Item C03C
UNTY joMONROE
KEY WESTFLORIDA 33040
(305)294-4641
District 4 Office:
9400 Overseas Highway
Florida Keys Marathon Airport
Suite 210
Marathon, FL 33050
Ph: 305 289-6000
Fx: 305 289-4610
Em: boccdis4L�monroecountY ll.gov
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tern David Rice, District 4
Sylvia J. Murphy, District 5
George Neugent, District 2
Kim Wigington, District 1
Interoffice Memorandum
Date: June 10, 2013
To: Amy Heavilin, Clerk of the Court / q�
From: Commissioner David Rice, District 4
Re: Voting Conflict Disclosure — BOCC mtg. June 19, 2013
Per Florida Statute 1 12.3143, I hereby disclose by written memorandum that I will abstain from
the vote on certain issues that are brought before the Monroe County Board of Commissioners with entities
that I am involved with.
I will abstain from the vote on issues concerning the Guidance Care Center, Inc., a private, not -
for -profit entity, which receives some of its operational funding from the County, as I am currently a
member of the Board of Directors of the Guidance Care Center.
At the June 19, 2013 BOCC meeting, I will abstain from the vote on item(s).
#C2 Approval of amendment #4 between the Monroe County Community Transportation
Coordinator Guidance/Care Center, Inc. and the Monroe County Board of County
Commissioners for contract period 07/01/2013 through 06/30/2014 allowing for the
reimbursement of Medicaid trips.
#C3 Approval of a contract between Monroe County Board of County Commissioners
and the Community Transportation Coordinator Guidance/Care Center, Inc. for a contract
period of 07/01/2013 through 06/30/2014.
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: _06/19/2013
Bulk Item: Yes X No
Division: Social Services
Department: _Social Services
Staff Contact /Phone #:
AGENDA ITEM WORDING: Approval of Amendment #4 between the Monroe County eornr6nit
Transportation Coordinator, Guidance/Care Center, Inc. and the Monroe County Board of County
Commissioners for contract period 07/01/2013 through 06/30/2014 allowing for the reimbursement of
Medicaid trips.
ITEM BACKGROUND: Amendment #4 is funded by Medicaid, allocated by the State of Florida
Commission for the Transportation Disadvantaged to the County's CTC, to reimburse Monroe County
Transit for providing Medicaid trips.
PREVIOUS RELEVANT BOCC ACTION: Amendment No.3 approved 07/18/2012
CONTRACT/AGREEMENT CHANGES: NONE
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $0 INDIRECT COST: PO BUDGETED: Yes x No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $0 SOURCE OF FUNDS: Medicaid
REVENUE PRODUCING: Yes x No _AMOUNT PER MONTH Year $70,000.00 MAX
APPROVED BY: County Atty, `� OMB/Purchasing Risk Management 6__
DOCUMENTATION: 1�mluded Not Required
DISPOSITION
Revised 7/09
AGENDA ITEM # CZ -
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 06/19/2013 Division: Sociai Services
Bulk Item: Yes x No _ Department: Social Services _
Staff Contact /Phone #: Shervi Graham x4510
�3
AGENDA ITEM WORDING: Approval of a contract between Monroe County -board of County
Commissioners and the Community Tin Coordinator, Guidance(Care Center, Inc. for a
contract period of 07/01/2013 through 06/30/2014.
ITEM BACKGROUND: The contract is required by the State of Florida Commission for the
Transportation Disadvantaged to ensure a partnership between the Community Transportation
Coordinator, Guidancel0we Center, Inc. and Monroe County Board of County CommissionerslMCT
for coordination of services to Monroe CounWs ft=Vortation disadvantaged.
PREVIOUS RELEVANT BOCC ACTION: Contract approved 12l15/2010
-CONTRA-CT-JAGC GES: NIA ----
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $0 INDIRECT COST: __BUDGETED: Yes x No
DIFFERENTIAL OF .FOCAL PREFUENCE:
COST TO COUNTY: $0 SOURCE OF FUNDS:
REVENUE PR0DUC1NG: Yes _ No
Year unknown
APPROVED BY: County Atty
DOCUMENTATION: Included
DISPOSITION:
Revised 7/09
AMOUNT PER MONTH
C,
OMB/Purchasing
Not Required
Risk Management
AGENDA ITEM # C3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: _t3S11912013 Dwision: Soul Services
Bulk Item: Yes x No Department:' Social Services
StaffContact !Phone #: Sheryl Graham x4510
AGENDA ITEM WORDING: Approval of a contract between Monroe County—Uoaid of County
Commissioners and the Community Transportation Coordinator, Guidance/Care Center, 'Inc. for a
contract period of07/01/2013 through 06/30/2014.
ITEM BACKGROUND: The contract is required by the State of Florida Commission for the
Transportation Disadvantaged to ensure a partnership between the Community Transportation
Coordinator, Guidance/Care Center, Inc. and Monroe County Board of County Commissioners/MCT
for coordination of services to Monroe County's transportation disadvantaged.
PREVIOUS RELEVANT BOCC ACTION: Contract moved 12/15/2010
CONACTlA EMENT CHANGES: N!A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $0 INDIRECT COST: BUDGETED: Yes' x No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $0 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No
Year unknown
APPROVED BY: County Atty
DOCUMENTATION: Included
DISPOSITION:
Revised 7109
AMOUNT PER MONTH unknown
OMB/Purchasing
Not Required
Risk Management t&-
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: CTC Contract #
Effective Date: 07/01/2013
Expiration Date: 06/30/2014
Contract P'urposelDescription:
The contract is reWred by the State of Florida Commission for the Transportation
Disadva ed to ensure a p4gLiership between the
Co T srtafion Coordinator
Guidance/Care Center, Inc. and Monroe County Board of County Commissioners/MCT for
coordination of services to Monroe' s transportation disadvantaged.
Contract Manager Sheryl Graham 4510 Social Services/Stop #1
(Name)AiV11:3 (Department/Stop #)
for BOCC meeting on 06/19/2013 Deadline: 06/04/2013
CONTRACT COSTS
Total Dollar Value of Contract: $ 0 Current Year Portion: $ 0
Budgeted? Yes( -- N60 Acco�u�t!Cades`- - - -
Grant: $ 0 - -
County Match: $ 0 - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs $—/yr For.
(Not in dollar value above) (e& ice, uti ifies, janifm al,, salariese
N
CONTRACT REVIEW
Changes Date Out
Date In Needed evi
3
Division Director
Yes] No[]
Risk Management
WnYes-V
O.M.B./Purchasing
`(3 YesEl NoEl
County Attorney
YesQ NoQ /
Comments:
OMB Form Revised 2/27/01 MCP #2
Effective: 07/01/13 to 06/30/14
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
THIS CONTRACT is entered into between the COMMUNITY TRANSPORTATION
COORDINATOR. GUIDANCE/CARE CENTER. INC., designated pursuant to Chapter 427, F.S., to
serve the transportation disadvantaged for the community that includes the entire area of
MONROE County, and hereinafter referred to ast-he "Coordinator" and MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS, hereinafter referred to as the "Agency/Operator". The
terms and conditions of this Contract are effective July 1. 2013, and will continue through
June 30, 2014.
WHEREAS, the Coordinator is required, under Rule 41-2.011, F.A.C., when cost effective and
efficient, to enter into contract with a transportation Agency/Operator to provide transportation
services; and
WHEREAS, transportation disadvantaged funds includes any local government, state or federal
'unds '-hat are for the transportation of transportation disadvantaged; and
I L
WHEREAS, the Coordinator desires to contract with the Agency/Operator for the provision of
transportation services for the transportation disadvantaged; and
WHEREAS, the Coordinator believes it to be in the public interest to provide such transportation
services through the Agency/Operator for the residents of the service area who are clients of the
Agency/Operator; and
WHEREAS, the Agency/Operator will provide the Coordinator the opportunity to develop a
proposal for any new transportation services needed; and
WHEREAS, the Agency/Operator, in an effort to coordinate available resources, will make
available transportation services to the Coordinator.
WHEREAS, this Contract allows for the provisions of transportation services be provided by the
Agency/Operator, in accordance with Chapter 427, F.S., Rule 41-2, F.A.C., and the most current
Community Transportation Coordinator policies.
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations
herein, the parties agree as follows:
A. Provide services and vehicles according to the conditions specified in Attachment 1.
B. Coordinate available resources and make available transportation services to the
Coordinator. Such services shall be provided in accordance with Attachment 1. This
RECEIVED � LY1 6 2013 -1-
*V-4-01"
contract currently excludes the coordination of Medicaid trips. A separate Medicaid
transportation contract will be negotiated.
C. Every three (3) months, submit to the Coordinator a Quarterly Year to Date {operating
Report (from the Annual Operating Report) detailing demographic, operational and financial
data regarding coordination activities in the designated service area. The reported data will
include information regarding all transportation provided by the Agency/Operator (including
but not limited to CTC, Medicaid`... ) The report shall be prepared on forms provided by the
Commission for the Transportation Disadvantaged, hereinafter Commission, and according
to the instructions for the forms.
Comply0. #
E
(uniform# - transportation
disadvantaged -accounting and reporting purposes. Agencies/Operators with exisfing
# equivalent accounting systems are not: to adopt the Chart of Accounts
existingin lieu of their Chart of Accounts but shall prepare all reports, invoices, and
documentsfiscal i to the transportationifunctions and activities
using the chart of • accounting
2. Maintaining and filing with the Coordinator such progress, fiscal, inventory and other
reports as the Coordinator may require during the period of this contract.
3. By reserving to the Coordinator, the right to conduct finance and compliance audits
at any time. Such auditsconducted by the Coordinator will be at the expense of the
Coordinator.
Retain all #tsupportinga# arecords, t any other
documents pertinent to this Agreement forperiod of - (5) years after termination of
Agreement. # been - # and audit # • not been #
i of the records shall be retained until resolution of a findings.
The Agency/operatorAgency/operator shall assure that these recordsbe subject to inspection,review,
or • reasonable by persons duly authorized by the Coordinatoror
Commission or this Agreement. The Commission and the Coordinator shall have full
access to and the right to examine any of the records and documents during the retention
period.
F. Comply with Safety Requirements by.-
1 Complying with Section 341.061, F.S., and Rule 14-96, F.A.C., concerning System
Safety or complying with Chapter 234.051, F.S., regarding school bus safety
requirements for those services provided through a school board;
2. assuring compliance with local, state, and federal laws, and Commission policies
relating to drug testing, and;
I Complying with Coordinator's System Safety Program Plan SSPP) for designated
service area.
C. Comply with Commission insurance, requirements by maintaining at least minimum liability
insurance coverage in the amount of $100,000 for any one person and $200,000 per
occurrence at all times during the existence of this Contract. In the event of any cancellation
or changes in the limits of liability in the insurance policy, the insurance, agent or broker
shall notify the Coordinator. The Agency/Operator shall furnish the Coordinator written
verification of the existence of such insurance coverage prior to the execution of this
Contract or proof of a self-insurance program operated by the Agency/Operator, School
beard vehicle insurance coverage shall be in accordance with Section 2`34.0 , F.S. and
234.211, F.S.
K Safeguard information by not using or disclosing any information concerning'a user of
services under this Agreement for any purpose not in conformity with the local, state and
federal regulations, including but not limited to 45 CFR, Part 205.50, except upon carder of a
court of competent jurisdiction, written consent of the recipient, or his/her responsible
parent or guardian when authorized by laver.
1. Protect Civil Rights by-
1 . Complying with Title 1/l of the Civil Rights -Act of 1954 and Section 504--of the
Rehabilitation Act of 1 73, as amended. The Agency/Operator gives this assurance
in consideration of and for the purpose of obtaining federal grants, loans, contracts
(except contracts of insurance or guaranty), property; discounts, or other federal
financial assistance to programs or activities receiving or benefiting from federal
financial assistance and agreeing to complete a Civil Rights Compliance
Questionnaire if so required by the Coordinator. Agency/Operator shall also assure
compliance with.
a. Title VI of the Civil Rights,Act of 1964, as amended, 42 U.S.C. 2000d et seq.,
which prohibits discrimination on the basis of race, color, or national origin in
programs and activities receiving or benefitingfrom federal financial
assistance:
b: Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794,
which prohibits discrimination on the basis of disability in programs and
activities receiving or benefiting from federal financial assistance.
c. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1581
et seq., which prohibits discrimination on the basis of sex in education
programs and activities receiving or benefiting from federa3 financial
assistance:
d. The Age Discrimination Act of 1975, as amended, 42 U.&C. 6101 et seq.,
which prohibits discrimination on the basis of •e or
receiving,lor benefitilng from federal financial assistance.
e. The Omnibus Budget reconciliation Act of 1981, P.L. 97-35, which prohibits
discrimination on the basis of sex and religion in programs and activities
receiving or benefiting, from federal financial assistance.
f. All regulations, guidelines, and standards lawfully adopted under the above
statutes.
g. The Americans with Disabilities Act of 1990, as it may be amended from time
to time,
2. Agreeing that compliance with this assurance constitutes a condition of continued
receipt of or benefit from federal financial assistance, and that it is binding upon the
Agency/Operator, its successors, subcontractors, transferees, and assignees for the
period during which such assistance is provided. Assuring that operators,
subcontractors, subgrantees, or others with whom the Coordinator arranges to
provide services or benefits to participants or employees in connection with any of its
programs and activities are not discriminating against those participants or
employees in violation of the above statutes, regulations, guidelines, and standards.'
In the event of failure to comply, the Agency/Operator agrees that the Coordinator
may, at its discretion, seek a court order requiring compliance with the termsofthis
assurance or seek other appropriate judicial or administrative relief, to include
assistance being terminated and further assistance being denied.
J. The Agency/{operator, as a political sub -division of the State of Florida, as defined in
Section 76.28, Florida Statutes, agrees to be fully responsible to the limits set forth in such
statute for its own negligent acts or omissions, or intentional tortuous acts, which result in
claims or suits against either the Agency/Operator or Coordinator, and agrees to be liable to
the statutory limits for any damages proximately caused by said acts or omissions, or'
intentional tortuous acts._
Nothing contained in this Section shall be construed to be a waiver by either party of any
protections under sovereign immunity, Section 768.28 Florida Statutes, or any other similar
provision of law. Nothing contained herein shall be construed to be a consent by either
party to be sued by third parties in any matter arising out of this or any other Agreement.
K Comply with all standards and performance requirements of the.
The Commission for the Transportation Disadvantaged [Attachment 11 ];
2. The local Coordinating Board approved Transportation Disadvantaged Service Plan
and;
3, Any entities that purchase service.
Failure to meet the requirementsor obligations set fi i and performance
establishedrequirements and monitored by i ! Board in the approved
Transportation! Plan shall be due cause for non-payment of
reimbursement invoices until such deficiencies been addressed #
satisfactionof io i
Provide Corrective Action. A corrective action notice is a written notice to the
Agency/Operator that the Agency/Operator is in breach of certain provisions of this Contract
and that correction is required. Any corrective action notice will specify a reasonable time
for corrective action to be completed, The Agency/Operator agrees to implement the
Corrective Action specified in the notice and provide written documentation to substantiate
the implementation of the Corrective Action.
M. All contracts, subcontracts, coordination contracts will be reviewed annually by the
Coordinator and local Coordinating Board for conformance with the requirements of this
Contract.
P. By execution of this Contract, the Agency/Operator represents that it has not paid and, also,
agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its
application for the financing hereunder. Funds disbursed to the Agency/Operator under this
Contract shall not be expended for the purpose of lobbying the Legislature, the judicial
--- -- -----
branch, or a state agency.
A. Recognize the Agency/Operator as described in Chapter 427, F.S., and Rule 41-2, F.A.C.
B. Insure that entities with transportation disadvantaged funds will purchase Transportation
Disadvantaged services through the coordinated system.
C fit -a minimum, annually monitor the Agency/Operator for insurance, safety and reporting
requirements, pursuant to Chapter 427, F.S., and yule 41-2, F.A.C. The information
contained in the Annual Operating Deport must be collected, at a minimum, quarterly from
the Agency/Operator.
A. Nothing in the Contract shall requireii i • i observe or enforce compliance with
any provision thereof, perform any other act or do any other thing in contravention of any,
applicable state law. If any provision of the Contract is found by a court of law to violate any
applicable state law, the purchasing entity will at once notify the Coordinator in writing in
irder -that appropriate changes and modificationbe made by the Coordinator
Agency/Operatori - proceed •possible
with the provision of o
's If any part or • of • i of abe
binding on partties hereto.
C, Termination Conditions:
1 TerminationatWill - This Contract may be terminated by either party upon no less
than thirty (30) days notice, without cause. Said notice shall be delivered by certified
mail, return receipt required, or in person with proof of delivery.
2. Termination due to Lack of Designation - In the event that the Coordinator so
designated by the local Coordinating Board and approved by the Commission, loses
its designation, this contract is terminated immediately upon notification to the
Agency/Operator. Notice shall be delivered by certified mail, return receipt
requested, or in person, with proof of delivery. Notice shall be effective upon receipt.
3. Termination due to Disapproval of Memorandum of Agreement - In the event that the
Commission does not accept and approve any contracted transportation rates listed
within the Memorandum of Agreement,_ this Contract is terminated immediately upon
notification to the Agency/Operator. Notice shall be delivered by certified mail, return
receipt requested, or in person, with proof of delivery. Notice shall be effective upon
receipt.
M
Terminationi Lack of !s - In theevent funds to finance this contract
become' contract with no less than
twenty- r (24) hours written notice Lo the Agehcy/Operator. Notice shall be
telivered by i mail, return receiptrequested, or person, proof of
41elivery. Notice shall be effective uponreceipt, •• i i be the final
authority as to the availabilityfunds.
5. Termination for Breach - Unless the Agency/Operator's breach is waived by the
Coordinator in writing, the Coordinator may, by written notice to the
Agency/Operator, terminate this Contract upon no less than twenty-four (24) hours
notice. Notice shall be delivered by certified mail, return receipt requested, or in
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person with proof of delivery. Waiver by the Coordinator of breach of any provision
of this Contract shall not be deemed to be a waiver of any other breach and shall no ' t -
be construed to be a modification of the terms of this Contract, and shall not act as a
waiver or estoppel to enforcement of any provision of this Contract. The provisions
herein do not limit the Coordinator's right to remedies at law or to damages.
6. Upon receipt of a notice of termination of this Contract for any reason, the
Agency/Operator shall cease service and prepare all final reports and documents
required by the terms of this Contract. A final invoice shall be sent to the Coordinator
within thirty (30) days after the termination ofthis Contract.
7The Coordinator shall pay all bills within 7 days to the Agency/Operator after recei
of said payment by the CTD. Nonpayment to the Agency/Operator shall be a brea
for which Agency/Operator may give 24-hour notice of termination of the contract.
Renegotiations or Modifications of this Contract shall only be valid when they have been
reduced to wriffngproved by the Coordinator, and signed by both parties hereto.
Agency/Operator shall assign no portt ion of this Contract without the prior written consent of
the Coordinator.
F. This Contract is the entire agreement between the parties.
G. Attachments I and 11 are an intearal part of the Contract and are hereby incorporated by
reference into this Contract. All subsequent attachments are of' an optional nature.
H. Notice and Contact:
The name and address of, the contract manager for the Coordinator for this Contract is. -
Maureen Grynewicz
Guidance/Care Center, Inc.
3000 41't Street, Ocean
Marathon, FL 33050
The representativelposition of the Agency/Operator responsible for administration of the
program under this contract is:
Administrator, Transportation
Monroe County Transportation
1100 Simonton Street
Key West, Florida 33040
in the event that different representatives are designated by either party after execution of'
this Contract, notice of the name and address of the new representative will be rendered in
writing to the other party and said notification attached to originals of this Contract.
This contract and its attachments contain all the terms and conditions agreed upon by the parties
hereto, -
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WITNESS WHEREOF, the parties hereto have caused these presents to be executed.
AGENCY/OPERATOR.' COMMUNITY TRANSPORTATION
COORDINATOR
Monroe County Board of County
Commissioners
[ Agency/Operator Name -]-
Typed/Printed Name of Authorized
Individual
Title
Signature
am
Guidance/Care Center
[ Coordinator Name]
Maureen Grynewicz
Typed/Printed Name of Authorized
Individual
Director of Transportation
Title Date'
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M- E OUNTY R EY
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17
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ATTACHMENT I
AGENCY/OPERATOR CONTRACT
SERVICE DESCRIPTION
1, The Ager' cyl€ per for will be able to rarovide: It;/�' e of e+r��„rvi 1
c.� w v; c a s . a , xa s -.. s,+ � �. v ,.€ .P .:.'t *.Y f"" ..� .. s > c. �
Ambulatory and wheelchair service, paratransit
2. The Agency/Operator will be available to provide transportation (schedule)
3. Days Agency/Operator will not be able to provide services:
Service will not be provided on Saturday and Sunday or County holidays
Vehicles Agency/Operator will use to transport all passengers (fleet list- if list does riot
fit in this section, please attach a seoarate'sheet- please also include number of seats and
wlc capacity)
5. VehiclelEquipment Standards
Air Conditioning, first aid 'kit, fire extinguisher, warning triangles, 2 way radios
5. Driver Requirements
License type depended on FL DOT requirements, 3 year clean driving record, CPR & First
Aid, HIV training, Physicals, Defensive Driving, Drug Screening (see FAC 41-90 and
requirements illustrated throuchout contract)
7. Training
Current CPR and First Aid certification, HIV/AIDS, Defensive Driving, Pre -employment and
biennial driver physicals, ADA training (see FAC 41-90 and requirements illustrated
throughout contract)
8. Reporting Requirements
Quarterly Operating Reports, documenting all trips provided, Annual Review (conducted by
CTC)
9, A encylOperator fare structure
$3.00 per one way trip, phis $1.28 per mile per one way trip.
Trips will be reimbursed on a priority of need basis. The priority structure will be as follows:
I't Priority - Medical (Medical reasons include trips to treatment, the doctor,-- --------
dentist, chiropractor, the hospital and to purchase prescriptions.)
2"d Priority —School/Day Care
3rd Priority - Other (Other includes transport for the purpose of conducting personal
business. - i.e. shopping, going to the bank...)
19, Billingllnv icing and Reimbursement prOcadulre for `Agency/Operator
Monthly invoices, due by the 15th of the month
�11
The Commission for the Transportation Disadvantaged
Standards and Performance Requirements
Pursuant to Rule 41-2,006, Florida Administrative Code, the Community Transportation
Coordinator and any Transportation Operator/Agency from whom service is purchased or
arranged by the Community Transportation Coordinator shall adhere to Commission approved
standards. These standards shall include:
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated system
regarding pre -employment, randomization, post -accident, and reasonable suspicion as
required by the Federal lHighway Administration and the F-ederalTransit Administration-,
(b) An escort of a passenger and dependent children are to be transported as locally
negotiated and identified in the local Transportation Disadvantaged Service Plan;
(c) Child restraint devices shall be determined locally as to their use, responsibility, and cost of
such device in the local Transportation Disadvantaged Service Plan;
(d) Passenger property that can be carried by the passenger and/or driver in one trip and can
be safely be stowed on the vehicle, shall be allowed to be transported with the passenger at
no additional charge, Additional requirements may be negotiated for carrying and loading
rider property beyond this amount. Passenger property does not include wheelchairs, child
seats, stretchers, secured oxygen, personal assistive devices, or intravenous devices;
(e) Vehicle transfer points shall provide shelter, security and safety of passengers;
A local toll free phone number for complaints or grievances shall be posted inside the
vehicle. The local complaint process shall be outlined as a section in the local
Transportation Disadvantaged Service Plan including, advising the dissatisfied person
about the Commission's Ombudsman Program as a step within the process as approved by
the Local Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved by the
local Coordinating Board, except in instances where local ordinances prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, 'trash, torn upholstery, damaged or
broken seats, protruding metal or other objects or materials which could soil items placed in
the vehicle or provide discomfort for the passenger;
(i) Billing requirements of the Community Transportation Coordinator to subcontractors shall
be determined locally by the local Coordinating Board and provided in the local
Transportation Disadvantaged Service Plan. All bills shall be paid within 15 calendar days
to subcontractors, after receipt of said payment by the Community Transportation
Coordinator, except in instances where the Community Transportation Coordinator is a non-
governmental entity-,
_110-
Passenger/trip database must be maintained or accessible by the Community
Transportation Coordinator on each rider being transported within the system;
(k) Adequate seating for paratransit services shall be provided to each rider and escort, child,
or personal care attendant, and no more passengers than the registered passenger seating
capacity shall be scheduled or transported in a vehicle at any 'Lime, For transit services
provided by transit vehicles, adequate seating or standing space will be provided to each
rider and escort, child, or personal care attendant, and no more passengers than the
registered passenger seating or standing capacity shall be scheduled or transported in a
vehicle at any time;
(1) Drivers for paratransit services, including coordination contractors, shall be required to
announce and identify themselves by name and company in a manner that is conducive to
communications with the specific passenger, upon pickup of each rider, group of riders, or
representative, guardian, or associate of the rider, except in situations where the driver
regularly transports the rider on a recurring basis. Each driver must have photo
identification that is in view of the passenger. Name patches, inscriptions or badges that
affix to driver clothing are acceptable. For transit services, the driver photo identification
shall be in a conspicuous location in the vehicle;
(m) The paratransit driver shall provide the passenger with boarding assistance, if necessary or
requested, to the seating portion of the vehicle. The boarding assistance shall include
opening the vehicle door, fastening the seat belt or utilization of wheel chair securement
devices, storage of mobility assistive devices, and closing the vehicle door. In certain
paratransit service categories, the driver may also be required to open and close doors to
buildings, except in situations in which assistance in opening/closing building doors would
not be safe for passengers remaining on the vehicle. Assisted access must be in a
dignified manner. Drivers may not assist wheelchair up or down more than one step,
unless it can be performed safely as determined by the passenger, guardian, and driver;
(n) All vehicles ordered or put into service after adoption of this section of the Rule, and
providing service within the coordinated system, shall be equipped with two-way
communications in good working order and be audible to the driver at all times to the base.
All vehicles that are not equipped with two-way communications shall have two years to be
in compliance after the adoption date of this section of the Rule;
(o) All vehicles ordered or put into service after the adoption of this section of the Rule, and
providing service within the coordinated system, shall have working air conditioners and
heaters in each vehicle. Vehicles that do not have a working air conditioner or heater will
be scheduled for repair or replacement as soon as possible. All vehicles that are not
equipped with an air conditioner shall have two years to be in compliance after the adoption
date- of this section of the Rule; ....... ... ... . ..
(p) First Aid shall be determined locally and provided in the local Transportation Disadvantaged
Service Plan-, and
q) Cardiopulmonary Resuscitation shall be determined locally and provided in the local
Transportation Disadvantaged Service Plan.
the Coordinator desires to contrad with the A" tcjMWator for the provision of
rC • f - ! �.1a.L 11.i_! • .;•i r tJir.;i._3 • .,i.•
NOW, THEREFORE, in cmisidevation of the rrL*ugd covens, pron*;es and representations
herein, the parties agree as A)kwts:
THE AGENCY10PERATOR SHALL:
A. Provide senWces and vehi ies accords to the conditions specified in Attachment i.
B- r8sotncesand %;
A" tWnwtafion sefvices to the
C00fdkwtDr.Such servkM shafl be • s •.ed in accordanceAttachment
D.
E.
R Com* with Safety ReWheimft
CMIPlYing with Sectim - 341-061, F.S., and Rule 14-90, FAC., conceming System
Safety or co•np*-ft with Chapter 234-05F.S., "aiding school bus safety
Mquirements for thOse senices prdvided through a sdux)4 board;
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C. At a rr inure annually monitor the Agency/Operator for insurance, safety and`re
porft
requirements. PwWant to Chapter 427, F.S., and Rule 41-2, FA.C. The- rma&
contained in the Annual Operating Report must be collected, at a minimum, quarterly from
the AgencV10perator.
THE OPERATOR ARID COORDINATOR FURTHER AGREE:
Nat o; in thft i'_fW1ft_W4 ah-mit r.L„ rim iL
3
C.
any Pr&JWM thereof, perform any other ad or do any otfier thine in contravention of any
aPPhc8b1e stste l+ If any provision of the Contract is found by a court of law to violate any
apolic" state law, the purchasing enter VAN at once notify the Coordinator- in writing in
Order that appropriate chaff and modification may be made by the Coordinator and the
AgencyA)peraW to the end that the AgencylOperator may proceed as soon as possible.
with ptmrision of bansportation services.
If any Part or provision of this Contract is field Invalid; the remainder of this Contract shall be
binding on ;the -parties hereto
Termiria0bo Conditions:
? . TsnrIblation at twin - Thia r_nn#r,_ftr4 ..,s.. i ,_ - - - -
4. Terntmtion due to tack of Funds - in the event funds to finance this contract
becOffle 0av b%, the C;oo(d y terminate the contract with no less than
iv�en our (24) t�s written rye to the AgerwyIppenator. Notice shall be
cf * cwfftd auK Feb" TfteOMquwted. to in
With proof of
d"My Notice s effec&eWon receipt. The Coordinator shall be the final
authority as to the avadabifity of funds.
5. Tem0ation for Breach - Unless the AgencylQper tws,breach is waived by the
C writing, the Corurr may, by written nice to the
AgMW/Operator, termmats t#is Canhud upon no less than *rarity -four (24) Fours
notim. NobwShan be de homed--bymtfied ram, ern receipt requested, or in
6.
tea.
y pmson
the
e pr ie W rsports and 40cuments
The l apt a 14 tIle manager for the Coordinator far this Contract is:
idarx�eJea ice, Inc.
tto , R_ 33M °;
The representafirr6lposition of the A
gencYr8ta' responsibte for administration of the
Program under this cAA*4T"i;W
AdminiWat.or, Transportation
Monroe C n* TransppUMon
1100 ftnonton Sheet
Key 'Vf Florida 33046
Iry the event Mat dMero tl%4 ne its a M desowW by either party ate execution of
this tract, rxdde of the narneate= of the new representative wig be rendered in
write to the other party and said nobAmbon attached to of this Coraact.
This contract and its attachments contain an ft tee arm[ Mditions agreed upon by the Pam
hereto.
/FWITNESS WHEREOF, the parties hereto have caused these presents to be executed.
4W AGENCY/OPERATOR: COMMUNITY TRANSPORTATION
COORDINATOR
Monroe County Board of County
(.'.ommissioners
L' Agency/Operator Name
Kim Wigington
Typed/Printed Name of Authorized
Individual
Mayor Pro Tem
im
07/18/2012
Date
CLE-PV
Guidance/Care Center
[ Coordinator Name]
Maureen Grvnewicz
Typed/Printed Name of Authorized
Individual
Director of Transportation 06/07/12
Title Date
npture
KIM
2.
7
�9
ATTACHMENT
A ENCY10PE T CCU CT
SERVICE"DESCRIPTION
cylOperatar will be able to de.- ftype of service)
Ambulatory and wheelchair service, paratransit
The A
Days Agency/OperatDr Will not be _
to provide services:
Service will
not be provided .Saturday and Sunday
VeNdes Apmcyloperater win Use to trans
Pod an
ffi s - -_t fist- if list ,. ,
- separatesheet
<�. please a include number of s
Vehiclie&quipment Standards
Air Conditioning, first aid kit, fire extinguisher� warning trianglet� 2 way radios
Driver Requirements
License p, depended on FL DOT requirements,
Aid,: HIV training, Physicals. Defensive Drivin; X Drtq
-CI _ s s
•
certification,and, First Aid
!1Defensive Driving, Pre-empkeyment and
biennial driver Physicals, ADA training (see FAC 41-90 • t
+� ' • illustrated
ut
Reportingeuirements
Quarterly Opeitting Reports, documenting
tripsr a •-• A •
s AgencyliDperator fare structure
t! per s plus $1.28 s-
sereimbursedstructure
.et •riority of
ist • _(Me, - basisThepriority will • ` • e
'ude ee s t doctor
a � • s s - s -
• •
t- as for - s• - of conducting
procedure : •- iM•- #
Monthly• - by
of
k
�4
(a
(b)
ATTACHMENT it
;z�;}: 4:3 t:a..,tt:4. 4F 1 ! Mi.! ! �.• _
:.f;:t t i .4 is : j$::! ttl: `Tt:`:€ t: 4. {. .,;i ::!'w }:- .• .;. !. Y` ! .- `4^ { M'!
=-3•!':.. � ! :! t:r ,.. € .•.lam:. !. ! #' !:I€8: �'`'� .'# !'.:$ 'f - ..F._ s
s
4t to
mr::�. `tE �€Y :.<w ( - a i a = t:: : 6 - .>: € L - May ! F _ 0 �•,_ ••-
.ii $: a - €?: :.. $: �' t.ir:' s 6 $ .a. -' •'c ::i �`•F F $ l:F;,w . ::. .i• ! !° ::! !
! * # •' ;b. ter^ € '$.,, t a-• !':..# $"Sa.: �_a :1 Y_t
R • ! ! 0 9
'l:i+:: $ $ a r_i3t ! w $ :! a g�: !' •."z:. :t•!+: a i i+':• $ • FA ! !' t4 M F :$
broken swft, protruftV metal Or 00W O*ft Or materials which could S011 derns placed in
the t r or Provide discorlirdbdforthiepassenger,
s j' t :i es: '?.. •' € !. 1 , a , ti.t $: !';i!"•:Coordinatorto subcoftactors shall
be *eno* bo* by, the kwmo Coordinaft Board and provkled in the local
TransWhrfion Dbadvarftjed Service Plan. All bills shall be paid within 15 calendar days
to subcontractors, -after nX*W of said Wpwmt by the COnImunity Transportation
Coordinator; except in instances wt we the Cmmunity Transportation Coordinator is a non-
1 •' - ii entilT.
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