Item G11BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 19, 2013 Division: Growth Management
Bulk Item: Yes x No _ Department: Planning and Env. Resources
Staff Contact Person/Phone #: Trish Smith 289-2547
AGENDA ITEM WORDING:
Approval of a Task Order in the amount of $15,983.76 for URS Corporation Southern to conduct a
school zone analysis on US 1 adjacent to the Big Pine Academy. This task is funded at 87.5%
($13,985.79) by the FDOT through JPA AQN-53. A 12.5% ($1,997.97) county match is required.
FDOT has received this task order.
ITEM BACKGROUND: In December 2012, Mayor Neugent made a request during the BOCC
meeting to evaluate the feasibility of a school zone on US 1 near Big Pine Academy on Big Pine Key.
FDOT subsequently contacted the Monroe County Planning Department and requested that the county
initiate the evaluation as part of the local planning agreement, JPA AQN-53. This work will be
performed by URS Corporation Southern under their Transportation Planning Services Contract.
PREVIOUS RELEVANT BOCC ACTION:
None
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:_ $15,983.76 INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $1,997.97 SOURCE OF FUNDS: 50519 GW1201
REVENUE PRODUCING: Yes No x AMOUNT PER MONTH Year
APPROVED BY: County Atty x OMB/Purchasing x Risk Management x
DOCUMENTATION: Included x Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
SCOPE OF SERVICES FOR
School Crossing Study - Big Pine Academy
PURPOSE
The purpose of this document is to describe the scope of work and the responsibilities of the
CONSULTANT and the COUNTY in connection with the development of a school crossing
study across US 1, at or near the Big Pine Academy in Big Pine Key. The CONSULTANT will
perform the necessary planning and engineering services required to prepare the study.
Specifically, the CONSULTANT will use the Florida Department of Transportation (FDOT)
criteria and standards to be used in establishing school zones and school crossings on the
State Highway System roadways that surround schools, both public and private as defined
under Topic No. 750-010-027-h Establishing School Zones and School Crossings.
The final product of this task will be a Study Report. If a school crossing is justified, the report
will identify specific justifications for recommending the school crossing, type of crossing,
and an appropriate location across US 1 near the Big Pine Academy. Concept sketch(s) of
proposed school crossing will accompany the report. If a crossing is not recommended,
reasons should be clearly stated in the report. The report will also document the probable
cost. It will be the CONSULTANT'S responsibility to utilize the standard engineering judgment,
practices and principles possible during the prosecution of the work commissioned under
this task.
The CONSULTANT will demonstrate good project management practices while working on
this task. These include communication with the COUNTY and others as necessary;
management of time and resources, and documentation. The CONSULTANT should make
every effort to make use of all past studies and information gathered, and not repeat tasks
that have been completed through other studies.
The COUNTY will provide contract administration, management services, and technical
reviews of all work associated with the development of this Study and the concept plans.
The COUNTY will provide job specific information and/or functions as outlined in this
agreement.
1. BACKGROUND RESEARCH
The CONSULTANT will investigate and compile existing relevant data, studies and roadway
plans, including as -built plans. The existing studies include planning, and engineering
documentation which is readily attainable.
2. COLLECT NEW DATA
Two types of new data will be collected to perform this study:
i. Field Data - Field observations and roadway geometric data will be collected
along US 1 near Big Pine Academy to perform the engineering analysis.
ii. Traffic Data - Directional vehicle speeds, traffic volumes, and vehicle gaps data
will be collected, as a minimum for a period of 24 hrs. along US 1 near the Big Pine
Academy. Pedestrian movement across US 1 near Big Pine Academy will be
recorded, including the number of pedestrians during the beginning and the
ending of the school times.
URS Corporation Southern
The Congress Centre
7800 Congress Avenue, Suite 200
Boca Raton, FI 33487-1350
Tel: 561.994.6500
Fax: 561.994.6524
School Crossing Study— Big Pine Academy
April 16, 2013
Page 2 of 3
3. PERFORM TRAFFIC OPERATIONAL ANALYSIS
The Synchro traffic operational analysis tool will be utilized to perform the analysis. The field
observations, geometric data, and traffic data collected in tasks 1 and 2 will be utilized for
the analysis.
4. PERFORM TRAFFIC SAFETY ANALYSIS
The CONSULTANT will gather most recent 3 years of crash data from FDOT for the study
segment of US 1. The crash data will be used to prepare collision diagrams and perform the
safety analysis to identify and support potential school crossing.
5. IDENTIFY AND DEVELOP RECOMMENDATIONS
The CONSULTANT will develop justification for potential school crossing across US 1 near Big
Pine Academy. Upon justifying the school crossing, the CONSULTANT will identify and
evaluate potential locations for school crossing.
6. DEVELOP CONCEPT SKETCHES
The CONSULTANT will develop concept sketch(s) for the proposed school crossing. The
sketches will be at a 1 "=20' scale and is not intended to be design plans. The concept
sketches will include approximate right of way and above ground utility information. The
below ground utilities will have to be addressed during the design phase.
7. DOCUMENTATION
The CONSULTANT will document the findings in a report. The report will be submitted to the
COUNTY, initially in a DRAFT format to solicit input prior to submitting the FINAL report.
Deliverables:
Two (2) deliverables are anticipated to accomplish this project. They are:
1. DRAFT Report.
2. FINAL Report.
Each submittal to the COUNTY will include ten (10) sets of 11 "xl 7" plans and/or 81/2"xl 1 "
written documents for review and circulation. The final submittal will include six signed and
sealed reports, along with six copies of calculations report, if any, signed and sealed.
Project Schedule:
Within ninety (90) calendar days after the Notice -To -Proceed, the CONSULTANT will submit
the DRAFT report to the COUNTY. Within fourteen (14) calendar days upon receiving
comments on the initial submittal, the CONSULTANT shall submit the FINAL report
Quality Control:
The CONSULTANT will be responsible for the professional quality, technical accuracy and
coordination of all submittals and other services furnished by the CONSULTANT under this
task.
Compensation for Services
The Consultant shall be paid a lump -sum amount of $15,983.76 forsatisfactory performance
of work as stated in this scope of services. The staff -hour estimates and the fee are attached.
Invoices will be submitted monthly, reflecting the compensation for proportional completion
of the task.
1 School Crossing Study— Big Pine Academy
April 16, 2013
Page 3 of 3
Acceptance and approval of this Work Order by both parties by signatories below
constitute authorization for the Consultant to proceed.
ACCEPTED AND APPROVED ACCEPTED AND APPROVED
Monroe County URS Corporation Southern
(Signature)
(Name & Title)
(Date)
(Signature)
(Name & Title)
(Date)
Study Tasks and gaff Hours Estimate
School Crossing Study- Big Pine Academy
TASK
Projectll8rgr.
Serdorling.
Frig.
Tech
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TotelHoure
TASK —1: BACKGROUND RESEARCH
1. Collect relevant available data 8 Coordination.
1
4
4
1
10
bUtSIVIAL
1
4
4
1 0
1
10
TASK — 2: COLLECT NEW DATA
1. Fleld Obs6rvatlon Traffic
4
1 4
8
2. Collect Traffic Data
2
1 20
1 20
42
0
1 6
1 20
1 24
1 0
60
TASK — 3: PERFORM TRAFFIC OPERATIONAL ANALYSIS
1. Perform ciperationall analysis
4
4
8
SUBTOTAL
0
4
4
0
0
8
TASK -4: PERFORM TRAFFIC SAFETY ANALYSIS
1. Prepare Collision Diagrams and Crash Tables
2
8
10
2. Perform Crash Analysis
4
4
0
1 6
0
1 8
1 0
14
TASK -6: IDENTIFY AND DEVELOP RECOMMENDATIONS
1. Cnosslng justification and pate location
4
4
0
1 0
4
0
0
4
TASK-8: DEVELOP CONCEPT SKETCHES
1. Develop concept plans and Des n roach 5
2
2
4
8
0 1
2
2 1
4 1
0
8
TASK-7: DOCUMENTATION
1. Develop DRAFT RePor1
2. Develop FINAL Repon
2
4
a
4
18
3
2
a
2
7
22
SUBTOTAL
5
0
16
6
7
40
TOTAL STAFF HOURS
6
28
50
42
8
134
Contract Hourly Rates
1210.80 $183.21 $102 65 584.59 554 34
TOTAL BUDGET
41,313.88 1 $5,129.88 $5,132.50 1 $3,072.78 1 4434.72
$15,983.70
MONRO C UNTY ATTORNEY
APPR V D AS TO FORM
Date:
`71e�BS L'l>°�trs-r�Ha-Yz-etc
Budget by
Task
51A16.76
41,418.78
$1.111.20
$4.311.22
46,422,42
$1,143.44
$1,143.44
$1,123.14
3732.84
$1,855.98
3410.60
$410.60
sm.08
$950.08
$2.370.38
$2,414.12
$4,704.48
134
$15,g83.70