Item Q01M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: June 4, 2013
SUBJECT: Monthly Activity Report for May, 2013
______________________________________________________________________________
MONTHLY ACTIVITY REPORT MAY, 2013
KEY WEST AIRPORT
In May, passenger figures for April were compiled. During that month, the six airlines
serving Key West International Airport carried a total of 73,914 passengers. This is a 6.4%
increase over April of 2012. The year to date passenger numbers for the first four months of
2013 are 5.5% higher than the same period in 2012.
On May 1st, the $30.6 million bond issue to finance the new passenger terminal complex was
completely paid off, twenty-three years early saving the airport more than $32 million in
interest payments.
On May 17th the airport celebrated the 100th anniversary of the first flight to Cuba from Key
West. Albert Rosillo unveiled a bronze bust of his father, Domingo Rosillo, the famous
aviator, who made the historic flight in 1913.
MARATHON AIRPORT
Our New Airport Manager for the Florida Keys Marathon Airport will officially begin
working for Monroe County Today, June 3, 2013.
We had a date change for our part 139 Annual Inspection, our new date is June 24-26,
providing us with the opportunity to accomplish a few extra tasks to ensure our
inspection will be successful again this year.
Once again our Departure Lounge provided a much needed space for a meeting that
made it possible for a County Wide Division to "meet in the middle". This time the
Monroe County School Board utilized the space for the End of School Year
Coordination Meeting of the School Counselors.
EMPLOYEE SERVICES
I. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
Newsletters
II. TURNOVER NUMBERS TO DATE:
May 2013 Turnover: .39% Turnover to date: 3.48%
Resignations: 1 Terminations: 0 Retired: 1 Deceased: 0 Layoffs: 0
III.
HUMAN RESOURCES
1
Employment Statistics submitted to DOL
Sick Leave Pool Committee meeting
1 Pre-determination hearing
RISK
Slavik attended County Weather Services Hurricane Season briefing
BENEFITS (GROUP/WORKERS COMP)
Gonzalez & Aguiar attended Health Care Reform Symposium hosted by Gallagher
Working on Wellness Program (Incentives/penalties) to present to BOCC for approval
Coordinating lunch & learn sessions and 2013 health fairs
Review of Plan Document changes to be presented to BOCC for approval
SAFETY
Pine Key MCFR Station, Big Pine Senior Center
Coordinated Fire Evacuation Plan with Property Appraiser
Coordinated Fire Extinguisher training at Bayshore Manor
Gongre, Allen, & Sweeting Webinar ADA Compliance vs. Safety with Project
Mgmt/ADA Compliance
Investigation of Soc Serv employee vehicle incident
Safety Representative Training 9 individuals
COMMUNITY SUPPORT SERVICES
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 04/21/135/20/13):
C-1 Congregate Meals totaled 1045 units during this period, falling just short of
our monthly goal of 1143 units, and reflecting the departure of our seasonal
clients from the Big Pine and Marathon meal sites.
C-2 Home Delivered Meals totaled 2852 units, exceeding the monthly goal of
2822 units. We have added 13 new clients since the sequestration-related
moratorium on new clients was lifted by the Alliance for Aging.
In-Home Services (Information in this section is for the period 3/21/134/20/2013):
III-B Chore: 12 units this period, 34 units year-to-date, 11% achieved, 22.34%
underachieved. Outreach efforts are ongoing. We expect that many clients will
need help with their hurricane shutters now that the hurricane season is here.
III-B Screening and Assessment: 0 units this period, 10.5 units year-to-date, 43%
achieved, 9.66% overachieved.
III-B Homemaking/Personal Care: 16.25 units this period, 56.25 units year-to-
date, 15.2% achieved, 18.14% underachieved. Two clients have been activated
from the wait list.
III-E Screening and Assessment: 0 units this period, 0 units year to date, 15%
achieved, 10% underachieved.
III-E Chore: 6 units this period, 23 units year-to-date, 30% achieved, 3.34%
underachieved. We expect that many clients and their caregivers will need help
with their hurricane shutters now that hurricane season is here.
III-E In-Home Respite: 162 units this period, 447.5 units year-to-date, 46% year-to-
date-achieved, 12.66% overachieved.
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III-E Facility Respite: 321.75 units this period, 1066.5 units year to date, 31.02% year-
to-date achieved, 2.32% underachieved. New clients are expected to be added this
month.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for April 2013:
Case Management: 18 units for the month were produced; 126 units year-to-date.
Homemaking: 164.75 units for the month were produced; 1233.25 units year-to
date.
Home-Delivered Meals: 150 meals for the month were provided; 1285 meals
year-to-date.
Personal Care: 60 units for the monthly were produced; 399.75 units year-to-date.
Overall Program Achievement was 62.86%, 20.48% underachieved.
CCE (Community Care for the Elderly) for the period 3/21/134/20/13:
Case Management: 74.75 units for the period and 452.75 units year-to-date.
51.12% achieved year-to-date. There are 166 clients on the waiting list.
Case Aide: 0 units achieved and 6 units year-to-date, 3% achieved year-to-date.
Companionship: 24 units achieved and 120 units year-to-date, 16% achieved
year-to-date.
Home Modification: 2 units achieved and 2 units year-to-date, 20% achieved
year-to-date.
Enhanced Chore: 6 units achieved and 12.5 units year-to-date, 19.23% achieved
year-to-date.
Chore: 3 units achieved and 39 units year-to-date, 46% achieved year-to-date.
Homemaking: 797.25 units for the period and 4467.75 units year-to-date. 105%
achieved year-to-date. There are 146 clients on the waiting list.
Specialized Medical Equipment: 1 unit for the period and 27 units year-to-date,
54% achieved year-to-date.
Transportation: 0 units for the period and 135 units year-to-date, 100% achieved
year-to-date.
Personal Care: 414.5 units for the period and 2862.75 units year-to-date. 76.4%
achieved year-to-date. There are 48 clients on the waiting list.
Respite: 143.5 units for the period and 701.5 units year-to-date. 108% achieved
year to date. There are 21 clients on the waiting list.
CCE overall is at 79% achievement, 4.35% underachieved year-to-date, reflecting a
continue to be added to eliminate the underachievement.
4/20/13: 279.75 units were
produced in the period and 1947.75 units year to date. 82.5% year-to-date achieved,
.85% underachieved year-to-date. There are 11 clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 4/16/13 5/15/13: 24.25
billable units this period, 215 billable units year-to-date. 85.5% year-to-date achieved,
4.17% underachieved. We are requesting at least two additional clients.
Monroe County Transit
Department Activity for May 2013
One-way trips provided: 1956
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Unduplicated clients served: 250
Special Needs Clients registered: 582
Deposited Revenue: $ 2,614.30
Expenditures: $56,054.39
Percentage Spent Fiscal YTD:55 %
Incoming calls, provision of information and referrals 1,047
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food
Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find
out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover possible
programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare
assistance.
Unduplicated Welfare client households that received service 155
New Welfare cases receiving service 28
Low Income Home Energy Assistance Grant Program cases- 23 $5,400.00
Low Income Crisis Assistance cases 45 $8,363.86
Home and field visits 35
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 342
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
ESG Rent Assistance 23 $17,693.00
Prescriptions 2 $ 205.97
Pauper burials 11 $ 8,894.74
Bayshore Manor
private pay and 13 subsidized residents. BSM provided 321.75 hours of OA3E
respite care, 0 hours of Medicaid Waiver and 0 hours private pay respite care this
month. Bayshore Manor has four OA3E clients.
Revenue for May 2013 $28,784.53
Expenditures for the same period $65,797.45
Percentage of the budget spent year to date 57.47%
LIBRARY
Library usage figures continue to reflect an increase in Library onsite services as well
as in e-visits and patron appreciation of our electronic offerings:
A total of 232 new Library cards were issued in April
Circulation also was high in April: 32,218 items were checked out, and our
onsite visitors numbered 34,041
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The public internet sessions provided to the community continue to be an
attraction for many of our visitors. 7,800 public access computer sessions
were provided to our patrons in April, 15% higher than the number for last
year, while Wi-Fi usage could be observed inside and outside the Library
buildings during and beyond service hours. The increase in this activity is
attributed to the lower cost of portable devices and the increased bandwidth
now available to Library patrons ; smartphones and other smaller devices are
also being used to connect to the public Wi-Fi unobserved, driving the actual
customer usage number even higher
eReference numbers continue to increase, as more customers and staff become
familiar with instant messaging, chat and social media exchanges. Library
staff answered 9,288 questions from customers in April, 12% higher than
April of last year. These questions were answered in person, by phone, and
electronically. There was a 44% increase over last year in customer questions
via email, chat, and texting.
Recently Historic Florida Keys Foundation presented our Florida Keys
Historian Tom Hambright and Library Administrator Anne Layton Rice with
Little White House. The Library administration greatly appreciates this
recognition of the efforts by these two outstanding staff members and thanks
the Historic Florida Keys Foundation for the award. It is our great honor and
joy to preserve and provide some of the Keys finest historical photos and
documents. We started this program 10 years ago with a little grant money
and 800 images. That has now grown to nearly 14,000 images which have
inspired 2.4 MILLION hits! Our dedicated volunteers have made it possible,
and we are deeply indebted to them for their time, efforts, and demonstration
of love for the work they do for us.
EXTENSION SERVICES
Number of services provided: 307 phone calls, 30 office visits, 7 visits to clients,
11 learning events with 245 participants, 4 media submissions, and 450
publications distributed. Total Budget for FY 12/13: $189,895.00; Year to Date
Expenditures and Encumbrances: $151,515.45; Remaining Balance: $38,379.55;
Percentage of budget spent and/or encumbered year-to-date: 79%.
The Family & Community Development Agent/Interim Extension Director
accomplished the following activities:
Collaborated with the Monroe County Health Department and the University of
Florida state specialists to design a Healthy Homes pilot program which includes
working through existing programs, such as the Weatherization Assistance
Program, to identify and help Monroe County residents obtain Healthy Homes
Certification.
Attended the annual Family & Community Extension Summit in Gainesville to
participate in professional development opportunities such as the Sustainable
Floridians Program, which is in the final stages of program modules and leader
recommendations.
5
Developed a framework for the Monroe County Climate Action Plan
Implementation Guide and is waiting for staff review to complete the
recommendations.
The Environmental Horticulture Agent accomplished the following activities:
Held a Rainbarrel Construction and Water Conservation workshop at Bayview
Park along with two Master Gardeners who assisted 20 people to teach them how
to make rainbarrels.
n Key West
about proper tree planting and demonstrated by planting a Thrinax palm and
beach creeper shrubs.
l Garden
for Lower Keys middle school children in grades 6 through 8.
EMERGENCY SERVICES
Fire Rescue
Completed FY14 budget preparation.
Review and evaluation of EMS ground and air transport billing and collection
finished; forwarded onto commissioners upon completion.
Conch Key rental extended one (1) month due to delay of fire station
construction.
Completed RFP for 1EMRXIRERGISJ*MVI6IWGYI%TTEVEXYW:ILMGPIW; document
currently posted on Demand Star with bid opening of 7/16/13.
Emergency Management
To prepare for the June 19th, 2013 Turkey Point Nuclear Power Plant Ingestion
Pathway exercise, the Department provided an essential function presentation and
participated in the table top exercise at the Federal Radiological Assessment
FRMAC ) Outreach Event at the Miami-Dade Emergency
Operation Center.
Met with Monroe County FIU Emergency Responders and FIU administration
(LEO, Safety Dir., E.M. representative) for the purpose of reviewing facility and
Special Needs sheltering protocols.
Participated in the 2013 Statewide Hurricane Exercise by activating the Monroe
County Operations Center. The exercise objectives were counter flow relocation
and in-county shelter management of vulnerable population; Social Services and
Department of Health coordination of Special Needs population to in-county
shelters; testing of communication equipment and municipalities coordination.
current status.
Ems/Trauma Star
Telemedicine MRWIVZMGI training
Ventilator MRWIVZMGI training
I-gels MRWIVZMGI training
6
Phase I Ambutrak (Operative IQ) inventory software orientation to field personnel
KWIA
Prepare for the FAA Inspection in June. Including updating written records,
equipment preparation, and practicing response drills.
Begin drills and or usage of fire boats on airport property.
Review SIDA badge records for MCFR personnel and update as appropriate.
Receive and train on new towable generator and light tower.
Begin to research vendors for refurbishment of ARFF 107.
Fire Marshal
Worked with FKAA to activate 9 newly installed fire hydrants in Big Coppitt, and
4 newly installed fire hydrants in Stock Island
nd
Station 8 ongoing construction progress includes 2 floor poured, stub out for
plumbing and electrical and trusses set in place.
Attorney for both Code and Fire, and the Sheriff Department to discuss the
inability to access the park in the event of an emergency. Recommendation report
written by Fire Department is being issued to Code Enforcement attorney.
Fire Academy
Conducted one (1) 40-hour Fire Officer II Class.
Firefighter II class completed and graduation ceremony held.
Respirator fit testing for career and volunteer firefighters.
Received five (5) light towers on a UASI grant (Urban Areas Securities
Initiative).
PUBLIC WORKS
Correction Facilities:
Stock Island Detention Center:
Fencing repairs by outside contractor completed
Sleuth Plumbing performed camera and trace work of rain liters (86) from roof to
base
Heritage Foods and staff completed repairs on all kitchen equipment
Concrete Solutions resealed and painted the shower walls for Unit D; while the
dorm was down, MC staff repaired and completed all electrical, lock, and
plumbing as needed; Jose Varela and trustees painted the Rec Yard in Unit D
Facilities provided and received restroom privacy panels for all dorms;
installation will be performed by the MCSO maintenance staff
Unit C was closed down by MCSO for repairs and painting. MC Staff repaired all
electrical, lock, and plumbing as needed; Jose Varela and trustees painted the Rec
Yard
Dorm E was closed down by MCSO for repairs and painting. MC staff repaired
all electrical, lock, and plumbing as needed
MCSO Administration Building:
Black Fire Protection replaced all fire sprinkler piping underneath the building; job
completed.
Engrave A Tech ground, repaired, and sealed entrance to the building.
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Monroe County Detention Center -Stock Island
Percentage of requested work orders completed within 3 days with KPI
75.3% of 162 Customer requested work orders completed within three days during April
2013
-KPI = % x requested x .01 -
1.80
1.60
1.40
1.20
1.00
0.80
0.60
0.40
0.20
0.00
12May12Jun12Jul12Aug12Sept12Oct12Nov12Dec13Jan13Feb13Mar13Apr
% Completed86.40%83.70%73.80%73.40%82.40%85.40%93.00%80.30%82.40%85.50%89.20%75.30%
KPI
0.920.670.750.881.060.981.561.141.241.22
% CompletedKPI2 per. Mov. Avg. (% Completed)2 per. Mov. Avg. (KPI)
Facilities Maintenance/Parks & Beaches:
Nine events at Nelson GC required 171 hours of overtime
Added electric for Bogart Festival at Nelson GC grounds
Completed repairs at Nelson GC per Fire Marshall Safety Report
Set up office 223 at Nelson GC for Code Enforcement; paint and assemble desks
Had ten Visitor signs installed in parking lot at Nelson GC
Removed scrubs & trees from Atrium Planters at Key Largo Library per Fire Marshall
Assembled donated bench at Key Largo Library
Repaired electrical problem with scale at Key Largo Transfer Site
Sealed scale office roof at Key Largo Transfer Site
Dug trench drains around crew room & storage building and made/installed information
signs & stop signs at Harry Harris Park
Removed large Ficus tree at Friendship Park
Made two additional parking spaces at Sunset Park
Replaced condensing unit, in-
coils, and repaired expansion coil
Replaced Carrier a/c package unit at Marathon Library conference room
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75
70
65
60
55
50
45
40
35
30
25
20
15
10
5
0
12Feb12Mar12Apr12May12Jun12Jul12Aug12Sept12Oct12Nov12Dec13Jan13Feb13Mar13Apr
kWh Saved
395015114360456614167001767752626646299257737611966197058058415835102251491
Dollars Saved
$4,66$5,99$7,29$7,63$7,79$7,54$6,98$6,48$6,02$6,38$6,46$6,05$4,33$5,32$5,37
Total kilowatt-hour Savings = 858,998
Total CO2 Reduction=606 Metric Tons=CO2 Emissions from electricity use of 90.7
homes for one year
Total Energy Dollar Savings = $94,346
Fleet Management:
Completed annual pre-hurricane season HD bucket truck inspection and repair for
lower keys Road Department
Assisted Fire Rescue Dept. with new vehicle purchase for Fire Chief
Ordered new vehicle for Nutrition Department
Received and processed two new Tractor mowers and one new storage trailer for
Road Department, one new Ford Fusion for Planning Department, two new
pickup trucks for Building Department, two new mini vans for Planning
Department, and two new F350 dump trucks for Upper Keys Road Department
and Card Sound
KW garage completed extensive repairs on Transportation mini buses
PK garage repaired generator housing; now in like-new condition
Contracted emergency repairs for KW fuel facilities and passed FDEP inspection
Road Department:
Provided support to Facilities Maintenance by hauling fill from Key West Library
to Rockland Key property, grading parking lot at Key West Library, changing
lights at Big Coppitt Fire Station, and trimming trees at Gato Bldg.
Provided support to Parks & Beaches by removing concrete table from Veterans
Park, changing lights at Watson Field, and sweeping parking lot/road at Higgs
Beach
Delivered 63 tons of mulch to citizens, saving $7,780.50 in dump fees.
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SOLID WASTE MGMT:
Solid Waste
Coordinated with consultants request to FDEP for early termination of the water
monitoring program for the Long Key and Key Largo Transfer Stations. The
request was officially submitted on 5/30/13, after several drafts.
Transfer Stations saw some technology advances during the month of May and
are now operating on a real time data system
Household Hazardous Waste
Collected waste for recycling from 58 unincorporated residents, and 12
incorporated cities residents. Our Hazardous and E-Waste Commercial
Collection participants included Waste Management, Key West (200 lbs. HHW
and 640 lbs. E-Waste), and Paradise Inn (780 lbs. E-
Marathon facilities maintenance department brought 410 fluorescent bulbs for
recycling
Received approximately 3,340 lbs. of E-
locations in Key West and Big Pine
Recycled over 360 lbs. of lead containing batteries
Crushed 622 mercury containing bulbs
Performed annual hazardous waste shed clean outs and shipped out 50,420 lbs.
(55 gal drums x 136) for recycling
Recycling
Staff recorded new Public Service Announcements (PSAs) promoting recycling
10
Made recycling presentations and discussed new volunteer opportunities with the
Girl Scouts in Tavernier and the Boy Scouts in Key Largo
Recycling presentation for the Ocean Studies Charter School in Tavernier met
with approximately 20 kids
al Gardens held their Annual Go Green Science
Fair. Staff set up a presentation booth and distributed information brochures on
recycling
-waste
disposal and recycling
Staff met with Fishe
recycling program throughout the hospital
Held a meeting with Island Bay Resort in Tavernier and Chubs, Subs, and Wings
in Key Largo to discuss their concerns and recycling options with the possible
closure of the Magnolia Street recycling center
Staff spoke to owners/agents of the Trade Wind Plaza in Key Largo to discuss
onsite recycling for the individual tenants of the shopping center
Met with several businesses in the lower Keys to discuss how we can improve our
recycling efforts, and found many to be discouraged by not being able to
comingle their recyclables. They were either hauling it to the transfer station
themselves or throwing it away in their regular garbage
Met with Marathon Garbage Service to discuss their success with recycling
comingling, no need for excess bins or totes at additional fees
Will be starting a recycling comingling pilot program focusing on a handful of
r, and The
Wharf Bar and Grill) in the Lower Keys
Met with Waste Management to discuss the local businesses concerns with not
being able to comingle their recyclables in one dumpster
Recycling presentations and Q & A session to three 5th grade classes at Sugarloaf
Elementary School
Researching new programs for teachers aimed at teaching the ins and outs of
recycling, and how to possibly raise funds for Monroe County Schools grades K-
12
Staff is researching ways of combining our yearly special community household
hazardous and E-waste collection days with Earth Day Celebrations throughout
the Keys in 2014
11
ENGINEERING
Engineering Services
Contractor has poured three spans of the second span of
the bridge. Demolition of remaining two spans is complete and forming is
th
underway. Anticipate concrete pour for two final spans the week of June 17.
Old SR 940 Leg A (Watson Boulevard Bridge Staff negotiating CEI contract
with Parsons Brinckerhoff, highest ranked respondent. Construction bid opening
th
scheduled for June 19.
US 1 Bayside Pedestrian Bridge/Bayside Trail Staff provided input on
environmental resources permit application to be submitted to SFWMD. 100%
plans and permit applications to be submitted to FDOT in mid-June.
No Name Key Bridge Consultant finalizing revisions to plans based on input
from National Marine Sanctuary.
th
Duck Key Security Installation of second modem completed on May 20.
th
Onsite training session held on May 30. TYCO will be scheduling second
training session at later date.
Asphalt Pavement Evaluation and Management RFP Staff attended project kick
st
off meeting on May 21. Consultant reviewing data provided by the County and
preparing to schedule road survey.
Card Sound Bridge Repair Project FDOT approved executing design contract
with Kisinger Campo & Associates. Design beginning June 2013.
12
CR905 Bike Lanes Received 100% plans from consultant. Staff preparing front
end specifications and coordinating with US Fish and Wildlife and the Crocodile
Lake National Wildlife Refuge.
th
All American Road Wayfinding Sign Project On May 30 staff received five
responses to the CEI RFQ. Staff proceeding with reviewing and ranking the
responses.
Pigeon Key Ferry Service Funding agreements for ferry service renewal in
place. Amendment extending ferry service contract through June 30, 2014 on
June agenda.
Old Seven Mile Bridge staff issued a task order to HDR, Inc. to perform review
of inspection reports and prepare report on condition of Old Seven Mile Bridge.
Anticipate report and presentation in July 2013.
Project Management
Freeman Justice Center Drug Court Offices - Project is completed all inspections
th
by the City have been made. Drug Court to start moving in June 4. Waiting for
substantial completion and accompanying documentation/warranties from the
contractor.
Stock Island Fire Station Beams, columns and second floor decking have been
poured. Block work continues. Electrical and plumbing rough in continues. First
section of ramp curb poured. Water line to Sprinkler system installed and tested.
te.
Lester Building Roof Repair - Contract signed and fully executed and pre-
th
construction meeting scheduled for June 5.
Conch Key F.S. - New Section is 99% complete and TCO has been issued. The
Fireman can move in on Monday June10th. Older building renovation is 90%
th
completed and total project should be completed by June 15.
TDC Project
Aids Memorial - First shipment of granite arrived broken. Waiting for second shipment.
Landscaping has begun.
INFORMATION TECHNOLOGY
Availability of Entire Network - Last Month
Availability of Entire Network
99.73 %
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We completed 333 work orders, continued to rolled out new computers, received
approval for a proposal for fiber network services from Comcast, order the first
two connections for Comcast at the County Attorney and Harvey, ordered new AT&T
metro ethernet service for the Public Defender, finished site surveys for phone system
upgrade, updated library computers, moved more data into the SAN, further developed
the new SharePoint trial site, updated website, received approval for a cellular contract
with Verizon, ordered 7 new iPhone 5s for the Ambulance face-time project for Fire
Rescue, worked on new Growth Management IVR application, deployed new test Lync
server for Polycom and desktop video conferencing, improved several
database systems and applications, and pushed out Microsoft updates
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VETERANS AFFAIRS
Clients assisted:
VA phone calls: 842
Office visits: 279
New clients: 65
Field visits: 14
Benefits Delivery at Discharge: 6
Transportation program:
Transportation calls: 481
Veterans transported: 179
Financial data:
The financial data for the month of May totals $158,930.00 and indicates the amount of
new revenue brought into Monroe County derived from claims filed by the entire
department.
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS APRIL 2013
15
16
17
PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
18
Appeal to Planning Commission, In Progress ......................................................................... 2
Alcoholic Beverage Permit, In Progress .................................................................................. 2
Conditional Use, Major, Permit, In Progress ........................................................................... 2
Conditional Use, Minor, Permit, In Progress ........................................................................... 2
Conditional Use Minor Deviation In Progress......................................................................... 1
Conditional Use, TRE, In Progress .......................................................................................... 1
Conditional Use, TDR, In Progress ......................................................................................... 1
Public Assembly Permits, In Progress ..................................................................................... 5
Road Abandonment, In Progress ............................................................................................. 3
Setback Waiver, Administrative, Applied ............................................................................... 1
Setback Waiver, Administrative, In Progress .......................................................................... 1
Variance, Administrative, Applied .......................................................................................... 2
Variance, Administrative, In Progress ..................................................................................... 3
Permit Reviews ....................................................................................................................... 151
Vacation Rental, Applied ......................................................................................................... 2
Vacation Rental, Issued ........................................................................................................... 5
Vacation Rental Mgr. License, Applied .................................................................................. 1
Vacation Rental Mgr. License, Issued ..................................................................................... 1
Plats, In Progress ...................................................................................................................... 1
LUD Map Amendment, In progress ........................................................................................ 5
MCC Text Amendment, Initiated ............................................................................................ 1
MCC Text Amendment, In progress ........................................................................................ 19
ROGO Exemptions, Applied ................................................................................................... 5
ROGO Exemptions/Denials, Issued......................................................................................... 4
Request for Records ................................................................................................................. 2
Pre-Application Conferences ................................................................................................... 4
Letters of Understanding.......................................................................................................... 1
Historic Preservation Committee Applications ....................................................................... 1
ADMINISTRATIVE MEETINGS-April 2013
Development Review Committee 1 meeting, 2 items
Planning Commission Meeting 1 meeting, 3 items
PLANNING & ENVIRONMENTAL RESOURCES
COMPREHENSIVE PLANNING April 2013
Ada Mayte Santamaria, Mitch Harvey & Emily Schemper
CP/LDR Text Amendment, In progress
1
CP/LDR Text Amendment, Completed ................................................................................... 2
FLUM/LUD Map Amendment, In progress ............................................................................ 6
Other Report or Special Project, In progress ........................................................................... 1
Development Review Committee meeting ............................................................................. 1
Planning Commission meeting ................................................................................................ 1
Board of County Commission Meeting ................................................................................... 3
Other intergovernmental or community group meeting ......................................................... 2
19
Keith & Schnars Contract Management - invoices .................................................................. 2
Keith & Schnars Contract Management - deliverables ............................................................ 2
Pre-Application Conferences ................................................................................................... 3
380/Development Agreement, In Progress .............................................................................. 1
Beneficial Use, In Progress ...................................................................................................... 1
EAR updates/addendums ......................................................................................................... 1
Coordination & Assistance -other County Departments ......................................................... 1
Training completed .................................................................................................................. 9
PLANNING & ENVIRONMENTAL RESOURCES
COMPREHENSIVE PLANNING
AMS MH ES
TOTAL
CP/LDR Text Amendment, In progress 1 1
CP/LDR Text Amendment, Completed 2 2
FLUM/LUD Map Amendment, In progress 1 4 1 6
Other Report or Special Project, In progress :
Research, LHAP, Public Facilities
1 1
Capacity Report, Press Release, RESTORE, etc
Development Review Committee meeting 1 1
Planning Commission meeting 1 1
Board of County Commission Meeting 2 1 3
Other intergovernmental or community group meeting:
DEO, South Florida Regional Planning Council,
. 1 1 2
WQPP, Climate Change Committee, Homeowners Association, NASKW, Keys Days, etc
Keith & Schnars Contract Management invoices 2 2
Keith & Schnars Contract Management deliverables:
1 1 2
Review of elements/amendments, distribution
Pre-Application Conferences 3 3
380/Development Agreement, In Progress 1 1
Beneficial Use, In Progress 1 1
EAR updates/addendums: 1 1
CBRS draft report
Coordination & Assistance -other County Departments:
1 1
WW, Land Authority, Fire, etc.
Training completed: 5 1 3 9
Budget/Gov Max/Climate/PDRP/Annual Training
PLANNING & ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
April 1 April 30, 2013
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
Overview
The services provided by Environmental Resources include the review of building permit
applications, review of applications for Conditional Use approvals, variances to dock &
shoreline regulations and preparing amendments to the Comprehensive Plan and Land
Development Code (including Tier Overlay District map amendments). In addition,
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Environmental Resources staff provides sta
Advisory Committee and the Southeast Regional Climate Change Compact.
Building Permit Application Review
Biologists review building permit applications for compliance with Land Development
Codes related to:
Storm water management
Land Clearing
Landscaping
Shoreline setbacks
Docking facilities
Wetland fill
In addition to the above, Biologists review building permit applications for compliance
with the recently adopted Permit Referral Process (PRP), which requires the County to
evaluate applications for new development for potential impacts to Federally listed
species under the Endangered Species Act.
Permit reviews for the month of April 2013 consisted of 256 plan reviews not associated
with the PRP. Staff reviewed an additional 35 applications for new residential dwelling
units for compliance with the PRP.
Conditional Use Applications & Pre-application meetings
The Sr. Administrator for Environmental Resources provides review of applications for
Conditional Use approval and participates in pre-application conferences (along with the
preparation of Letters of Understanding). Planning & Environmental Resources staff
attended 6 pre-app conferences in April. Other meetings included Development Review
Committee and Planning Commission meetings.
Committee/Task Force support
Climate
Change Advisory Committee and the Southeast Florida Climate Change Compact. Each
of these groups had meetings during the month of April which staff attended. In addition,
the Sr. Administrator of Environmental Resources co-chairs the Lands & Natural
Systems committee of the Climate Compact, and initiated efforts to develop a Vital Signs
Network for monitoring climate related impacts to the natural resources of Southeast
Florida.
Comprehensive Plan & Land Development Code updates and amendments
As with the Growth Management Division in general, Environmental Resources is very
busy participating in the update of the Comprehensive Plan.
Other non-permit related services provided in April included coordination and meetings
with numerous individuals and agencies, including the following:
Monroe County Climate Change Advisory Committee
Southeast Florida Climate Change Compact
USFWS Permit Referral Process coordination
Water Conservation Workshop with FKAA, SFWMD and municipalities
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Public Speaking/Education Events
The Environmental Resources staff routinely interacts with the residents of Monroe
County to explain Land Development Codes, to help identify plants and animals that
residents inquire about, and to engage interested parties in workshops or meetings related
to improving County services.
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
-
Big Pine Key HCP Environmental
-
TDRC Volume A Ordinance Mapping Planning/Environmental
-
Public Conservation Land Mapping
-
Coastal High Hazard Area Mapping - Planning
-
Key West NAS Address Ranges Marvin Garland USN
-
Inspector Territories Code Compliance
-
ArcGIS Server/Web Map Applications - Configuration/Setup
Data Requests:
Marine Resources GIS data Pumpout USA
GIS Addressing:
39 Address Assignments
MARINE RESOURCES OFFICE
Channel Marker Program:
Month Channel Marker/Buoy Replacement Costs
May 2012
$11,438.00
June
$6,897.00
July
$17,539.00
August
$5,988.00
September
$11,380.00
October
$3,663.00
November
$0.00
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December
$14,419.00
January 2013
$0.00
February
$0.00
March
$14,090.00
April
$16,874.00
Total
ΨϭϬϮ͕Ϯϴϴ͘ϬϬ
Marker repairs and replacements during April 2013 include installation of regulatory
signage for the Pilot Program anchoring ordinance in Boca Chica Basin, Cow Key
Channel, and Key West Harbor, as well as replacement of idle speed zone buoys at Key
Colony Beach.
Derelict Vessel Program:
Month Derelict Vessel Removal Costs
May 2012
$3,500.00
June
$14,439.00
July
$43,000.00
August
$32,984.00
September
$24,490.00
October
$2,500.00
November
$30,323.00
December
$7,298.00
January 2013
$19,198.00
Feb
$3,195.00
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March
$9,350.00
April
$0
Total
ΨϭϵϬ͕Ϯϳϳ͘ϬϬ
The number of derelict vessels removed between February and April has been low and
removal costs for the past calendar year are 14% lower than the same timeframe in 2012
($220,412). The Florida Fish & Wildlife Conservation Commission has indicated an
anticipated reduction in derelict vessel reports for the next several months.
Vessel Pumpout Program:
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Vessel pumpout service for unincorporated Monroe County is provided through a
contract with Pumpout USA. While the first quarter of contracted service includes
January-March 2013, the contractor actually began pumpout service in late February
(service in January 2013 was still being provided by the County in the Key Largo area).
Pumpout numbers reflect start-up of the service in February in the upper and middle
Keys, and phasing-in of additional service areas covering the lower Keys in March and
April (providing a total of six service areas), with an associated increase in the number of
pumpouts. The number of pumpouts is anticipated to increase to over 1300 per month in
the next several months.
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff
also, is proactive identifying code violations while conducting routine field inspections.
understanding through education of the county code and regulations while protecting
public health, safety, welfare and environmental resources.
April 2013 has shown increased activity with forty-four (44) more new cases and six
hundred and six (606) more inspections than in April of 2012. Seven citations were
issued for unlicensed activity compared to ten (10) in 2012. There was no hearing
scheduled before the Special Magistrate in April.
Department Totals New Cases 204 Inspections 1804
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New cases of commonly cited violations include:
-Overgrown Lots
-Trash & Debris
-Overgrown Mangroves Prohibiting Safe Navigation
-Abandoned Vehicles
-Abandoned/Sunken Vessels
-Animals
-Noise
-Signage
-Construction without Permits
-Unlicensed Contractors/Activity
Inspection numbers represented in the graphs include but are not limited to:
-Opening/Closing Case Files
-Inspection/Re-inspection of Property
-Posting Notices
-Mailing of Notices (Courtesy, Violation, Hearing)
-Case Reviews (Inspectors, Supervisors, Director, Attorney)
-Receipts/Payments for Fines, Fees and Costs
-Referrals (Building Official, Attorney, DEP, DOH, etc.)
-Communications (Phone Calls, E-mails, Letters)
-Stipulated Agreements
-Continuance Requests
compliance using courtesy notices and effective communication in lieu of citations, fines
or penalties. Staff continues to work with realtors to resolve code violations for short
sales and transfer of property, as well as, attending Homeowner Association meetings for
questions and answers.
The Code Department has experienced staff transitions during the month. The Vacation
Rental Inspector has transitioned to the Wastewater (Sewer) Inspector who has begun the
case review process with notices of non-compliance to follow in the Key Largo area
within the next few weeks. The Middle Keys Sr. Administrative Assistant has
transitioned to Vacation Rental Inspector. And finally, the Sr. Administrative Assistant
replacement will begin May 20, 2013.
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UPPER KEYS NEW CASES 64 INSPECTIONS 496 SM 0
27
MIDDLE KEYS NEW CASES 79 INSPECTIONS 848 SM 0 NEW CITATIONS
7 CITATIONS ISSUED 7 CEB
0
28
LOWER KEYS NEW CASES 61 INSPECTIONS 460 SM 0
BUILDING DEPARTMENT
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