Item C24
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/17/01
10/18/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of a Supplemental Joint Participation Agreement with the Florida Department of
Transportation for additional funding for the General Aviation Apron project at the Key West International Airport.
ITEM BACKGROUND: This supplement is for an additional $62,00.00 in FDOT funding for the GA Apron project.
PREVIOUS RELEVANT BOCC ACTION. Approval of Joint Participation agreement dated 9/2/98.
CONTRACT/AGREEMENT CHANGES: Increases FDOT funds by $62,000.00.
STAFF RECOMMENDATION: Approval
TOTAL COST: N/A
BUDGETED: N/A
COST TO AIRPORT: None
COST TO PFC: $62,000.00 grant match
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
~tf
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
CZ~
DISPOSITION:
/bev
APB
-
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: 9/2/98
Expiration Date: 12/31/03
Contract Purpose/Description: Supplemental agreement for additional funding for the GA Apron at the Key
West International Airport
Contract Manager: Bevette Moore
(name)
# 5195
(Ext. )
Airports - Stop # 5
(DepartmenUCourier Stop)
for BOCC meeting on: 10/17/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: Supplement $62,000.00 Current Year Portion: 100%
Budgetea? Yes, FOOT Account Codes: 404-63043-560630-GAKA40
Grant: Yes
County Match: 62,000.00
Estimated Ongoing Costs: N/A
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
County Attorney
~~-
) (~)
) (\Y
( ) (v('"
( ) ( )
~
Peter .~ortqn
() , ( . '",-~--.l(.... (J ~~>-c..=:t)c1"""'"
" W,ayne Robertson
~ ~ct>.:.
('0. .,,-' I . .
r;L IS ella Barker
Ob Wo/-Fe
Rob Wolfe
I D/2J-M
LQjC'I/.2l
Jl2J -z, /D.j.
~~-
Risk Management
1JVVM
(0 /ill C (
JQ.j -Lid
Airport Manager
O.M.B./Purchasing
Comments:
-
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORT AnON
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 3
FORM 725-030.07
PUBLIC TRANSP ADMIN. 07/00
Page 1 014
FINANCIAL PROJECT NO.:
25437119401
Contract No.: AF374
Fund:
DDR
FLAIR Approp.:
FLAIR Obj.: 750004
Org. Code: 55062020628
Federal No.: 3-12-0037-1399 Vendor No.: F596000749053
Function: 637
Catalog of Federal Domestic Assistance Number: 20-106 Calalog of Stale Financial Assistance Number: 55004
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MO!JROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST. FLORIDA 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the
en1ered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
2nd
of September
1998
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of 5515,775.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to 1he other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: Ti,e P' ojec;t~cription i.! amended
The project description remains the same:
GA APRON OVERLAY AND PART OF THE HI-MAST LIGHTING AT KEY WEST INTERNATIONAL AIRPORT
-
G'd
L.9SS LL.E SOE
LOG.:!
eL.~:OT TO L2 daS
FOAM 725.03Q.07
PUBUC TRI\NSP I\OMtN . 07/00
Page 2 Of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 124,000.00
bringing the revised total cost of the project to $ 1 ,136,876.00
Paragraph 4.00 of said Agreement is increased by $ 62,000.00
bringing the Oepartmenfs revised total cost of the project to S 515,775.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended December 31st, 2003
-
C'd
L.9SS I....L.E sac
lOG.:!
el....t.:Ol 10 1....2 d_S
Oct oa 01 OB:a4a
p.4
-.-
PUalC~_.lI7l1D
flqRae"
F"menciBI ProJeCI No. 254371 19401
eonU8d No. AF314
Agreement Cale __
&I:ept as hereby modified. amended or changed. all arher lenn& of said Agreement dated Sept~rT1bor 2nd. 1998
and any subsequent IWpplemenlll st1aU remain in lull force and effect.
IN WITNESS WHEREOF, !he parties hereto have caused these presents be executed. the day and vear fir.lt
above written.
AGENCY
MONROE COUNTY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENCUMBRANCE FORM)
NAME
lEGAl REVIEW
DEPARTMENT OF TRANSPORTATION
TITLE
DEPARTMENT OF rnANSPORT ATION
Director of Pl.Dnin~ & P~o&r~, ~ist. VI
TrrLE
a
-
-
C/2:
3:J'ltd
9tSC2:62:S0C'al 3~1~~O ^~~'It ^~NnO~ 30~NOH'HO~~ S2:~[ [0-E0-~~O
FORU 725.030-07
PUBLIC rRANSP ADMIN. 07100
Page 4 01 ~
Financial Project No. 25437119401
Contract No. AF374
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental JOInt Participation Agreement between
the State of Florida, Department of Transportation and MO!,-!ROE COUNTY__~~____
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
ADDITIONAL COSTS INCURRED THROUGH CHANGE ORDER NO.1 ADDING CONTRACT TIME TO BEGIN WORK
ON SCHEDULE.
I.
Project Cost:
As Approved
As Amended
Net Change
$1,012.876.00
$1,136,876.00
$124.000.00
Total PrOject Cos1
$1,012,876.00
$1,136,876.00
$124,000.00
II. Fund Participation: As Approved As Amended Net Change
Department: $453,775.00 $515,775.00 $62,000.00
Agency: $453,775.00 5515,775.00 $62,000.00
FAA $105,326.00 $105,326.00 $0.00
Total Project Cost $1,012,876.00 $1,136,876.00 $124,000.00
Comments:
With Federal Participation
Federal: (FAA)Hi-Mast (90%) 94,794. Agency: (5%) 5,266. Department (5%) 5,266.= $105,326.00
Without Federal Participation
Agency: (50%) 515,775. Department: (50%) 515,775. = $1,031 ,550.00
-
S'd
L.9SS LL.t. sot.
LOG.:!
eBp:Ot to L2 das
ST A TE OF FLORIDA DEPARTMENT OF TRANSPORT A TlON FO~\1350-020-01
El'\CCMBAAKCE INPCT FO~vI COMPTROLLER-FfN ADMIN 09/99
(Letting Date) _ TerminationlCert ofComp
LOA _X Supplemental _ Renewal _ Correction
Addition Court Order Overrun
SUPPLEMEm AL NO.3
Contract # _AF374_Contract Type _AG_ Method of Procurement _G_
Vendor ~ame MONROE COLi\TY _ Vendor ID _F596000749053_
Has WrittenNerbal AppToval from a Participating Federal Agency
been received Yes No X_
Fed Agmt Amt State Funds_62,OOO_ Local Funds
Begirming date o~this Agmt: _11~~7~MUSt ?e after fund approval)
Ending date ofthlS Agmt: 12/31/ _ sttmate tfnecessary)
Execution date of this Agmt: __I_I _(Only on original agreements)
Has work been authorized to begin? _ Yes X~ No
Have standard financial provisions been altered by contract terms?
Yes _x_);o lfso, show Revision date:
Does this agreement and/or change order include provisions for
relmbursement to D.O.T. from other entities? Yes 1'0
******************************************************************
RCSH _ (Needed by _/~_ (date))
Reason for RUSH:
Advertise
Award
New
Brief Description ofWorklCornments: ADDED COST TO THE GA APR00l
OVERLA Y PROJECT.
THE GA APRON OVERLAY A1\'D PART OF THE HI-MAST LIGHTING AT KWI.
RECIPIENT "C" CSFA NO.55004
******************************************************************
ORG-CODE *EO * OBJECT * A.\10C:-.TT *FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
--------------------------------------------
------------------- -.- .
55062020628 *PT * 750004 * $* 25437119401 *637
(01/02) (DDR)
-------------------------------------------------------.--.-------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx) (xxx x)
* xxxxxxxxxxx
*xxx
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx) (xxxx)
* xxxxxxxxxxx
*xxx
-----------------------------------------------------------------.
TOTAL AMOlJNT * $ 62.000.00*
----------..--------- -......------------------------------...----
Originator:ANDREA CHAO-GARCIA DATE SE!,;T:_ 06/25/01_ PH/SC: _452-5912
E-mail CSERID(s)
*.******..*.w.*********************~**~***************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******~*******.*****************.*****~**************.***.....****
-
S'd
L.9SS l..L.E SOE
lOG.:!
est>:Ot to l..2 daS
BeDGEl ENTITY 55100300 CATEGORY _088719
WORK PROGRA.\1 VERlFICA TION _OK
ALLOTMEr-. 'T YEAR ~_ 02 _ DATE CHECKED
CI S03_6SUNE_0002___~___
FUNDS APPROVED BY IOH:; FAIN
CPA, COMPTROLLER bATE: _07-19-2001
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE:
******.*****************.*****************************************
FOR ROBIN M. :'\AITOVE,
-
l.'d
L.96S l.L.E SOE
lOG.:!
eB~:Ol 10 1.2 daS