Item C05BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 17, 2013 Division: Employee Services
Bulk Item: Yes X No _ Department: Human Resources
Staff Contact Person: Teresa Aguiar X4458
AGENDA ITEM WORDING: Approval of a resolution to amend the Personnel Policies and
Procedures Manual to allow staff to establish Emergency Disaster positions on a year to year basis
without the prior approval of the BOCC.
ITEM BACKGROUND: In accordance with Monroe County Code Section 2-78, a seven -member
Personnel Policies and Procedures Committee made up of three members elected by the Employee
Relations Committee, one supervisor, one middle manager, one Division Director and the Director of
Human Resources is tasked with reviewing all proposed changes prior to presentation to the Board of
County Commissioners.
PREVIOUS REVELANT BOCC ACTION: The last revision to the policy was approved by the
BOCC on December 14, 2011.
CONTRACT/AGREEMENT CHANGES N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: N/A INDIRECT COST: _$24 per hr/per ee_BUDGETED: Yes _ No
DIFFERENTIAL OF LOCAL PREFERENCE:
Time worked during disaster paid from
COST TO COUNTY: $ SOURCE OF FUNDS: Hurricane Account Funds
REVENUE PRODUCING: Yes _ No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 2/27/01
AGENDA ITEM #
RESOLUTION NO. -2013
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, PROVIDING PROPOSED CHANGES TO
THE PERSONNEL POLICIES AND PROCEDURES; PROVIDING FOR A
REVISION TO ALLOW FOR THE ESTABLISHMENT OF EMERGENCY
DISASTER POSITIONS WITHOUT THE NEED FOR PRIOR APPROVAL OF
THE BOARD OF COUNTY COMMISIONERS.
WHEREAS, there is a dire need to have a dedicated pool of employees to serve in shelters
and perform necessary administrative duties in the event of a disaster;
WHEREAS, the County will solicit both current employees and non -employees to serve
in these positions on a temporary on -call basis; and
WHEREAS, the proposed change has been reviewed by the Personnel Policies and
Procedures Committee and the County Administrator;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Monroe
County, Florida, that effective immediately:
1) The Monroe County Personnel Policies and Procedures shall be amended as follows:
2.02 POSI ON CONTROL
A. All positions in the County Service are established and maintained through a budget each
fiscal year, in accordance with procedures provided by the Board of County Commissioners.
B. The establishment of new or additional positions can only be authorized by the Board of
County Commissioners and the County Administrator, subject to adequate justification of need
and availability of funds. Establishment of Emergency Disaster positions on a year to year basis
do not require the prior approval of the Board of County Commissioners The personnel in these
positions will be trained and utilized on an as needed basis before during or after an emer ency
or disaster and will be paid for by the Hurricane Account Funds
C. For training and transitional purposes, two individuals may fill a budgeted position
simultaneously for up to thirty (30) calendar days contingent on available funding. Both
individuals shall accrue full benefits and be classified as a Full-time Regular employee.
E D.Personnel to fill approved new positions shall be appointed after the position has been
evaluated, classified and assigned a pay grade.
2. The above changes shall be incorporated into the Monroe County Personnel Policies and
Procedures Manual.
3. This resolution shall become effective upon approval unless otherwise stated above.
Res Personnel P&P 4/2013
ry
PASSED AND ADOPTED, by the Board of County Commissioners of Monroe County, Florida
at a regular meeting on said Board on the day of , A.D., 2013.
Mayor George Neugent
Mayor Pro Tern Heather Carruthers
Commissioner Danny L. Kolhage
Commissioner David Rice
Commissioner Sylvia J. Murphy
(SEAL)
ATTEST: Amy Heavilin, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Deputy Clerk Mayor George Neugent
MONROE COUNTY ATTORNEY
AVOROED AS F RM:
ASSISTANT COUNTY ATTORNEY
Date - - lot)
Res Personnel P&P 4/2013