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Item O1MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Debbie Frederick Deputy County Administrator DATE: April 2, 2013 SUBJECT: County Divisions' Monthly Activity Report for March, 2013 MONTHLY ACTIVITY REPORT - MARCH, 2013 KEY WEST AIRPORT • In March, passenger figures for February were compiled. During that month, the six airlines serving Key West International Airport carried a total of 68,578 passengers. This is a 1.1 % increase over February of 2011. The year to date passenger numbers for the first two months of 2013 are 1.9% higher than the same period in 2012. • The Director of Airports was invited to speak to the Key West Rotary Club. A presentation was given concerning passenger increases, new projects both underway and planned for the future and changes in air service. • Southwest Airlines began non-stop service to New Orleans on March 9th. So far, the enplanement numbers have been very encouraging. • The big news from March was of course the Blue Angels Air Show at Boca Chica. Because we share a concentric airspace with the Navy, EYW was part of the TFR (Temporary Flight Restriction) that was posted by the FAA. It was quite a challenge to configure our Commercial Airline traffic around the TFR. MARATHON AIRPORT • We are pleased to announce the selection process for the new Marathon Airport Manager has gone well, the selection has been made and we should have our new Manager in place the early part of June. • With the completion of our Live Emergency Drill our focus now turns to our Annual, Part 139, Inspection. Even though we have done this many times, we are very serious about putting safety first here at the Airport. • We had a visit from two very large Military Helicopters who performed touch and go's, much to the chagrin of our nearby residents. The public were very understanding once we let them know they were here for Military Training purposes. After they had returned to their home bases, they wrote us, thanking us, for our assistance and said the training was a huge success. EMPLOYEE SERVICES I. Website Updates (other than normal position vacancy updates, etc.): Benefits: Newsletters II. Turnover Numbers To Date: March 2013 Turnover: .3 9% Turnover to date: 2% Resignations:2 1 Terminations:0 1 Retired:0 1 Deceased:0 Layoffs:0 III. Human Resources IAFF Negotiations Internal salary survey with other Counties completed Personnel Policy Committee meeting Chamber salary & benefit report completed & submitted Sick Leave Pool Open Enrollment Risk Nothing major to report Benefits (Group/Workers Comp) Kaiser Foundation survey participation Safety Employee Safety Committee meeting scheduled for April 5tn BUDGET & FINANCE Purchasing - Total purchase orders processed 285 Total orders placed for departments 60 Total orders entered for departments 65 Office Depot orders processed 62 Staples Orders processed 4 Pieces of process mail 926 There was 1 bid openings during the month of March: 3/28 Lester Justice Building Roof Replacement RESPONDENT BID BID AMOUNT BOND Base Bid Alt No. 1 Alt No. 2 D. L. Porter Constructors, 5% $433,000 $15,800. See alternate Inc. 2A & 2b $185,000 $210,000. Gary The Carpenter Bank $199,999 $195,999 $193,399(2A) Construction Inc. check $ 39,145(2B) Deck Tight Roofing 5% $282,000 no change $163,416 Services Inc. Advanced Roofing, Inc. 5% $250,440 ($9,210) $204,796(2B) $91,175 (2A) Roofing by Ruff, Inc 5% $589,000 no change $93,999 (2A) $140,000 (213) There was 1 Request for qualifications: 3/7 Removal of Derelict Vessels RESPONDENT BID BOND BID AMOUNT Blue Water Marine Services, Inc. n/a Arnolds Auto & Marine Repair, Inc. n/a Upper Keys Marine Construction, Inc. n/a Lower Keys Marine Towing and Salvage, Inc. n/a Adventure Environmentsl, Inc. n/a ASAP, Inc. n/a Coffin Marine Services, Inc. n/a Coral Marine Construction, LLC n/a Under Water Engineering Services n/a DRC Emergency Services, Inc. n/a Kearns Construction Co. n/a Arbor Tree and Land, Inc. n/a Additionally, three bid announcements were placed on Demandstar • Watson Boulevard Project • TDC Capital Projects • TDC Bricks & Mortor Grants Administration- • HSAB Meeting on February 261h approved a couple changes to the application. After updating the application, emails and an advertisement in the Citizen were sent out regarding a notice of funding for FYI 4, and the new application and the due date of April 19th • Working with current HSAB organizations to answer questions on the new FYI grant application as well as questions on the current FYI requirements and invoicing. • Beginning to update the HSAB organizational spreadsheet, a new annual tool that uses many indicators to compare organizations to each other (less apples and oranges) as well as to themselves each year. • Working on an extension for the Drug Court Medical Director Initiative for the local JAG solicitation from the end of the fiscal year to the end of the calendar year. • Completing the new annual eCivis contract that allows OMB to research and track new grant opportunities. • Finalized the FEMA Funding Agreement for Hurricane Isaac and sent back to Florida Dept of Emergency Management, as well as a final copy to the Clerk's office. • Got a decision on HSAB funding for FY14: $1,752.600 (same as FY13.) We will be working towards another BOCC review and consideration in May regarding any potential increase in HSAB funding. • Sent out a request for BOCC line item letters. OMB - Prepared reviewed and posted budget transfers: 70 • Prepared and posted resolutions: 32 • Contracts reviewed: 32 • Processed Invoices: 35 • Reviewed and processed PAF's: 13 • Incoming/Outgoing mail: 146 • Worked with Growth Management to calculate cost allocation amounts for Fund 148 by department, using the Draft FYI 1 Cost Allocation Plan. This will provide indirect costs for the consultant who is working on updating the building permit fee structure. This work will capture the correct amounts of indirect overhead and be incorporated into the new permit fee schedule. • OMB sent out FY 14 Budget timetables to Constitutional Officers, Appointed Boards, Divisions, Departments, and other Monroe County Governing boards. • Working on information to present to the Board at the April loth BOCC Budget Workshop. • Provided assistance to the Strategic Planning Manager for the Cudjoe Regional Financing Plan and participated in a Financing Team coordination meeting with the County's Financial Advisor and Bond Counsel as well as the County Administrator, County Attorney, Strategic Planning Manager and Director of Public Works. • OMB continues to monitor the county's revenue receipts and expenditure activity, all of which seem to be reasonably on track with projections. Major Revenue- as of 4/3/12 General Fund Revenues Ad Valorem Collection- As of to date, 83.4% of Ad Valorem taxes have been collected. This is 1 % over the same period last year. If we maintain this increase and collect 96%, ad Valorem revenue would be 16,419,989. 4 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY13 Est. Budget 24,215,099 30,012,850 24,311,797 21,982,417 20,575,887 17,104,155 Actual 23,000,125 28,687,703 23,331,066 20,788,083 19,763,736 14,267,485 16,251,557 % of Budget 95.0% 95.6% 96.0% 94.6% 96.1 % 83.4% 95.0% Tourist Impact Tax- With 4 months of reported collections (Oct. -Jan), there is a 5.2% increase during the same period over last year. There is a reporting lag time of 2 months in this state revenue source. The FY2013 estimate is based on FY2012 actual data however if there is a continued increase of just 5% over last year, the estimate could jump to 3,320,215. FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 Budget 2,563,799 2,300,000 2,400,000 2,400,000 2,671,876 3,200,000 Actual 2,516,399 2,294,333 2,461,331 2,802,820 3,162,110 983,632 Variance - -5,667 61,331 402,820 490,234 -2,216,368 Actual 47,400 Vs Budget Variance 45,952 - 166,998 341,489 359,290 Prior or 1.9% 222,066 or 7.3% or 13.9% or 12.8% Year or -8.9% Actual Projected Ending Fund Balances Fund 001: FY06 FY07 FY08 FY09 17,197,70 14,102,41 28,040,39 6 8 16,470,423 7 Prior Year (3,095,288 11,569,97 +/- ) 2,368,005 4 FY2013 Estimate 3,210,894 Audited FY10 FYI FY12 33,516,72 37,334,69 37,438,28 2 2 8 5,476,325 3,817,970 103,596 5 General Fund (001) + Plan, Build, Zoning Fund (148) State Shared 1/2 Sales Tax- During the same period last year, (oct.-Jan.), there is a decrease of 2.2% or $56,500. The FY2013 estimate is based on FY2012 actual data and we estimate a decrease of 1% over FY2012. But if we calculate 2.0% decrease over last year, the estimate would be 8,580,675. We will have a better estimate in July when we hand out the FYI proposed budget. FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 Budget 6,538,114 5,324,907 5,484,267 8,685,952 8,325,811 8,684,109 Actual 8,251,410 7,438,894 7,566,369 8,289,241 8,755,791 2,521,219 FY2013 Estimate 8,701,213 Variance 1,713,296 2,113,987 2,072,102 -396,711 429,980 -6,162,890 Actual Vs Budget Variance -75,981 or -812,516 or 127,475 or 722,872 466,550 Prior -1% -9.9% 1.8% or 9.6% or 5.6% Year Actual Road & Bridge Gas Tax Revenues Ninth -Cent- During the same period last year, (Oct. -Jan), we have collected $7,350 less than FY2012. FY2013 estimate is based on a conservative historical blend of FY11 and FY 12 data actual data. FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 Budget 38,000 38,001 38,000 480,000 435,000 500,000 Actual 47,421 39,960 366,734 479,072 524,108 137,322 FY2013 Estimate 499,288 Variance 9,421 1,959 328,734 -928 89,108 -362,678 Actual Vs Budget Variance -8,141 or -7,461 or 326,774 112,338 45,036 Prior -15% -16% Or 818% or 30.6% or 9.4% Year Actual Local Option- During the same period, (Oct. -Jan), we have collected $38,700 less than FY12. Each portion (1 to 6 cents) and (1 to 3 cents) both show a negative 8.4% impact over last fiscal. The FY2013 estimate is based on current Oct. to Jan. actual revenues plus FY2012 actual data. That estimate is $44,100 less than last fiscal year. FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 Budget 1,300,001 1,300,002 1,000,000 1,600,000 1,510,000 1,750,000 Actual 1,389,386 1,216,424 1,585,859 1,601,155 1,807,383 423,491 FY2013 Estimate 1,763,291 Variance 89,385 - 585,859 1,155 297,383 - Actual 83,578 1,326,509 Vs Budget Variance -37,056 -172,961 369,434 15,296 206,228 Prior or -3% or 13% or 30% or 12.9% Year or 1.0% Actual 20 & 80% Constitutional Fuel Taxes- In both of these State Shared taxes, during the same period, (Oct. -Jan), there is a decrease of 0.5% or $4,000 over FY2012. FY2013 estimate is based on FY2012 actual data and we estimate less than 1% reduction over last year. Distribution factor: Geographic Area —Population — Fuel taxes collected during previous year FY2008 FY2009 FY2010 FY2011 FY2012 FY13 Budget 2,350,000 2,350,000 2,225,000 2,225,000 2,377,000 2,256,000 Actual 2,481,748 2,433,316 2,367,388 2,331,847 2,284,494 729,365 FY2013 Estimate 2,276,26 5 Variance 131,748 83,316 142,388 106,847 -92,506 -1,526,635 Actual Vs Budget Variance -147,371 -48,432 or -65,928 or -35,541 or -47,353 or Prior Year or -6% -2% -2.7% -1.5% -2.0% Actual Projected Ending Fund Balances Fund 102: FY10 FY11 FY12 Estm FY13 Estm FY14 Estm FY15 Estm FY16 Estm FY17 7,001,726 8,353,110 10,074,451 9,328,131 8,567,358 7,801,450 7,034,259 6,266,747 1,679,095 1,351,384 1,721,341 (746,320) (7_ _) (765,908) 6; . *Estm is based on $1M/Year Paving Plan, starting FY13 One Cent Infrastructure Surtax Revenue One Cent Infrastructure Surtax During the same period, (Oct. -Jan.), we have collected an additional $109,400 or 2.3%% over FY12. The FY2013 estimate is based on FY2012 actual data and we calculate a slightly increase of 1%. 8 FY2008 I FY2009 I FY2010 I FY2011 I FY2012 Budget 14,000,0 13,733,09 12,879,210 13,000,00 14,500,000 00 7 0 Actual 15,147,5 13,702,43 14,085,030 16,318,450 95 4 15,374,99 8 Variance - 1,205,820 2,374,998 1,818,450 Actual Vs 1,147,59 30,663 Budget 5 Variance -52,694 -1,445,161 382,596 or 1,289,968 943,452 Prior or -1 % or -9.6% 2.7% or 9.2% or 6.1 % Year Actual Projected Ending Fund Balances Fund 304: FY2013 15,000,000 4,860,553 FY2013 Estimate 16,170,023 10,139,447 FY10 FY11 Audit FY12 Estm FY13 Estm FY14 Estm FY15 Estm FY16 Estm FY17 21, 721, 396 22, 311,153 24, 871, 829 7,418,665 6,990,148 12, 506, 754 20, 539, 231 28, 596, 233 Prior Year+/- 589,757 2,560,676 (17,453,164) (428,517 5,516,606 8,032,477 8,057,002 Solid Waste Revenues Franchise Fees- During the same period from last year, (October -Jan., we have collected $3,850 less than FY12. The FY13 estimate is based on last year's historical data. Franchise Fees are collected on a quarterly basis and this year to date actual is based on 1 quarter. FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 Budget 150,000 200,000 410,000 425,000 463,131 476,366 Actual 267,249 275,503 463,131 476,366 507,601 127,843 FY2013 Estimate 503,743 Variance 117,249 75,503 53,131 51,366 44,470 -348,523 Actual Vs Budget Variance 6,424 8,255 187,628 13,234 31,236 Prior Yr or 2.5% or 3.1 % or 68.1 % or 2.9% or 6.6% M. Assessment Fee- During the same period from last year, (Oct. -March), we have collected an additional $65,200 or 0.6% over FY12. The estimate is based on FY12 actual data. FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 Budget 8,708,824 9,100,764 11,985,513 11,850,000 12,384,301 12,435,096 Actual 8,892,585 8,930,225 12,139,179 12,136,848 12,443,630 10,655,490 FY2013 Estimate 12,508,090 Variance 183,761 -170,539 153,666 286,848 59,329 -1,779,606 Actual Vs Budget Variance -37,062 or 37,640 or 3,208,954 or -2,331 306,782 or Prior -0.5% 0.5% 35.9% or -0% 2.5% Year Projected Ending Fund Balances Fund 414: FY10 FY11 Audit FY12 Estm FY13 Estm FY14 Estm FY15 Estm FY16 Estm FY17 6,172, 683 7,461,954 9,417,596 9,912,820 10, 315,130 10,177, 440 10, 320, 949 9,883,458 Prior Year+/- 1,289,271 1,955,642 495,224 402,310 (137,690) 143,509 (437,491) Ad Valorem Collection- All other Ad Val. Funds As of to date, 84% of Ad Valorem taxes have been collected. This is 1 % over the same period last year. COMMUNITY SUPPORT SERVICES OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 02/21/13-3/20/13): • C-1 Congregate Meals totaled 1448 units during this period, far exceeding our monthly goal of 1254 units and reflecting the peak attendance typical for this time of year. We have received notice from the Alliance for Aging that our Congregate Meal budget has been cut almost 10% for the 2013 contract year, due to Federal sequestration cuts. We expect to absorb most of this decrease with the departure of our seasonal clients, which usually begins in April. 10 • C-2 Home Delivered Meals totaled 2710 units, falling slightly short of the monthly goal of 2870 units. During the reporting period we were not allowed by the Alliance for Aging to take on new clients until the final Federal sequestration budgets were announced. Since then, the ban on new clients has been lifted, and we expect more clients to be added in the following weeks. In -Home Services (Information in this section is for the period 1/21/13-2/20/2013): • III-B Chore: 10 units this period, 10 units year-to-date, 3% achieved, 13.67% underachieved. We expect that when the hurricane season arrives there will be many clients who will need help with their hurricane shutters, thus allowing these funds to be spent. • III-B Screening and Assessment: 5 units this period, 7.5 units year-to-date, 31% achieved, 14.33% overachieved. • III-B Homemaking/Personal Care: 22 units this period, 31.25 units year-to-date, 8.45% achieved, 8.22% underachieved. There are 4 clients on the waiting list who will be activated, thus increasing our expenditures. • III-E Screening and Assessment: 2 units this period, 2 units year to date, 20.5% achieved, 3.83 overachieved. • III-E Chore: 15 units this period, 17 units year-to-date, 7% achieved, 9.67% underachieved. As with III-B Chore, we expect that when hurricane season arrives there will be many clients and their caregivers who will need help with their hurricane shutters, thus expending these funds. • III-E In -Home Respite: 100.25 units this period, 140.25 units year-to-date, 14.1% year -to -date -achieved, 2.57% underachieved. We have added a new client with 8 hours of weekly services to eliminate the underachievement. • III-E Facility Respite: 274.5 units this period, 459.75 units year to date, 13.2% year-to- date achieved, 4.04% underachieved. Outreach efforts are ongoing. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for February 2013: • Case Management: 5 units for the month were produced; 92.5 units year-to-date. • Homemaking: 101 units for the month were produced; 939 units year -to date. • Home -Delivered Meals: 175 meals for the month were provided; 1020 meals year-to-date. • Personal Care: 28 units for the monthly were produced; 314 units year-to-date. Overall Program Achievement was 48.30%, 10.03% underachieved. As needed, additional clients will be requested from the DCF wait list. CCE (Community Care for the Elderly) for the period 1/21/13-2/20/13: • Case Management: 69.75 units for the period and 296.75 units year-to-date. 36% achieved year-to-date. There are 164 clients on the waiting list. • Companionship: 30 units achieved and 76.5 units year-to-date, 10% achieved year-to-date. • Enhanced Chore: 6 units achieved and 6 units year-to-date, 53% achieved year-to- date. • Chore: 12 units achieved and 28 units year-to-date, 33% achieved year-to-date. • Homemaking: 437.75 units for the period and 3079.25 units year-to-date. 72% achieved year-to-date. There are 144 clients on the waiting list. 11 • Specialized Medical Equipment: 4 units for the period and 21 units year-to-date, 42% achieved year-to-date. • Personal Care: 312.75 units for the period and 2116.75 units year-to-date. 56.5% achieved year-to-date. There are 52 clients on the waiting list. • Respite: 85.25 units for the period and 455 units year-to-date. 70% achieved year to date. There are 19 clients on the waiting list. CCE overall is at 54% achievement, 12.68% underachieved year-to-date. We continue to request more clients from the Alliance for Aging to reduce the underachievement. ADI (Alzheimer's Disease Initiative) for the period 1/21/13 — 2/20/13: 213 units were produced in the period and 1460 units year to date. 62% year-to-date achieved, 4.68% underachieved year-to-date. Two new clients have been added to reduce the underachievement. There are 9 clients on the waiting list, two of whom will be activated in the next month. HCE (Home Care for the Elderly Program) for the period 2/16/13—3/15/13: 15.5 billable units this period, 173.75 billable units year-to-date. 69.09% year-to-date achieved, 5.91 % underachieved. We have asked for 3 clients to be released from the wait list. Monroe County Transit Department Activity for March 2013 • One-way trips provided: 1827 • Unduplicated clients served: 237 • Special Needs Clients registered: 595 Deposited Revenue: $2,392.00 Expenditures: $38,726.43 Percentage Spent Fiscal YTD: 43.6% Community Support Services • Incoming calls, provision of information and referrals 750 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. • Unduplicated Welfare client households that received service 141 • New Welfare cases receiving service 62 • Low Income Home Energy Assistance Grant Program cases- 6 $ 1,250.00 • Low Income Crisis Assistance cases — 4 $ 418.20 • Home and field visits 22 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. 12 • Office visits 296 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. • ESG Rent Assistance 6 $ 11,987.04 • Welfare Rent Cases 6 $ 8,850.55 • Prescriptions 8 $ 703.62 • Written referrals for clients 4 Interesting Community Support Services Updates: • LIHEAP Contract FN ended March 31st and was expended at 100%. • Waiting for the new LIHEAP grant to come through for April 1, 2013 — Oct 31, 2013. Clients already on wait list for service.. Bayshore Manor (BSM) Bayshore Manor's current census is 15 residents. The current census is four private pay and 11 subsidized residents. BSM provided 285 hours of OA3E respite care, 0 hours of Medicaid Waiver and 0 hours private pay respite care this month. Bayshore Manor has two OA3E clients. • Revenue for March 2013 $ 29,894.60 • Expenditures for the same period $ 41,684.85 • Percentage of the budget spent year to date 41.25% Library • Library usage figures continue to reflect an increase in Library onsite services as well as in e-visits and patron appreciation of our electronic offerings: • People counters at the branches indicated that the number of visits made in person to the Libraries in February, 2013, totaled 40,749, continuing our high seasonal numbers; these are also reflected in the 45 non-resident Library cards issued in the month • A total of 267 new Library cards in all were issued in February, bringing the count of Monroe County Library cardholders to 43,310a significant percentage of the County population • Circulation also was high in February: 36,656 items were checked out • The public access PC sessions provided to the public continue to be an attraction for many of our visitors; 8,816 public access computer sessions were provided to the public in February, a slight increase over January, as access to e-government sites continue to be a major draw, and our patrons look for information on job searches, food stamps, and government assistance in general; additionally, many businesses now require online job applications ; our wireless users numbered 2,092 for the month, an increase of 34% over last year • Library staff answered 10,134 questions from customers, slightly higher than that month last year; these questions were received and answered via chat, text, email, social media, telephone, and in -person contacts; • 155,911 e-visits were made to the Library's web resources in February7% over last year's number; this includes visits to our Library website, our online catalog, and our digital exhibit of historical images. 13 • Library supporters contributed 843 hours of volunteer service in February, the equivalent of 4.58 full-time employees for the month; these helpers are a valuable assistance to Library staff in many service areas as well as behind the scenes, especially in these days of the winter season • Now well into the fiscal year, we continue to implement a spending plan of carefully monitored expenditures with a view to the entire year and the goals we have set for achievement; our budget and our goals are designed to work as an organized unit, structured for meeting our objectives and filling the needs of our changing communities in a fiscally responsible manner; we are now working on the budget plan for the next fiscal year, as the County budget calendar for FY14 will be opening soon EXTENSION SERVICES • Number of services provided: 420 phone calls, 41 office visits, 16 visits to clients, 28 learning events with 308 participants, 4 media submissions, and 530 publications distributed. Total Budget for FY 12/13: $189,895.00; Year to Date Expenditures and Encumbrances: $137,710.27; Remaining Balance: $52,184.73; Percentage of budget spent and/or encumbered year-to-date: 72%. The Extension Director accomplished the following activities: • Presented the Monroe County Climate Action Plan to the BOCC on behalf of the Climate Change Advisory Committee and obtained BOCC acceptance and agreement to complete a staff evaluation by the end of the year. • Presented an overview of how climate change affects sea -level rise for a second climate workshop presented by the League of Women Voters in Key West. Other speakers included Annalise Mannix, Chair and Chris Bergh, Vice -chair of the Climate Change Advisory Committee. • Attended a two-day meeting of the Scientific and Statistical Committee of the Gulf of Mexico Fishery Management Council in Tampa. The primary topics of discussion were methods for integrating ecosystem management into population assessments for determining management regulations, and the Spanish mackerel/cobia stock assessment update. The Environmental Horticulture Agent accomplished the following activities: • Invited to Outdoor Resorts on Long Key to speak to 35 clients about Regional Plant Clinics and the Rugose Spiraling Whitefly. • Concluded the 2013 Master Gardening Training Program with the graduation of six interns. • Held seven regional plant clinics with 22 Master Gardeners assisting 34 clients with plant and/or insect problems. The Family & Community Development Agent accomplished the following activities: • Finalized the draft version of the Monroe County Climate Action Plan. Staff processed final draft revisions and the Plan was accepted by the BOCC for development of the implementation guide. • Attended the University of Florida, Sustainable Floridians Program training which included development of the climate change module. The Agent will be adding specific information and issues pertaining to Monroe County in order to offer the program to residents this year. 14 • Participated in training for the University of Florida, Customer Satisfaction Survey which will be held March 18 to April 19. The survey allows the Extension office to get feedback on the relevance of programming in Monroe County. EMERGENCY SERVICES Fire Rescue • BOCC meeting discussed ongoing IAFF negotiations. • Key West Airport annual FAA comprehensive drill completed. Emergency Management • Conducted first Countywide 2013 Local Mitigation Strategy (LMS) Working Group meeting. • Successfully conducted a WebEOC installation review with the Region 7 WebEOC Coordinator. • Attended the Statewide Radiological Emergency Preparedness Task Force meeting. • Conducted a meeting with the Florida National Guard, US Navy and MCFR to discuss mutual emergency response aid and to plan for an exercise to test such mutual aid. • The revised Comprehensive Emergency Management Plan (CEMP) has been distributed to all appropriate County and Board of County Commissioners staff, as well as other applicable county entities. EMS/Trauma Star • Completed BLS and ALS Training countywide. • Began implementation of AmbuTrak, Inventory, Asset & Fleet Management Software. • Trauma Star flew 33 missions KWIA • Placed new `Quick Response Vehicle' ARFF 207 into service. Vehicle used for runway inspections, wildlife mitigation, rescue calls on Airport property, and FS 7's first response to all other emergency incidents. • Ward No -Smokes (diesel removal systems) installed on ARFF 7, ARFF 107, and ARFF 207. • Completed Handgun and Pyrotechnics Safety Classes (2 of 3 total) to comply with the Wildlife Mitigation Plan for KWIA_ • Hosted and completed the Annual Tabletop Disaster Drill for KWIA with an attendance of 30. • Completed preparations and oversaw operations of ALS response component for the NAS Key West Southernmost Air Spectacular, on March 22, 23, and 24th. Fire Marshal • Worked with FKAA to activate 31 newly installed fire hydrants on Duck Key. • Worked with Growth Management's consultants on issue of building permit fees. • Worked with Growth Management on institution of new Certificate of Occupancy issuance procedures. 15 100% 90% 80% 70% 60% 50% 40% Fire Academy • Two (2) 40-hour Fire Officer I certified classes. • Firefighter II Course — ongoing. • Skills evaluation for probation — 7 employees. PUBLIC WORKS Correction Facilities: Juvenile Justice Bldg., Stock Island: • Chilled water pump motor on floor two was replaced in house • Chiller 2A in alarm; Carrier contacted for warranty repair/job incomplete Stock Island Detention Center: • Kitchen Hoods were upgraded by Fire Equipment Services to meet the NFPA 17A Standards Code; Fire Marshall inspected and passed • Assisted Gary's Plumbing with repairing cast iron storm drain pipe that split over pot sink area • Major electronic repair to Washer 06 was completed • Sally Port Intake Release door warped/twisted/was irreparable; new curtain was installed • Sally Port Loading Dock door down due to burned up operator motor; replaced motor, wired it to electrical system and wired in the updated photo sensor eye system that came with new motor Monroe County Detention Center -Stock Island Percentage of requested work orders completed within 3 days 85.5% of 133 customer requested work orders were completed within three days during Feb. 2013 12Mar 12Apr 12May 12Jun 121ul 12Aug 12Sept 120ct 12Nov 12Dec 131an 13Feb 12 month rolling average 16 Facilities Maintenance/Parks & Beaches: • Five events at Nelson GC required no staff overtime • Relocated Rhonda Haag from Key West to new office in Nelson GC • Replaced light stripes in Nelson GC auditorium • Changed all paper goods dispensers to universal dispensers for more economical purchasing at PK Court House, AARP Bldg., Spottswood Bldg., and Ellis Bldg. • Repaired water line to break room at KL Park • Repaired and rebuilt pavilions, assembled new picnic table and BBQ grills and replaced underground conduit and electrical box and panel to toll booth at Harry Harris Park • Rebuilt/repaired boat ramp at Sunset Park • Removed hazardous exotic Black Olive trees from Marathon Courthouse grounds • Expansion of Fire/EMS storage at the Marathon Government Center Annex is complete • Construction of additional office space at the Marathon Government Center is complete • Commenced structural and roof repairs for the Marathon Garage • Completed carpentry and lighting for the Key West Historic Courthouse balcony project • Started Harvey Government Center parapet wall roofing replacement • Fabricated a new osprey platform for Bernstein Park to be mounted on pole • Completed the Salute Restaurant vehicle wall damage repairs • Completed the semi-annual concrete sealing at the Higgs Beach African Cemetery site Total kilowatt-hour Savings = 756,485 Total CO2 Reduction=534 Metric Tons=CO2 Emissions from electricity use of 79.9 homes for one year 17 Total Energy Dollar Savings = $83,654 Fleet Management: • Completed sixty six (66) pre -hurricane season generator inspections • Received/prepped new Flatbed dump truck for Facilities Maintenance Key West • Received/prepped new Brush chipper for Road Department Key West • Received/prepped new Crew cab pickup for Road Department Key West • Prepared vehicle bid package for forty one (41) county surplus units Road Department: • Removed old playground equipment, and made and installed new signage at Harry Harris Park • Assisted Facilities Maintenance with repairs to Sunset Park boat ramp • Milled and patched outside walking track at Key Largo Park • Assisted with tree trimming and road repair at Higgs Beach F.A.A. tower area for upcoming Relay for Life Event • Assisted Facilities Maintenance by removing Gumbo Limbo Tree at Bay Shore Manor and Coconut Tree at East Martello Museum • Delivered 52.5 Tons of Mulch to Monroe County Taxpayers Saving $6,484 in Dump Fees 600,000 500,000 400,000 300,000 200,000 100,000 0 FUND 401 CARD SOUND TOLL RECEIPTS March 2012 $103,598 March 2013 FY2012 FY2013 $83,632 Oct - Mar. Oct - Mar. $495,356 $485,981 18 2,500, 000 2,000, 000 1,500, 000 1,000, 000 500,000 0 FUND 102 GAS TAX RECEIPTS March 2012 March 2013 FY2012 FY2013 $516,120 $402,656 Oct - Mar. Oct - Mar. $2,180,832 $1,854,480 Solid Waste/Recycling: • Crushed 420 fluorescent bulbs • Annual Electronic (E-Waste) Recycling and Household Hazardous Waste (HHW) Disposal events collected the following: ■ Key Largo - 2,960 lbs. of E-waste and 1,100 lbs. of hazardous materials ■ Marathon - 1,960 lbs. of E-Waste and 2,240 lbs. of hazardous materials ■ Cudjoe - 1,020 lbs. of E-Waste and 1,740 lbs. of hazardous materials 19 30.00 25.00 20.00 15.00 10.00 5.00 0.00 Solid Waste Management Pollution Control Debris removal 0 i►■A►iX:ro:WITIlp�►■►WITI93 Rights of Way Rights of Way 18 tons 22.61 tons MARCH 2O12 Other Depts. 22.15 tons MARCH 2O13 Other Depts. 29.65 tons ENGINEERING • Tom's Harbor Channel — Contractor completing beam repairs; forms removed from inbound lane, anticipate shifting Maintenance of Traffic and beginning work on outbound lane deck first week in April. • Old SR 940 Leg A (Watson Boulevard Bridge — Staff received 2 responses to CEI RFQ on April 2" d. Request to advertise for construction bids on April agenda. • US I Bayside Pedestrian Bridge/Bayside Trail — Staff provided additional comments on 60% design subsequent to site meeting on March 6th; coordinated with FDOT to obtain leased parcel information. Awaiting revised project schedule. • No Name Key Bridge — U.S. Army Corps of Engineers confirmed; no permit will be required. Awaiting comments from FDOT on 100% plans. Consultant coordinating with Florida Keys National Marine Sanctuary to determine additional environmental requirements. • Doctor's Arm Culvert Repairs — Staff attended final walk through onsite on March 15Ih; contractor completed project 6 weeks ahead of schedule and received numerous compliments from residents. • Duck Key Security — Security contractor installed equipment cabinets on March 23rd; Comcast installed required cable to pole on March 271h; Marathon Electric completed final wiring to cabinets on March 30th; Comcast back onsite to install one modem on April 2" d 20 • Asphalt Pavement Evaluation and Management RFP — Contract approved; staff forwarded updated GIS information from Property Appraiser and updated Monroe County Road Atlas to consultant. • Card Sound Bridge Repair Project — Staff negotiating contract with Kisinger Campo & Associates for engineering design and permitting. • CR905 Bike Lanes — Conference call with consultant on March 281h to review maintenance of traffic design, county traffic requirements and stormwater management. Waiting for permit from U.S. Army Corps of Engineers. • All American Road Wayfinding Sign Project — Staff prepared a request for qualifications for Construction Engineering and Inspection services for the Wayfinding Sign Project. Approval to advertise on April agenda in anticipation of constructing project in summer 2013. PROJECT MANAGEMENT • Conch Key Fire Station — Approach apron in to garage and trench drain in. Parking lot rocked and air conditioner has been installed on roof. • Marathon Courthouse — Scheduled walk thru this week and testing alarm system. 99% complete and requesting CO. • Freeman Justice Center Drug Court Offices. Interior dry -walling has been completed and new walls are now being painted. 75% total completion. • Stock Island Fire Station — First deck and beams poured. Block work ongoing. Additional first floor columns poured and some cell blocks poured. • Space Planning Facility Study Consultant is compiling data into Condition Assessment reports for each facility. • Lester Building Roof Repair - Project Management is now in the process of preparing the contract to be awarded and selecting the lowest apparent bidder. • ADA Compliance Projects — $1,143,423.36 + ( SEG 94 CDBG Funding) _ $TBD Total= 81 Project Sites o ADA Segments #1, #2, and #3 — DEO conducted a monitoring visit for Segments 41,2, and 3. Construction in progress. o ADA Segment #4 — To award contract in April for BOCC approval at May BOCC meeting. o ADA Segment #5 - Scope and additional funding request submitted to DEO ($ amount TBD). TDC PROJECT Aids Memorial - Poured the exterior of the memorial and preparing to finish the ends after removing forms. East and West Martello Brick and Mortar renovation - Stage four on both Martello's was completed in March 2013. TECHNICAL SERVICES Availability of Entire Network - Last Month Availabilitv of Entire Network 99.11 % 21 Total Bytes Transferred over Entire Network Traffic from all Interfaces on all Nodes Every 2 Hours Last 30 Days 0 Total Bytes —Trend 1.8 Thytes 1.6 Thytes 1 AThytes 1.2 Thytes 1.0 Thytes 900.0 Gbytes 600.0 G6ytes 400.0 G6ytes 200.0 G6ytes v uy 2 Sat 6 Fri 14Thu 20 Wed 26 Tue Apr Mar 2013 Solar Winds Orion Care Servioes 2012.1 This is a chart of the total network throughput on all monitored network interfaces for the last month. Basically we are showing approximately 500 Gigabytes of data moving across our network every hour. MIA Firewall - eth0 - Outside Internet Interface MinlMaxiAverage bps of Reov 100.0 Mbps 7Gnit 100.0 Mbps Last 30 Days ❑ MinfHax Receive bps ❑ MinfHax Transmit bps — Average Receive bps — Average Transmit bps — Trend 90.0 Mbps 60.0 Mbps 70.0 Mbps 60.0 Mbps 50.0 Mbps 40.0 Mbps 30.0 Mbps 20.0 Mbps 10.0 Mbps 0.0 bps ' 2 Sat 6 Fri 14Thu 20 Wed 26 Tue Apr Mar 2013 95th Percentile: Average Receive bps is 45.2037 Mbps, Average Transmit bps is 27.9253 Mbps Solar Winds Orion Core Servioes 2012.1 This chart represents the data throughput for the last month on the County's internet connection which is shared by us, MCSO, the Property Appraiser and the Courts. We completed 213 work orders, welcomed a new systems analyst, Rosemarie Guieb, in Key West, continued to rolled out new computers, continued to negotiate terms of a proposal for fiber network services from Comcast, completed most of the site surveys for phone system upgrade, updated library computers, moved more data into the SAN for Alchemy, further developed the new SharePoint trial site, updated website, added MCTV PA to AT&T Uverse, added Metro Ethernet to the Key West International Airport, and pushed out Microsoft updates VETERANS AFFAIRS Clients assisted: VA phone calls: 871 Office visits: 328 New clients: 53 Field visits: 16 Benefits Delivery at Discharge: 4 Transportation program: Transportation calls: 389 Veterans transported: 119 Financial data: The financial data for the month of March totals $166,415.00 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. 23 GROWTH MANAGEMENT Account Number Total Revenue FY'10 Total Revenue FVII Total Revenue FY'12 Total BUDGETED Revenue FV13 Total Revenue FYID as of FEBRUARY 2012 Total Revenue FYID as of FEBRUARY 2013 REVENUE AdministrativeEngineering 001-000000-341921-SC $2,052 $19,866 $7,636 $0 $3,188 $1,500 Boat Improvement Fund 157-347270-SP/347271-SP $668,103 $699,750 $674,826 $690,000 $202,614 $203,114 Mding Book/Copy/etc. 180-369001-CM $8,867 $10,836 $8,283 $8,000 $3,222 $5,213 Mdin-Income from Permits/Applications 180-322005-SC $2,134,998 $2,180,439 $1,928,235 $2,100,000 $756,699 $999,319 Certificate of Competency/Contactor Exam 180-322103-SC $160,815 $18,817 $158,5151 $18,500 $138,005 $13,035 Code Compliance 148-341916-SG/148-354001-SC $348,442 $532,445 $423,630 $470,000 $168,812 $255,149 Education Fees -Mdin 158-322005-SC $32,420 $24,677 $23,496 $0 $9,310 $10,912 EducationFees- Environmental 158-322006-SC $2,120 $14,254 $14,242 $0 $5,790 $7,100 EnvironmentalMitigation 160-351400-SP $133,368 $155,042 $240,275 $170,000 $128,996 $18,929 Fire Marshal 148-341906-SC $45,571 $15,240 $18,1881 $16,250 $6,105 $11,659 Flood Review sub -account of BOding Income 180-322005-SC $o $24,340 $10,530 Flood Variance 148-341907-SC $50 $0 $50 $0 $0 $50 Historic Preservation 148-341913-SC $0 $0 $800 $0 $0 $0 Impact Fees 130-131-132-133-134-135-136 $176,996 $163,363 $165,601 $125,108 $60,554 $56,081 Conservation Land Purchase OGOBu 158-341905-SC $0 $0 1 $0 $0 $0 Marine Resources 157-62613-343700-SP/I 57-OOOOC $3,079 $1,3001 $3,000 $740 $0 Planning Admin/Research/Co /etc. 148-369001-CM $1,629 $295 $1,979 $2,300 $599 $451 Radon/DCA 180-341904-SC $2,459 $26,526 $23,780 $26,000 $9,318 $13,445 Recover /DBPR 180-341908-SC $2,459 $26,551 $23,780 $26,000 $9,318 $13,445 Wastewater 310-000000-325100-CM $0 $0 $0 $9,000 $24,182 Zonin OGO/Environmental 148-341905-SG 1 $443,278 $471,4011 $425,3081 $440,0001 $155,129 $222,442 Revenue Total S4,163,6271 S4,362,581 S4,139,9241 S4,095,1581 S1,691,739 S1,866,555 EXPENSES hnd-Cost Center Total Actual Expense FY10 Total Actual Expense FYII Total Actual Expense FY12 Total BUDGETED Expense FY'13 Total Expense FVTD as of FEBRUARY 2012 Total Expense FYID as of FEBRUARY 2013 Boating Improvement - County$ 157-62613 $13,784 $106,379 $248,2161 $401,394 $12,678 $128,563 Boating Improvement- State $ 157-62520 $292,524 $364,167 $218,771 $1,750,000 $113,778 $100,015 Building Dept 180-52502 $2,144,364 $2,351,380 $2,208,997 $2,422,701 $891,419 $685,140 Code Compliance 148-60500 $1,157,050 $995,330 $1,045,479 $1,329,423 $372,744 $411,960 Comprehensive Plan 148-51000 $380,7651 $240,249 $202,756 $270,0001 $29,074 $31,400 Environmental Resources 148-52000 $280,108 $295,142 $355,116 $592,251 $117,807 $143,030 Environmental Restoration 160-52002 $153,611 $158,229 $120,893 $170,528 $34,807 $49,993 Geographic Info. (CIS) 148-50002 $209,676 $168,827 $172,444 $173,801 $66,925 $63,651 Growth Mgmt. Admin. 148-50001 $464,890 $909,891 $434,698 $754,277 $144,647 $118,771 Planning 148-50500 $990,168 $1,052,1377 $1,182,900 $1,240,239 $424,8581 $395,253 Planning Commission 148-51500 1 $80,563 $81,844 $76,030 $82,002 $30,345 $25,890 Expenses Total S6,167,503 S6,723,815 $6466,300 $9,186,616 W39,082 $2,153,666 DIFFERENCE: REVENUE vs. EXPENSE I -S2,003,876 -82,361,234 -S2,126,376 -S5,091,458 -S547,343 -S287,111 24 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE Three Month - Yearly Comparison Does not include "Boat Improvement Fund" Revenue $400,000 - $375,129 $350,000 $300,000 $292,354 $266,458 $250,000 $240,084 $241,995 $224,830 $200,000 $150,000 - $100,000 $50,000 -10 ju $0 Dec-2011 Dec-2012 lan-2012 ]an-2013 Feb-2012 Feb-2013 ■ Upper Keys $109,271.01 $91,111.34 $234,924.88 $90,784.48 $85,627.01 $78,325.79 ■ Middle Keys $1o9,486.33 $174,705.52 $119,275.15 $156,572.61 $129,262.53 $124,362.36 ■Lower Keys $21,326.74 $26,537.56 $20,929.24 $19,100.54 $27,106.78 $22,141.94 TOTAL 240,084.08 292,354.42 $375,129.27 $266,457.63 $241,996.32 $224,829.99 MONROE COUNTY GROWTH MANAGEMENT REVENUE Fiscal Year To Date Comparison Does not include "Boat Improvement Fund" Revenue $1,900,000 $1,866,555 $1,850,000 $1,800,000 $1,750,000 $1,700,000 $1,691,739 $1,650,000 $1,600,000 1 ■ Seriesl ■ Series2 P-41 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE February 2013 Lower Keys $22,142 Upper Keys $78,326 Middle Keys $124,362 Does not include "Boat Improvement Fund" Revenue GIS OFFICE GIS Projects - Data/Map Requests/Technical/Programming - Dredging Permits — GIS Analysis — Planning - Access Channels — GIS Analysis — Planning - TDRC Volume A — Ordinance Mapping — Planning/Environmental - Industrial FLUM — GIS Analysis — Planning - FLUM Amendment — Paradise Pit - Planning - Private -Vacant Lands/Tier — GIS Analysis — Land Authority — Mark Rosch - Private -Vacant Lands/Value — County and Municipalities - Planning - Key West NAS — Address Ranges — Emergency Communications — Laura White - ArcGIS Server/Web Map Applications - Configuration/Setup Data Requests: - Land Cover Habitat — GIS Data Request — Curtis Kruer - Fire Stations, Fire Districts — Core Logic - BOCC District/Voting Precinct Maps — Supervisor of Elections — Joyce Griffin - CBRS GIS Data — FKAA — Julie Cheon - Big Pine Key —Habitat GIS layers —U.S. Fish & Wildlife —Mark Salvato GIS Addressing - 17 Address Assignments P01 Channel Marker Program: 30 25 20 15 10 MARINE RESOURCES Channel Marker/Buoy Replacements 30 16 14 11 9 9 7 4 0 0 0 March April May June July August Sept Oct Nov Dec Jan Feb 2012 2013 Month March 2012 Marker/Buoy $1,325.00 April $2,675.00 May $11,438.00 June $6,897.00 July $17, 539.00 August $5,988.00 September $11,380.00 October $3,663.00 November $0.00 December $14,419.00 January 2013 $0.00 February $0.00 Total $75,324.00 While there are no expenditures or installations indicated as completed during January - February 2013, there are several marker projects underway, including: repairs to existing markers and buoys, and installation of regulatory signage in the Keys West area in association with the Pilot Program anchoring ordinance. NA Derelict Vessel Program: Derelict Vessels Removed 20 16 1, 14 8 8 � 6 6 4 4 3 Z Z 0 March April May June July Aug Sept Oct Nov Dec Jan Feb 2012 2013 ELb. March 2012 DerelictMonth $13,242.00 April $13,170.00 May $3,500.00 June $14,439.00 July $43,000.00 August $32,984.00 September $24,490.00 October $2,500.00 November $30,323.00 December $7,298.00 January 2013 $19,198.00 Feb $3,195.00 Total $207,339.00 The number of derelict vessels removed in February was relatively low (2) and removal costs for the past calendar year is just slightly lower than the same time in 2012 ($218,981). The Florida Fish & Wildlife Conservation Commission has indicated an anticipated reduction in derelict vessel reports for the next several months. Vessel Pumpout Program: The Marine Resources Office discontinued the County operated pumpout program at the end of January 2013, due to the recently established contract with Pumpout USA as a private provider of vessel pumpouts in unincorporated Monroe County (the term of the two year contract began January 31, 2013 with the execution of the Clean Vessel Act f►W Agreement with Pumpout USA). Therefore there is no Vessel Pumpout Program data for this Accomplishment Report. The first quarterly pumpout report is anticipated to be submitted to the Marine Resources Office by Pumpout USA at the beginning of April. That report will be used to provide data for future Accomplishment Reports. 1600 1400 1200 1000 800 600 400 200 0 CODE COMPLIANCE DEPARTMENT �� titi ti� titi tiry tiff ti� ti� ti� �� ti� �� ti� ti� TOTAL NEW CASES TOTAL INSPECTIONS COMPLETED TOTAL New Cases 158 TOTAL Inspections 1336 29 300 250 200 150 100 50 0 252 107 104 37 41 15 12 g 5 Li TOTAL NEW CASES of NEW CASES BY INSPECTOR II IWTOTAL INSPECTIONS COMPLETED INSPECTIONS COMPLETED BYINSPECTOR Li CASES HEARD BEFORE M SPECIAL MAGISTRATE Upper Keys New Cases 37 — Inspections Completed 252, SM 5 30 450 400 350 300 250 200 150 100 50 0 I 200 74 52 28 2 22000 8 11 138 v, m cn ❑ Z le ❑ Z o } Z } } ❑ p W ❑ O Z ❑ m m m Z v, 0 ❑ p Ln a Q W W leNv O J o o o J W � LA Z Z m �= d m d d Z �j O J J Z J J J Q m LA Z N W U0C �. C C L'7 z ❑_ Z ❑ Q 0 yN„ W Ln C N] ❑ m ❑ ❑ Ln- U U U U W W J ❑ s Q U ❑ to Ln �- U Z Z ❑ Q Q N 77 W❑ L7 LnLn w❑ m U U J N Z Z Z J LA W~ cC 1n C..1 N� J Q Z Q W❑ J❑❑ " Q W L7.1 ❑ < 0 {/] W W U � d 1 W Z Z� J W C W W Q V] W ca �Q.1 W W Z M❑ a a Z h Z N h u5 2— W Z J N O Z Q Z Z Z ❑ U Q Z Z o ❑_ v 2 U W W LA L1 d W LA a Z V LA 1dTOTAL NEW CASES N NEW CASES BY INSPECTOR UTOTAL INSPECTIONS COMPLETED W INSPECTIONS COMPLETED INSPECTOR ddCASES HEARD BEFORE SPECIAL MAGISTRATE Middle Keys - New Cases 28, Inspections Completed 418, SM 11, New Citations 13, Citations Issued 8, CEB 0 31 700 .10 500 d TOTAL NEW CASES 400 u NEW CASES BY INSPECTOR 300 292 TOTAL INSPECTIONS 198 COMPLETED 200 176 W INSPECTIONS COMPLETED BY INSPECTOR 100 80 CASES HEARD BEFORE SPECIAL 1 26 45 9 4 MAGISTRATE � Lower Keys -New Cases 80, Inspections Completed 666, SM 4 PLANNING DEPARTMENT CURRENT PLANNING CATEGORY Appeal to Planning Commission, Applied.............................................................................. 1 Appeal to Planning Commission, In Progress......................................................................... 2 Alcoholic Beverage Permit, Completed.................................................................................. 1 Alcoholic Beverage Permit, In Progress.................................................................................. 1 Conditional Use, Major, Permit, In Progress........................................................................... 2 Conditional Use, Minor, Permit, In Progress........................................................................... 2 Conditional Use Minor Deviation In Progress......................................................................... 3 Conditional Use, Time Extension, In Progress........................................................................ 1 Conditional Use, TRE, In Progress.......................................................................................... 1 Conditional Use, TDR, In Progress......................................................................................... 1 Public Assembly Permits, Applied.......................................................................................... 2 Public Assembly Permits, Issued............................................................................................. 1 Public Assembly Permits, In Progress..................................................................................... 7 32 RoadAbandonment, Completed............................................................................................. 1 Road Abandonment, In Progress............................................................................................. 3 Variance, Planning Commission, Completed.......................................................................... 1 Variance, Planning Commission, In Progress.......................................................................... 2 PermitReviews....................................................................................................................... 151 VacationRental, Applied......................................................................................................... 5 VacationRental, Issued........................................................................................................... 5 Vacation Rental Mgr. License, Applied.................................................................................. 3 Vacation Rental Mgr. License, Issued..................................................................................... 3 Plats, In Progress...................................................................................................................... 1 LUD Map Amendment, In progress........................................................................................ 5 MCC Text Amendment, In progress........................................................................................ 22 ROGOExemptions, Applied................................................................................................... 5 ROGO Exemptions/Denials, Issued......................................................................................... 5 Requestfor Records................................................................................................................. 2 Pre -Application Conferences................................................................................................... I Lettersof Understanding.......................................................................................................... 1 Historic Preservation Committee Applications....................................................................... 2 ADMINISTRATIVE MEETINGS -February 2013 Development Review Committee — 4 meetings, 2 items Planning Commission Meeting — 1 meeting, 8 items PLANNING & ENVIRONMENTAL RESOURCES COMPREHENSIVE PLANNING TOTAL CP/LDR Text Amendment, In progress.................................................................................5 FLUM/LUD Map Amendment, In progress..........................................................................4 Other Report or Special Project, In progress.........................................................................2 Other Report or Special Project, Completed..........................................................................2 Development Review Committee meeting............................................................................10 Planning Commission meeting..............................................................................................2 Board of County Commission Meeting.................................................................................2 Other intergovernmental or community group meeting.......................................................2 Keith & Schnars Contract Management -amendments.........................................................I Keith & Schnars Contract Management - scheduling............................................................ I Keith & Schnars Contract Management - deliverables.......................................................... I Conditional Use, Major or Minor, Permit, In Progress..........................................................I BeneficialUse, In Progress....................................................................................................I Annual Report —Work Program — Rule - Reports, Completed .............................................. I Legislative amendment reviews............................................................................................2 Coordination on Legal Appeals/Cases...................................................................................I Trainingcompleted................................................................................................................3 33 Comprehensive Planning Overview: The Comprehensive Planning Section is very busy reviewing and processing private applications for amendments, County -initiated amendments and the Monroe County Comprehensive Plan Update project (updating the Comprehensive Plan to 2030 planning horizon and with State regulations). This section is involved in extensive intergovernmental coordination as well as broad coordination and communication with the public and Growth Management and Wastewater Sections. ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW Overview The services provided by Environmental Resources include the review of building permit applications, review of applications for Conditional Use approvals, variances to dock & shoreline regulations and preparing amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. Building Permit Application Review Biologists review building permit applications for compliance with Land Development Codes related to: • Storm water management • Land Clearing • Landscaping • Shoreline setbacks • Docking facilities • Wetland fill In addition to the above, Biologists review building permit applications for compliance with the recently adopted Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to Federally listed species under the Endangered Species Act. Permit reviews for the month of February 2013 consisted of over 200 plan reviews not associated with the PRP. Staff reviewed over 60 applications for new residential dwelling units for compliance with the PRP. The PRP review process has significantly increased the workload of the current staff, and as a result of this anticipated increase, the Planning & Environmental Resources Department hired a Sr. Biologist (Laurie McHargue, PhD) to oversee the PRP review process and take the lead role in coordination with the U.S. Fish & Wildlife Service. Non Permit related Services Conditional Use Applications & Pre -application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre -application conferences (along with the preparation of Letters of Understanding. Planning & Environmental Resources staff attended 2 pre-app conferences in February. Other meetings included Development Review Committee and Planning Commission meetings. 34 CATEGORY: Site Visits CodeEnforcement Referral...................................................................................................6 TierDesignation Reviews......................................................................................................2 Permit Inspections/Final Bio Inspections..............................................................................85 WetlandDelineation..............................................................................................................1 Site Visits [Miscellaneous]....................................................................................................5 WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS: Code Enforcement Assessment Memo..................................................................................4 GIS Map -Increased map production in conjunction with PRP reviews................................62 GOCEARecording................................................................................................................2 Interagency Coordination-ACOE/DEP/FWS/FEMA............................................................9 Permit Application Review/Assessment-Plan Reviews completed by Bio. Regular plan reviews were lower than average due to increased load associated with PRP reviews .........229 Plan Review Process -New applications routed to PRP.........................................................5 Plan Review Process — Permits on Hold-Tolled/Hold PRP reviews ..................................... +/- 60 MEETINGS: Construction Industry Meetings -Meeting w C Gratton.........................................................1 FWS/FEMA PRP Coord-FEMA Community Assistance Visit (CAV); Internal process coordination meetings.................................................................................................................................2 Climate Compact Steering Committee mtg...........................................................................1 MOCO Climate Change Advisory Comm.............................................................................1 DRC....................................................................................................................................... l PlanningCommission...........................................................................................................1 BOCC.....................................................................................................................................1 StaffMeetings...................................................................................................................4 Pre -Application — Assorted -Atlantic Trash (Magnolia LLC)-Playa Cristal ..........................2 OTHER: Cabinet Aides Meeting - Tallahassee.................................................................................... I KERF-Audubon close-out coordination meeting..................................................................I 35 BUILDING DEPARTMENT MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT PERMIT ACTIVTY BY OFFICE Office designation lased on permit number. ISSUED PERMITS PLAN REVIEWS ; INSPECTIONS I,VUU 3,500 3,000 2,500 I �rcf. only PASS or FAIL Reviews lnc.. only ur mg, electric, plumbing, mechanical/gas eieetfja, plumbing, mechanical/gas 3,495 2,000 1,500 1,000 — 500 322 0 Feb-2012 Feb-2013 Feb-2412 Feb-2013 Feb-2012 Feb-2613 ■ Lower Keys 179 140 199 247 1,023 814 ■ Middle Keys 20 12 16 23 104 104 ■ Upper Keys 286 170 228 259 2,368 1,030 TOTAL 485 322 443 539 3,495 1,948 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Fiscal Year Comparison Include only Pass or Foil Reviews for building, efectric,plumbing, mechanical/gas 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 ■ ELECT 1,577 869 ■ EXAM 3,429 1,915 ■ MECH 622 429 ■ PLUMB 873 494 TOTAL 6,501 3,607 061 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - INSPECTION ACTIVITY Fiscal Year Comparison �:?n nnn 25,000 20,000 15,000 10,000 5,000 25'69 0 Oct 2011 - Sept 2012 Oct 2012 - Sept 2013 ■ Building 12,934 4,943 ■ Electric 4,142 1,462 ■ Mechanical/LP 1,312 594 ■ Plumbing 7,251 2,033 TOTAL 25,639 9,032 t1Vl