Item C26
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 19,20,2001
Bulk Item: YES XXX NO
Division: Monroe County
Department: Fixed Asset Surplus
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via
disposal/destruction/trade in and advertising for bids and
accepting bids and approval to award surplus to the highest
bidder.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
STAFF RECOMMENDATION: APPROVAL
TOTAL COST:
N/A
BUDGETED:
Yes_
No NA
Cost to County: N/ A
Item Prepared By:
YEAR
DOCUMENTATION:
Not Required
Agenda Item: j..C,W
DISPOSITION:
Board of County Commisioners
September 19,20,2001
SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOl NT BOCC ACTION I
County 10# Esumatea I
Description Original Value Present Value need approval to-
1 0208-083 Modem Old-Obsolete-No longer in use $1,218.00 $0.00 remove & disoose
2 0208-085 Pace II Old-Obsolete-No longer in use $1,242.00 $0.00 remove & dispose
3 0208-086 Pace II Old-Obsolete-No longer in use $1,242.00 $0.00 remove & dispose
4 0208-091 Pace Box Old-Obsolete-No longer in use $1,242.00 $0.00 remove & dispose
5 0208-092 Pace II Old-Obsolete-No longer in use $1,242.00 $0.00 remove & dispose
6 0208-111 Pace II Old-Obsolete-No longer in use $1,356.55 $0.00 remove & dispose
7 0208-112 Pace II Old-Obsolete-No longer in use $1,356.55 $0.00 remove & dispose
8 0208-114 Pace II Old-Obsolete-No longer in use $1,356.55 $0.00 remove & dispose
9 0208-121 Modem Old-Obsolete-No longer in use $1.389.28 $0.00 remove & dispose
10 0208-123 Modem Old-Obsolete-No longer in use $1,389.28 $0.00 remove & dispose
11 0208-021 Modem Old-Obsolete-No longer in use $4,441.19 $0.00 remove & dispose
12 0208-027 Okidata Printer Old-Obsolete-No longer in use $1,046.00 $0.00 remove & dispose
13 0208-029 Printer Old-Obsolete-No longer in use $1,046.00 $0.00 remove & dispose
14 0208-030 Printer Old-Obsolete-No longer in use $1,046.00 $0.00 remove & dispose
15 0208-073 Modem Old-Obsolete-No longer in use $1.569.02 $0.00 remove & dispose
16 0208-075 Modem Old-Obsolete-No longer in use $1,569.01 $0.00 remove & dispose
17 0208-076 Modem Old-Obsolete-No longer in use $1,569.01 $0.00 remove & dispose
18 0208-077 Modem Old-Obsolete-No longer in use $1.569.01 $0.00 remove & dispose
19 0208-078 Modem Old-Obsolete-No longer in use $1,569.01 $0.00 remove & dispose
20 0208-082 Modem Old-Obsolete-No longer in use $1.218.08 $0.00 remove & dispose
21 0208-134 Modem Old-Obsolete-No longer in use $2,366.89 $0.00 remove & dispose
22 0208-143 Main Frame Old-Obsolete-No longer in use $7.175.16 $0.00 remove & dispose
23 0208-146 Pace II Old-Obsolete-No longer in use $1,218.77 $0.00 remove & dispose
24 0208-148 Pace II Old-Obsolete-No longer in use $1,218.76 $0.00 remove & dispose
25 0208-149 Pace II Old-Obsolete-No longer in use $1,218.76 $0.00 remove & dispose
26 0210-017 Computer Broken $2.824.00 $0.00 remove & dispose
27 0701-140 Computer Old-Obsolete-No longer in use $49,092.74 $0.00 remove & dispose
28 0701-156 Powerware Backup Broken $1,750.00 $0.00 remove & dispose
29 0701-161 Fax Machine Old-Obsolete-No longer in use $799.88 $0.00 remove & dispose
30 0701-165 Computer Old-Obsolete-No longer in use $2,979.00 $0.00 remove & dispose
31 0701-183 Computer Old-Obsolete-No longer in use $1,473.00 $0.00 remove & dispose
32 0701-184 Computer Old-Obsolete-No longer in use $1,473.00 $0.00 remove & dispose
33 0701-186 Computer Old-Obsolete-No longer in use $2,225.01 $0.00 remove & dispose
34 0702-375 Computer Old-Obsolete-No longer in use $4,287.90 $0.00 remove & dispose
35 0702-326 Computer Old-Obsolete-No longer in use $3,799.00 $0.00 remove & dispose
36 0940-307 Jack Hammer Beyond economical repair $874.00 $0.00 remove & dispose
37 0940-198 Paint Striping Machine Beyond economical repair $1,374.76 $0.00 remove & dispose
38 0940-461 Kee Lawnmower. Beyond economical repair $1,100.00 $0.00 remove & dispose
39 0944-003 Paint Striping Machine Beyond economical repair $8,543.00 $0.00 remove & dispose
40 0940-436 Computer Old-Obsolete-Already replaced $2,137.00 $0.00 remove & dispose
41 0940-438 Computer Old-Obsolete-Already replaced $2,137.00 $0.00 remove & dispose
42 1001-508 Computer Beyond economical repair $5,382.50 $0.00 remove & dispose
43 1001-536 Computer Beyond economical repair $1,888.00 $0.00 remove & dispose
44 1001-500 Computer Beyond economical repair $4.220.00 $0.00 remove & dispose
45 1001-502 Computer Beyond economical repair $3,259.00 $0.00 remove & dispose
46 1001-508 Computer Beyond economical repair $5,382.50 $0.00 remove & dispose
47 1200-105 Computer Bevond economical repair $1,755.00 $0.00 remove & dispose
48 1200-100 Computer Bevond economical repair $1,298.00 $0.00 remove & dispose
49 1401-511 Realistic Satelite Dish Destroyed bv Hurricane $1.399.00 $0.00 remove & dispose
50 1401-495 Mobile Radio w/mike Old-Obsolete-No longer in use $820.00 $0.00 remove & dispose
51 1403-007 Ge Master Controller Old-Obsolete-No longer in use $782.00 $0.00 remove & dispose
52 1404-002 VCR Recorder Old-Obsolete-No longer in use $840.00 $0.00 remove & dispose
53 1401-386 Computer Old-Obsolete-Already replaced $2,403.40 $0.00 remove & dispose
54 1404-047 Computer Old-Obsolete-Already reolaced $2,586.76 $0.00 remove & dispose
55 0202-421 Computer Surplused 2/15/01-Lost $1.897.00 $0.00 remove & dispose
56 0202-232 Printer Surplused 2/15/01-No show $3.024.95 $0.00 remove & dispose
57 0202-193 Mail Machine Replaced-Traded for new one $5,303.00 $0.00 remove & trade in
L_~ 0204-173 Computer Old-Obsolete-Already replaced $3,196.00 $50.00 advertise for bid ,~
Board of County Commisioners
September 19, 20, 2001
SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOl NT BOCC ACTION
! t:stlmatea
County 10# Description , Original Value Present Value need approval to-
59 0977-155 Tire Slicer We no lonQer recycle $17,869.00 $0.00 advertise for bid
60 1806-006 89 Ford Van ReplacinQ with new bus $7,720.00 $0.00 advertise for bid
61 1807-069 93 Ford Bus ReplacinQ with new bus $38,227.00 $4,000.00 advertise for bid
~ ~; 1817-004 93 Ford Bus ReplacinQ with new bus $38,527.00 $4,000.00 advertise for bid
2300-073 Computer Old-Obsolete-Already replaced $3,876.00 $0.00 remove & dispose
64 2300-76 Computer Old-Obsolete-Already replaced $3,749.00 $50.00 advertise for bid
65 2401-333 87 RIVI Travel Trailer Surplused 8/24/01- refused $3,500.00 $100.00 advertise for bid
66 0400-864 89 Chev Corsica Beyond economical repair $6,412.00 $0.00 advertise for bid
67 0902-479 87 GMC Pick Up Truck Beyond economical repair $4,300.00 $0.00 advertise for bid
68 0903-409 87 Dodqe Van Beyond economical repair $6,150.00 $0.00 advertise for bid
69 0940-368 94 Ford Pick Up Truck Beyond economical repair $11,279.00 $0.00 advertise for bid
ro 1005-041 89 Chev Pick Up Truck Beyond economical repair $8,489.00 $0.00 advertise for bid
71 1505-123 89 Ford Crown Vic Beyond economical repair $12,300.00 $0.00 advertise for bid
72 3000-034 88 Chev Astro Beyond economical repair $11,775.00 $0.00 advertise for bid
73 0201-165 Lanier Duplicator Broken $2,627.00 $0.00 remove & dispose
74 0202-244 Okidata Printer Broken $999.00 $0.00 remove & dispose
~ 75 0202-260 Okidata Printer Broken $999.00 $0.00 remove & dispose
76 0202-270 IBM Typewriter Broken $957.00 $0.00 remove & dispose
77 0202-305 Okidata Printer Broken $1,110.00 $0.00 remove & dispose
78 0208-023 Okidata Printer Broken $1,046.00 $0.00 remove & dispose
79 0208-031 Okidata Printer Broken $1,046.00 $0.00 remove & dispose
County 10 # Description SerialNin # Buver Amount of Bid need approval to-
1 0201-163 Computer 6416HAE34505 Denise Horn $45.00 award to highest bidder
2 0201-169 Computer~,_~49HKD9F156 Michael Knowles $140.00 award to highest bidder
c 3 0201-170 Computer ~_ ! A449HKD9L676 Michael Knowles $150.00 award to hiqhest bidder
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MONROE COUNTY
INVENTORY DELETION REQUEST E E ~'7'\lED:1UG 1 72001
TO: ~CU/I ~CLJ FROM:-.Ja/J<l4.- ~/~
PROPERTY LERK FI ANCE DEPT
DATE: 6 / {) J
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APPROVAL TO ACCEPT HIGHE~T BIDS ON SURI:>LUS PROPERTY.
REASON FOR REQUEST:
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REASON FOR REQUEST:
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PROPER CLE K FINANCE DEPT
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REASON FOR REQUEST:
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"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO DIVINA D. SPEER
PROPERTY CLERK FINANCSQ_EfT .. "
DATE: 11. C l~ E J V 1:. :.:
FROM: BERT GEREZ
INTERNAL AUDIT
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7352HFT20254 COMPAQ LAPTOP COMPUTER
05/01/90
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APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
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REASON FOR REQUEST:
BROKEN - OLD - OBSOLETE - NO LONGER IN USE
PREPARED BY: BERT GEREZ ~ h
DIVISION DIRECTOR APPROVAL, ~
PRINT NAME: DANNY KOLHAGE .. u_
TECHNICAL SERVICES APPROVAL: /~
PRINT NAME: KEN PCRREYMAN ~/ . '~
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DATE:
OMB FORM REVISED 11199 ds
TO DIVINA D. SPEER FROM:
PROPERTY CLERK FINANCE DEPT
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MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
HARRY l. SAWYER, JR.
SUPERVISOR OF ELECTIONS
M~~ROE COUNTY, FLORIDA
S30 vVtrllenead Street
Ke>- Wast, Flortda 3304O-6sn
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APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
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APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
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TO DIVINA D. SPEER
PROPERTY CLERK FINANCE DEPT
DATE:
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
HARRY L. SAWYER, JR.
~l JPERVISOR OF ELECTIONS
MONROE COUNTY, FLORIDA
530 Whltenead 5uetll
Key West, Ronda 33040-6577
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APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
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REASON FOR REQUEST:
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DATE:
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MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT
DATE:
FROM: ------ttARWt-l-.-SA~ER,JR.---
SUPERVISOR OF ELECTIONS
MONROE COUNTY, FLORIDA
530 Whitehead Street
Key West, Aorlda 33040-6577
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REASON FOR REQUEST:
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OMS FORM REVISED 11199 ds
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO DIVINA D. SPEER
PROPERTY CLERK FINANCE DEPT
DATE: ___~\-O \
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FROM: HARRY L. SAWYER, JR.
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Key West. Florida 33040-6577
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APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
~ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST: ,
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TECHNICAL SERVICES APPROVAL:
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MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
HARRY L. SAWYER, JR.
SUPERVISOR OF ELECTIONS
MONROE COUNTY, FLORIDA
639 '1Rlitel'lead Sb <l&t
Key West. Aorfda 33040-6577
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~EASON FOR REQUEST:
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MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
HARRY L. SAWYER, JR.
SUPERVISOR OF ELECTIONS
MUNHOf COUNTy, FLORIDA
5-'30 WhltAhAM ~trAAt
Key West, Florida 33040-6577
FROM:
TO DIVINA D. SPEER
PROPERTY CLERK FINANCE DEPT
DATE:
(:; r.:r;Pf\Tf) AUG 0 72001
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST: (
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DATE:
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DIVISION DIRECTOR APPRO
PRINT NAME: . 9
TECHNICAL SERVICES APPROVAL: ~~ ~
PRINT NAME: ((t:.u K "~1'..1 A.,.J
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olAa FaRIA REVlseo 11199 do
MONROE COUNTY RECJEAVI~.D AUG 2 J ZOOtI
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT.
DATE: August 15.2001
M.C. SERIAL ASSET DATE ORIGINAL & EST.
LD. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
0940-307 I unknown 45 lb. Jack Hammer 4/30/91 $874.00/ $0.00
CHECK APPROPRIATE LINE BELOW:
x
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
Cost of repairs exceed purchase price of replacement.
Replaced with new equipment # 0940-476
~~Ol
a. NAME, nen' Pi"",
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PREPARED BY:
Joe Medallion
DIVISION DIRECTOR APPROVAL:
OMS FORM REVISED 11m
1-', ,. ,_, ~. , .
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" :J 2001
MONROE COUNTY
INVENTORY DELETION REQUEST
DlVINA SPEER
~
TO:
PROPERTY CLERK. FINANCE DEPT.
DATE: Augus t 21. 200 I
M.C. SERIAL ASSET DATE ORIGINAL & EST.
I.D. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
0940-198 ,I Y4083 Paint Striping Machine 4/26/93 $1,374.76/$0.00
0940-461 ..; 93-122042 Kee Lawnmower 8/15/97 $1,100.00/$0.00
0944-003 I unknown Paint Striping Machine 9/30/82 $8,543.00/$0.00
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
XXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
Reoairs would cost more than to replace. eauipment being used for Parts where possible.
PREPARED BY:
Joe Medallion
~:-=21.2~/z0/d
PRINT NAME: Dent Pierce
DIVISION DlRECTOR APPROVAL:
OMB FORM REVISED 11/99
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO:
Devina D. Speer
FROM: Joe Medallion
PROPERTY CLERK. FINANCE DEPT.
DATE: August 15,2001
i / L~C;
M.C. SERIAL ASSET DATE ORIGINAL & EST.
I.D. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
0940-436 8MC56 Dell PI33 Computer 4/11/97 $2137.001 unknown
0940-438 8MC63 Dell P133 Computer 4/11/97 $2137.00/unknown
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
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REASON FOR REOUEST:
Replaced with new equipment
PREPARED BY: Joe medallion
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P T NAME: Dent Pierce
DIVISION DIRECTOR APPROVAL:
TECHNICAL SERVICES APPRQV AL, ~ ~
P N : 1(';:: <<..J t==t-f?J.':y M ~..J
OMB FORM REVISED 11/99
RECFTVFD AUG 132001 MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
FROM: J,.A4M.7 ~,c/2y
Ta! h'1V /e/p L SGI?t//c?CS
PROPERTY CLERK, FINANCE DEPT.
DATE: ';;<-/-01
M.C. SERIAL
I.D. NUMBER NUMBER
;::7::,57 '13 wD 4 tf)
ASSET
DESCRIPTION
DATE ORIGINAL & EST.
PURCHASED PRESENT VALUE
7' -1/.-1<.# ~
./
Pt'-v1 ~. 5kl/q [/
Optl fJl... -fX Yl11 J ~-'? S-
~(.~ p. <:.. .3/J.'J. ~
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CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
~ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
'"Be70uO EC!t;l)o MI~AL. ~PA.d<. /0I3S0f..,CTf,
PREPARED BY, ..J J.1JilJ!1 Y ~ A.A. 7' DATE, /-5/ -:;1 001 D~ -r;",., ao
DIVISION DIRECTOR APPROVAL, - ~ ~ .../4"
PRINT NAME: ~E S ~Oe, Ee-rs
OMB FORM REVISED 11/99
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT
DATE: 07/31/01 l:;F~."f:rVED
FROM: JERRY O'CA THEY
EMERGENCY MANAGEMENT
AUG 1 07001
EIL910602431 REALISTIC SATELlTE DISH
09/30/91
$1,399.00/$0
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
DESTROYED BY HURRICANE
PREPARED BY: JERRY O'CATHEY ~
DIVISION DIRECTOR APPROVAL: ~ /7tJh1/l
PRINT NAMYENE TONER
DATE: 07/31/01
~~~.[) (
OMB FORM REVISED 11/99 ds
MONROE COUNTY fd}~L
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT
DATE: 07/31/01
FROM: JERRY O'CATHEY
EMERGENCY MANAGEMENT
IV'
1401-495
.,/
I 1403-007
4070032 MOBILE RADIO W/ MIKE
09/30/89
$820.00/$0
3320722 GE MASTER CONTROLLER
09/23/83
$782.00/$0
1404-002
B4SA51197 VCR RECORDER
07/03/84
$840.00/$0
I--
I
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
OLD - OBSOLETE - NO LONGER IN USE
PREPARED BY: JERRY D'CATHEY ~ DATE: 07131/01
DIVISION DIRECTOR APPROVAL: Jh J/ / , '7lJzv21 R .R.fJ I
PRINT NA~RENE TDNER 'i'~
OMS FORM REVISED 11199 dS
MONROE COUNTY 9~1 ;.. ;\:;;,
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
~; ": Ii
{'. "i ,
;"1 '.!~ n ,
TO DIVINA D. SPEER
PROPERTY CLERK FINANCE DEPT
DATE:
FROM: Jerry O'Cathey
Emergency Management
.".
1401-386 I
V'"
1404-047 I
0088950
I BM Portable Computer
05/31/85
$2,403.40/$0
23A605562
IBM PS/2 Computer System
09/30/91
$2,586.76/$0
--~
I
CHECK.APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
OLD - OBSOLETE - NO LONGER IN USE
PREPARED BY: Jerry O'Cathey ~~IU"1
DIVISION DIRECTOR APPROVAL:
PRINT NA~ENE TONER
TECHNICAL SERVICES APPROVAL: ~~ _
PRINT NAME: K MAN
DATE: 08/01/01
~ ~ 2..r.tJ(
OMB FORM REVISED 11/99 ds
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO DIVINA D. SPEER
PROPERTY CLERK FINANCE DEPT
DATE: 8/3/01
FROM:
5488560
Gateway Computer
08/28/96 $1,897.00/$0
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
surplus for bid - 2/15/01 - lost
. j)u,~~ ~
PREPARED BY: Divina D. Speer
DIVISION DIRECTOR APPROVAL:
PRINT NAME: DANNY KOL
TECHNICAL SERVICES APPROVAL:
PRINT NAME: EN
DATE:
08/03/01
OMB FORM REVISED 11/99 ds
Clerk of the
Circuh coon
Clerk of the Circuit Court
Phone: (305) 292,3457
FAX:
email:
Memorandum
To:
From:
cc:
Date:
Subject:
Danny Kolhage
Divina D. Speer
Monday, April 16, 2001
Lost Equipment
Re: 1. 0202-421 Gateway Computer 2000 SIN 5488560
2.0601-283 Laptop Computer Unknown brand SIN 08317805
3.0601-307 Toshiba Laptop Computer SIN 07422090
Lisa Albury and Patrick White inventoried the equipment listed above in
November of 2000.
These items were listed as "surplus for bid." During my follow-up on these items,
I discovered that they are missing. Item number 1 was listed in February bidding process
and items 2 and 3 are listed in this month's bidding process.
Patrick White and I have searched the old jailhouse and any other retention areas
that might house this equipment, but have found none of it. I have also asked John King
and James Bruce if they recall destroying any properties from the old jailhouse. They
stated that they have not destroyed anything from any department within the last four
months.
Please advise me as to what is the proper procedure I should follow for this type of
issue.
Thank you,
.1
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT
DATE: 8/3/01
FROM:
0202-232
~
I
N/A
Genicom Printer
09/30/90
$3,024.95/$0
~
I
I
~
!
~
I
I
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I
~ -
i
It
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
Surplus for bid on 2/15/01 - no show
1).UVt~~
PREPARED BY: Divina D. Speer
DATE:
08/03/01
DIVISION DIRECTOR APPROVAL:
PRINT NAME: DANNY KOLHAGE
OMS FORM REVISED 11/99 ds
~
MONROE COUNTY
INVENTORY DELETION REQUEST
TO DIVINA D. SPEER
PROPERTY CLERK FINANCE DEPT
DATE: 080301
FROM:
0202-193
54751
PITNEY BOWES MAIL MACHINE 09/30/87
$5,303.00/$0
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
REPLACED-TRADED FOR NEW ONE ON JULY 2000
J)~~
PREPARED BY: DIVINA SPEER
DATE:
08/03/01
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
DANNY KOLHAGE
OMB FORM REVISED 11/99 ds
4-
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO DIVINA D. SPEER
PROPERTY CLERK FINANCE DEPT
DATE: 080301
FROM:
0204-173
07430293
TOSHIBA LAPTOP COMPUTER 09/30/94
$3,196.00/$50
CHECK APPROPRIATE LINE BELOW:
X APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
OLD - OBSOLETE - ALREADY BEEN REPLACED
PREPARED BY:
.'JJFi
j) J./'b~ (, "--
DIVINA SPEER
DATE:
08/03/01
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
DANNY KOLHAGE
~~Eff~MA~
TECHNICAL SERVICES APPROVAL:
PRINT NAME:
OMB FORM REVISED 11199 ds
I)'
1:'. -
MONROE COUN-rY~ .
INVENTORY DELETION REQUEST
, . 1 ~
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT
DATE:
FROM: SOLID WASTE MANAGEMENT DIVISION
LONG KEY TRANSFER
, .. . . O,RIGINAL"&EST.ir,~ , ;
: :\.:;;:'.;~~:1Y>~~'i}t?~:~;:;': !t*?:(f\'::;r;r~jrt. .',
:PRESEr.,trV ALUE';J,;::..',
/
10977-155
I
!
100-1191
TIRE SLICER
07/25/96
$17,869.00/$0
r-
I
CHECK APPROPRIATE LINE BELOW:
XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
WE NO LONGER RECYCLE
PREPARED BY: JACK E JULIEN
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
OMS FORM REVISED 11199 ds
MONROE COD
INVENTORY DELETIO
TO: Divina Speer
PROPERTY CLERK. FINANCE DEPT.
Senior Administrator TransPOrtation
DAlE: August 24.2001
M.C. SERIAL ASSET DATE ORIGINAL & EST.
LD. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
1806-006 / IFl1fS34HJK1IB43009 1989 Ford High Top Van 11 6/1 0/94 $7,720.00/$0.00
Passenger
1807-069/ IFl)KJE30M5PfU\06916 1993 Ford Bus 12/2 Passenger 02/17/93 $38,227.00/$4,000.00
1817-004 I IFl)KJE3~OPfU367664 1993 Ford Bus 12/2 Passenger 12/01193 $38,527.00/$4,000.00
CHECK APPROPRIATE LINE BELOW:
x
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
x
REASON FOR REQUEST:
Reolacing with new buses
PREPARED BY:
Jerry Eskew ;J Il.
APPROVED BY: Louis laTorre -(~f
DIVISION DIRECTOR APPROVAL:
DATE: 08/24/01
OMB FORM REVISED 11/99
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
RECiEl'ilED AIJG:2 2 2001
TO:
Divina Speer
FROM:
Doug Gregory, Director
PROPERTY CLERK. FINANCE DEPT.
DATE: 8/17/01
Extension Services
M.C. SERIAL ASSET DATE ORIGINAL & EST.
I.D. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
2300-~3 / .t 3 €7 (g .(lJ / TJ-
MDEPENTC90PI Gateway P5-90 computer & 7/94 Orig: $2970.06
Gateway IS" monitor
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
~
o/d- obsole--Ie. - no fonC]er In tl/se.
PREPARED BY:
PRINT NAME:
~R"r, ... ~~
J~-, '. ',', >~ <~CJ~~gRQ"V:~~ '
~l:ME~' KE.u 11:.,e I!. YWZ 1'\ r.J
OMB FORM REVISED 11/99
j~
;~' 1 a 2Ua'1
MONROE COUNTY
INVENTORY DELETION REQUEST
\}C)~~ C\ex-\, " . FROM:
Finance Department, Stop #8
DATE: 6"'19-01
TO:
J:::ous Ge~j
~~ . Wet61d\ ~\~
Monroe County
LD. Number Serial Number
Asset
Description
Date Original &
Purchased Est. Present Value
'2.&0 -~I \.1 o~S'2~qS IOs'n;~ bIas or\". v~
~\\"1e 1>ro 3,t...\Q. ce /5/),
T2.\50c..bT
\ ..l_... C\... - - -
!P
Check appropriate line:
1 APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
~ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT IDGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
COut de"';5 ~e - ef1flLl WI U//r/, &'1/ B)1jJ I? A-.If ~
300)115 hgy; dt-IV'e ;5 ,ho l.//7a,j/e -fbr CUf"'iy.::wT
S'O;cfU/Cl re t:Jr use, h/~ A/l~ nOT-l{Sed ;f- /';( tJ~y-
, 3 y~~ V' .
t'
PREPAREDBY: ~
DIVISION DIRECTOR APPROVAL:
Finance: Revised 2/14/96
(fflll - K€l.....JaC-- 7-/B-o/
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER FROM:
PROPERTY CLERK FINANCE DEPT
DATE:
RE........,"';." - () ?nOl
I". .t. : ~. C, L)
I
12401-3331
I
i
I
!
1S0R32208H1012098 1987 RIVI TRAVEL TRAILER
I
I
03/26/98
$3500.00/$'00000
L
CHECK APPROPRIATE LINE BELOW:
xxxxx
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY,
REASON FOR REQUEST:
WAS SURPLUS BEFORE/BIDDER REFUSED.
PREPARED BY: STEVE STODDARD
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
DATE;q~~
OMB FORM REVISED 11/99 ds
~'J.~ (" r- :.: ~ ,.
, " IT .!. )nn
I '1)
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
Divina Speer, Property Clerk
Finance Department, Stop #8
August 31,2001
FROM:
Roy Sanchez
Fleet Management Services
DATE:
County Serial Number Asset Date Original &
Number Description Purchased Est. Present
ql..:;lq \ Value I
0400/864 1G1LT5411KElO1406 89 CHEV CORSICA PRP APPR USED 9500.00/300.00 \4/
0902/479 1 GTBS14E6H2507077 87 GMC S15 PK TK MCSO USEDGJf3D~ N/AI SALV.\>;t3Gt)l6l
0903/409 2B 7HB23H9HK287682 87 DODGE 250 VAN APRIL 1987l\1301qL 9787.001 SAL V~{PI'::' I
~.sV
aV
Check appropriate line:
XXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPRO V AL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT mGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
ABOVE ARE NO LONGER IN USE, WORN OUT AND/OR BEYOND ECONOMICAL REPAIR.
ITEMS ALSO HAVE BEEN PREVIOUSLY ADVERTISED FOR BIDS
THESE VEHICLES ARE LOCATED IN KEY WEST
PREPARED BY:
DATE:
y
DIVISION DIRECTOR APPROVAL:
MONROE COUNTY
INVENTORY DELETION REQUEST
.::'":,) 0 It 2001
TO:
Divina Speer, Property Clerk
Finance Department, Stop #8
August 31,2001
FROM:
Roy Sanchez
Fleet Management Services
DATE:
County Serial Number Asset Date Original &
Number Description Purchased Est. Present
;i\ Value
0940/368 IFTEF15Yl(R1{B529960 94 FORD F150 PICKUP JUNE 1994 11279.001 SALVo
1005/041 I~BSI4E5K2262182 89 CHEV S 1 0 PICKUP JUI:Y 1989-"lI-zxJlq4 8489.001 SAL V.
Check appropriate line:
XXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
ABOVE ARE NO LONGER IN USE, WORN OUT ANDIOR BEYOND ECONOMICAL REPAIR.
ITEMS ALSO HAVE BEEN PREVIOUSLY ADVERTISED FOR BIDS
THESE VEmCLES ARE LOCATED IN MARATHON
PREPARED BY:
DATE:
~
DIVISION DIRECTOR APPROVAL:
BEL,-
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
Divina Speer, Property Clerk
Finance Department, Stop #8
August 3 1, 2001
FROM:
Roy Sanchez
Fleet Management Services
DATE:
County Serial Number Asset Date Original &
Number Description Purchased Est. Present
Value
1505/123 2FAJBP72F4~14420 89 FORD CROWN VIC MCSO USED b{}.)/~ dl2300.00 1 SALVo
30001034 IG~M15Z4JB216031 88 CHEV ASTRO 1988 q/~olqtJ 11775.001 SAL V.
Check appropriate line:
XXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT mGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
ABOVE ARE NO LONGER IN USE, WORN OUT ANDIOR BEYOND ECONOMICAL REPAIR.
ITEMS ALSO HAVE BEEN PREVIOUSLY ADVERTISED FOR BIDS
THESE VEIDCLES ARE LOCATED IN PLANTATION KEY
PREP ARED BY:
DATE:
DIVISION DIRECTOR APPROVAL:
~C9~
71C//~!
<..
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT
DATE:
FROM:
0201-165 10284 Lanier Duplicator
0202-244 103A0042909 Okidata Printer
0202-260 105A0047136 Okidata Printer
0202-270 11-2119 IBM Typewriter
0202-305 304AOO08825 Okidata Printer
0208-023 803A0021622 Okidata Printer
1~208-031 _ .
L !
i
i
I
L_on
802AD019015 Okidata Printer
09/30/94 $2,627.00/$0
08/21/91 $999.00/$0
01/15/92 $999.00/$0
09/30/92 $957.00/$0
09/30/93 $1,110.00/$0
07/14/88 $1,046.00/$0
07/14/88 $1,046.00/$0
t-
-_~_.---.-i
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
xxxxx
REASON FOR REQUEST:
SOME PARTS MISSING - SOME PARTS BROKEN
OLD - OBSOLETE - NO LONGER IN USE
PREPARED BY: DIVINA SPEER
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
DANNY KO
DATE:
OMS FORM REVISED 11/99 ds
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MONROE COUNTY
BID FOR SALE OF SURPLUS PROPERTY
BIDDERS I
NAME:__~-J~~
ADDRESS:_~flL_frtp_1Y1B
_~~5FlL-33a!:LL ----
PHONE:~~{3ar;) 9a3-::-YdSJL----------------------
Item "#')"j,;,
?",,: .;'C'":::~tQisstfgt~,q"~~g!":Eg..~tRc[t~~~~:~":;.,~'~~:['., ~..-~,',:~,~~-!8,:;~g~i <7,e",';'," . ,
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Employees of Monroe County and their immediate families are expressly forbidden to bid on sales of
surplus Monroe County property.(BOCC 93/77. 2-10-93)
OMB FORM REVISED 3/01
MONROE COUNTY
BID FOR SALE OF SURPLUS PROPERTY
BIDDE~ - ~
NAM E:______.;..42...~__________________~________________________________
ADORE S:~~____~___k,____~-!?=-Q_________________
-------- ---~~-------~----------------------------------------
~
PHON E:-_3-Q-~-=--~i-~=-=-~_~~L_________~______:i-l:ft=_f2~~______
I
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Item #
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Employees of Monroe County and their immediate families are expressly forbidden to bid on sales of
surplus Monroe County property.(BOCC 93/77, 2-10-93)
OMB FORM REVISED 3/01