Loading...
Item C39BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 19, 2013 Division: Public Works/Engineering_/ Housing Authority Bulk Item: Yes x No _ Department: Project Management Staff Contact Person/Phone#: Kevin Wilson, Extension 453-8797 / John O'Brien AGENDA ITEM WORDING: Approval of a Resolution of the Board of County Commissioners of Monroe County, Florida authorizing the submission of modification number 2 to the Small Cities Community Development Block Grant (CDBG) to extend the end date of the sub -grant agreement to June 29, 2014. ITEM BACKGROUND: Monroe County was approved for a $750,000 Small Cities grant on June 6, 2011. The award was executed on September 30, 2011 with an end date of September 30, 2013. In order to spend all of the funds the County is requesting a time extension which is required by DEO ninety days in advance of the expiration date of the contract which is September 30, 2013. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval. TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes No X DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: SOURCE OF FUNDS REVENUE PRODUCING: Yes No x AMOUNT PER MONTH Year APPROVED BY: County Atty " � OMB/Purchasing Risk Management DOCUMENTATION: Included x Not Required DISPOSITION: Revised 7/09 AGENDA ITEM # RESOLUTION NO , 2013 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE SUBMISSION OF MODIFICATION NUMBER 2 TO THE SMALL CITIES CDBG GRANT TO EXTEND THE END -DATE OF THE SUB -GRANT AGREEMENT TO JUNE 29, 2014. WHEREAS Monroe County received a $750,000 a Small Cities CDBG Housing Grant on June 6, 2011 from the Florida Department of Economic Opportunity (then Florida Department of Community Affairs; and WHEREAS the Board of County Commissioners of Monroe County Florida approved the Small Cities CDBG Sub -Grant Agreement which was executed on September 30, 2011; and WHEREAS the Department of Economic Opportunity requires a time extension to be submitted ninety days before the sub -agreement's end date of September 30, 2013. NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Monroe County, Florida that the County hereby: Approves the submission of Modification Number 2 to the Small Cities CDBG Sub -Grant agreement and revised activity work plan. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at a regular meeting of said Board held on the 19TH day of June, 2013. Mayor George Neugent Commissioner Danny Kolhage Mayor Pro Tem Heather Carruthers Commissioner David Rice Commissioner Sylvia Murphy SEAL ATTEST: AMY HEAVILIN, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA M. By: Deputy Clerk George Neugent, Mayor Approved as to legal sufficiency: Date: AS tO J ASSISTANT COUNTY At I u r]'/ pate _ _ ! !/ (/ Department of Economic Opportunity — Small Cities Community Development Block Grant Program Form 5C-44 Modification to Subgrant Agreement 5/1512013 MODIFICATION NUMBER # 2 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND (MONROE COUNTY) This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department"), and Monroe County, ("the Recipient), to modify DEO/DCA Contract Number 12DB-05-11-54-01-H15, award dated September 30, 2011 ("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a subgrant of $750,000 to Recipient under the Small Cities Community Development Block Grant ("CDBG") Program as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: 0 Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. Z Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of June 29, 2014. N Revise Activity Work Plan 3. Attachment 1, Activity Work Plan, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment I, which is attached hereto and incorporated herein by reference. Revise Program Budget 4. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A, which is attached hereto and incorporated herein by reference. Department of Economic Opportunity — Small Cities Community Development Block Grant Program Form SC-44 Modification to Subgrant Agreement 5/15/2013 Modification Number: # 2 DEO/DCA Contract Number: 12DB-05-1 I-54-01-H15 Recipient: Monroe County Page 2 ❑ Change in Participating Parties 5. Attachment A, Program Budget, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Parry will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A, which is attached hereto and incorporated herein by reference. 7. Attachment I, Activity Work Plan, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment 1, which is attached hereto and incorporated herein by reference. 8. A revised Project Narrative, Form G-2 from Part II of the approved CDBG Application Form, which shows the unmet need from the original application that is being included in the Subgrant Agreement listed as addressed need, is attached hereto and incorporated herein by reference. 0 Change in Number of Accomplishments and/or Beneficiaries 9. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 10. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ❑ Other: (Type in the reason for the modification.) Department of Economic Opportunity — Small Cities Community Development Block Grant Program Form SCA4 Modification to Subgrant Agreement 5/1512013 Modification Number: # 2 DEOIDCA Contract Number: 12DB-05-11-54-01-H15 Recipient: Monroe County Page 3 A Request for Amendment, Form SC-35, shall be included with this Modification if there is a change to the Attachment A, Program Budget, of the Subgrant Agreement; if unmet need is being included as addressed need; or if there is a change in the number of accomplishments or beneficiaries. All provisions of the Subgrant Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. State of Florida Department of Economic Opportunity Name: William B. Killingsworth Title: Director Division of Community Development Recipient: Monroe County Name: George Neugent Title: Mayor, Monroe County Date: Date: v P�-; C p .a - o © o mai7 Ct C [7 O W O In O N N M r 0 CL-F � m —(0CL O .� is Q v 0 -0M o 0 U) army ww o m ° � r M CL a O p v R _ a !� 0l a C? N LO U') LO 0m LU Q fi -C m � -0 b cn vi w C O ` p vl LL m O O C U E a m 9 1Z 0U � O i ro � ' -pJpC ro°Ec oL O LCL CO `�'m a) a Ua0 c CmoZ o ca..E CL C m 0CF� C� oca � L �_ p @mv U -7 ca �- a � G7 � ro Z M fly -� N - C` U a) •C p �Q 2 tl. O C 8 j Q d)• ;V_ U p ® m M C m CS 11 O .m.� C m N i. CL �, d7 E -Ci R O y„ mp�vpo w :r 7 CT 7 E (n p L U G C O ay L coi G C}, om CL c (nvo ca 0 a m ; m U� .q C N O = N E o N U -p LL ca CO p 7 C?cn 0� a O t5 G. vi 0-t n U) p m 6 m N .- O 0 a) dri :m 0) C6 Z E O€ It m T U© m y U N U ©� C O` LL O CL U O �aa)) 3 = U m ro C m m n co aM L 0 is C (a O m. Es U d jai } N ' io � C cl U ui O C_ O m N C m B UJ m U G C m N O N [a �n a 4- y bt L C m CL E C ap+ Q -0 U uj C2 � a Q. E pUmy I..L .� O ._ 3 m N N a ;� O $ v: .CI+ p 0 p p Q "C ID vy 0 ocroamm 0.o = ov �� �? 4ay fb �m 7 m, c @ 1 C))-0 Tuo ;a ll.l -L) O Q rz Q) CL C N ` Of N Q QUOUQ 4) m rO O (Ca VC - 3U O-0 UC m O 6 m - mE�� ayma0 ID m QC U (4 n a) a 0 m co NC ' Cbm E aj p p-m [ O `U m v a ) Cca � z CO N =U 3 O-oN 0 -.,4 `°p N zE-f 0 . m j CL 0 C,3U (L M C13 mO LL Q� 0 o @fl vdQ Ey u - W ' N ] CO ) Q Q. O O'o mo V0 m N� OLLU c T am 0 CL m000 CL CO 0 D oQE 'p U U C CL N~ L a) .-. a 7 Ul CCU N 6 L 7� � V) 7� N R� �-• X N.0 E E Vj �_ �1 C w y C s., _ C . U +' NO p 3 _ O N _ a� m �®oZI .2 �n .V U L oo= L pl �m _ U �' cu(D C c O �yoa C U 0.0 0 ayocL� Q cm Ol Cm C CT ow Z= m � li .0 U) W r- LL LL CL U) a U) CL L � 0 2 0 U � U) C)� U CL d U) hi O R' U a m Lu a r N N N N N et sy am. N 4 40 0_0n CA c9 O © E L cii j r r r N N N r N r Cr? r M r [h M r rr Y C r_ r N IT Cii oD (0 ca 0 Q � 0 ay fl. a ay is 7 Z7 C Qy ca ca E w .5 [a m C O C= ca y 0 N d Z. MONROE COUNTY LETTERHEAD DRAFT June 2, 2013 Mr. Bob Dennis Community Program Administrator Florida Department of Economic Opportunity CDBG Disaster Recovery Program 107 East Madison Street, MSC-400 Tallahassee, Florida 32399-5508 RE: Small Cities CDBG Contract Number 12DB-05-11-54-01-H15 Request for Amendment Number 2 Dear Mr. Dennis: Monroe County is requesting Amendment 2 to Contract Number 12DB-05-11-54-01-H15 dated September 30, 2011. The purpose of this amendment is to request a time extension from the current end date of September 29, 2013 to June 29, 2014. As indicated in our Amendment #1, it became necessary to move $300,000 from 14A Single -Family Rehabilitation to the Multi -Family line item. This line item was originally designed to fund single-family sewer connections, but for a number of reasons, the current demand for sewer connection assistance has been less than anticipated. These factors included that the sewer connection cost were much less than originally anticipated, changes in demographics and there were areas within the county where centralized sewer systems and sewer lines had not been completed. The 14A line item was originally intended to fund 32 single-family sewer connections and this number of accomplishments and beneficiaries was not reduced. The transfer of $300,000 to the multi -family rehabilitation line item will be used to fund rehabilitation of multi -family housing. While the single-family sewer connection program has been moving forward, the approval of Amendment #1 by the Department was delayed because an Amendment to the Monroe County Small Cities HAP Plan became necessary to reflect Multi -family and Rental Rehab as a part of the Monroe County Small Cities Program. This required a meeting with the Citizens' Advisory Task Force, which was delayed until a new member could be appointed by the County Commission in May. A meeting of the CATF was accomplished in May, and the revised HAP was set to be adopted by the Board of County Commissioners at their June 19, 2013 meeting. Therefore, we are now requesting an extension to this Grant to allow Monroe County to complete remaining work in the multi -family and single-family housing components. On behalf of Monroe County, I would like to extend my thanks for the cooperation and assistance that has been provided by the Department of Economic Opportunity in the implementation of the County's Disaster Recovery and Small Cities programs. If you have any questions regarding this amendment, please contact Mr. John O'Brien at (305) 735-3888. Sincerely, George Neugent, Mayor Attachments: Modification 2 Revised Activity Work Plan cc: Roger Wilburn, Department of Economic Opportunity Adriane Burgess, Department of Economic Opportunity