Item C19
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/17/01
Bulk Item: Yes L- No
Division: Community Services
Department: Extension Services
AGENDA ITEM WORDING:
Addendum to contract amount with Mr. William Fitch, lobster fishermen, for charter of vessel
"Surprise" and observers, for sentinel lobster sampling project.
ITEM BACKGROUND:
Increase of contract of $600.00, enabling continuance of research sampling through December
31,2001
PREVIOUS REVELANT BOCC ACTION: Previously approved original contract on April 18,
2001.
CONTRACT/AGREEMENT CHANGES: This is an increase of $600.00 in the contract amount
from $8600.00 to $9200.00 for charter of vessel "Surprise" and hire of six research assistants for
lobster trap sampling research project through December 31, 2001.
STAFF RECOMMENDATIONS:
Approve.
TOTAL COST: $ $9200.00
COST TO COUNTY: 0
BUDGETED: Yes -X- No
REVENUE PRODUCING: Yes No x AMOUNTPERMONTH_ Year
APPROVED BY: County Atty W- OMB/Purchasing _ Risk Management Le, ~,
DOCUMENTATION:
Included X
Not Required
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
AGENDA ITEM # /-- ~ -./ /
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Mr. William Fitch
Contract #_
Effective Date:
Expiration Date:
October 17, 2001
December 31, 2001
Contract Manager: Douglas Gregory
(Name)
4501
(Ext. )
Extension Services Sto # 1
(Department/Stop #)
for BOCC meeting on
10/17/01
A enda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ 9200.00
Budgeted? YesrgJ No 0 Account Codes:
Grant: $ $17974.00
County Match: $ 0
Current Year Portion: $ '92fiO.OO ~ /t;(1) .lll)
125-61001-GXOOOI-530340-
-
-
-
-
Estimated Ongoing Costs: $Q/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. maintenance. utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
fay.( ( Needed
l2 0 YesD No
1010'1/,,\ Yes[JNO~
~O, YesD No~
/c~/.--()( YesD No~
Date Out
Risk Management
(0 2- cJ
, \[J2.\-L~cfY\
~~
O.M.B./Purchasing
County Attorney
Comments:
OMB Form Revised 2/27/01 MCP #2
ADDENDUM TO AGREEMENT
THIS ADDENDUM to agreement dated the 17th day of October 2001, is entered
into by and between the Board of County Commissioners for Monroe County,
and William Fitch.
WHEREAS, there was a contract entered into on April 18, 2001, between the
parties, for lobster trap sampling, and
WHEREAS, it has become necessary to increase the amount to be paid under
the contract due to the need to hire six research assistants at a cost of $100 per
assistant per day for the November sample period.
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
1. The contract amount shall be increased to a total of $9200.00;
2. The remaining provisions of the contract dated April 18, 2001, not
inconsistent herewith, remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the
day and year first above written.
BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
BY:
MAYOR
(SEAL)
ATTEST: DANNY L, KOLHAGE
WILLIAM FITCH
AGREEMENT
Agreement made as of the .J!. day of April, 2001, between the BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, hereinafter "Board" and Mr. WILLIAM
FITCH.
WHEREAS, Monroe County, as grantee, has received S17,974 in funds from the Spiny Lobster Sentinel
Fisheries Program, to conduct lobster trap sampling in the Lower Florida Keys, and
WHEREAS, Mr. William Fitch has been selected and has agreed to provide a lobster vessel (FN
Surprise), 90 trap~ and crew to conduct the above trap sampling for a maximum of8 days, at a rate of
S1000.00 per day for vessel, gear, and crew, plus an additional S100 per day for each research assistant
provided, up to a maximum of2 assistants per day, or for 7 days research at S1000.00 per day plus 2 days
derelict trap removal at S500.00, or S8,600.00 total, now therefore,
IN CONSIDERATION of such a provision, Mr. William Fitch and the Board agree as follows:
I. The attached Contract Specifications (Attachment A) are included herein as a part of this
contract.
1. For each day of at-sea lobster trap sampling, in accordance with Section 6 of the attached
Specifications, the Board agrees to pay Mr. William Fitch a maximum sum of S8,600.00, to be
billed on a day-to-day basis. .
I. The effective date of this contract will be the period of May I, 200 I through December 31, 200 I.
I. Mister William Fitch covenants and agrees to indemnify and hold hannless Monroe County
Board of County Commissioners, the University of Florida Cooperative Extension Service, and
the Florida Keys National Marine Sanctuary from any and all claims for bodily injwy (including
death), personal injwy, and property damage (including property owned by Monroe County) and
any other losses, damages, and expenses (including attorney's fees) which arise out ot; in
connection with, or by reason of services provided by the Contractor or any of its
Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act or
omission of the Contractor or its Subcontractors in any tier, their employees, or agents.
Clerk
~o OF COUN1Y COMMISSIONERS
OF. ONROB COUNTY 1/1 IT
() ~ 't~
WILLIAM mCH
1, /ut t!lf~" ~ J:(
Witness
Witness
ATTACHMENT A
CONTRACT SPECIFICATIONS FOR THE
~STERNSAMBOSSENnNELTRAPSTUDY
COMMERCIAL LOBSTER VESSEL CHARTER
.1:. PROJECT DESCRIPTION
This research project is designed to determine the extent of protection afforded to spiny
lobster by the Westem Sambas Ecological Reserve and if increases in abundance or size of
lobster within the reserve contribute to increased lobster sizes and catch rates in the adjacent
fishery. This research project is important because it directly involves commercial fishermen and
can proVide data more closely related to the commercial trap fishery.
In addition to the Westem Sambas Ecological Reserve, two areas outside the Reserve
will also be studied to see if a gradation of effects from the reserve exists with the Middle
Sambas site exhibiting higher catch rates and larger lobsters than the Pelican Shoal site due to
the closer proximity of the Middle Sambas site to the reserve. All sampling sites are within five
miles of the Florida Keys coastline, o~r in depths less that 40 feet, and are located inshore of
the barrier reef.
2z. SCOPE OF WORK
This project requires a commercial lobster vessel, with crew and traps, plus two research
assistants, to fish both within the WestemSambos Ecological Reserve and areas immediately
adjacent between the Westem Sambas and Pelican Shoal reefs from the reef-line to the
shoreline for two 4 week trapping periods during the year, once during the closed lobster fishing
season (June) and again during the middle of the open fishing season (November). This
charter covers the work to be completed during 2001. The University of FloridalMonroe County
Cooperative Extension Service has obtained a special research permit from the Florida
Department of Environmental Protection and the Florida Keys National Marine Sanctuary to fish
lobster traps in the Westem Sambas Ecological Reserve and during the summer closed lobster
season.
This lobster trapping project will involve a maximum of 7 days at sea during the contract
period (May 1, 2001 - December 31, 2001). A totaJ of 7 days at sea are expected for research
sampling during May - December and 2 days for derelict trap removal in May.
After initial deployment of the traps in each of the three areas, they will be pulled three
times with a 7-10 day soak period. This schedule will provide a total of 90 trap pulls in each of
the three sampling areas within each of the two sampling periods, plus two days to allow for
sampling disruptions due to weather or mechanical problems.
Three broad areas will be sampled to compare catch rates and lobster sizes. Each of the three areas will
be fished with 30 traps from just inshore of the outer reef to the shallow habitats inshore of Hawk
Channel. Area 1 will be within the Western Sambas EcoIogicaJ Reserve, Area 2 will be inshore of the
Middle Sambas Reef, and Area 3 will be inshore of the Petican Shoal Reef.
Within each area. ten traps each ",ill be fished at three different sites-the offshore back reef,
offshore patch reef, and inshore shallow"Patch reef habitats. Each trap is to be baited consistentfy with
fish heads, cowhide, etc. Each trap will be identified with a white buoy that has the word .Research"
painted in black. The Research buoy may be attached to the trap Vessels existing buoys so that during
the open fishing season the traps can be reused for normal commercial operation after the research
sampling is completed. Time release pop-ups, purchased by the County, can be used on the traps to
reduce vandalism and theft
Each day of sampling will require 90 trap pulls. As each trap is pulled, the lobsters will be placed
in a live well by the vessel creN until the researchers can measure the captured lobsters for size, sex, and
reproductive condition and tag each lobster with an external tag. The lobsters will be returned to the
water as soon as possible after capture within the same habitat of capture.
All research sampling activity will be coordinated with the Ronda Marine Patrol and the Ronda
Keys National Marine Sanctuary to minimize confusion; this task will be the responsibility of the University
of Ronda/Monroe County Cooperative Extension Service, County Extension Director.
The Contracted Fisherman must provide a commerciaJ lobster vessel with a sufficient number of
traps (either newer in good condition), Cff!!N and boat facilities to deploy, fish, and maintain 90 actively
fishing lobster traps at the times and places specified in this Scope of Work. In addition, the Contracted
Fisherman will provide up to tv.o research assistants per sample trip to conduct data recording and
lobster tagging. The pop-ups, rope and buoys needed to construct the research buoy attachment, will be
purchased by the County but the labor required for painting the buoys and constructing the rope and buoy
attachment will be provided by the Fishennan as part of the charter agreement
~. COMMENCEMENT AND COMPLETION OF WORK:
After receiving notification of selection by the County Extension Director, and after
reconciliation of any details or conditions which may directly or indirectly interfere with the job,
the Contracted Fishennan and County Extension Director will agree on a starting date
sometime near the beginning of October 2000. If the Contracted Fishennan should be delayed
in completing the tasks by unforeseeable causes beyond his control, the time for the completion
of the work may be extended upon agreement of the County Extension Director.
~. TERMINATION OF CHARTER:
This charter may be tenninated by either party, without cause, giving at least ten (30)
days written notice; said notice shall be sufficient if delivered to the other party personally or
mailed by certified mail to his mailing address.
~ PAYMENT
Payment shall be after each day of a successful trip, as determined by the County
Extension Director. A successful trip shall constitute a day of at-sea oPerations that has
completed the pulfing and handling of lobsters from at least 30 research traps and the cause of
not completing the pulfing of aD 90 traps is the result of weather, mechanical breakdown, or
some other factor not controllable by the Contractor. A day is defined as the time period from
sunrise to sunset.
~ tIOLD HARMLESS AGR.&sMENT:
The Contracted rlShennen agrees to indemnify and hold hannless Monroe County Board of
County Commissioners, the University of Florida Cooperative Extension Service, and the
Florida Keys National Marine Sanctuary from any and all claims for bodily injury (including
death), personal Injury, and property damage (Including property owned by Monroe County) and
any other losses, damages, and expenses (including attorney's fees) Which arise out of, in
connection with, or by reason of services provided by the Contractor or any of its
Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act or
omission of the Contractor or its SubcOntractors in any tier, their employees, or agents.
L NONDISCRIMINATION POUCY
The University of Aorida and Monroe County do not discriminate on the basis of race,
color, sex, national origin, religion, age, or disability in its purchase of gOOds and services.
8. PUBLIC ENTITY CRIME STATEMENT
A person or affiliate who has been placed on the convicted vendor list following a
conviction for pUblic entity crime may not submit a bid on a contract to provide any goods or
services to a pUblic entity, may not submit a bid on a contract with a pUblic entity for the
construction or repair of a public building or public WOrk, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any pUblic entity, and may not transact
business with any pUblic entity in excess of the threshold amount Provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted
vendor list.
9. ETHICS CLAUSE
Mister William Fitch warrants that he had not employed, retained or otherwise had act on
his behalf any former County officer or employee subject to the prohibition of Section 2 of
Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 or
Ordinance No. 020-1990. For breach or violation of this proVision the County may, in its
discretion, deduct from the contract without liability and may also, in its discretion, deduct from
the contract or purchase price, or otherwise recover the full amount of any fee, commission,
percentage, gift, or consideration paid to the former County officer or employee.
.~