04/21/2021 Agreement a9Z; Kevin Madok, CPA
ailVClerk of the Circuit Court&Comptroller—Monroe County, Florida
.(;:;;;,2
DATE: April 23, 2021
TO: Christina Brickell
Budget Administrator
FROM: Pamela G. HancC.
SUBJECT: April 21'BOCC Meeting
Attached is an electronic copy of the following item for your bundling:
C6 Contract with Ralons Security,LLC, for an amount not to exceed$90,000.00 per
year, at the rate of$28.50 per hour, for Security Patrols and Services in the Duck Key Security
District.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
CONTRACT
THIS AGREEMENT, made and entered into this 21st day of April, 2021, A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter sometimes called the "County" or
"Owner"), and RALONS SECURITY, LLC., (hereinafter called the"Contractor").
WHEREAS, The Duck Key Security District, as recommended by the Duck Key Security
District Advisory Board seeks to procure a contractor for security patrols and services in the
security district; and
WHEREAS,the County solicited proposals for Duck Key Security District security patrols
and services and Contractor was selected as the highest ranked respondent; and
WHEREAS, The Monroe County Board of County Commissioners as the governing body
of County is authorized to enter into contracts for activities that support the Duck Key Security
District, as recommended by the Duck Key Security District Advisory Board; and
NOW THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the parties agree as follows: That the parties hereto, for the consideration hereinafter set
forth, mutually agree as follow:
1. THE CONTRACT
The contract between the County and the Contractor, of which this agreement is a part, consists
of the contract documents, which are as follows: This agreement and any amendments
executed by the parties hereafter, together with all required insurance documentation, the
response to Request for Proposal (RFP), and the RFP, including but not limited to, the general
terms, and conditions in Section 2. In the event of a discrepancy between the documents,those
most favorable to the County shall prevail.
2. SCOPE OF THE WORK
The Contractor shall provide Security and Patrols service as described in Attachment A in the
Duck Key Security District for the County. Additional security services shall be provided by
the contractor which may from time to time be requested by the Duck Key Security District
Advisory Board. Any such additional security services shall be billed at the normal hourly rate
specified in paragraph 3.A. The District Board will document the authorization for additional
hours in writing and said documentation shall be submitted by Contractor with the relevant
invoices. The contractor warrants that it is authorized by law to engage in the performance of
the activities described herein, subject to the terms and conditions set forth in these contract
documents. The provider shall at all times exercise independent, professional judgment and
shall assume professional responsibility for the services to be provided. Contractor shall
provide services using the following standards, as a minimum requirement:
A. Staffing
The Contractor shall maintain adequate staffing levels to provide the services required. The
Contractor shall provide at its own expense all necessary personnel to provide the
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services under this contract. The personnel shall not be employees of, or have any
contractual relationship, with the County or the Duck Key Security District. All personnel
engaged in performing services under this contract shall be fully qualified, and authorized
or permitted under State and local law to perform such services.
B. Contractor's Records
1) The Contractor shall maintain financial records in accordance with generally accepted
accounting principles. An annual financial report audited and certified by a licensed
Certified Public Accountant shall be provided to the County Clerk within one hundred
twenty (120) days following the close of the Contractor's fiscal year. The certified
financial report shall be in such detail as to disclose the revenues, expenses, and
disbursements relating to the services provided under this contract. Notes to the
Financial statements shall disclose noncompliance with requirements of this contract
concerning conflict of interests.
2) The Contractor shall also record and maintain statistical data concerning the security
patrols and services, and such additional information as may be required by the County.
A quarterly report shall be submitted to the County Administrator.
3) The Contractor shall retain all records pertaining to this contract for a period of five (5)
years after the termination of this contract.
4) The County, the Clerk, the State Auditor General, and agents thereof shall have access
to Contractor's books, records, and documents required by this contract for the purposes
of inspection or audit during normal business hours, at the Contractor's place(s) of
business.
3. PAYMENTS TO THE CONTRACTOR
A. The contract is for $84,816.00 annually ($28.50 per hour x 8 hrs. x 365 days per year, and an
additional request for 56 hours for mini-lobster season)based on the number of hours worked
at the rate of $28.50 per hour. Contractor shall be compensated for those additional hours
required by the District Board and which are within the annual budget of this contract;the total
of all payments, including the routine security and the additional hours shall not exceed
$90,000.00. Monroe County's performance and obligation to pay under the contract is
contingent upon an annual appropriation by the BOCC.
1) The contractor shall submit to the County a monthly invoice for services provided during
the preceding month with supporting documentation acceptable to the Clerk.
Acceptability to the Clerk is based on generally accepted accounting principles and such
laws, rules and regulations as may govern the Clerk's disbursal of funds.
2) The invoice will include a record of employee time worked and will differentiate time
worked at the normal rate, time worked at the additional services rate at the request of
the advisory board.
3) Upon receipt of the contractor's invoice in the proper form as stipulated above and upon
acceptance by the Clerk, Monroe County will make payment in accordance with the
Local Government Prompt Payment Act, 218.70, Florida Statutes.
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4. TERM OF CONTRACT
The term of this contract is for one year, commencing on April 21, 2021, at 12:01 A.M. for a
term of one year. County has the option of renewing this contract for two (2) additional one-
year terms. County shall provide Contractor at least thirty (30) days' notice of its intent to
renew. The Contract amount agreed to herein may be adjusted annually in accordance with the
percentage change in the Consumer Price Index for all urban consumers (CPI-U)for the most
recent twelve months available.
5. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. The Contractor hereby agrees that he has carefully examined the security district for which
he shall provide services and has made investigations to fully satisfy himself that such site(s)
is (are) correct and suitable for this work and he assumes full responsibility therefor. The
provisions of the Contract shall control any inconsistent provisions contained in the
specifications. All specifications have been read and carefully considered by the Contractor,
who understands the same and agrees to their sufficiency for the work to be done. Under no
circumstances, conditions, or situations shall this Contract be more strongly construed
against the Owner than against the Contractor.
B. Any ambiguity or uncertainty in the specifications shall be interpreted and construed by the
Owner, and his decision shall be final and binding upon all parties.
C. The passing, approval, and/or acceptance by the Owner of any of the services furnished by
the Contractor shall not operate as a waiver by the Owner of strict compliance with the terms
of this Contract, and specifications covering the services. Failure on the part of the
Contractor,immediately after Notice to Correct shall entitle the Owner,if it sees fit,to correct
the same and recover the reasonable cost of such replacement and/or repair from the
Contractor,who in any event shall be j ointly and severally liable to the Owner for all damage,
loss, and expense caused to the Owner by reason of the Contractor's breach of this Contract
and/or his failure to comply strictly and in all things with this Contract and with the
specifications.
D. The Contractor agrees that the County Administrator may designate representatives to visit
the Contractor's facility(ies)periodically to conduct random open file evaluations during the
Contractor's normal business hours.
E. The Contractor has, and shall maintain throughout the term of this contract, appropriate
licenses and approvals required to conduct its business, and that it will at all times conduct
its business activities in a reputable manner. Proof of such licenses and approvals shall be
submitted to the County upon request.
6. HOLD HARMLESS AND INSURANCE
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners and the Duck Key Security Advisory Board from any and all claims
for bodily injury (including death), personal injury, and property damage (including property
owned by Monroe County) and any other losses, damages, and expenses (including attorney's
fees)which arise out of, in connection with, or by reason of services provided by the
Contractor or any of its Subcontractor(s)in any tier, occasioned by the negligence, errors, or
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other wrongful act of omission of the Contractor or its Subcontractors in any tier, their
employees, or agents. The first ten dollars ($10.00) of remuneration is consideration for the
indemnification provided above.
The extent of liability is in no way limited to,reduced, or lessened by the insurance requirements
contained elsewhere within this agreement. This provision shall survive the cancellation or
termination of this Agreement.
Prior to execution of this agreement, the contractor shall furnish the Owner Certificates of
Insurance as required in the Request for Proposal. All insurance shall be from companies
licensed to do business in the State of Florida and having an A.M. rating of VI or better. The
insurance shall be maintained during the term of the contract. Monroe County shall be listed as
an additional insured on the General Liability and Vehicle policies.
7. INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the Contractor is an independent
contractor and not an employee of the Board of County Commissioners of Monroe County. No
statement contained in this agreement shall be construed so as to find the Contractor or any of
his employees, contractors, servants, or agents to be employees of the Board of County
Commissioners of Monroe County.
8. ASSURANCE AGAINST DISCRIMINATION
NON-DISCRIMINATION. The parties agree that there will be no discrimination against any
person, and it is expressly understood that upon a determination by a court of competent
jurisdiction that discrimination has occurred, this Agreement automatically terminates without
any further action on the part of any party, effective the date of the court order. The parties
agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil
Rights Act of 1964 (PL 88-352), which prohibits discrimination in employment on the basis of
race, color, religion, sex, and national origin; 2) Title IX of the Education Amendment of 1972,
as amended (20 USC §§ 1681-1683, and 1685-1686), which prohibits discrimination on the
basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC § 794),
which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of
1975, as amended (42 USC §§ 6101-6107), which prohibits discrimination on the basis of age;
5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912, §§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3), as amended, relating
to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights
Act of 1968 (42 USC §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale,
rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC
§§ 12101), as amended from time to time, relating to nondiscrimination in employment on the
basis of disability; 10)Monroe County Code Chapter 14, Article II, which prohibits
discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual
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orientation, gender identity or expression, familial status or age; and 11) any other
nondiscrimination provisions in any federal or state statutes which may apply to the parties to,
or the subject matter of, this Agreement.
9. ASSIGNMENT
The Contractor shall not assign or subcontract its obligations under this agreement, except in
writing and with the prior written approval of the Board of County Commissioners of Monroe
County and Contractor. This paragraph shall be incorporated by reference into any assignment
or subcontract and any assignee or subcontractor shall comply with all of the provisions of
this agreement. Unless expressly provided for therein, such approval shall in no manner or
event be deemed to impose any additional obligation upon the County.
10. COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the Contractor shall abide by all
statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of, such
services, including those now in effect and hereinafter adopted. Any violation of said statutes,
ordinances, rules and regulations shall constitute a material breach of this agreement and shall
entitle the Board to terminate this contract immediately upon delivery of written notice of
termination to the contractor. The contractor shall possess proper licenses to perform work in
accordance with these specifications throughout the term of this contract.
11. DISCLOSURE AND CONFLICT OF INTEREST
A. Covenant Of No Interest. The Contractor represents that it, its directors, principles and
employees, presently have no interest and shall acquire no interest, either direct or indirect,
which would conflict in any manner with the performance of services required by this
contract, as provided in Sect. 112.311, et. seq., Florida Statutes.
B. Code of Ethics. County agrees that officers and employees of the County recognize and will
be required to comply with the standards of conduct for public officers and employees as
delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or
acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse
of public position, conflicting employment or contractual relationship; and disclosure or
use of certain information.
C. No Solicitation/Payment. The County and Contractor warrant that, in respect to itself, it has
neither employed nor retained any company or person, other than a bona fide employee
working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to
pay any person, company, corporation, individual, or firm, other than a bona fide employee
working solely for it, any fee, commission,percentage, gift, or other consideration contingent
upon or resulting from the award or making of this Agreement. For the breach or violation
of the provision, the Contractor agrees that the County shall have the right to terminate this
Agreement without liability and, at its discretion, to offset from monies owed, or otherwise
recover, the full amount of such fee, commission, percentage, gift, or consideration.
12. NO CREDIT
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The Contractor shall not pledge the County's credit or make it a guarantor of payment or surety
for any contract, debt, obligation,judgment, lien, or any form of indebtedness. The Contractor
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this contract.
13. NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand delivered or
mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the
following:
FOR COUNTY
Monroe County Administrator and County Attorney
1100 Simonton Street 1111 12th Street, Suite 408
Key West, FL 33040 Key West, Fl. 33040
FOR CONTRACTOR:
Ralons Security, LLC
Attn: Tibizay Morales
10900 NW 25th Street, Ste. 100
Doral, FL 33172
14. TAXES
The County is exempt from payment of Florida State Sales and Use taxes. The Contractor shall
not be exempted by virtue of the County's exemption from paying sales tax to its suppliers for
materials used to fulfill its obligations under this contract, nor is the Contractor authorized to
use the County's Tax Exemption Number in securing such materials. The Contractor shall be
responsible for any and all taxes, or payments of withholding,related to services rendered under
this agreement.
15. NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the County
and the Contractor in this Agreement and the acquisition of any commercial liability insurance
coverage, self-insurance coverage, or local government liability insurance pool coverage shall
not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract
entered into by the County be required to contain any provision for waiver.
16. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules
and pensions and relief, disability,workers' compensation, and other benefits which apply to the
activity of officers, agents, or employees of any public agents or employees of the County, when
performing their respective functions under this Agreement within the territorial limits of the
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County shall apply to the same degree and extent to the performance of such functions and duties
of such officers, agents, volunteers, or employees outside the territorial limits of the County.
17. LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor
shall it be construed as, relieving any participating entity from any obligation or responsibility
imposed upon the entity by law except to the extent of actual and timely performance thereof
by any participating entity, in which case the performance may be offered in satisfaction of the
obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed
as, authorizing the delegation of the constitutional or statutory duties of the County, except to
the extent permitted by the Florida constitution, state statute, and case law.
18. TERMINATION
A. The County may terminate this contract for cause with seven (7) days' notice to the
Contractor. Cause shall constitute a breach of the obligations of the Contractor to perform the
services enumerated as the Contractor's obligations under this contract.
B. Either of the parties hereto may terminate this contract without cause by giving the other
party sixty (60) days written notice of its intention to do so.
C. For Contracts of any amount, if the County determines that the Contractor has submitted a
false certification under Section 287.135(5), Florida Statutes or has been placed on the
Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel,the County
shall have the option of(1)terminating the Agreement after it has given the Contractor written
notice and an opportunity to demonstrate the agency's determination of false certification was
in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement
if the conditions of Section 287.135(4), Florida Statutes, are met.
19. GOVERNING LAWS, VENUE
This Agreement is governed by the laws of the State of Florida. Venue for any litigation arising
under this Agreement must be in the 16th Judicial Circuit in and for Monroe County, Florida. In
the event of any litigation, the prevailing party is entitled to attorney's fees and costs. This
Agreement is not subject to arbitration. Mediation shall be held according to the rules prescribed
by the 16th Judicial Circuit, Monroe County, Florida.
20. NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to
enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or
program contemplated hereunder, and the County and the Contractor agree that neither the
County nor the Contractor or any agent, officer, or employee of either shall have the authority to
inform, counsel, or otherwise indicate that any particular individual or group of individuals,
entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior
to, or superior to the community in general or for the purposes contemplated in this Agreement.
21. ATTESTATIONS
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Contractor agrees to execute such documents as the County may reasonably require, to include
a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement.
22. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of
any member, officer, agent or employee of Monroe County in his or her individual capacity, and
no member, officer, agent or employee of Monroe County shall be liable personally on this
Agreement or be subject to any personal liability or accountability by reason of the execution of
this Agreement.
23. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded
as an original, all of which taken together shall constitute one and the same instrument and any
of the parties hereto may execute this Agreement by singing any such counterpart.
24. PUBLIC RECORD COMPLIANCE
Contractor must comply with Florida public records laws, including but not limited to chapter
119, Florida Statutes and section 24 of article I of the Constitution of Florida. The County and
Contractor shall allow and permit reasonable access to, and inspection of, all documents,
records, papers, letters or other"public record" materials in its possession or under its control
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County
and Contractor in conjunction with this contract and related to contract performance. The
County shall have the right to unilaterally cancel this contract upon violation of this provision
by the Contractor. Failure of the Contractor to abide by the terms of this provision shall be
deemed a material breach of this contract and the County may enforce the terms of this
provision in the form of a court proceeding and shall, as a prevailing party, be entitled to
reimbursement of all attorney's fees and costs associated with that proceeding. This provision
shall survive any termination or expiration of the contract.
The Contractor is encouraged to consult with its advisors about Florida Public Records Law in
order to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract,the Contractor is required
to:
(1) Keep and maintain public records that would be required by the County to perform the
service.
(2) Upon receipt from the County's custodian of records, provide the County with a copy of
the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in this chapter or as otherwise provided
by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
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the contract term and following completion of the contract if the contractor does not
transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the Contractor or keep and maintain public records that would be required
by the County to perform the service. If the Contractor transfers all public records to the
County upon completion of the contract, the Contractor shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If the Contractor keeps and maintains public records upon completion of the
contract, the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the County, upon request from the
County's custodian of records, in a format that is compatible with the information
technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract must be made
directly to the County,but if the County does not possess the requested records,the County
shall immediately notify the Contractor of the request, and the Contractor must provide the
records to the County or allow the records to be inspected or copied within a reasonable
time.
If the Contractor does not comply with the County's request for records,the County shall enforce
the public records contract provisions in accordance with the contract, notwithstanding the
County's option and right to unilaterally cancel this contract upon violation of this provision by
the Contractor. A Contractor who fails to provide the public records to the County or pursuant
to a valid public records request within a reasonable time may be subject to penalties under
section 119.10, Florida Statutes.
The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any
public records unless or otherwise provided in this provision or as otherwise provided by law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, BRIAN BRADLEY AT PHONE 305-292-3470 BRADLEY-
BRIAN(a,MONROECOUNTY-FL.GOV, MONROE COUNTY
ATTORNEY'S OFFICE 1111 12TH Street, SUITE 408, KEY WEST, FL 33040.
25. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to
be resolved by meet and confer sessions between representatives of each of the parties. The
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CONTRACTOR and COUNTY Representative shall try to resolve the claim or dispute with
meet and confer sessions. If the issue or issues are still not resolved to the satisfaction of the
parties, then any party shall have the right to seek such relief or remedy as may be provided by
this Agreement or by Florida law
26. PUBLIC ENTITY CRIME STATEMENT
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crime may not submit a bid, proposal, or reply on a contract to provide any
goods or services to a public entity, may not submit a bid, proposal, or reply on a contract with
a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided in
Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list
27. ETHICS CLAUSE
Contractor warrants that he/it had not employed, retained or otherwise had act on hi/its behalf
any former County officer or employee subject to the prohibition of Section 2 of Ordinance no
020-1990. For breach or violation of this provision the County may, in its discretion, terminate
this contract without liability and may also, in its discretion, deduct from the contract or
purchase price, or otherwise recover the full amount of any fee, commissions, percentage, gift,
or consideration paid to the former county officer or employee.
28. E-Verify System -Beginning January 1, 2021, in accordance with F.S. 448.095, the
Contractor and any subcontractor shall register with and shall utilize the U.S. Department of
Homeland Security's E-Verify system to verify the work authorization status of all new
employees hired by the Contractor during the term of the Contract and shall expressly require
any subcontractors performing work or providing services pursuant to the Contract to likewise
utilize the U.S. Department of Homeland Security's E-Verify system to verify the work
authorization status of all new employees hired by the subcontractor during the Contract term.
Any subcontractor shall provide an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien. The Contractor shall comply with and
be subject to the provisions of F.S. 448.095
29. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference
only, and it is agreed that such section headings are not a part of this Agreement and will not be
used in the interpretation of any provision of this Agreement.
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IN WITNESS WHERE OF the parties hereto have executed this Agreement on the day and
first written above in four(4)counterparts,each of which shall,without proof or accounting
ther counterparts,be deemed an original contract.
BOARD OF COUNTY COMMISSIONERS
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ATTACHMENT A
1. Specifications
Security personnel must undergo a background check and must be screened for drug usage via a
standard pre-employment drug test. The Duck Key Security District reserves the right to require
periodic random drug testing of security personnel. Security personnel must have a class D
license as defined and required by Chapter 493, Florida Statutes.
An examination of each security person's driving record is required. No more than 3 tickets and
/or accidents in the past five years and no instances of DUI or DWI are allowed.
Security personnel will wear a uniform designed to closely resemble a police officer at all times
while on duty and in accordance with F.S. 493.6305. Security personnel will not carry firearms,
weapons, batons, stun guns, or chemical weapons such as sprays.
Security personnel do not have arrest or detention authority and must refrain from any action
which may jeopardize a legal arrest by law enforcement officers. Security vehicles will not
engage in pursuit driving at high speeds.
Security vehicles must be equipped with the following:
A) a distinct logo, large enough to be visible to other cars and pedestrians, prominently displayed
with"Duck Key Security"
B) amber flashing light
C) cellular telephone
D)first aid kit
E) spotlight
F)flashlight
G) a throwable personal flotation device with appropriate length of rope
H) a portable fire extinguisher
Security contractor will provide 12 electronic check-in stations throughout the Four(4)
residential islands to be activated each time a drive through circuit is made by security personnel.
Security personnel will check in at the first electronic check-in station immediately upon arrival
and again just before they leave.
A report of the electronic check-in stations and the guard's daily reports will be delivered to the
designated member of the Duck Key Security Board promptly after the end of each month and
will be reviewed before the monthly invoice is approved.
Contractor will provide business cards, magnets or stickers with contact information to the
residents, including the mobile phone number where residents can contact the security personnel
on duty.
Contractor will attend the Duck Key Security Advisory Board meeting on the first Tuesday in
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Jan, March, May, July, September, and November to give a report on any activity that the
security personnel was involved in and answer questions regarding their service from the board
or the public. Days of meetings may vary but will be confirmed 10 days prior to meeting.
No security personnel will work more than 10 hours per day, including breaks. Security
personnel is expected to remain vigilant, alert, and engaged during their hours of service. They
should not be doing other work or sleeping during their shift.
2. Scope of Service
Contractor will provide on-site security services seven (7) nights per week for 8 hours on a
schedule agreed to by Duck Key Security District and the contractor. Additional or fewer hours
may be requested and will be charged or credited at the rate as agreed and set forth in Paragraph
3. Payment to Contractor above. Contractor will provide Eight(8) hours of additional patrols
during daytime hours each day during the week of mini-lobster season, the last week of July.
The Duck Key Security District reserves the right to contract with other vendors or agencies
from time to time for additional security services (i.e. off-duty sheriff s deputies, marine patrol
officers or other private security providers). Individual residents of the Duck Key Security
District may also contract for additional security services either directly with the contractor or
with a vendor of their choice.
A minimum of four(4) drive-through circuits of the entire four residential islands will be
provided for every Eight(8) hour shift. Drive throughs will be conducted at 10 MPH. The guard
will enter every cul-de-sac and dead-end street. When not engaged in drive-throughs, security
personnel will remain alert at the entrance to the island, near Truman Bridge.
Up to 15 door checks per night will be conducted. Residents must request door checks in writing
(email is acceptable) providing dates and address and giving the guard permission to walk
around the property. Security personnel will walk around property and check that all doors are
locked. If suspicious activity is detected, security personnel will notify Monroe County Sheriff s
Office immediately. Security personnel will not enter an unoccupied property.
Daily reports from the security personnel will be delivered to a designee of the Duck Key
Security Advisory Board promptly after the end of the month. Duck Key Security Advisory
Board will provide a sample of the report it requires. Guards will fill out the report on a daily
basis and give as much detail as possible of any incident they were involved in, including
address, nature of problem, etc.
Security personnel is expected to ask trespassers to leave, to request individuals to quiet noisy
parties, and to direct emergency vehicles. Security personnel will report the trespassers who fail
to leave and noisy parties that fail to quiet down to the Monroe County Sheriff s Office, so they
may assist.
If a resident asks for assistance, Security personnel will communicate with the resident as to the
outcome of their request, and if security personnel cannot assist, they should call Monroe County
Sheriff s Office and inform the resident that they have called for additional help. Security
13
personnel should not tell the resident to call the police; they will call the police when necessary.
Security personnel will report any and all suspicious or illegal activity such as theft, vandalism,
open doors, suspected DUUDWI, and car accidents to MCSO immediately after they become
aware of it.
Security personnel will give friendly reminders to residents who are walking dogs without a
leash, driving golf carts at night without lights, and will accompany minors (below 14 years of
age) driving a golf cart to their homes and advise the parents of the required age for driving a
golf cart.
In case of an emergency, such as a hurricane, security personnel will enter Duck Key as soon as
allowed by the authorities, and report damages to the Board members utilizing the Satellite
phone provided by the Duck Key Security District if cell phones do not work. Pictures of
damages will be provided if possible. Security personnel will protect the satellite phone and
keep a log of all calls made using the satellite phone.
The contractor will apply to Emergency Management of Monroe County for an emergency re-
entry decal.
Either of the parties hereto may terminate this contract without cause by giving the other party
sixty (60) days written notice of its intention to do so.
14
INSURANCE AGENT'S STATEMENT
have reviewed the above requirements with the biddernamedbelow. The following deductibles
apply tote corresponding policy.
POLICY DEDUCTIBLES
naval L� $1,000 Per Occurrence( I &Pik Combined)
Workers'Compensation None
Auto Liability None for Liability( 2,000 Comp/Coll.1st Party)
Liability policies are X Occurrence -- Claims Made
Brown&Brown of Florida®Miami Division
Insurance Agency a
ve4
IDDERS STATEMENT
I understand the insurance that will be mandatory if awarded the contract and will comply in fall
with all the requirements.
ents.
Tibizay Moralez, CFO
idder's Name and Title i e
Company Name: RalonsSecurity—, LLC.
4
M.C.A. Instruction 4802.4 ENCLOSURE (4)a.
July 31,2015
Page 8
NON-COLLUSION AFFIDAVIT
1, Tibi y orales according to law,on my oath,and under penalty of petury,depose and say that-
I I am of the firm of &W
the bidder/responder making the proposal for the project described in the Notice of Request for Competitive
Solicitations for:
Duck a Security Patrols and Services
and I executed the said proposal with full authority to do so.
2. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement
for the purpose of restricting competition, as to any matter relating to such prices with any other bidder/responder or with any
competitor.
3. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by
the bidder/responder and will not knowingly be disclosed by the bidder/responder prior to the opening of the responses,
directly or indirectly,to any other bidder/responder or to any competitor.
4. No attempt has been made or will be made by the bidder/responder to induce any other person, partnership or corporation to
submit,or not to submit,a proposal for the purpose of restricting competition.
5. The statements contained in this affidavit are true and correct,and made with full knowledge that Monroe County relies upon
the truth of the statern 17P contained in this affidavit in awarding contracts for said project.
Signatu
--------------
of Bidd Jr/Rcspondcr) (Date)
(
L F
Print Name/Title
F /
STATE OF: TD,4
COUNTY OF: 41 L .
Je -
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
(name of individual signing Affidavit), who, after first being sworn by me, affixed his/her signature in the space provided above on
this__!5 day of _20-2(
My Commission Expires: GASTON R.ALVAREZ '
My COMMISSION#GGG54570 NOTARY PUBLIC
EXPRES FeLruary 119,20211
L
47
M.C.A. Instruction 4802.4
July 31, 2015
Page 9
ENCLOSURE (4W
LOBBYING AND CONFLICT OF INTEREST FORM
SWORN STATEMENT UNDER ORDINANCE N
MONROE COUNTY, FLORIDA
ETMCS CLAUSE
Ralons Security, LLC warrants that he/it has not employed, retained or
otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-
1990 or any County officer oremployee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of
this provision, the County may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission,percentage,gift,
or consideration paid to the former County officer or employee.
((hignat nrc)
Date: 01/05/2021
STATE OF:
COUNTY OF: M
PERSONALLY APPEARED BEFORE ME, the undersigned authority, T1131Z�a
(name of individual signing Affidavit), who,after first being sworn by me, affixed his/her signature in the space
provided above on this day of 2Q_2L.
My Commission Expires:
GASTON R. ALVAREZ
11Y COMWSSION GG 14170' NOTARY PUBLIC
EXPIRE,,.3 February 19,202,
48
M.C.A. Instruction 4802.4
July 31, 2015
Page 10
ENCLOSURE (4)c.
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
Ralons Security,LLC
(Name of Business)
I Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-firee
workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees ford abuse violations.
3. Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement
specified in subsection(1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or
contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of
any conviction of,or plea of guilty or nolo contendere to,any violation of Chapter 893 (Florida Statutes)or of any controlled
substance law of the United States or any state,for a violation occurring in the workplace no later than five(5)days after such
conviction.
5. Imposes a sanction on,or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program if such is
available in the employee's community, for any employee who is so convicted.
6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
As the person authorized to sign the statement,I certify that this firm complies fully with the above requirements.
idder's 'gria
01/05/2021
Date
49
M.C.A. Instruction 4802.1 ENCLOSURE (4)e.
October 1,2013
Page 12
LOCAL PREFERENCE FORM
A. Vendors claiming a local preference according to Ordinance 023-2009 must complete this form.
Name of Bidder/Responder RaIons Security,LL�C _ Date: It 1/05/2021
1. Does the vendor have a valid receipt for the business tax paid to,the Monroe County Tax Collector dated at
least one year prior to the notice or request for bid or proposal? __yg�s (Please furnish copy.)
2 Does the vendor have a physical business address located within Monroe County from which the vendor
operates or performs business on a day to day basis that is a substantial component of the goods or services
being offered to Monroe County? Yes —
List Address: 5901 College Road, Suite 1521 Key West,FL.33040
Telephone Number: 305-517-6721
& Does the vendor/prime contractor intend to subcontract 50% or more of the goods, services or construction to local
businesses meeting the,criteria above as to licensing and location? No
If yes,please provide-
I Copy of Receipt of the business tax paid to the Monroe County Tax Collector by the
subcontractor dated at least one year prior to the notice or request,for bid or proposal.
2. Subcontractor Address within Monroe County from wbicb the subcontractor operates:
Telephone Number
Address
dress
Print Name:
Signature a7ndlftle�f Auth+ized Signatory for
Bidder/Kesponder
STATE OF I-IDA
COUNTY 6F
On this day of .74-41vOZ•4 20 2 f , before one the undersigned notary public, personally
appeared &I o known to me to be the person whose name is subscribed above or who
produced _0� & as identification, and acknowledged that he/she is the person who executed the
above Local Preference Form for the purposes therein contained.
My commission expires:
rotary Public ���
GASTON R. ALVAREZ
INV C 0�A Nt I'S,S N 9 G G 0-,5 4 5 7 0
(Seal) .: "j& :_ Print Name
` EXF11RE'S Fcbwary 19,2021
This Form is only required if Local Preference is applicable pursuant to See.2-349,Monroe County Code.
51
M.C.A.Instruction 4802.4
July 31,2015
Page 11
ENCLOSURE (4)d.
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity
crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes,
for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list."
I have read the above and state that neither —Ralons Security, LLC (Pro poser's name)
nor any Affiliate has been placed on the convicted vendor list within the last 36 months.
A(Aignat i
( ignatdre)
Date: 01/05/2021
STATE OF: -LL69—iDI4—
COUNTY OF: A I
Subscribed and sworn to(or affirmed) before me on the 3-7W-_day ofik
by
778 Z,2,0 440 1CW6,f-(name of afrant). He/She is personally known to me or has produced
flor-r ;2A T)- (type of identification) as identification.
GASTON R.ALVAREZ
My Commission Expires: th MY COMMISSION 4 GG0541570
RES Febwafy 19,2021
NOTARY PUBLIC
50
VENDOR CERTIFICATION REGARDING SCRUTINIZED COMEAME&L=
Project Description(s):
Respondent Vendor Name: Ralons Sec jyjq,LLC
Vendor FEIN: 47-2453161
Vendor's Authorized Representative Name and Title: Tibi i Morales CEO
Address: 10900 NW 25th St.. Suite 100
City: _Doral State: Florida Zip:
Phone Number: 786-615-5522
Email Address: tmorales&ralonsamerica.com
Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for,
or entering into or renewing a contract for goods or services of any amount if, at the time of
contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List,
created pursuant to Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel. Section
287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or
entering into or renewing a contract for goods or services of$1,000,000 or more, that are on either
the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector Lists is were created pursuant to s. 215.473,
Florida Statutes, or is engaged in business operations in Cuba or Syria.
As the person authorized to sign on behalf of Respondent, I hereby certify that the company
identified above in the Section entitled"Respondent Vendor Name"is not listed on the Scrutinized
Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1,000,000
or more is not listed on either the Scrutinized Companies with Activities in Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged in
business operations in Cuba or Syria.
I understand that pursuant to Section 287.135,Florida Statutes, the submission of a false certification
may subject company to civil penalties, attorney's fees, andlor costs. I further understand that any
contract with the County may be terminated,at the option of the County, if the company is found to
have submitted a false certification or has been placed on the Scrutinized Companies that Boycott
Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities
in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List
or,been engaged in business operations in Cuba or Syria.
Certified By: y C -v-Aqa�,� who is
authorized to sign on behalf of the o# efer7,ced company.
Authorized Signature:
Print Name: "i 1�Di
Title:, C. 1:-o
Note: The List are available at the following Department of Management Services Site:
htip-.i',,'u-%k,,%,.dnis,Myflorioa.com/business o lerations/s tat e p alchasingLvendoE info miatiq /qonvict
__
_Aiscrim'1q4tQa-_g0m
52
DATE(MWDD/YYYY)
A�" CERTIFICATE OF LIABILITY INSURANCE 08/07/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Carolina Orozco
NAME:
Brown&Brown of Florida,Inc. a/CNr o Ext: (305)714-4400 a/c,No): (305)714-4401
14900 NW 79 Court Suite 200 E-MAIL corozco@bbmia.com
ADDRESS:
INSURER(S)AFFORDING COVERAGE NAIC#
Miami Lakes FL 33016 INSURERA: Everest Indemnity Insurance Company
INSURED INSURER B: Everest Denali Insurance Company
Ralons Security,LLC INSURER C: Everest National Insurance Company
10900 NW 25th St.STE 100 INSURER D:
INSURER E:
Doral FL 33172-1922 INSURER F:
COVERAGES CERTIFICATE NUMBER: 20-21 MASTER COI REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCEAUULbUbK POLICY EFF POLICY EXP
LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
CLAIMS-MADE FX OCCUR PREM SDAMAGES Ea oNcurDrence $ 500,000
MED EXP(Any one person) $ 10,000
A Y Y 51GLOO8060201 07/01/2020 07/01/2021 PERSONAL&ADV INJURY $ 1,000,000
GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000
JECT LOC PRODUCTS-COMP/OPAGG $POLICY El PRO 2,000,000P1
OTHER: Employee Benefits $ 1,000,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
Ea accident
X ANYAUTO BODILY INJURY(Per person) $
B OWNED SCHEDULED Y Y 51CAD00458201 07/01/2020 07/01/2021 BODI LY I NJ U RY(Pe r accide nt) $
AUTOS ONLY AUTOS
X HIRED NON-OWNED P
AUTOS ONLY X AUTOS ONLY Peorr a c dPERTen DAMAGE $
UMBRELLA LIAB OCCUR . 7 % -- EACH OCCURRENCE $
EXCESS LAB
IDA 8/7/2 0 2 0 _ 1e... ,,,,
CLAIMS-MADE AGGREGATE $
DED RETENTION $ w- $
WORKERS COMPENSATION WOW �- X STER ATUTE X ER
AND EMPLOYERS'LIABI LITY Y/N 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $
C OFFICER/MEMBER EXCLUDED? N/A Y 5300003478201 07/01/2020 07/01/2021
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000
If yes,describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required)
Monroe County Board of County Commissioners is an Additional Insured with respect to General Liability/auto when required by written contract.
Auto,General Liability and WC policies contain a waiver of subrogation in favor of additional insured(s)mentioned above when required by written contract.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
Monroe County Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
1111 12th Street,Suite 408
Key West FL 33040
@ 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD