Item C31
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 19. 2001
Division: Public Safety
Bulk Item: Yes lL
No
Department: Medical Examiner
AGENDA ITEM WORDING:
Approval of Renewal Agreement with Beyer Funeral Home to provide facilities for the Medical
Examiner for an additional one year period, effective October 1, 2001, at 215.00 per month, total of
$2,580.00 per year
ITEM BACKGROUND: : On August 16, 2000, the Board approved a Lease Agreement with Beyer
Funeral Home to lease premises for use as Medical Examiner facilities for a fifteen month period,
effective July 1, 2000, at $215.00 per month. The agreement provides for an option to renew the lease
for one additional year under the same terms and conditions by providing the Lessor at least sixty days
prior to the expiration of the agreement written notice of the exercise to option.
PREVIOUS RELEVANT BOCC ACTION: On August 16,2000, Board granted approval and
authorized execution of a Lease Agreement between Monroe County and Beyer Funeral Home to lease
premises for use as Medical Examiner facilities.
CONTRACT/AGREEMENT CHANGES: This Renewal Agreement extends the agreement for one
additional year under the same terms and conditions as the original agreement.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $215 per month total $2.580 per year
COST TO COUNTY: same as above
BUDGETED: Yes X No
REVENUE PRODUCING: Yes
No X AMOUNT PER MONTH
APPROVED BY: County Attorney YES
DIVISION DIRECTOR APPROVAL:
S
James R. "Reggie" Paros
DOCUMENTATION: Included: --X To Follow: _ Not Required: _
DISPOSITION:
Agenda Item #: J .. c. -S I
Revised 2/27/0 I
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Beyer Funeral Home Effective Date: October 1. 2001
Expiration Date: September 30.2002
Contract Purpose/Description: Exercise option to renew agreement to lease premises for Medical
Examiner. Contract requires 60 day notice.
Contract Manager: James R. Paros
(Name)
6002
(Ext.)
Public Safety
(Department)
for BOCC meeting on AUl!Ust 15 2001
Agenda Deadline: AUl!Ust 1 2001
CONTRACT COSTS
Total Dollar Value of Contract: $2,580.00 Current Year Portion: $n/a
Budgeted? Yes~ No 0 Account Codes: 68000-530340 -_-_
Grant: $ _-_-_-_
County Match: $ _-_-_-_
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
;'ate In Needed
Division Director '-Of 3 ;j'to~ J YesD No
Risk Mana8]%nt '( J ! I., 1M YesO Nd
ft/~~ 1-1l!-{)1 YesO No
County Attorney '1/ I't ft I YesD No
~,e Out
o/'Jje.:"I
(j1" '111 ~\ 0 I
~,-/f -0/
7 jI ~/
Comments:
OMB Form Revised 9/11195 MCP #2
RENEWAL AGREEMENT
THIS AGREEMENT is made and entered into this day of
,2001, between the COUNTY OF MONROE and BEYER
FUNERAL HOME in order to renew the agreement between the parties dated August 16,
2000.
1. In accordance with Section 3 of the agreement, the County hereby exercises its
option to renew the Agreement for an additional one year term, beginning
October 1, 2001. The prices stated in the August 16, 2000 agreement are the
prices for the renewal term.
2. In all other respects, the agreement between the parties dated August 16, 2000
remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the
day and year first written above.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Chairman
(SEAL)
ATTEST: DANNYL.KOLHAGE,CLERK
By:
Deputy Clerk
By:
ANN~ A. ~TTON
DATE 7, (~ I
LEASE AGREEMENT
TIllS LEASE is made and entered into this 16th day of August, 2000, by
BEYER FUNERAL HOl\1E, 101640 Overseas Highway, Key Largo, Florida 33037,
hereafter LESSOR, and Monroe County, a political subdivision of the State of Florida,
whose address is 5100 College Road, Stock Island, Key West, Florida 33040, hereafter
COUNTY.
WHEREAS, LESSOR is the sole owner of the premises described in this lease~
and
WHEREAS, the COUNTY desires to lease premises for use as a Medical
Examiners facilities~ now, therefore
IN CONSIDERATION of the mutual covenants contained herein, the parties
agree as follows:
Section 1. LESSOR leases to the COUNTY refrigeration and operating
facilities at 101640 Overseas Highway, Key Largo, Florida.
Section 2. The COUNTY shall use the premises solely for functions of the
Medical Examiner's Office.
Section 3. The term of this lease is for fifteen months, commencing July 1,
2000 and ending September 30,2001. The County may exercise an option to renew this
lease for one additional year under the same terms and conditions by providing to Lessor
at least sixty days prior to the expiration of the agreement written notice of the exercise of
option.
Either party may terminate this Agreement without cause by giving sixty (60) days
written notice to the other indicating its desire to terminate same.
Section 4. The total rental due for the premises for the first year period is
$2,580.00, payable monthly as follows:
a) Beyer's Funeral Home Facility at $215.00 per month, which includes
refrigeration and use of the facilities for autopsies and post mortem examinations.
The LESSOR shall submit monthly invoices to Monroe County Public Safety
Division, 490 63rd Street, Suite 140, Marathon, Florida 33050 for processing.
. ~. '.1.~., ". '." ...
".."
Monroe County's performance and obligation t<? pay under this contract is
contingent upon an annual appropriation by the BOeC.
Section 5. The COUNTY shall be responsible for providing all equipment
needed to carry out the functions of the Medical Examiner.
Section 6. All utility and normal refuse services shall be supplied by LESSOR,
with the exception ofbiohazardous waste, which is under the jurisdiction of the Office of
the Medical Examiner.
Section 7. The COUNTY may not assign, sublease, pledge, mortgage or
hypothecate this lease or any interest that the COUNTY has under this lease without the
permission of the LESSOR.
Section 8. The COUNTY is liable for and must fully defend, release,
discharge, indemnify and hold hannless the LESSOR from and against any and all claims,
demands, causes of action, losses, costs and expenses of whatever type - including
investigation and witness costs and expenses and attorney's fees and costs - that arise out
of or are attributable to the COUNTY'S operations at the premises, excluding those
claims, demands, damages, liabilities, actions, causes of action, losses, costs and expenses
that are the result of the sole negligence of the LESSOR, pursuant to the terms and
conditions of Florida Statutes 9768.28.
Section 9. The LESSOR for itself, its personal representatives, successors in
interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree
that no person on the grounds of race, color, or national origin shall be discriminated
against by LESSOR in the provision of services or employment or other applicable
requirements imposed by or pursuant to Title 49, Code of Federal Regulations,
Department of Transportation Subtitle A, Office of the Secretary, Part 21, Effectuation of
Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended.
That in the event of breach of the above nondiscrimination covenants, the County
shall have the right to terminate this agreement as if said agreement had never been made
or issued. The provision shall not be effective until the procedures of Title 49, Code of
Federal Regulations, Part 21 are followed and completed including exercise or expiration
of appeal rights.
2
Section 10. This lease agreement is governed by the laws of the State of
Florida. Venue for any litigation arising under this lease agreement must be in a court or
competent jurisdiction in Monroe County, Florida.
, CLERK
BOARD OF COUNTY COMMISSIONERS
OFMONROECOUNTY,nO~A
By: -o:'cJ.... CLc.. ~~
Deputy Clerk
~-.,::::.
(":/ 'l.. -'.......,:". .1, .-.'
n"":'"". \ -I l i .' .' (...... _'" _,.,.,"'.'" . "....&'.:.-'''':.J
a"'j:."; ~ -'" .a-" -........ ............. .
:Mayor/Chainnan
BEYER FUNERAL HOrviE
~/4?J
p' id
3