Item G5BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April
17,
2013
Division: Growth Management
Bulk Item: Yes
x
No _
Department: Planning and Environmental Resources
Staff Contact Person/Phone #: Trish Smith, ph. 304 0412
AGENDA ITEM WORDING:
Approval of an Impact Fee Expenditure Request for County -wide Transportation Impact Fees to
design and permit a new alignment for Atlantic Boulevard between Reynolds Street and White Street
in Key West.
ITEM BACKGROUND:
In 2011, the BOCC approved an Impact Fee Expenditure Request in the amount of $450,000 as a
match to an FDOT grant for the Overseas Heritage Trail. The final cost estimate for the trail segment
was significantly less, and the project will only require a $225,000 county match. The balance of
$225,000 has been returned to the county -wide transportation impact fee fund for re -distribution. Staff
is requesting approval to utilize the surplus allocation to design and permit a new road alignment for
Atlantic Boulevard between Reynolds Street and White Street in Key West. A new alignment will
increase vehicle and pedestrian safety and preserve the integrity of nearby African American gravesites
and the historic West Martello Fort. A new alignment will improve traffic flow through the area for
residents, tourists, and delivery vehicles, and it will also provide improved parking areas and
pedestrian crossings. The old roadbed is in poor condition and does not meet current transportation
standards or provide sufficient ADA access. The new alignment will be designed to meet federal
transportation standards.
PREVIOUS RELEVANT BOCC ACTION:
9/24/11— The BOCC approved an Impact Fee Expenditure Request of $450,000 for County -wide
transportation impact fees for the construction of an Overseas Heritage Trail segment between MM
15.5 and 16.5.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $ 225,000 INDIRECT COST: n/a
BUDGETED: Yes X No
COST TO COUNTY: $225,000 SOURCE OF FUNDS: countyLvide transportation impact fees
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty x OMB/Purchasing x Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 1/09
Monroe County Board of County Commissioners
Impact Fee Expenditure Request
Section 1 - To be completed by requesting department
Requestor: Trish Smith Title: Transportation Planning Manager Date: 3/29/13
Facility type: new road with bike lanes Project name: Atlantic Boulevard, Key West
Total Project Cost (capital only) $: 225,000
Description of project: Design and permitting of a new road alignment and bike lanes to improve safety for
vehicles and pedestrians and to preserve the integrity of the African American Gravesites and the West Martello
Historic Fort
Impact fee district: Countywide Boundaries of Service Area: Atlantic Boulevard from Reynolds Street to
White Street.
Boundaries within project's fee district: Yes X No _ Type of project: Capital X Operational _ Maintenance
Project start date: FY 13 Useful life of project: 20 years (Must exceed 5 years to qualify as capital project)
Project serves: Development that existed in 1986 x started after 1986 _ projected beyond current year x
Would project have been needed to maintain level of service standards if no growth had occurred since 1986:
Increased growth and a robust tourism industry have created the need for a new road alignment with bike lanes
near Higgs Beach, a county owned park in Key West.
Section 2 - Planning
Reviewer:
Date:
Title: Sr. Director of Planning and Environmental Resources
Project elijzible for impact fee funding: Yes X No
Fund:
I District:
Partial Funding $:
Full Funding $:
County -Wide
$225,000
Municipality
District 1 amount (Lower Keys)
District 2 amount (Middle Keys)
District 3 amount (Upper Keys)
Notes: These funds were previously allocated to the Florida Keys Overseas Heritage Trail Project as a
$450 000 match to an FDOT Grant. The final cost estimate for that project will only require a $225,000 county
match to complete the trail segment A request was submitted to OMB on 3/29/13 to release $225,000 back into the
county wide fund for use on other projects.
Section 3 - Legal review,
Reviewer: Title: � Date:
Concur with planning review Object to planning review _ Notes:
Section 4� review
Reviewer:,-, Title: '5A, 4&.4 -, Date:
Funds available: Yes No _ Transfer request prepared: Yes No Resolution prepared: Yes _ No
Agenda summary prepared? Yes _ No _ Project code: Date of BOCC action:
OMB Form Revised 7/28/98
Smith -Patricia
From: Kipp -Penny
Sent: Monday, April 01, 2013 10:27 AM
To: Smith -Patricia
Cc: Madok-Kevin; Hurley -Christine; Schwab-Townsley; Clarke -Judith; Barnett -Jerry; Gastesi-
Roman; Grimsley-Susan; Boan-Tina
Subject: RE: Impact Fee Expenditure Request
Trish, This e-ma] will suff'ce about retum'ng $225,000 back to :Tpact Fee -Countywide pot for redistribution.
Sr. Budget Administrator
Monroe County BOCC
Office of Budget and Finance
1100 S;monton St. Ste 2-213
Key West, FL 33040
Phone (305) 292-4470 Fax (305) 292-45' 5
Kipp -penny@ monroecounty-fl.aov
From: Smith -Patricia
Sent: Friday, March 29, 2013 7:01 AM
To: Madok-Kevin; Kipp -Penny
Cc: Hurley -Christine; Schwab-Townsley; Clarke -Judith; Barnett -Jerry; Gastesi-Roman; Grimsley-Susan
Subject: Impact Fee Expenditure Request
The BOCC approved an Impact Fee Expenditure Request in September 2011 in the amount of $450,000. The funds were
programmed as a match to an FDOT grant for the Overseas Heritage Trail. The updated cost estimate for the trail
segment is significantly lower, and the project will only require $225,000 in matching funds. We would like return
$225,000 to the countywide fund for use on another project. Can this be done via email, or is there a form that needs to
be filled out and submitted to OMB?
The Planning Department has been asked to bring a new Impact Fee Expenditure Request to the BOCC in April to design
and permit a new road alignment for Atlantic Boulevard, a county maintained road in Key West. We'll route the item on
Monday to the Planning Director, Legal, and OMB for signatures.
Thanks - Trish
ch-Patricia
From:
Clarke -Judith
Sent:
Tuesday, April 20, 2010 9:28 AM
To:
Boan-Tina; Kipp -Penny
Cc:
Smith -Patricia; Schwab-Townsley
Subject:
Impact Fees
Tina/Penny — I wanted to summarize our plans for using available transportation impact fees subject to BOCC approval. I
will not have time to do all of the paperwork to release funds that were previously dedicated but not needed (as discussed
In my March 41h memo) or to get approval for new proposed use, but Trish Smith and Townsley Schwab in planning and I
will do this when I return from leave.
The account balances are from the updated spreadsheets that Penny provided (dated 3/16/2010):
District — Countywide - $516,642.21; $450,000 will be used to match a DOT CIGP grant for Overseas Heritage Trail
construction in Sugarloaf. This grant is in the DOT work program for FY 2014. The balance of the money can be left in
countywide or transferred back to districts 1 through 3 for use on projects (per Suzanne and Kevin Madok).
District 1 - $523,078.30; approximately $500K will reimburse the Key Deer Boulevard resurfacing and paved path
construction project. I will prepare the impact fee use report that documents eligible expenditures when I return. This
money will go into the Road and Bridge fund, which is what paid for the Key Deer project.
District 2 - $751,275.21; some portion of this money will be added to the pedestrian bridge project to increase the budget.
It may be easier to widen the existing bridges to accommodate pedestrians and bicycles than to install a pedestrian
bridge.
District 3 - $1,448,740.82; this money will be dedicated to projects in the Key Largo Master Plan.
Again, all of this is subject to BOCC approval but we wanted to keep you apprised of plans to use the available funds.
Please let me know if you have any questions.
Thanks.
Judith S. Clarke, P.E.
Director of Engineering Services
1100 Simonton Street
Key West, Florida 33040
Office 305-295-4329
Fax 305-295-4321
.la rke-iud ithO-m onroecou ntv-fl. aov
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BOARD OF COUNTY COMMISSIONERS v f�
AGENDA ITEM SUMMARY Lf�p— u /
Meeting Date: 9V24/11
Bulk Item: Yes x No
Division: Growth Management
Department: Planning and Environmental Resources
Staff Contact Person/Phone #: Trish Smith, ph. 304-0412
AGENDA ITEM WORDING:
Approval of an Impact Fee Expenditure Request for County -wide Transportation Impact Fee funds for
the construction of the Florida Keys Overseas Heritage Trail between Mile Marker 15.5 and 16.5.
These funds were previously approved by the BOCC and allocated as District 1 Funds.
ITEM BACKGROUND:
In June 2001, Monroe County entered into a Memorandum of Understanding with the Florida
Department of Transportation (FDOT) and the Florida Department of Environmental Protection
(FDEP) for the Florida Keys Overseas Heritage Trail (FKOHT). The county agreed to provide impact
fees as a match for FDOT County Incentive Grant Program (CIGP) funds (attached).
In 2006, Monroe County was awarded a $900,000 CIGP grant for the construction of the FKOHT
Lower Sugarloaf Trail segment. The project is programmed in the FDOT Work Program in FY 2014.
This grant requires a 50% match. Impact fees were allocated for this project in 2006 as District 1
Funds.
In 2010, staff from Planning, Engineering, OMB, and Legal reviewed the Transportation Impact Fee
allocations for FKOHT projects. They determined that some projects with previously allocated impact
fees had already been built by FDEP utilizing federal funds that did not require a match Remaining
District Funds were redistributed for other county projects. Remaining County -wide funds were
flagged for use to construct the FKOHT Lower Sugarloaf segment (see attached emails).
PREVIOUS RELEVANT BOCC ACTION:
May 2000 - BOCC approved Resolution 205-2000 allowing the Florida Department of Environmental
Protection to Design, Build, and Maintain the Florida Keys Overseas Heritage Trail.
June 2001 — BOCC approved a Memorandum of Understanding for the Florida Keys Overseas
Heritage Trail and committed to provide a match for CIGP grants.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $ 450,000 INDIRECT COST:
BUDGETED: Yes X No
COST TO COUNTY: $450,000 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No X AMOUNT PER :MONTH Year
APPROVED BY: County Atty x OMB/Purchasing _ Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Monroe County Board of County Commissioners
Impact Fee Expenditure Request
Section 1 - To be completed by requesting department
Requestor:_Patricia Smith Title:_ Transportation Planner Date: August 27, 2010
Facility type:_ Bicycle Path Project name: Overseas Heritage Trail
Total Project Cost (capital only) $: 900,000
Description of project: Construction of multi use trail between MM 15 and 16.5. Funds will be used to match a
.,rant from FDOT in the amount of $450 000 Grant is programmed in FDOT 5 Year Work Plan for FY2014
Impact fee district:_ Countywide Boundaries of Service Area: Lower Keys
Boundaries within project's fee district: Yes x No Type of project: Capital X Operational _ Maintenance
Project start date:_FY2014_ Useful life of project: 15� (Must exceed 5 years to qualify as capital project)
Project serves: Development that existed in 1986 X_ started after 1986 — projected beyond current year
Would project have been needed to maintain level of service standards if no growth had occurred since 1986:
_increased growth has created the need for shared use path along US 1 throughout the Keys.
Section 2 - Planning review
Reviewer: , .2TT,r,,�.6� Title: i` Date:
Project eligible fnr imnacr fPP iimrlina• Vac
Fund:
District:
Partial Funding $:
Full Fundin $:
County -Wide
$450,000
Municipality
District 1 amount (Lower Keys)
District 2 amount (Middle Keys)
District 3 amount (Upper Keys)
Notes:
Section 3 - Legal review %
�-c y,
Reviewer: 1 � Title: ��C,i�t7 �`Z �; ��� Date: / '' e•
Concur with planning review ,_ Object tlanning review _ Notes: /
Section 4 - OMB review
Reviewer:', . - I Title. E Date:
Funds available: Yes ` No _ Transfer request prepared: Yes _ No = Resolution prepared. Yes _tiro
Agenda summary prepared? Yes _ No _ Project code: Date of BOCC action:
.1%1R f.: m Rrs !sed' Z8 9H