert Miller, Mayor
City Clerk
DATE:
By:
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
By:
City Attorney
3
INTERLOCAL AGREEMENT
BETWEEN
LOWER AND MIDDLE KEYS FIRE AND AMBULANCE DISTRICT
AND
CITY OF MARATHON
This Interlocal Agreement, hereinafter called "AGREEMENT", is made by and
between the Lower and Middle Keys Fire and Ambulance District, hereinafter
"D IS TRI CT", and the City of Marathon, hereinafter "CITY", for the delivery of fire
rescue and emergency medical services within and adjacent to the municipal boundaries
of the City of Marathon.
WHEREAS, the DISTRICT and the CITY desire to enter into this AGREEMENT
to provide for the delivery of fire rescue and emergency medical services within and
adjacent to the municipal boundaries of the CITY; and
WHEREAS, the respective elected bodies ofthe DISTRICT and the CITY find
the method of delivery of the fire rescue and emergency medical services set forth in this
AGREEMENT is in the interest ofthe public and can be best accomplished through
coordination of the provision of such services as set forth herein;
NOW THEREFORE, in consideration ofthe mutual terms and conditions set
forth herein, the DISTRICT and the CITY do hereby agree as follows:
SCOPE:
1. The DISTRICT agrees to provide Fire Suppression and Rescue Services to the
CITY in the incorporated areas from the south end of Tom's Harbor Bridge to Banana
Boulevard (Valhalla Beach).
2. The DISTRICT agrees to provide Fire Suppression and Rescue Services to the
CITY on a twenty-four (24) hour, seven (7) days a week basis during the term of this
AGREEMENT. The level of service provided to the CITY shall, at minimum, be equal
to the average historical level of services provided by the applicable departments in other
areas of Monroe DISTRICT.
3. The DISTRICT will provide Emergency Medical Services to the CITY within the
boundaries of Marathon and Key Colony Beach.
4. The DISTRICT will provide Emergency Medical Services to the CITY on a
twenty-four (24) hour, seven (7) days a week basis during the term of this
AGREEMENT. The level of service provided shall, at minimum, be equal to the average
historical level of services provided by the applicable departments in other areas in
Monroe DISTRICT, in accordance with all applicable local and state rules and
regulations.
5. The DISTRICT shall provide one (1) primary and one (1) back-up
rescue/transport vehicle at Marathon Fire Station #2 and at Conch Key Station. The
back-up vehicle is not staffed.
6. The DISTRICT and CITY will provide automatic and mutual aid to one another
for applicable emergency incidents.
H.~
7. Upon termination of services under this agreement and any extension hereof and
subsequent contract for such services, the COUNTY will transfer to the CITY at no cost
its right, title, and interest to the following ambulance units: 1999 Ford Ambulance,
County ill #1416-121 and 1993 Ford Ambulance #141602-16, and their associated
equipment. In the event any of the ambulances or associated equipment are destroyed,
damaged, stolen, lost or removed from service during the term of this AGREEMENT, the
COUNTY shall replace said unit or equipment with unit or equipment of equal or greater
value. This provision is not intended to apply to the normal wear and tear placed on the
vehicle or equipment stemming from its normal course of service. Should there be
disagreement among the parties, the issue shall be resolved as provided by Chapter 164,
Florida Statutes.
PAYMENTS AND FEES
1. The CITY shall pay the DISTRICT $133,050.00 per quarter for Emergency
Medical Services within the boundaries of Marathon and Key Colony Beach during FY
2001-2002. The CITY is not entitled to receive any of the funds from transport fees
generated by the DISTRICT during the term of this AGREEMENT.
2. The CITY shall pay the DISTRICT $10,238.00 per quarter for Fire Suppression
and Rescue Services in the incorporated area of Conch Key Fire's response zone during
FY 2001-2002.
3. Payment will be made on a quarterly basis and paid in arrears.
TERM
1. The initial term of this agreement shall be for the first quarter of Fiscal Year
2002, a period commencing October 1, 2001 and ending December 31, 2001, unless
terminated earlier under this agreement. This agreement period may be extended on a
quarterly basis three times by the CITY, providing written notice each time to DISTRICT
of its intent to continue the agreement for an additional quarter of the year. Said notice
shall be provided at least sixty days prior to the termination of the quarter from which
service is desired to be extended. In no event shall this agreement be extended beyond
December 31, 2002. Any provision of services after December 31, 2002 shall require a
new written agreement.
EARLY TERMINATION:
1. Either party may terminate this agreement without cause upon giving to the other
at least thirty days prior written notice of the effective termination date. Either party may
terminate the agreement for cause upon giving the other party written notice of the breach
and providing five days during which to cure the breach. If the breach is not cured within
the five day period, the non-breaching party may give the breaching party written notice
of early termination effective immediately upon receipt of said notice.
2