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Item C02C UNTY joMONROE KEY WESTFLORIDA 33040 (305)294-4641 District 4 Office: 9400 Overseas Highway Florida Keys Marathon Airport Suite 210 Marathon, FL 33050 Ph: 305 289-6000 Fx: 305 289-4610 Em: boccdis4L�monroecountY ll.gov BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro Tern David Rice, District 4 Sylvia J. Murphy, District 5 George Neugent, District 2 Kim Wigington, District 1 Interoffice Memorandum Date: June 10, 2013 To: Amy Heavilin, Clerk of the Court / q� From: Commissioner David Rice, District 4 Re: Voting Conflict Disclosure — BOCC mtg. June 19, 2013 Per Florida Statute 1 12.3143, I hereby disclose by written memorandum that I will abstain from the vote on certain issues that are brought before the Monroe County Board of Commissioners with entities that I am involved with. I will abstain from the vote on issues concerning the Guidance Care Center, Inc., a private, not - for -profit entity, which receives some of its operational funding from the County, as I am currently a member of the Board of Directors of the Guidance Care Center. At the June 19, 2013 BOCC meeting, I will abstain from the vote on item(s). #C2 Approval of amendment #4 between the Monroe County Community Transportation Coordinator Guidance/Care Center, Inc. and the Monroe County Board of County Commissioners for contract period 07/01/2013 through 06/30/2014 allowing for the reimbursement of Medicaid trips. #C3 Approval of a contract between Monroe County Board of County Commissioners and the Community Transportation Coordinator Guidance/Care Center, Inc. for a contract period of 07/01/2013 through 06/30/2014. —n 3 N 0 c'. L t"r1 —' C3 - = rn 0 0 N E,a BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: _06/19/2013 Bulk Item: Yes X No Division: Social Services Department: _Social Services Staff Contact /Phone #: AGENDA ITEM WORDING: Approval of Amendment #4 between the Monroe County eornr6nit Transportation Coordinator, Guidance/Care Center, Inc. and the Monroe County Board of County Commissioners for contract period 07/01/2013 through 06/30/2014 allowing for the reimbursement of Medicaid trips. ITEM BACKGROUND: Amendment #4 is funded by Medicaid, allocated by the State of Florida Commission for the Transportation Disadvantaged to the County's CTC, to reimburse Monroe County Transit for providing Medicaid trips. PREVIOUS RELEVANT BOCC ACTION: Amendment No.3 approved 07/18/2012 CONTRACT/AGREEMENT CHANGES: NONE STAFF RECOMMENDATIONS: Approval TOTAL COST: $0 INDIRECT COST: PO BUDGETED: Yes x No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: $0 SOURCE OF FUNDS: Medicaid REVENUE PRODUCING: Yes x No _AMOUNT PER MONTH Year $70,000.00 MAX APPROVED BY: County Atty, `� OMB/Purchasing Risk Management 6__ DOCUMENTATION: 1�mluded Not Required DISPOSITION Revised 7/09 AGENDA ITEM # CZ - BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 06/19/2013 Division: Sociai Services Bulk Item: Yes x No _ Department: Social Services _ Staff Contact /Phone #: Shervi Graham x4510 �3 AGENDA ITEM WORDING: Approval of a contract between Monroe County -board of County Commissioners and the Community Tin Coordinator, Guidance(Care Center, Inc. for a contract period of 07/01/2013 through 06/30/2014. ITEM BACKGROUND: The contract is required by the State of Florida Commission for the Transportation Disadvantaged to ensure a partnership between the Community Transportation Coordinator, Guidancel0we Center, Inc. and Monroe County Board of County CommissionerslMCT for coordination of services to Monroe CounWs ft=Vortation disadvantaged. PREVIOUS RELEVANT BOCC ACTION: Contract approved 12l15/2010 -CONTRA-CT-JAGC GES: NIA ---- STAFF RECOMMENDATIONS: Approval TOTAL COST: $0 INDIRECT COST: __BUDGETED: Yes x No DIFFERENTIAL OF .FOCAL PREFUENCE: COST TO COUNTY: $0 SOURCE OF FUNDS: REVENUE PR0DUC1NG: Yes _ No Year unknown APPROVED BY: County Atty DOCUMENTATION: Included DISPOSITION: Revised 7/09 AMOUNT PER MONTH C, OMB/Purchasing Not Required Risk Management AGENDA ITEM # C3 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: _06/19/2013 Division: Social Services Bulk Item: Yes X No Department- _Social Services Staff Contact /Phone ##: Sheryl Graham x4510 AGENDA ITEM WORDING: Approval of nt met # 4 between the Monroe county Fonirinmity Transportation Coordinator, Care Center, Inc. and the Monroe County Board of County Commissioners for contract period 07/01/2013 through 06/30/2014 allowing for the reimbursement of Medicaid trips. ITEM BACKGROUND: Amendment 94 is funded by Medicaid, allocated by the Stateof Florida Commission for the Transportation Disadvantaged to the Co ty's CTC, to reimburse Monroe County Transit for providing Medicaid trips. PREVIOUS RELEVANT BOCC ACTION: Amendment No.3 approved 7/18/201 CONTRACT/AGREEMENT CHANGES: NONE STAFF RECOMMENDATIONS: Approval TOTAL COST: $0 INDIRECT COST: BUDGETED: Yes x No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY; $0 SOURCE OFFUNDS: Medicaid REVENUE PRODUCING: Yes x No —AMOUNT PER MONTH Year $70,000.00 MAX APPROVED BY: County Atty OMB/Purchasing, Risk Management DOCUMENTATION: Included Not Required_ Revised 7109 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY , Contract with. Guidance/Care Cent c,.Contrad # Amedment Effective Date: 07101/2 13 Expiration Date. 06/3/2114 Contract Purpose/Description- enent #4 with the State ofForida Commission for the TrnTortatjon Medicaid pii • i Contract.! i Social 'i. • eO meeting #! 13 Age* 06104/2013 CONTRACT TotalDollar Value of } Portion- e i County Esiimaieif Ongoing i } CONTRACT RETIE Chu Date In Nee Division Director Yeso Risk Management -5 YesD O.M.B./Purchasing y! 0 Yeso Noa County Attorney Comments: i i MCP #2 Date Out S 1 AI 0 3 iL_.. 0 This amendment entered into on July 1, 2013, by and between the Guidance/Care Center, InA hereinafter called "Coordinator" and Monroe County Board of County Commissioners, hereinafter 'call "Subcontracted Transportation Provider", I WHEREAS, the Coordinator and the Subcontracted Transportation Provider heretofore on January 1, 2010, entered into an Agreement, hereinafter called the Original Agreement; WHEREAS, the Coordinator desires to participate in all eligible items of development for this project as outlined in the attached amended Exhibit B. WHEREAS, this amendment is necessitated by the amendment of the contract between the Coordinator, and the Commission for Transportation Disadvantaged. NOW, THEREFORE, THIS INDENTURE WITNESSETH; that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Agreement is to be amended as follows: 9 Purpose of Agreement: The purpose of the agreement is not changed. Accomplishment of the Agreement: The accomplishment of the agreement is not changed. Expiration of Agreement: Paragraph 2, TERM of said agreement is amended to be June 30, 2014. Amount: The reimbursement amount for this amendment has not changed. The Provider shall be paid up to a maximum amount of $70,000. The Provider shall submit monthly trip data in a format acceptable to the Coordinator, The Provider will be paid, after the Coordinator has received payment from the Commission in the amount of $3.00 per mile with a 5 mile minimum, $2.00 per mile for preauthorized out -of -County trips and $3.00 flat rate per client per mulitload for Medicaid eligible trips. hereto and made a part hereof. EXCEPT as hereby modified, amended, or changed, all other terms of the Agreement dated January 1, 2010, shall remain in full force and effect. This amendment cannot be executed unless all previous amendments to this Agreement have been fully executed, &ECLIVED MAY Y,aWa4O ;A&,CN, EXHIBIT B AMENDMENT#4 METHOD # " • For • performance of • the submittal of • Data outlined amountin Exhibit A, Scope of Services, the Subcontracted Transportation Provider payments shall be paid up to a maximum amount of $70.000. The Provider shall submit monthly trip data in a format acceptable to the Coordinator. The Provider will be paid, after the Coordinator has received payment from the Commission in the of tf per - with a 5 mile minimum, $2.00 per ! preauthorized out -of -County trips and $3.00 flat rate per client per mulit'load for Medicaid eligible trips, The Subcontracted Transportation• •- !mit invoices in a format -a .a to the Coordinator. Subcontracted Transportation Provider will be paid after the Coordinator has received payment from the Commission. 1. Project Cost: The Subcontracted Transportation Provider shall request, payment through submission of a properly completed invoice to the Coordinator. {once the Coordinator has signed the invoice for approval, the Coordinator shall submit the approved invoice to the Commission for Transportation Disadvantaged. County: Monroe 2. Disbursement Schedule of Funds July 1, 2013 — June 30, 2014: not to exceed $70,000.00 In witness whereof, the parties hereto have caused these presents to be executed, the day and year first above written. Guidance/Care Center; Inc. Board of County Commissioners, Monroe County S1G TURF Director of )ortation 05/15/13 TITLE DATE Maureen Ganewicz PRINTED riNAME TITLE ON DATE Meefing Date: ter«oil Bulk UmL Yes 'X No i :.. t..:o All— t :.: :St".4 p:t8 t 1 AAA �Mt WORDING: Approval of as bdw em the Monroe for eft period 07VIrM12 &OUO 06/30/2013. - - ITEM= BACKGROUNDI: The a9mment is fib by ham, atlo� by the Smote of Florida 1. ----- -_ T - — - - STAFF RECOAENDATIONS: Approval TOTAL COST:_ SU INDIRECT COST: $0 BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: so SOURCE OF FUNDS: Medicaid REVENUE PRODUCING: YeNo PER MONTH— Year � ftv APPROVED BY.- y Risk Mangat MAX DOCUMIENTATM: Included Not DISPOSTTION: AGENDA ITEM # Revised W09 <t«�� « ° < * ■Kf#�: � �: �■��� . $».-© C4,■»« Effwfive / ? pimtio Date: 0 :■ :■,: ,t a°- .,s a<t« The Amendment ©<:.- State, Florida Commissionfor the ., $ W. 2 4. ©l: a », ° w». # att 4.: a «,°®: to MonroeCount- Medicaid Dopulation4 y z.medical trip 77- W, Ir4ip « »1111111 q W'DollarValue...®o... $.: .00...CunmtYear.:0�o:S 0..... Budgeted?Ys % No Account Codes: $ 0County Match: $ 0 - 2 ADDITIONAL CO T' . pMima«° Ongoing Costs:$ O /yr For Um STATE OF FLORIDA COMMISSIONRTATION DISADVANTAGED MEDrAD NON -EMERGENCY TRANSPOATATION (NET)PROGRAM SUBCONTRACTED`TRANSPORTATION PROVIDER AGREEMENT AMENDMENT . This amendmerit entered into on July 1. 2012, by and between the Guidance/Care Center, Inc_, hereinafter caillid -Coordinator' rae County Board of County ' n hereinafter called S kibcontractedan ' n WITNESSETH: INDENTUREV*IEREAS, the Coadmtorwd the Subcontracted Transportation Provider heretofore on January 1, 201 0,'entered into an Agreement hereinafter called the Original Agreement, WHEREAS- The Coordinator desires to participate in all eligible items of development for this Melt is necessitated by the amendment of the contract between the #ft amend NOW, THEREFORE THIS #.. and in consideration of the mutual benefits ! ` # # to ,» other; s parties hereto agree that the above described Agreement IF be 161116�� Pur;ipse of Agreernertt The Wpose of the agreement is ichanged. 2.1 Accomplishment of the Agreement The accomplishment of the agreement is not 3. Ex�ration of Agreement: Paragraph 2, TERM of sakragreement is amended to be 4. Amount The reimbursement amount W this amendment has not changed. The Provider shiall be paid up to a rrammum amount of $7=. The ProWer shall submit monthly tn #gta in- A format "s `se • e to the Coordinator.The Provider will be paid, Coordinator sus .#paym* fromthe p the amountof t1 per per r f - i # -s t # # f • ; 1i AGREEMENT AMENDMENT DATE: July 1, 2012 EXHIBIT B AMENDMENT # 3 METHOD OF COMPENSATION For the satisfactory performance of the services and the submittal of Encounter Data as outlined in Exhibit A, Scope of Services, the Subcontracted Transportation Provider payments shall be paid up to a maximum amount of $70.000. The Provider shall submit monthly trip data in a format acceptable to the Coordinator. The Provider will be paid, after the Coordinator has received payment from the Commission in the amount of'$3.00 per mile with a 5 mile minimum, $2.00 per mile for preauthorized out -of -County trips and $3.00 flat rate per client per mulitload for Medicaid eligible trips. The Subcontracted Transportation Provider shall submit invoices in a format acceptable to the Coordinator. The Subcontracted Transportation Provider will be paid after the Coordinator has. received payment from the Commission: 1. Project Cost: The Subcontracted Transportation Provider shall request payment through submission of a properly completed invoice to the Coordinator. Once the Coordinator has signed the invoice for approval, the Coordinator shall submit the approved invoice to the Commission for Transportation Disadvantaged. County: Monroe 2. Disbursement Schedule of Funds July 1, 2012 - June 30, 2013: not to exceed $70,000.00 In witness whereof, the parties hereto have caused these presents to be executed, the day and year first above written. Guidance/Care Center, Inc. Board of County Commissioners, Monroe County A SIGNATURE SIGNATURE Director of Transportation 06/06/12 Mayor Pro Tem 07/18/2012 TITLE DATE TITLE DATE Maureen Grypewicz Kiln Wigingt on PRINTED NAME