Item C20
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
~#~
Louis LaTorre
Meeting Date: 10-17-10/18/01
Division: Community Services
Bulk Item: Yes -.X..-.
No
Department: Social ServiceslNutrition
AGENDA ITEM WORDING:
Approval of Amendment to Agreement between G.A. Food Service and Monroe County Nutrition
Program to renew contract for one additional year, January 1, 2002-December 31, 2002.
ITEM BACKGROUND:
Contract signed by Monroe County Board of County Commissioners on October 13, 1999. Contract
provides for the option of contract renewal for one or two more years. This will be the second year's
renewal. Actual price per meal is $2.55.
PREVIOUS REVELANT BOCC ACTION:
The Board of County Commissioners granted approval and authorized execution of initial Contract for
food service with G.A. Foods in October 1999 for January-December, 2000. Board of County
Commissioners granted approval and authorized execution of an Amendment to the Agreement
between Monroe County and G.A. Food Service on November 21,2000 for one additional year,
January 1,2001 through December 31,2001.
CONTRACT/AGREEMENT CHANGES:
Price per meal remains the same as last year, - $2.55 per meal.
Exercising a one-year renewal option.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $123.776.00
COST TO COUNTY: Grant Funded
BUDGETED: Yes ---X- No
REVENUE PRODUCING: Yes
Nol AMOUNTPERMONTH_ Year
APPROVED BY: County Arty -.X..-. OMBlPurchasing -X-
. }' I'"')
Risk Management X \' I . \\ \. '
-
DOCUMENTATION:
Included --X- "
To Follow
Not Required_
AGENDAITEM#~
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
Revised 2/27/0 I
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:GA Food Effective Date: 1/01/2002
Expiration Date: 12/31/2002
Contract Purpose/Description:Provides Meals for Nutrition Program Congregate and Home
Delivered Meals. Contract provides for one and two-year renewal extensions.
Contract Manager:Louis LaT orre (~p I ~ Social Services/Nutrition
(Name) {:,.- (Ext.) (Department)
for BOCC meeting on 10 / 17& 10/18 / 0 ~genda Deadline: 10 I 5 1-01
Total Donar Value of Contract: $
Budgeted? Yes~ No D Account Codes:
Grant: $2.55/meal
County Match: $Grant Funded
CONTRACT COSTS
Current Year Portion: $
125-61530-530490-GS020 1-530520
125-61531-530490-GS0202-530520
- - -
----
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
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County Attorney YesD NoD ~e Attached
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AMENDMENT TO AGREEMENT
Momoe County Nutrition Program
THIS AMENDMENT made this day of , 2000, by and
between the Board of County Commissioners of Momoe County, Florida, a body corporate and politic
existing under the laws of the State of Florida, hereinafter called the Sponsor, and GA Food Service, Inc., a
Florida corporation whose mailing address is 1220032ndCourtNorth,St. Petersburg, Florida, hereinafter
called the Caterer.
WITNESSETH
WHEREAS, the parties hereto did enter into an agreement dated October 13, 1999, for the
provision of meals for the Momoe County Nutrition Program Congregate and Home-Delivered Meals
operated by Momoe County; and
WHEREAS, said agreement provided an option to the Sponsor to renew the contract twice, each
time for an additional year; and
WHEREAS, the Sponsor has elected to exercise said option for the benefit of the Momoe County
Nutrition Program; now, therefore,
IN CONSIDERATION of the mutual covenants and obligations contained herein, the parties agree
as follows:
1. The Sponsor elects to renew the contract for an additional year pursuant to the contract
entered into on October 13, 1999.
2. The effective date of this amendment is January 1,2002 and shall extend through
December 31,2002.
3. Paragraph 10 of the contract, entered into October 13, 1999, shall be amended to provide
for the cost per meal to be $2.55 for the period covered by this amendment.
4. All other terms and conditions of the contract dated October 13, 1999, as previously
amended shall remain in full force and effect.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
Deputy Clerk
Mayor/Chairman
(SEAL)
Attest:
ByLo~
Secretary
GA FOOD SeRVICE, INe.
,,,--
i.....,
By ; a~~~
J "'"idont
CONTRACT
This AGREEMENT made this /3 II- , day of tJ c/i,t3 ~ , 1999, by
and between the BOARD OF eOUNTY COMMISSIONERS of MONROE COUNTY,
FLORlDA, a body corporate and politic existing under the laws of the State of Florida,
hereinafter called the SPONSOR, and G.A. Food Service, Inc. , a Florida corporation
whose mailing address is 1220032ndCourtNorth,St. Petersburg, Florida, hereinafter
called the CATERER.
WITNESSETH:
Whereas, the SPONSOR desires to utilize the food preparation facilities of the
CATERER for the purpose of providing meals for senior citizens participating in the
Older Americans Act Title III-C, Nutrition Program, hereinafter called the PROGRAM,
the CATERER is willing to provide for said services upon the terms and conditions of
this agreement.
NOW, THEREFORE, in consideration of the mutual convenants and obligations to be
performed by the respective parties hereunder, the parties hereby agree and undertake as
follows:
1. The CATERER hereby agrees to furnish meals, in accordance with
Attachments "A", "B", "C", and "D" of this Agreement and at the prices therein
specified, to citizens participating in the Older Americans Act Title III-C, Nutrition
Program, such meals to be furnish at each of the congregate sites in Key West, Big Pine,
Marathon and Plantation.
2. The SPONSOR agrees to reimburse the CATERER for meals served according
to the aforesaid schedule, payment to be made to the CATERER no more than thirty (30)
days after receipt by the SPONSOR of the Caterer's claim. Claims for reimbursement
shall be rendered as promptly as practical after the 10th day of each month. It is further
agreed that the CATERER shall supply to the SPONSOR, Nutrition Program with the
nwnber of meals to serve the In-Home Services Program.
3. The meals to be provided by the CATERER pursuant to this Agreement are to
be in accordance with Attachments "A", "B", "C", and "D". The CATERER may, upon
request of the SPONSOR, make substitutions for the items of the regular menu.
4. It is agreed that the SPONSOR must inform the CATERER of iI?-dividual
service site orders no later than Friday two weeks prior to the delivery date.
It is further agreed that deliveries of the frozen meals will be made to each designated
meal and/or storage site weekly.
5. It is agreed and understood that the number of meals which the CATERER is
obligated to provide shall not exceed 50% above the maximum estimated number. If the
SPONSOR desires to have the CATERER provide additional meals, the CATERER shall
be notified accordingly in advance. In such event, the CATERER may, but not be
obligated to , furnish additional meals.
6. If additional services are requested by the SPONSOR, the Parties shall
mutually negotiate for the additional services, including cost of providing the same
to be paid to the CATERER.
7. The obligations of the CATERER under this Agreement are subject to the
availability of funds lawfully appropriated annually for its purposes by Monroe County,
Florida and/or the availability of funds through contract or grant programs.
8. A reasonable effort will be made by the CATERER to provide meals as agreed
upon and the CATERER will be given thirty (30) days notice of termination of the
agreement if meals are not provided as specified herein and in Attachments "A". "B",
"e", and "D".
9. This Agreement shall continue in effect from January 1,2000 to and including
the 31 st day of December 2000 at which time the SPONSOR will have the option to
renew the contract for one (l)or two (2) more years.
10. SPONSOR and CATERER agree that $2.48 per meal will be the price
paid, with maximum payable under this contract to be 52.916 meals , and
subject to the availability of funds.
11. This Agreement may be terminated by either party by giving written notice
to the other party of its intention to do so thirty (30) days prior to said termination
This Agreement is not assignable to any person, firm, or corporation and sub-contracts
shall not be entered into without the written approval of the SPONSOR.
IN WITNESS WHEREOF, the parties hereto have executed this agreement the date and
year first above written.
g~~
eputy Clerk .
(SEAL)
By
Secretary
Board of County Commissioners
Of Monroe County, Florida
~~
By
Mayor/Chairman
~~
G. A. Food Service, Inc.
B
AMENDMENT TO AGREEMENT
Monroe County Nutrition Program
THIS AMENDMENT made this 2.t,.v(: day of ~ ,2000, by and
between the Board of County Commissioners of Monroe County, Florida, a body corporate and politic
existing under the laws of the State of Florida, hereinafter called the Sponsor, and GA Food Service, Inc., a
Florida corporation whose mailing address is 12200 32ndCourtNorth, St. Petersburg, Florida, hereinafter
called the Caterer.
WITNESSETH
WHEREAS, the parties hereto did enter into an agreement dated October 13, 1999, for the
provision of meals for the Monroe County Nutrition Program Congregate and Home-Delivered Meals
operated by Monroe County; and
WHEREAS, said agreement provided an option to the Sponsor to renew the contract twice, each
time for an additional year; and
WHEREAS, the Sponsor has elected to exercise said option for the benefit of Monroe County
Nutrition Program; now, therefore,
IN CONSIDERA nON of the mutual covenants and obligations contained herein, the parties agree
as follows:
1. The Sponsor elects to renew the contract for an additional year pursuant to the contract
entered October 13,1999.
2. The effective date of this amendment is January 1,2001 and shall extend through
December 31, 200 I.
3. Paragraph 10 of the contract, entered into October 13, 1999, shall be amended to provide
for the cost per meal to be $2.55 for the period covered by this amendment.
4. All other terms and conditions of the contract dated October 13, 1999, as previously
amended shall remain in full force and effect.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
./ MONROE COUNTY, FLORIDA
Vea ~ ~ ~'-<t~d
By: \
ayor/Chairman
Q~~
D puty CleU(
(SEAL)
Attest:
~c;~
Secretary
By: