Item C16
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 9/19 - 9/20/2001
Division: Public Works
Bulk Item: Yes ~
No
Department: Solid Waste Management
AGENDA ITEM WORDING: Approval of an agreement between Monroe County
and Clean Florida Keys, Inc. to provide disbursement of funds from the Litter
Control and Prevention Grant.
ITEM BACKGROUND: An agreement between Monroe County and Clean
Florida Keys, Inc. is needed to provide disbursement of grant funds.
PREVIOUS REVELANT BOCC ACTION: For eight (8) previous years, the Board
of County Commissioners has approved pass-through funding of the Litter
Control and Prevention Grant to Clean Florida Keys, Inc.
CONTRACT/AGREEMENT CHANGES: None. This is the standard annual
Clean Florid~ Keys, Inc. Agreement to allow pass-through funding.
STAFF RECOMMENDATIONS: Approval
TOTAL COS~: N/A
COST TO COUNTY: N/A
BUDGETED: Yes X
No
REVENUE PRODUCING: Yes No X
AMOUNT PER MONTH_Year $12,839
APPROVED BY: County Atty ---X
DIVISION DIRECTOR APPROVAL:
OMB/Purchasing --X Risk Management N/A
~~
Dent Pierce
DOCUMENTATION: Included XX
To Follow
Not Required_
DISPOSITION:
AGENDAITEM#~
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
..... -. -...,
CONTRACT SUMMARY
Contract with: Clean FL Keys, Inc. Contract #LC02- 22
Effective Date: 10/1/01
Expiration Date: 9/30/02 .
Contract Purpose/Description:
PASS-THROUGH FUNDING OF THE LITTER CONTROL AND PREVENTION
GRANT TO CLEAN FLORIDA KEYS, INC.
Contract Manager: CAROL A. COBB 4432 SOLID WASTE
MANAGEMENT/STOP #1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 9/19/01 Agenda Deadline: 9/5/01
CONTRACT COSTS
Total Dollar Value of Contract: $ 12,839
Budgeted? Yes[8;J No D Account Codes:
Grant: $ 12,839
County Match: $ N/ A
Current Year Portion: $ 12,839
414-41006-530490-GR0202-530340
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ADDITIONAL COSTS
Estimated On~oing Costs: $N/Alyr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed I ;J /1 ~e~~_
Di vision Director YesD N o[8;J ! /// L/ {7:'-':"
.
Risk Management Cj \ (,\0/ YesD No[l]/ C\.. \..\)CL-'1'~'-k R~~
O.M.B./Purchasing q {[pID{ YesD No~ / '",--- _' q
!.!
County Attorney ~/ 2--S/ i'! YesD No
Date Out
Comments:
OMS Form Revised 2/27/01 Me? #2
Agreement Between
Monroe County and Clean Florida Keys, Inc.
This Agreement is made as of the 1st day of October 2001, between the Board of County
Commissioners of Monroe County, Florida, hereinafter referred to as the "Board" .and Clean Florida
Keys, Inc.
WHEREAS, Monroe County has millions of visitors each year, and the small permanent
population is faced with managing and controlling or preventing the litter, both land and water borne
from these visitors, and
WHEREAS, The County faces severe litter problems throughout all areas of the Keys, and
WHEREAS, Clean Florida Keys, Inc. provides services in the form of program management,
including educational programs and community action programs; and
Whereas, in Fiscal Year 2002, the Florida Department of Environmental Protection has awarded
Monroe County $12,839.00 to coordinate Florida's mandated goal to reduce litter by 50% through a
local Keep America Beautiful affiliate. Clean Florida Keys, Inc. is Monroe County's local Keep
America Beautiful affiliate.
IN CONSIDERATION of such services rendered, Clean Florida Keys, Inc. and the Board agree
as follows:
1. The Board shall allocate the total grant to clean Florida Keys, Inc. toward payment of
administrative and operating expenditures shown on the Clean Florida Keys monthly budget and
specified in Option 1 of the grant.
2. The Board will compensate Clean Florida Keys, Inc., on a reimbursement basis, for providing the
measurable. objectives as specified in the scope of work in the Litter Control and Prevention Grant
application .program budget. The Litter Control and Prevention Grant application program
budget is attached and made a part of this agreement.
3. Records, checks and receipts of the use of the funds shall be kept by the Executive Director of
Clean Florida Keys, Inc. Records, checks and receipts shall be kept in accordance with Monroe
County Policies, and the general conditions of the grant, under the direction of the Department of
Environmental Protection. Records and receipts will be available for inspection during regular
business hours.
4. The term of this agreement is October 1, 2001 through September 30, 2002.
5. Clean Florida Keys, Inc. shall indemnify Monroe County for all claims of any sort that arise from
the use of ~his funding. In this .respect, Clean Florida Keys, Inc. shall hold Monroe County
harmless and assume all responsibility for any claims or damage resulting from the use of this
funding during the time wherein the funding continues.
IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and
year first above written.
Mayor Neugent
Mayor Pro Tem Williams
Commissioner Spehar
Commissioner McCoy
Commissioner Nelson
Chairman, Board of Directors, Clean FL Keys, Inc.
Attest:
Danny Kolhage, Clerk of the Court
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Chairman
(SEAL)
Draft Budget
Clean Florida Keys, Inc.
Oct. 1, 2001 - Sept. 30, 2002
INCOME:
Grants
Private Trust Grant
State FDOT Grant
State FDEP Litter Grant
$2,500.00
$7,000.00
$12,839.00
TOTAL GRANTS:
$22,339.00
Other
Membership Dues
Donations
Earth Day 5K Run/Walk
Dumpster Art Project
Community Service Benefit
Special Event Benefit
Keys West Pops Benefit
$1,000.00
$4,000.00
$3,500.00
$3,500.00
$2,500.00
$1,500.00
$4,000.00
TOT A~ OTHER INCOME
$20,000.00
TOTAL INCOME
$42,339.00
EXPENSES:
Fees-Litter Prevention/Beautification Consulting
Equip/Computer/Copier/Supplies
Telephone/F axlEmail/lnternetlHome Page
Postage/Delivery General .
Litter PreY/Beautification Mtgsrrravel
Litter Prey Cleanups/Educ. Materials/Programs
Office - Donated Space
FL Keys Scenic Hwy/OH Trail
Fees - Tax Prep, Corp, Reg, KAB dues
Membership Campaign Annual Mtg
$30,000.00
$2,800.00
$1,700.00
$700.00
$1,500.00
$4,339.00
$1,300.00
TOTAL EXPENSI;S
$42,339.00